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HomeMy WebLinkAboutCC February 8, 1990 ,'CA CITY of ANDOVER .J. Continued City Council Meeting February 8, 1990 The regularly scheduled Andover City Council meeting of February 6, 1990 has been continued to Thursday, February 8, 1990 at 7:30 P.M. .. . ' .. .+- .-- .~. ..' , ''t " ,'" CITY of ANDOVER '\ .I.. < 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (612) 755-5100 CONTINUED CITY COUNCIL MEETING - FEBRUARY 8, 1990 MINUTES The Continued Meeting of the Andover City Council was called to order by Mayor Jim Elling on February 8. 1990 : 7:30 p.m.. at the Andover City Hall. 1685 Crosstown Boulevard NW, Andover, Minnesota. Councilmen present: Jacobson, art tel. Perry Councilmen absent: Knight Also present: City Finance Director. Howard Koolick: City Planner. Jay Blake: City Administrator/Engineer. James Schrantz: and others RESIDENT FORUM Jack McKelvey - stated he received four phone calls from people who stated they could not hear those speaking from the microphone from the audience. He requested the Council have that microphone replaced or repaired. Counc i I agreed. directing Staff to have the system checked out. TIF PROCEDURES Counc i I preferred to have the entire Council present to discuss this item. Mayor Elling asked for a motion to continue it to the next meeting. MOTION by Perry. Seconded by Jacobson. to so move. Motion carried unanimously. (Kn I ght absent) RECYCLING JOINT POWERS AGREEMENT Cindy DeRuyter. Recycling Coordinator. explained the joint powers agreement is for the year 1989, and the county Is aware that i t is being signed late. An agreement needs to be signed each year. MOTION by Jacobson. Seconded by Perry. approve the Joint Powers Agreement as presented. Motion carried unanimously. (Knight absent) APPROVE SEWER USER RATES Discussion was on why there is a difference in the amount of the unit connection charge between Sewer Fund A and Sewer Fund B. Counci I recalled it was because the costs were split in Fund B between unit connection and per/acre. Mr. Schrantz thought there would be no more connectIon charges appllcabJe to Fund A as the area Is totaJ]y developed: and any new parcels coming in are a]ways charged the Fund B rates. ". -+- .-- Continued City Council Meeting Minutes - February 8. 1990 Page 2 (Approve Sewer User Rates, Continued) MOTION by Jacobson, Seconded by Perry. the Resolution with the change in the connection charge in Fund A, which now shows $698.15. down to $232.79. Moti on failed on a 2-Yes (Elling. Jacobson). 2-No (Orttel, Perry) , l-Absent (Knight) vote. Councilmember Perry stated she didn't think there should be two separate charges in the funds, that everyone should be charged what it costs the City to operate the systems. CounciJmember Orttel stated he Is opposed because there has been an 80-percent increase In the sewer budget, which he felt Is absurd. He suggested the Utility Budgets be scaled back first. then rates set accordingly. After further discussion. It was agreed to table the item until there is a full Counci I. MOTION by Orttel, Seconded by Jacobson, that we table the Sewer User Rate ResoIutlon untl] the second regular meeting in February. Motion carried unanimousJy. (Knight absent) REDUCTION OF SPECIAL ASSESSMENTS/FORFEIT PARCEL Mayor E]ling noted the Clerk has asked that this item be tabled. MOTION by Orttel. Seconded by Perry, that we continue Item 16 to the next regular Council meeting. Motion carried unanimously. (Knight absent) ESTABLISH PERMANENT IMPROVEMENT REVOLVING FUND Mr. Koolick reviewed the Resolution drafted by the City Attorney and bond counsel that sets up a Permanent Improvement Revolving Fund with the bond proceeds. The resolution establishes three accounts: 1) a pUb! ic improvement account to finance the costs of assessable water. sewer and storm sewer improvements. 2) a capital improvement account to be used for any capita} acquisition. and 3) a surplus account which can be used for any legal purpose the City Council desires. All expenditures of funds must be approved by Council resolution and excess funds from any debt service fund must be deposited In this fund, also by Council resolution. It is their recommendation that the majority of the bond proceeds be placed in the capital improvement account. Those bond proceeds amount to approximatelY $402,000. Item 2.03 C: Councllmember Orttel assumed this funds could be loaned under 3.01 B. Loans imply repayment, transfers do not. Mr. KooJ I ck stated the Council could set It up either way Into any account or Into another fund such as the General Fund. Continued City Council Meetl ng Minutes - February 8, 1990 Page 3 (Establish Permanent Improvement Revolving Fund, Continued) A concern raised by the Council was protecting the funds such that they aren't squandered away on various items. Since the funds basically came from the urban area from sewer, water and street funds, a sugegstion was to generally use those funds in that area. There was general agreement that most of these funds should be reserved for whatever water treatment system may be needed. Another suggestion was to require a 4/5 majority on reso]utions expending the funds to be sure the funds are not misused. Mr. Koolick was asked to check with the Attorney on the legality of requiring a 4/5 vote. Stili another proposal was to control the Joan or transfer of funds for projects by setting a maximum time In which they must be repaid. Another posslblll ty is to set interest rates based on the previous year's assessments, though Mr. Koolick felt that may best be done on a project-by-project basis. Mayor Elling also felt it would be appropriate to use some of the bond proceeds to adjust the sewer and water budgets on a one-time basis. and he would like to see a specific amount specified in the resolution that would be earmarked for water treatment. Councilmember Jacobson wanted to see a small portion used for other things such as equipment in the sewer and water fund and other general uses. Counci Imember Ortte I agreed, stating he would like to see the purchases of capital equipment funded or bonded in-house. Discussion continued on what is the best account to deposit the bond proceeds at this time and on the functioning of the entire Permanent Improvement Revolving Fund. Mr. Koo]ick was asked to find out whether the funds can be transferred out of the publ ic improvement account once they are put in there. which In effect is an internal bonding fund. Mr. Koollck felt there would be the greatest flexibi I I ty for using the bond proceeds If they were inltiaJ]y placed in the capital improvement account. Counc I I agreed to continue the item to allow the Attorney to respond to those issues raised. Mayor Elling asked for a motion to continue this item. MOTION by Orttel, Seconded by Perry, to so move. Motion carried unanimously. (Knight absent> APPROVE RESOLUTION/ESTABLISHING PERMIT FEES MOTION by Jacobson, Seconded by Orttel. the Resolution establishing permi t fees and service charges as presented. (See Resolution R023-90) Motion carried unanimously. <Knight absent) Continued City Council Meeting Minutes - February 8. 1990 Page 4 RELEASE ESCROW/RED OAKS MANOR 5TH ADDITION MOTION by Orttel. Seconded by Perry. Counc I 1 authorize the release of escrow of Red Oaks 5th Addition, IP88-17, in the amount based on the security numbers listed in the Kenko Jetter dated November 14. 1989 for the two Certificatres of Deposits. Motion carried unanimously. (Knight absent) APPROVE WATER AND SEWER BUDGETS Mayor Elling asked that this item be continued to a full Council. MOTION by Jacobson, Seconded by OrtteJ. to so move. Motion carried unanimousIy. (Knight absent) ACCEPT 157TH LANE NW Mayor Elling asked that the item be moved until Maynard Apel submI ts a signed dedicated easement. MOTION by Perry, Seconded by Orttel, to so move. Motion carried unanimously. (Knight absent) APPROVE RESOLUTION/88-1/CROSSTOWN STORM DRAIN MOTION by Jacobson, Seconded by Perry, the Resolution as presented. (See Resolution R024-90 adopting the assessment roll for the improvement of storm drainage for IP88-1 for certification) DISCUSSION: Mr. Koolick stated there are unexpended bond proceeds because the contingencies were not spent, so there are monies available to cover the unassessed amount of $8.012.84 in this project. CounciJmember Orttel was concerned about the costs of assessing on]y $100 per parcel. thinking the costs of maintaining an assessment rol I over a 10-year period will exceed the amount of the assessment. It was his opinIon that the City should not be assessing If it Is losing money to do so and that the assessments should be canceJ led. Mayor Elling stated he would have preferred a one- or two-year assessment period; however. that cannot be changed at this time because the residents have already been notified. Others felt many residents wi I] pay It off within the fIrst month to avoid an Interest charge and that maintaining a rol I will not be that costly. especiallY since onJy a few parcels are involved. Vote on Motl on: YES-Elling, Jacobson. Perry: NO-Orttel; ABSENT- Knight. Motion carried. (Knight absent) --- . - Continued City Council Meeting Minutes - February 8. 1990 Page 5 COON RAPIDS/ANDOVER JOINT POWERS AGREEMENT/SITE Q MOTION by Orttel, Seconded by Jacobson, to continue It em 5. DISCUSSION: Counci1member Jacobson asked how much money has been spent on Site Q to date and how much is left. Mr. Koolick stated he wi 1 I bring that information back to the Counci1 at the next meeting. Mr. Schrantz also noted the amount of the agreement is $156.000. Mayor Elling stated the Coon Rapids City Council approved this agreement last night for an amount not to exceed $156,000. Councllmember Jacobson was concerned that $156,000 Is being spent for only Step 1 of three steps in the agreement, fearing there will be nothing left to complete the other steps. He was concerned that the cities are being taken advantage at. Councilmember Orttel worried about these same consultants being hired by others with conflicting interests. Mayor Elling stated the agreements calls for them to work for Coon Rapids and Andover excJusively, so there will be no conflict of Interest. Motion carried unanimously. (Knight absent) CDBG DISCUSSION Mr. Blake summarized his memorandum to the Council regarding the approximately $59.000 in 1988 CDBG funds that must be expended by June 30. 1990, reviewing some of the possible uses for those funds. Some suggestions to use the funds are for additional code enforcement, neighborhood planning, plans for Kelsey Park, purchase of properties in the Tax Increment Financing District. historic preservation of the cemetery off County Road 7, and grants to community service organizations such as the Alexander House and Community Action Program. Jeff Kieffer, Park Board Chairman, stated the Park Board would like a total plan done for Kelsey Park. which is also needed for grant applications to develop the park. They are considering more of a nature park through most of it, with an interpretative center. trai Is, etc. After some discussion, the Counc i I asked Mr. Blake to investigate the fol 10wlng Uses: 1) hire a consuJtant to prepare an overa]I master plan for Kelsey Park, 2) determine whether the funds can be used for upgrading the Senior Citizens Center, 3) ask the Building Department to note blighted areas around the City that may need correcting, including unsightly mobile homes, 4) any other possible uses. Counc II also discussed the possibility of acquiring property in the Tax Increment Financing District, though It would be using TIF funds. not CDBG funds. Mr. Blake informed them that the M. R. Olson property is going to be auctioned off. Counc i J directed Mr. Blake to research that possibility. Continued City Council Meeting Minutes - February 8. 1990 Page 6 (CDBG Discussion. Continued) Councllmember Jacobson had some concern about finding places to spend money just because it Is there. Mayor Elling explained if Andover doesn't use those funds, the County wi II give them to another city. Mr. Blake was directed to begin the bidding process for having a park plan done for Kelsey Park. Jack McKelvey - suggesting hiring students to clean up along Coon Creek. Mr. Blake felt that would come under code enforcement it property owners were required to clean up their own property along the creek. General clean-up around the community is not an allowable use of the CDBG funds. Mayor EIJing stated the City won its prosecution of the Pumpkin City junkyard, and the owner is agreeing to have it cleaned up by July 1. It wi I I cost about $50,000 for that clean-up. He asked If the Counc i I has any interest in using some CDBG funds to help in that effort. After some discussion. Council genera IJ y felt that that Is not something the City should be funding. Mr. BJake was asked to check into the possibility of using CDBG funds on the oak wilt problem around the City. He was also directed to check Into whether the funds can be used to fence the bJighted areas around the junkyards. especially adjoining the residential area like the Good Value Homes deveJopment. Mr. Blake stated he wi I I have the information for the park plan and other information on the uses of the CDBG funds for the February 20 meeting. Mr. Blake stated for the use of the City's 1990 CDBG funds. he'd recommend completion of the update of the City's Comprehensive Plan and grants to some community service agencies. Counc i I agreed. Mr. Blake stated he will then have a prepared CDBG budget for 1990 for the February 20 meeting. MAYOR'S REPORT Mayor EI ling reported the meeting with the Lower Rum RIver Management Organization Is scheduled for February 21. 7 p.m. in the Community Room in Anoka's City Hall. Mayor Elling noted the City has been asked to submit a name for an appointment to the Metropolitan Waste Control Commission. Councll- member Orttel volunteered. No Staff representative was suggested. Mayor Elling asked If the Council wanted to consider amending Ordinance 24E regardIng the Mayor's and CouncIl's salaries. The Staff was directed to research the salaries of surrounding cities and to put the item on a future agenda. --- . Continued City Council Meeting Minutes - February 8. 1990 Page 7 (Mayor's Report. Continued) Mayor Elling asked if the Counc i I wanted to honor the request of the Volunteers of AmerIca to proclaim March 4 - 11 as VoJunteers In America Week. Counc i I agreed, asking that it be placed in the next agenda. Counci I recessed at 9:22 to go into Executive Session with Cy Smythe. the City's labor union negotiator. Meeting resumed at 9:48 p.m. MOTION by Jacobson. Seconded by Perry. to adjourn. Motion carried unanimously. Meeting adjourned at 9:49 p.m. R.::;:~~.S2:~¿~ ~ella A. Peach Recording Secretary ---, .-