Loading...
HomeMy WebLinkAboutCC August 21, 1990 ..:..-- ~.' "CA " CITY of ANDOVER j :;, '~ ~, Regular City Council Meeting - August 21, 1990 < .' 7:30 P.M. Call to Order Resident Forum Agenda Approval Approval of Minutes Discussion Items l. University Avenue Discussion w/Ham Lake Mayor 2. Establish LRRWMO Tax District 3. Coon Creek Watershed District/Ditch Cleaning 4. Boundary Commission Staff, Committee, Commission 5. Award Bid/Pumkin City Cleanup 6. Hire City Planner 7. 8. Replace Heating-Cooling System/Public Works Bldg. 9. SAC Rebate Discussion Non-Discussion Items 10. Approve Joint Powers Agreements/Traffic Signals (County) II. Approve Joint Powers Agreement/Traffic Signals (City of Anoka) 12. Approve Final Payment - 89-17 13. Approve Final Payment - 89-22 14. Approve Final Payments - 89-1; 89-2; 89-3 15. Accept 1989 Audit Report & Management Letter 16. Order Assessment Rolls/89-17; 89-22 17. Adopt Resolution/1991 Tax Levy 18. Anoka Soil & Water Conservation Resolution Approval of Claims Adiourn -"""--"-.,- 'CA CITY of ANDOVER 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 . (612) 755-5100 REGULAR CITY COUNCIL MEETING - AUGUST 21, 1990 MINUTES The Regular Bi-Monthly Meeting of the Andover City Council was called to order by Mayor Jim Elling on August 21, 1990: 7:30 p.m.. at the Andover City Hall. 1685 Crosstown Boulevard NW, Andover, Minnesota. Councilmembers present: Jacobson. Knight (arrived at 8:05 p.m.). Orttel, Perry (arrived at 7:55 p.m.) Councllmembers absent: None Also present: City Attorney, William G. Hawkins; Public Works Supervisor. Frank Stone: City Finance Director. Howard Koolick: City Adminlstrator/ Engineer. James Schrantz; and others RESIDENT FORUM Charlie Veiman. 13646 Crooked Lake Boulevard - stated he is getting feedback from the residents of Andover asking for more input on the bond issue just passed for the Fire Department. They want a watchdog committee to oversee how the money Is being spent: he SUggested five or six residents appointed by the Council. He did not want it to be part of the Fire Department's steering committee. Mr. Velman also felt the Aldrich report should be one of the things that the residents' committee would look at In overseeing the spending of the bond Issue funds. Councilmember Jacobson noted all meetings are open to the residents and the Minutes are public record; and he, too. wants to see the money spent wisely. He had no objection to public input or comments. but the Counc i I is the elected body to represent the people and handles a two mil lion dollar budget every year. He wondered what has occurred to make the residents wonder whether things are done right. Mr. Veiman - stated it is a matter of trust and wished to say no more about i t pub I i ca I I y . Councilmember Orttel noted that before the election the proceeds were budgeted for land, fire stations. equipment, etc.: and the Intent is not to go over that budget. He too agreed the money should be spent wisely. Because two of the Councilmembers were not yet present, it was agreed to table the item to the September 4 meeting. Jerry Wlndschltl. 3640 152nd Lane - stated this afternoon he found the consultant engineer staking a cuI de sac at the end of his street In Kensington Estates because the City Staff ordered it. It is an additional cost of $5,000 to him. Mr. Windschitl asked that he be treated as the other developers are. No plans have been approved for this, the City does not have the right of way for It, It has never been required of another developer, and he saw no reason for It. - - Regular City Council Meeting Minutes - August 21, 1990 Page 2 (Resident Forum, Continued) Mr. Schrantz stated they want temporary turnarounds at the end of such streets and have been asking for It when the plans are approved. In this case the plans were done as a change order. It is a temporary turnaround, a 3D-foot radius within the right of way, so Public Works can turn their equipment around. They had asked for this at the time the plat was approved. but the turnaround was omitted for some reason. Mr. Stone expJained the problem of having to back out of the Jong deadend streets and noted several other places In the City where temporary turnarounds have been installed. Mr. WindschitJ - stated none have been built in the urban area. His Intent Is to finish the remainder of the plat as soon as possible, yet this year if he can get It approved. He didn't feel he should be required to do something no other developer has had to do. He also objected to the cost, feeling it Is not necessary since the road is to be extended shortly anyway. Councllmember Orttel didn't recall any temporary turnarounds required at the end of streets siml]iar to this situation where it Is a staged development and the road wi II be extended when the next phase is done. To his know]edge aJI temporary turnarounds are at the edge of the property lines. (Councllmember Perry arrived at this time. 7:55 p.m.) After further discussion, Counc i I noted if it has been done in other plats and it is simply an engineering mistake. it should be rectified. Staff was asked to research whether temporary turnarounds have been required at the end of a street withIn a staged development in other cases. If not. It should not be required now. If so, the plans should be amended to include the temporary turnaround. Unt II a final determination is made. construction of the turnaround Is to be stopped. AGENDA APPROVAL It was agreed to add Item 7, DiscussIon with Fire Department/Public Works on Policy. MOTION by Jacobson, Seconded by Perry, the Agenda as amended. Motion carried unanimously. UNIVERSITY AVENUE DISCUSSION WITH HAM LAKE MAYOR Ham Lake's Mayor Marilyn Schultz addressed the Council regarding two sections of University Avenue as outlined in her August 14 letter. Regular City Council Meeting Minutes - August 21, 1990 Page 3 (University Avenue Discussion with Ham Lake Mayor, Con tI nued) Mayor Schultz asked which option Andover wouJd prefer for the construction of University north of 157th Avenue to Constance. Counc i I feJt the item should again be discussed by the City's Road Improvement Committee In light of possible changes in Andover's MSA plan because of the recent bond election. (Councllmember Knight arrived at th i s time. 8:05 p.m.) It was suggested that by the second meeting in September. the Road Committee would have a recommendation and the Council wi II have met with county representatives regarding an east/west road between Round Lake Boulevard and Seventh Avenue. Discussion was then on the proposal to upgrade University north of CoRd 58. Mayor EI ling thought the Andover resident that would be affected Is not in favor of it. Mayor Schultz disagreed, stating she got the impression that he wanted the improvement because he generated the compJalnt. She stated It appears Andover aJready has the necessary right of way. Ham Lake would have to acquire 33 feet, remove some trees, and move the road onto the center line. They would aJso provide the engineering and labor costs. The only cost to Andover would be $1.500 for the grave 1 cost. Mayor SchuJtz also asked if Andover would be willing to pay 2/7 of the condemnation costs for the easement. After further discussion on the matter, Counc i J agreed to contribute up to $1,500 for the gravel cost. The funds wi J I come from the General Fund and not be assessed since It has never been the Ci ty's poJ icy to assess for gravel improvements. The Counci 1 also did not wish to contribute to any easement acquisition costs that would be incurred by Ham Lake since Andover already has had the easements I t needs dedicated to the City. MOTION by Knight, Seconded by Jacobson, that we join with Ham Lake In repairing or redoing University Avenue's northern most extension at a cost not to exceed $1,500 for gravel: and those costs not be assessed. that we find the funds out of the General Fund. Motion carried unanimously. ESTABLISH LOWER RUM RIVER WATERSHED MANAGEMENT ORGANIZATION TAX DISTRICT Mr. Schrantz asked the Council to consider establishing a taxing district for the Lower Rum River Watershed Management Organization. Currently the cost to operate the LRRWMO has been charged to the City's General Fund. Councilmember Jacobson noted Exhibit A. a map outlining the taxing district. was not included in the Agenda material. He also asked how much money they are talking about. Regular City Council Meeting Minutes - August 21, 1990 Page 4 (Establish LRRWMO Tax District, Continued) Mr. Schrantz explained the district would be all areas In Andover that are outside of the Coon Creek Watershed District. The purpose would be to levy the costs of the watershed p]ans or capital improvement plans. The City sets the Jevy each year, not the LRRWMO Board, so the City does have the control over the spending. And al I Improvement projects must aJso be approved by the City, This Is merely establishing the taxing district. not set tlng a levy at this time. Last year's budget was about $12,000 for all four cl ties. Mr. Koollck thought the City spent $2,800 last year Councllmember Perry understood the LRRWMO was to have citizen participation, noting Andover has already appointed a representative. She wondered why there has been no fo] low through on that. Counc I I asked that the citizen advisory committee be Involved prior to the implementation of the watershed's plan. MOTION by Jacobson. Seconded by Knight, that the City direct Staff to establish a public notice for pubJic hearings for a special taxing district for the Lower Rum River Watershed Management Organization. and the hearing date be set to meet the legal requirements: at that time have the maps and al] materials by the night of the meeti ng and have Staff member or two to explain to the peole at the public hearing what is going on. DISCUSSION: Councilmember Knight stated the intent when the LRRWMO was established was to have it function as a low-level organization and not to become another bureaucratic level to have to go through. He did not want to see that change. Mr. Schrantz explained this has nothing to do with how the board functions. It Is simply a transferring of the funding out of the General Fund and Jevying It to those In the District who benefit. Motion carried unanimously. COON CREEK WATERSHED DISTRICT/DITCH CLEANING Mayor ElIlng reviewed the concerns of cleaning out Coon Creek between Hanson and Crosstown Boulevards prior to the implementation of the WDE site cleanup. The Watershed Board is saying they have no money In that account to clean it up. He asked the Council to consider having the City Public Works Department heJp with the clean up with help from the county's work program at an estimated cost of $1,000. MOTION by Jacobson. Seconded by Orttel, that we authorize a joint effort between the City and the Coon Creek Watershed District to clean trees and brush out Coon Creek adjacent to the WDE site: the estimated cost of this project Is about $1,000 and would involve at least two Andover people and some trucks to assist in the project at a cost not to exceed $1,000; and tha t the Counc II then bl] 1 the Coon Creek Watershed for the money expended to be payable to the City In the first quarter of 1991. Motion carried unanimously. Regular City Council Meeting Minutes - August 21. 1990 Page 5 BOUNDARY COMMISSION Council discussed the proposed ordInance establishing a Boundary Commission. They debated whether to make It a permanent Commission or whether to dissolve It after the problem In Auditor's Subdivision 82 Is resolved. Attorney Hawkins stated the City can dlssoive the Commission by repealing the ordinance I f It Is no longer desired. If the parti es invoived can agree, there is no need to go to the Commission. It would only be used In situations where It may not be possible to get everyone to agree. It was agreed the meetings of the Commission should be held as needed, not set out In the ordinance. It was also felt that the compensation can be established slmlllar to the P & Z and Park Board Commissions, though Councllmembers have never been compensated for committee work. MOTION by Jacobson, Seconded by Orttel, the ordinance as presented (establishing a Boundary Commission and setting out the du ti es thereof), with one change: Under Sec ti on 1.3. to read as fol lows: "The Commission may hold as many meetings as the City Counci I or Boundary Commission may deem necessary." Motion carried unanimously. MOTION by Orttel. Seconded by Perry, that we direct Staff to advertise for three City residents to serve on the Boundary Commission with the ad clearly stating that the qualifications should Include a good knowledge of property legal descriptions. Motion carried unanimously. AWARD BID/PUMKIN CITY CLEANUP Counc i 1 noted the bid was higher than expected and wondered If it should be bId again. Attorney Hawkins noted the cleanup is e] Iglble under TIF funding. He felt the legal requirements for advertising have been met, and the City can proceed under the Nuisance Ordinance. In the event the property goes tax forfeit, the City has the ability to reassess these costs. Mr. Schrantz said they should have a good Indication by the end of the week whether or not there is hazardous waste on the site. MOTION by Knight, Seconded by Orttel. that we award the bid of $62,500 for Sauter & Sons, Inc. , for the removal of debri on the Pumkln City site, Project 90-18, with costs to come from TIF funds. Motion carried on a 4-Yes, l-No (Jacobson. as he thought the costs are high and felt It could be done cheaper) vote. HIRE CITY PLArINER Mr. Schrantz reviewed the process at Interviewing and recommending the City hire David Carlberg as City Planner at a salary of $25,000 with an Increase of $2,000 after successful ly completing a six-month probationary period. Regular City Council Meeting Minutes - August 21, 1990 Page 6 (Hire City Planner, Continued) Mr. Schrantz noted that the top two appJicants have just received graduate degrees and have limited experience. Those applicants with experience either weren't Interested at the salary range or found employment eJsewhere. He fe It the salary may be lower than in other places. but the committee was very impressed wi th the top two choices. Because Andover is one of the fastest growing cities, there was a concern that experienced planners could not be found. Some Councilmembers felt some experience Is required to handle the various activites of this position or possibly the other applicant has more experience and credentials In the things he would be doing In Andover. Another feeling was Andover is becoming a training ground where a planner takes the position for a year or two and then moves on, asking if that is really what the City wants to be doing. Mr. Schrantz noted i f It is determined he cannot do the job to the Council's satisfaction, he can be terminated before the end of the probationary period. MOTION by Perry, Seconded by Knight, that the City Counci] accept the Interviewing Committee's recommendation and offer the position of City Planner to David Carlberg at the starting salary of $25,000 with an Increase of $2,000 after successfuJ]y completing a six month probation. VOTE ON MOTION: YES- Kn i gh t , Perry: NO-EIJlng, Jacobson, Orttel Motion fai Jed. d'Arcy Bosel I, Zoning Administrator, stated the Interviewing Committee conducted the Interviews and talked with both Individuals a second time. The Committee was unanimous In its recommendation of David Carlberg as first choice, very strongly feeling he would more aptly represent the City to the public and handJe the various situations of the position. Mr. Schrantz also noted the Committee feels their choice is a good person who can handle public reJatlons. Given that, Councllmember Jacobson stated he would change his vote to favor Mr. Carlberg. though he st III felt the other applicant had better qualifications for the City's needs. MOTION by Perry. Seconded by Jacobson. reintroducing her previous motion to hire David Carlberg. MotIon carried on a 3-Yes. 2-No (El ling, OrtteJ) vote. DISCUSSION WITH FIRE DEPARTMENT/PUBLIC WORKS ON POLICY Fire Chief GJenn Smith asked for approval to al low Dale Mashuga to carry his gear and radio on the Public Works truck and to respond directly to an emergency cal I. That would Increase the response time to day caJls and would also release other Public Works employees sooner when they are not needed. This would be done on a trIal bòsl~. Regular City Council MeetJ ng Minutes - August 21, 1990 Page 7 (Discussion With Fire Department/Public Works on Policy, Continued) Mr. Stone stated he is short of help and is concerned about responding to the scene with a Public Works vehicle. He agreed to let them try this for 30 days, the promise being Public Works employees wil I get back to work faster. He felt only the van and pickups should be used to respond. Attorney Hawkins advised the insurance will cover responding with a Public Works vehicle as long as traffic laws are observed. Discussion was also on the firefighter's response to rescue cal Is during the daytime hours using 4881. Counc i I noted the Fire Department was asked to report back at the end of the trial period, the end of 1990, on the number of man hours Involved in responding to day rescue cal]s. MOTION by Jacobson. Seconded by Knight, that we authorize Dale (Mashuga) to use City vehicles and take his change-out clothes with him for a period of 30 days only as a trial and then get a report back to the Counc II at the end of that 30 days as to what your opinion Is of this procedure and let us know and at that point we will make a decision. Motion carried unanimously. Chief Smith noted he just received notice that Crosstown Boulevard wi I I be closed at Coon Creek for two months. That creates a major problem for the Fire Department in getting to that part of town and in response times of the firefighters to the station since many of them live south of that bridge. Counc i I asked the Staff to contact the county to see if some temporary road or construction bridge will be in place that can be used for emergency purposes. REPLACE HEATING-COOLING SYSTEM/PUBLIC WORKS BUILDING MOTION by Knight, Seconded by Orttel. that we allow Frank (Stone) to spend $5.150 to Sedgwick Heating and Air Conditioning. Inc.. with the money to come from Streets and Highways Budget and Fire Department. Motion carried on a 4-Yes, l-No (Jacobson, as the bid seems high to him) vote. SAC REBATE DISCUSSION Mr. Koolick reported the MWCC has approved the City's request for a refund of SACs paid by the City outside the anticipated year 2000 boundary. He recommended the Council accept the audit f I ndl ngs and the let ter. MOTION by Knight, Seconded by Orttel, to so move. Motion carried unanimously. ReguJar City Council Meeting Minutes - August 21, 1990 Page 8 NON-DISCUSSION ITEMS MOTION by Jacobson, Seconded by Perry, approve as presented of Items on the Agenda tonight, numbers 10, 11. 12, 13, and 14. DISCUSSION: Several Councilmembers had some concerns over Items 10 and 11. Councllmembers Perry and Jacobson WITHDREW the Second and the Motion. MOTION by Knight, Seconded by Jacobson, approval of Items 12, 13, and 14. ( See the following: Rl09-90 - Approve Flna] Payment/IP89-17 Rl10-90 - Approve Final Payment/IP89-22 Rlll-90 - Approve Final Payment/IP89-1 Rl12-90 - Approve Final Payment/IP89-2 R113-90 - Approve Final Payment/IP89-3) Motion carried unanlmous]y. JOINT POWERS AGREEMENTS/TRAFFIC SIGNALS The Counc II was concerned over the large number of lights being proposed for the City not on]y In terms of having to pay for them but questioning the need of these two locations (Round Lake Boulevard and 157th and CoRd 7 and 116). It was agreed the Road Committee should be taking a close look at signaling Intersections In terms of need and costs. MOTION by Jacobson, Seconded by Knight. to move those two Items to the Road Committee. Motion carried unanimously. ACCEPT 1989 AUDIT REPORT AND t1MJAGEMENT LETTER Mr. KooJick responded to Council questions on the 1989 Audit report. He noted the City does have equipment records on the larger Items but the chairs, desks, etc. , are not marked with "City of Andover". Counc II suggested from now on Items over $500 should be marked and records kept. Also. the special assessments for Grace Lutheran Church and Kadlac Addition are behind. He said the Council has the option of certifying them to the county for collection. The church owes about $31,000. Councilmember Orttel stated there Is an agreement with the Church, recognizing they had some very large assessments, but he didn't feel a developer should be delinquent on its assessments. Counc i I asked that the Staff and Attorney check on the Development Agreement with Kad]ac's Addition. Counc II also asked for a history of payments of the assessments by the church for the next meeting and to call the pastor to find out their intentions for payment. Regular City Council Meeting Minutes - August 21, 1990 Page 9 (Accept 1989 Audit Report and Management Letter, Continued) Counc i I questioned what can be done for those escrow accounts that have overdraft balances. Attorney Hawkins suggested taking those delinquent accounts to conciliation court for co] Jectlon. Mr. Koolick stated they are Jooking Into that situation further. MOTION by Perry. Seconded by Orttel. that we accept the 1989 Audit Report and Management Letter. Motion carried unanimously. ORDER ASSESSMENT ROLLS/89-17 AND 89-22 MOTION by Knight, Seconded by Jacobson, to so move. (See the following Resolutions: R114-90 - Declare cost and direct preparation of assessment roll, IP89-17 R115-90 - Hearing on proposed assessment roll, IP89-17 Rl16-90 - Declare cost and direct preparation of assessment rol J, IP89-22 Rl17-90 - Hearing on proposed assessment rolJ. IP89-22) Motion carried unanimously. ADOPT RESOLUTION/1991 TAX LEVY Mr. Koolick noted the changes made to the General Fund budget as requested at the special bUdget meeting: 1) Increase budgeted wage increases from 3 to 4 percent; 2) increase amounts for gas and diesel fuel by 3 percent: 3) eJlminate Public Works summer help: and 4) eliminate two warming house attendants. Those changes leaves $14,112 which can be al located as the CounclJ chooses. Counc i I agreed some of that amount will be needed for Comparable Worth increases and directed the $14.112 to be added to the contingency fund. Discussion was then on the the debt service funds and the issuance of certificates of indebtedness In 1990 for capl tal improvements. There was then general agreement to issue not more than $252,000 worth of bonds for capita] improvement purposes as presented to the Council (truck with plow wing and sander. fue] tanks, sewer jet, sanitary sewer Vac AI] unit and voting machines), for an over]evy amount of approximately $67,500. Public hearing date was set for December 6 with a recommencement date of December 13. Action on the resolution setting the 1991 tax levy was taken later in the meeting. Regular City Council MeetJ ng Minutes - August 21, 1990 Page 10 ANOKA SOIL AND WATER CONSERVATION RESOLUTION MOTION by Jacobson, Seconded by Perry, the Resolution as prepared. (See Resolution Rl18-90 in support of Anoka Soil and Water Conservation District's proposal to study the surface water quality and groundwater quality in the Coon Creek study area). Motion carried unanimously. APPROVAL OF CLAIMS MOTION by Perry, Seconded by Jacobson, approve the Schedule of BII Is dated 8-17-90 In the amount of $141.218.94. Motion carried unanimously. 1991 TAX LEVY RESOLUTION. CONTINUED MOTION by Perry. Seconded by Knight, a Resolution adopting the City of Andover 1991 proposed property tax levy to be certified to the County Auditor (See Resolution R119-90, proposed 1991 property tax Jevy totaling $1,521,700 of which $1,364,215 is for general purposes and $157,485 is for the repayment of bonded indebtedness; publ ic hearing dates on December 6 and 13) Motion carried on a 4-Yes. l-No (Orttel) vote. Councllmember Orttel stated he voted no because 1) there Is no contingency fund: 2) the City is not taking care of its streets; and 3) this year alone the proposal is for a quarter million doJlars in equipment purchases and $157,000 in overlevies, about a two-ml I I overlevy, which he felt is absurd. He didn't feeJ they should keep raising taxes that way. MOTION by Perry to adjourn. Meeting declared adjourned by the Mayor at 10:41 p.m. Respectfully submitted. ~~~eu-L Marcella A. Peach Recording Secretary