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HomeMy WebLinkAboutCC April 3, 1990 "CAe . . . /: CITY of ANDOVER ':.L } R'9u1a< City Couooi1 .,,"09-Apd1 3. 1990 7:30 P.M. Call To Order Resident Forum Agenda Approval Approval of Minutes Sheriff Wilkinson Annual Report Discussion Items 1. Public Hearing/Vacation of Easement/Ivywood Est. 2. Public Hearing/Vacation of Easement/Barnes 2nd 3. Approve Assessment policy 4. Adopt Assessment Ro1l/87-3B 5. Sewer Connection/Lot 1, Block 3, Red Oaks 6th 6. Sewer Request, 1950 Bunker Lake Boulevard staff, Commmittees, Commissions 7. TIF Funds Discussion, Cont. 8. CDBG Funds/priority List 9. Public Safety Committee Report 10. Approve Hiring of Public Works Summer Help r ~- 11. Approve Purchase Order/Voting Equip. /7 12. Approve Speed Study Request/Moore's Estates 13. Approve Speed Study/Hawk Ridge, Countyview ( Estates, Verdin Acres 14. Approve Speed Study/university Avenue 15. Approve Speed Study/Barnes 2nd Addition 16. Authorization for Warning & Advisory Speed Signs/157th Avenue and xenia 17. Authorization for Installation of Street Signs/ Stenquist Addition Non-Discussion Items 18. Approve Resolutions Designating MSA Streets 19. Appoint Member/North Suburban Consumer Advocates for the Handicapped. Approval of Claims Adjournment -. ~~~ --- ~ ...........- - '''- , , ";~: ? "CITY of ANDOVER :..L ~. "" c'o,,<O., "'"''''''0 ,w. . "DO,"'. """0" MOO< . '"'' ,,,.,,," REGULAR CITY COUNCIL MEETING - APRIL 3, 1990 MINUTES The Regular Bi-Monthly Meeting of the Andover City Council was cal led to order by Mayor Jim El ling on April 3. 1990: 7:30 p.m., at the Andover City Hal I, 1685 Crosstown BouJevard NW. Andover. Minnesota. Councllmembers present: Jacobson, Knight. OrtteJ, Perry Councilmembers absent: None Also present: City Attorney. WIIJiam G. Hawkins: TKDA Engineer, John Davidson: City PJanner. Jay BJake¡ City Finance Director, Howard Koollck¡ City Assistant Engineer, Todd Haas: City Administrator/Engineer, James Schrantz: and others AGENDA APPROVAL The foJ lowing items were added to the Agenda: 17a. Andover Athletic Association Storage Bui]dlng: and 17b, City Brochure/Economic Development Committee. MOTION by Knight, Seconded by Jacobson. approval of the Agenda. Motion carried unanimously. APPROVAL OF MINUTES March 15 Special and March 20 Regular Meeting Minutes - Correct as written. Mayor Elling asked for a motion to approve the Minutes. MOTION by Knight, Seconded by Jacobson. to so move. Motion carried unanimously. SHERIFF WILKINSON ANNUAL REPORT Anoka County Sheriff Ken Wilkinson addressed the Council concerning crime trends in the City of Andover over the past three years. Burglaries were down from 248 in 1987. to 144 in 1988. to 108 in 1989. Non-residentiaJ burgarlles were 30 in 1987. 27 in 1988, and 20 In 1989. There were 19 reports of criminal sexual conduct in 1987. 19 reports In 1988 and 15 in 1989. of which five were found to be unfounded. There were 5 arrests for drug enforcement in 1987. 12 in 1988 and 9 in 1989. Reported thefts decreased from 103 In 1987, 113 In 1988. to 74 in 1989. Auto thefts went from 26 reports In 1987, to 30 in 1988, to 18 In 1989. Snowmobile crimes had none reported in 1987. 9 reports In 1988 and 5 reports in 1989. -0 _"'"-'---- ____ Regular City Council Meet! ng Apri I 3, 1990 - Minutes Page 2 (Sheriff Wilkinson Annual Report. Continued) Sheriff Wilkinson also noted the radio calls made In the City of Andover Incrased from 3,773 In 1988 to 5,457 In 1989. Accidents increased from 188 In 1988 to 196 in 1989, but the number of arrests made by the deputies decreased from 951 in 1988 to 878 In 1989. He also reviewed some of the county-wide programs their department is involved in, and updated the Council on the firearms range issue. The recommendations from the committee on resolving the firearms range issue will be presented to the County Board shortly. The committee Is recommending the facility be upgraded to be better able to cohabitate wi th the surrounding area in a safe fashion. Sheriff Wilkinson aIso urged the Council to establish a Ilason committee that would work with the Sheriff's Department to maintain better communication. Mayor Elling commented something wi I I need to be done to keep the motorized vehicles off Round Lake, such as us i ng the county's four-wheeler to start tagging the violators. Discussion centered on the firearms range Issue. CounciJmember Jacobson felt It would be In everyone's best Interest if the range was moved to a less populated area. Sheriff Wilkinson explained they will be regulating the type of firearms being used and wi I I be upgrading the facilities to preclude any dangers from the range. There being no further Issues. the Sheriff thanked the Council for the opportunity to submit his report this evening, PUBLIC HEARING/VACATION OF EASEMENT/IVYWOOD ESTATES Mayor Elling called the public hearing to order at 7:49 p.m. Mr. Haas reviewed the request to vacate a portion of an existing drainage and utility easement to realign a side yard lot I ine on Lot 3, Ivywood Estates. Lee Hennen. 4780 147th Lane - developed Ivywood Estates, owns the lot and wants to build on it. The area on which to build is very narrow, and vacating that area will give sufficient room to build. The vacation should have no bearing on the drainage easement. The drainage easement will remain on his side of the property. He has already purchased the triangular shaped area of the other lot. MOTION by Orttel, Seconded by Jacobson, a ResoJutlon vacating a drainage and utility easement on Lot 3. Block 1 in Ivywood Estates as prepared. (See Resolution R040-90) Motion carried unanimously. MOTION by Jacobson to close the public hearing. The Hearing was closed at 7:54 p.m. _A._. '. .,- -. , Regular City Council Meeting Apri I 3. 1990 - Minutes Page 3 PUBLIC HEARING/VACATION OF EASEMENT/BARNES 2ND Mr. Haas explained the property owner on Lot 4, Block 1 , Barnes Rol ling Oaks 2nd Addition wants to construct a home on the lot. The lot does not meet the 39.000 square-foot requirement with the ex I stl ng easements. To meet the requirement. the Counc i 1 Is requested to vacate 30 feet by 345 feet of drainage easement on that lot. David Grorud. 14545 PaIm Street - lives right across the street and was concerned about the drainage. He noted his lots do drain In that direction to the pond, and he has had water problems In the past. He was concerned this vacation would affect that drainage. Also, If a service road is put In along Andover. that area which is presently very low would be buIlt up, resulting In further runoff to the drainage on Lot 4. He was surprised that there Isn't enough buiJdlng space on that lot since it was platted in the 1970s and Mr. Barnes knew the requirements. Dave Almgren. Bui ldlng Official, stated the proposal is to move the easement back only to the top of the bank. None of the drainage area wi I I be removed from the easement. nor Is any of the bank that goes toward the pond. This vacation wll I not obstruct any drainage. Pat Schroeder. 720 Andover Boulevard NW - stated her area Is all Iow. and the horse pastures on their side of the road are under water In the spring before the ground thaws. She was concerned that no more water come toward her horse pasture. Mr. Almgren noted the size of the pond on Lot 4 Is not being reduced. The area being vacated Is all high ground, and there will be no change In the grading of the lot. The septic system wll I also be put In the high ground. There wll I be no more run off, and none of the elevations are being changed. Mr. Grorud asked where the culvert goes across the road into that pond. Mr. Almgren stated he and Mr. Haas measured It, and the culvert goes Into the ponding area within the remaining easement. This vacation will not affect that In any way. He stated the City was at fault In not fol lowing the platting ordinance by requiring 39,000 square feet of buildable area when It was approved, and this is an attempt to correct that error. MOTION by Knight, Seconded by Jacobson, to close the Public Hearing. Motion carried unanimously. MOTION by Knight, Seconded by Orttel, a Resolution vacating a drainage easement on Lot 4, Block 1 In Barnes Rol ling Oaks 2nd Addition. (See Resolution R041-90) Motion carried unanimously. Hearing closed at 8:10 p.m. - Regular City Council Meeting April 3, 1990 - Minutes Page 4 APPROVE ASSESSMENT POLICY MOTION by Jacobson, Seconded by Perry, the Resolution amending the Assessment Manual as presented. (See Resolution R042-90 that al 1 buildable parcels within a benefitted area of storm water Improvement be assesed $100 per parcel: remaining property not buildable but for the storm water Improvement wll I be assessed on the specific benefit received) Motion carried on a 4-Yes. l-No (Orttel) vote. ADOPT ASSESSMENT ROLL/IP87-3B Mr. Davidson reviewed the steps taken to arrive at the current assessment roll for Project 87-3B. The total assessable cost was divided by the total area drained to arrive at a gross area charge of $1,186. 85/acre. Kensington Estates Additions 1, 2, and 3 within the drainage district were assessed for gross area, which comes to $474.46 per lot. Outlot A, Kensington Estates 3rd Addition was assessed separately for $6,076.67. computed at the $1.186.85 times 5.12 gross acres. Al 1 existing buildable parcels are assessed $100 per the policy just estab]ished. Those Jots that partla]ly lie within the drainage district were assessed a proportionate share of the costs. The City's share of the project cost is $10,047.53 plus another $17,215 for the un assessed portion of those lots that received a $100 assessment. Mr. Davidson stated Parcel 36 was i nc I uded in the initial notice of the assessment hearing, but was mistakenly put In the IP88-1 rol I rather than in IP87-3B. That lot was not renotlfled In the process. Attorney Hawkins stated the City has met its obligation by initially notifying that parcel of the hearing. Councllmember Orttel noted those lots In Shady Kno11 are being assessed $100. yet they have paid a storm sewer assessment with their street project. He didn't feel It was appropriate to double assess those lots. Mr. Davidson explained those lots were not officially assessed an area benefit for storm sewer. though there was Council discussion to reduce those assessments by the amount assessed before. Councllmember Orttel felt that it is complicated to reduce this assessment by what was previously assessed. thinking It may be better to let the remaining assessment stand and cancel this one. MOTION by Knight. Seconded by Orttel. that we remove those lots from the assessment roll, those that are In Shady Knoll Addition that were previously assessed for a pond. Motion carried unanimously. MOTION by Jacobson, Seconded by Perry. a Resolution adopting the assessment roll for the Improvement of storm drainage. Project No. 87-3B as presented. (See Resolution R043-90) DISCUSSION: Attorney Hawkins advised It Is permissible to approve the roll as amended by deleting the lots in Shady Knol 1 . Motion carried unanimously. Hearing closed at 8:26 p.m. - Regular City Council MeetJ ng April 3, 1990 - Minutes Page 5 SEWER CONNECTION/LOT 1. BLOCK 3. RED OAKS 6TH Mayor EJllng reviewed the situation, noting the question is whether to leave It as is or have it reconnected to the normal connection in the street. The problem Is the line Is 60 feet deep and there is no cleanout to maintain the line. Attorney Hawkins advised the City agreed to connect the lot to sanitary sewer as a condition of obtaining the easement and because the septic system was destroyed in the process of doing the project. At this point, he felt it Is the City's obligation to pay the SAC charge, not the owner. Then the City wi11 have fulfllled its obligation. From this point on, It is the responsibi]ityof the property owner regarding maintenance, etc. Mr. Holm - stated the line would have to go through the new garage in order to hook up to the street. It was their understanding when they bought the lot that the sewer system was satisfactory. MOTION by Orttel, Seconded by Perry. that the record would show that the Item of the sewer service at Lot 1 , Block 3. Red Oaks 6th Addition was discussed on April 3, 1990. The Counc i I was Informed by legel counsel that they were responsible for the Insta11atlon of that system and for the SAC charges for that property as a condition of the easement acquisition over the property. Any further maintenance, improvement or replacement of the system wi 11 be done at the cost of the property owner at that time and any future replacement of the service will require that it be connected to the service provided in the street of that lot. Motion carried unanimously. SEWER REQUEST/1950 BUNKER LAKE BOULEVARD Counc 11 questioned the status of the hazardous waste study being done in that area. Mayor E]ling stated the PCA had no problem with the City servicing that area with sewer and water. Mr. Haas reviewed the proposal to serve this property and the neighboring ones. Mr. Schrantz stated the property owner wants to hook up to the sanitary sewer because he no longer wants to dump those things Into his septic system. He suggested a feasibillty report be done to determine the best alternative and to obtain costs. Mayor Elling asked If the Counc I I wished to do a 429 procedure to serve and assess abutting properties. Mr. Davidson stated there is a manhole east of this property and one just to the west. The soils to the west are bad. The 1 ine is about 20 feet deep In that area. The suggestion is to jack a pipe Into the manhole with an Inside drop to carry the sewer a I I along that frontage area eventually. It should be done at a size and depth that can be used to service the remaining area. No action was taken at this time, directing that a feasibility study be done and brought back to the Council. -.,-, - Regular City Counci] Meeting April 3, 1990 - Minutes Page 6 PUBLIC SAFETY COMMITTEE REPORT Mayor Elling noted the report is not yet ready, recommending it be tabled to the next regular meeting. MOTION by Knight. Seconded by Jacobosn, to so move. Motion carried unanimously. APPROVAL/HIRING OF SUMMER PUBLIC WORKS HELP MOTION by Knight. Seconded by Perry, approval of Items 10 through 15. DISCUSSION: Council had some concern over the requests for signing the neighborhoods since there is only $600 in the budget. Councllmembers Perry and Knight WITHDREW the Second and the Motion. Mayor EI ling asked for a motion to approve the hiring of summer public works help as recommended by the Public Works Supervisor. MOTION by Jacobson, Seconded by Knight. to so move. Motion carried unanimously. APPROVE PURCHASE ORDER/VOTING EQUIPMENT The Counc II expressed concern over the confusion surrounding the Issue. Mr. Koollck reminded the Council that equipment bonds can be purchased to buy the voting equipment. but they cannot be purchased to lease it. There may be some changes In the election laws that wi II require the City to ho]d a primary this fa]], and the county's desire Is to have that equipment operatlonaJ for those primaries. Counc I I raised the Issue that it was under the impression the county was mandating the cities to get the voting equipment. but now the county Is saying they have to get it because the cities want It. There was also concern over acquiring this equipment before i t Is certified by the State. Mr. Koolick noted the purchase order needs to be signed by April 15. MOTION by Jacobson, Seconded by Perry. that we decline to order 4 Accu-Vote units at t his time through Anoka County and Unisys Corporation until such time as the City can be sure that the machines are certified by the State and that Indeed they are required by either the State or the county. Motion carried unanimous]y. APPROVE SPEED STUDY REQUEST/MOORE'S ESTATES MOTION by Orttel. Seconded by Jacobson. request a speed study for the Moore's Estates area: that any signs required fom the study be de f erred un tJ I such time as the budget alJows. Motion carried unanimously. " Regular City Council Meeting Apri I 3. 1990 - Minutes Page 7 APPROVE SPEED STUDY/HAWK RIDGE. COUNTRYVIEW ESTATES. VERDIN ACRES MOTION by Orttel. Seconded by Perry, that we defer installation of speed signs In Hawk Ridge. Countryview Estates, and Verdin Acres until such time as the sign budget allows for Installation. Moti on carr I ed unanimously. APPROVE SPEED STUDY/UNIVERSITY AVENUE MOTION by Knight, Seconded by Jacobson. to so move. Motion carried unanimously. APPROVE SPEED STUDY/BARNES 2ND ADDITION MOTION by Knight, Seconded by Perry. to defer the placing of signs in this subdivision until such time as the sign bUdget al lows for installation. Motion carried unanimously. AUTHORIZATION FOR WARNING AND ADVISORY SPEED SIGNS/157TH AVE & XENIA MOTION by Jacobson, Seconded by Perry. authorizing the warning and advisory speed signs on 158th Avenue and Xenia area, move that we defer any Installation of signs untiJ after the first of the year. Motion carried unanimously. AUTHORIZATION FOR INSTALLATION OF STREET SIGNS/STENQUIST ADDITION MOTION by Knight, Seconded by Perry, the same as the previous motion. DISCUSSION: Mr. Haas stated they may be able to sign that area within the budget by moving some other signs around. CounciJ asked him to come back with another recommendation and revised cost figures. Motion carried unanimously. ANDOVER ATHLETIC ASSOCIATION STORAGE BUILDING Mayor EJ ling explained the Andover Athletic Asociation has proposed to construct a storage shed on the park grounds In the City Hal I Complex, contributing It to the City and leasing It back for the storage of their equipment. Presently their equipment is being stored In the Public Works storage building. Attorney Hawkins advised the proposal Is legal. When i t Is leased. the AAA wouJd have control over the building and wou]d be liable for its contents. ROQer Sharon. Andover Athletic Association - stated the bulJding would be 24 x 24 feet, block with stucco on the outside, wood trusses wi th no windows. He also noted they have I nsurance on a] J of their equipment. " -- .- Regular City Council Meeting Apri I 3, 1990 - Minutes Page 8 (Andover AthJetic Association Storage BulJding. Continued) Mr. Haas stated the Park Board Is also interested In a warming house. Mr. Sharon didn't want to have to remove their equipment during the winter to accommodate a warming house. The Counc I J suggested the possibility of the City adding a warming house off the end of the proposed storage building. MOTION by Knight, Seconded by Orttel, that we accept the proposal of the Andover Athletic Association to build a storage buiJdlng on City grounds and I t wou I d be leased back to that organization at the rate of $1 per year. Also refer the Item to the Park Board to determine the location of the storage building. Waive the building permit fee. DISCUSSION: Attorney Hawkins stated he would prepare the I ease wi th the AAA for CounclJ approva I . Motion carried unanimously. CITY BROCHURE/ECONOMIC DEVELOPMENT COMMITTEE Mr. Blake explained he was directed to obtain additional quotes for printing the City brochure which was developed by the Economic DeveJopment Committee. He reviewed the quotes, noting Speedy Copy bid of $4,534. Andover Printing bid of $3.200, and Blaine Printing previously quoted at $3,600. He noted that Blaine Printing has been working with the Committee to develop the brochure. having already put In 20 to 25 hours in design work. It the bid was awarded to Andover Printing, the complete layout would have to be redone and the material rewritten. Counc i I felt that the design work from Blaine Printing couJd not be used If the bid was awarded to Andover Printing. That would also cause a time delay because everything would have to go through the EDC again. and the Intent was to have the brochures printed by the Parade of Homes this spring. Counc i I aJso felt that i f the design work costs are subtracted from Blaine Printing's quote. the printing cost would be Jess than that of Andover Printing. MOTION by Orttel, Seconded by Knight, the Counc i I awards the bid for the pr inti ng of the Andover Economic Development booklet to Blaine Printing for a total cost of $3,600 Including the cost currentlY,spent by the bidder on the preparation of the prototype, and that the printIng be ordered to be produced as soon as possible with the money to come from the TIF funds. Motion carried unanimously. APPROVE RESOLUTIONS DESIGNATING MSA STREETS Mayor EI ling explained the Mayor of Ham Lake cal led him asking If Andover would consider constructing that portion of University between 157th Avenue and Constance Boulevard this year. The reason given for wanting this portion paved was for good traffic flow. Andover has scheduled that construction for no sooner than 1991. ." -- Regular City Council Meeting Apri I 3. 1990 - Minutes Page 9 (Approve ResoJutions Designating MSA Streets, Continued) Counc i I discussion noted the letter from the City Clerk of Ham Lake indicated they wanted the remainder of University Avenue paved in 1991. It was also noted that the residents on University north of 157th do not want the project, especially not wanting the road put through to Constance Boulevard. Counc II commented that that portion of University south of 157th may be more important to do because of the new residential development In Ham Lake. Counc i I suggested Mayor EIJing caII Ham Lake's Mayor informing them the City's MSA pIan does not call for University north of 157th before 1991. At that time It wi I J be considered, there be i ng no interest at this time to do the project In 1990. MOTION by Jacobson. Seconded by Knight, the Resolution establishing Municipal State Aid Streets for the City of Andover as presented. (See Resolution R044-90) Motion carried unanimously. APPOINT MEMBER/NORTH SUBURBAN CONSUMER ADVOCATES FOR THE HANDICAPPED Mayor Elling suggested John Lawrence, 14516 Round Lake Boulevard be appointed to Board. He also aSked the Council to make other recommendations, as they have asked for two representatives from Andover. MOTION by Perry. Seconded by Knight, that we appoint John Lawrence to the North Suburban Consumer Advocates for the Handicapped, I nc.. and that we continue to search for a second member to serve on the Board, and pay the membership fee. Motion carried unanimouslY. CDBG FUNDS/PRIORITY LIST Mr. Blake reviewed the priority ]ist of parcels considered to be blighted which could be acquired with CDBG funds. Counc i J discussed the parcels with Mr. Blake and Dave Almgren, Building Official. Mayor EJling then asked for a motion to allow the Staff to contact and negeotiate wi th the owners of the parcels. MOTION by Knight, Seconded by Perry, to so move. Motion carried unanimously. TIF DISCUSSION Attorney Hawkins stated he talked with the fiscal consultant on the City's TIF districts and proposed legislation. He has been advised that any new legislation passed this session will not affect the City of Andover. ,,- -- .- Regular City CounciJ MeetJ ng Apri J 3, 1990 - Minutes Page 10 (TIF DiscussIon. Continued) There was a lengthy discussion on what direction the Counc i ] should take next in developing the TIF district south of Bunker Lake Boulevard. Mayor Elling felt that constructing Commercia} Boulevard between Hanson Boulevard and Jay Street should be done next. He has been told by Kottke representatives that they would not oppose sewer and water In that area. One of the problems when this was presented to the residents was the City did not have a proposal as to how It would help them financiaJ]y using TIF funds. Councllmember Orttel suggested the possibiJlty of acquiring the Hurst property since there is a question as to whether FHA will finance residentJaJ hous i ng on it. The property could be rezoned for commercial use, and Commercial Boulevard could be constructed from Jay Street westward on that property. He felt that would be more in ] ine with meeting the Intent to cJean up the blighted area around there. Counc I I generally agreed to work with property owners who come in wanting to develop their Jand. They also suggested the Staff determine whether the Hurst property is for sale and its approximate cost. It was also recommended the Economic DeveJopment Committee Invite the residents from that area to meeting to discuss development proposals for the area. APPROVAL OF CLAIMS MOTION by Jacobson, Seconded by Perry. approva} of Check Numbers 5084 through 5128 with the note that 5084 Is void. total amount Is $76,550.96. Motion carried unanimously. MOTION by Jacobson to adjourn. Motion carried unanimously. Meeting adjourned at 10:37 p.m. RespectfullY submitted, ~~~L Marcella A. Peach Recording Secretary ,,- -- .