HomeMy WebLinkAboutSP August 29, 1989
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, CITY of ANDOVER
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Special city Council Meeting - August 29, 1989
7:30 P.M. Call to Order
1. Order Improvement/89-l8/Watt's Garden Acres
2. Approve Joint Powers Agreement/89-18, Kirby's,
133rd Avenue
3. Approve Bids (Concur with Coon Rapids) for 133rd
Ave., Kirby's Est., Maxwell, etc.
4. 1990 Budget
5.
6. Adjourn
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.~... CITY of ANDOVER
Special City Council Meeting - August 29, 1989
A special meeting of the Andover city Council was called to order
by Mayor James Elling at 7:30 P.M., Tuesday, August 29, 1989 at
the Andover City Hall, 1685 Crosstown Boulevard N.W., Andove r ,
MN.
Councilmembers Present: Jacobson, Knight, Orttel, Perry
Councilmembers Absent: None
Also Present: James Schrantz, City Administrator;
Howard Koolick, Finance Director; Dave
Almgren, Building Official; Frank Stone,
Public Works Supervisor; Marc McMullen,
Park Board Chairman; Jay Blake, City
Planner; Bob Palmer, Fire Chief; others
Mayor Elling suggested the following additions to the agenda:
Letter from Continental Development, Ordinance 87, and Hay Mobile
Home Park.
MOTION by Knight, seconded by Jacobson to approve the agenda as
amended. Motion carried unanimously.
Order Improvement/89-18/Watt's Garden Acres
Mayor Elling asked why only one bid was received for the project.
Mr. Schrantz noted that Coon Rapids took the low bidder and
worked on an addendum with the low bidder. He stated that he
would like the resolution adopted to keep the files in order.
It was suggested that the joint powers agreement be approved
prior to ordering the improvement.
Approve Joint Powers Agreement/89-18/Kirby's, 133rd Ave.
MOTION by Knight, seconded by Jacobson to approve the joint
powers agreement as presented. Motion carried unanimously.
Order Improvement/89-18, Cont.
Mr. Schrantz explained that Hubert Smith will only sign the
waiver of trespass if we agree to relocate his driveway (Coon
Rapids said they would do that), move a maple tree (Coon Rapids
will move it), provide him with a certificate of survey and have
his abstract updated. Regarding the ponding, Mr. Smith said that
he is concerned that he lost a lot but the appraiser will take
that into account.
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Special city Council Meeting
August 29, 1989 - Minutes
Page 2
Councilman Knight spoke to Mr. Smith who said he will not sign
the waiver until he has the signed agreement.
MOTION by Jacobson, seconded by Knight introducing a resolution
ordering the improvement of storm drain, Project 89-18. (See
Resolution No. R149-89) Motion carried unanimously.
Approve Bids//133rd Ave., Kirby's, Maxwell
Councilman Jacobson questioned whether the $22,182.30 is part of
the Coon Rapids project which is approximately $365,000. Mr.
Schrantz noted that it is part of that project amount.
MOTION by Jacobson, seconded by Perry introducing a resolution
accepting bids and awarding contract for the improvement of
project 89-15 for watermain, sanitary sewer, street and storm
drainage construction in the area of Kirby Estates, Coon Rapids
project 189-23, and after the name of the bidder we insert a line
saying, this cost is part of a total project of $365,805.35 which
is outlined in a letter to the City of Andover from the City of
Coon Rapids dated August 22, 1989 and is not to be construed to
be an addition to the $365,805.35 but a part of it. (See
Resolution No. R150-89). Motion carried unanimously.
Wayne Olson, developer of Kirby Estates asked why his park
dedication fee is so high. Marc McMullen noted that he talked to
Mrs. Olson and there is some question whether or not the
appraiser was actually on the right property when he did his
appraisal. Mr. Schrantz explained that this is on the September
5th City Council agenda for discussion.
1990 Budget
Howard Koolick noted that in May he received the requests from
the department heads and there was a discrepency of 1.1 million
dollars. The 1988 revenues were estimated very high. Fiscal
disparities were listed twice. Two weeks ago the department
heads met and made the cuts shown in the memo. Minor cuts were
made in the supply lines, contracted services and salaries were
cut from 4% to 3%. Mr. Koolick stated that after those cuts, we
came up with a difference of $65,000, resulting in transferring
from the administrative trust fund. Two items still to be cut
appear in the unallocated area: $60,000 for an administrator and
$10,000 for emergencies.
Mayor Elling noted that he met with the Northern Coalition to
discuss Governor Perpich's proposed tax plan. There will be a
special session to deal with this tax plan. They are talking
about having us prepare three different budgets. He requested
that Howard look at the bill and see how it would impact us.
Special City Council Meeting
August 29, 1989 - Minutes
Page 3
Mr. Koolick noted that the budget that we have now is what is
mandated by law.
Mayor Elling noted that we will be receiving approximately $1,600
for the Tonson fire. We will also be reimbursed for Site Q.
PROPOSED BUDGET - REVENUES
33401 - Local Government Aid - Councilman Jacobson asked why this
took such a big jump. Mr. Koo1ick noted that the $411,061 is the
number we received from the state.
33420 - Insurance Premium Tax-Fire - Bob Palmer asked why this
item went down. Mr. Koolick explained that it's an estimate and
it was based on 1988 being under $21,000.
Councilman Orttel noted that he is not giving his vote of
approval to the Revenues.
EXPENDITURES
City Council - 4111 - Councilman Jacobson questioned that amount
shown for salaries; it was noted that the $19,600 includes the
recording secretary.
Newsletter - 4114 - It was noted that the school district only
contributes $400 toward the cost of the newsletter, yet they use
a major portion of it for school news.
Mayor - 433 - The amount of money for dues and registrations was
questioned and Mr. Koolick noted that it is for the Anoka County
Coalition.
Elections - 4141 - Council discussed the need for purchasing
electronic voting equipment with the Clerk noting that we may
need to purchase the equipment for the 1990 elections. The cost
per precinct would amount to approximately $5,000.
Administration - 4143 - it was noted that the salary figure
includes 25% of the Clerk's salary and 5% of the Finance
Director's.
Dues and Registrations are the same as in the past. Council
questioned the meals/lodging. Mr. Koolick will check into that
item.
Special city Council Meeting
August 29, 1989 - Minutes
Page 4
Financial Administration - 4151 - It was noted that the PERA,
SSA, and Health Insurance are much higher than last year because
when Howard was hired, the benefits were not budgeted.
Attorney - 4160 - Mayor Elling felt that money should be budgeted
for the Hay lawsuit.
Planning and zoning - 4191 - Councilmember Perry asked where the
money is budgeted for the Comprehensive Plan. Mr. Koolick stated
that it is being paid for with a grant.
Data Processing - 41920 - The $14,773 for equipment was
questioned, with it being noted that $7,200 is for the lease on
the copies and $7,500 for the computer system.
City Hall - 4194 - It was noted that the $1,000 under 530
Improvements is to remodel the warming house into a storage room.
Councilmember Orttel felt that we should have money for
assessments for city water in the budget.
Fire Station - 4195 - $5,000 will be added for the bond election.
Public works Building - 580 Equipment - $15,000 - Frank Stone
explained that this is to redo the fuel tanks and the plumbing.
Councilman Orttel noted that the insurance on the fuel tanks is
going to be about $5,000 per year for a new tank.
Senior citizen Center - 4197 - 321 - Telephone - Dave Almgren is
to check with U.S. West to get one of the city hall phone lines
installed in the senior center as $900.00 per year for a
telephone is too high.
Cold Storage Building - 4198 - Frank Stone explained that they
want to put cement in the building so that it can be heated. The
heater will cost $1,700.
Fire Protection - 4220 - Howard is to check on the breakdown on
the salaries, the reason the workers Compensation Insurance was
reduced, and the insurance on the vehicles. Item 850 should be a
Consultant Fee rather then Bond Sale.
Roger Noyes stated that he had proposed $43,000 under 221 for the
repair of 4881 and now it is down to $8,000. We need to have
that unit repaired.
Rescue Service - 4227 - 433 Dues/Registrations will need to be
increased. 221 Repair/Maint/Supplies-Veh was cut from $5,000 to
$1,500. This needs to be increased as the rescue van needs to be
repaired.
Special city Council Meeting
August 29, 1989 - Minutes
Page 5
Protective Inspection - 4240 - Dave Almgren noted that $10,000
was taken out of the budget for a part-time inspector.
Civil Defense - 4250 - Dave Almgren explained that the $1,000 for
repair/maint. . in the budget as we have 10 sirens that will
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soon be going off of warranty. The batteries may need to be
replaced and they are $120 each.
Streets & Highways - 4310 - Jim Schrantz explained that we would
like to carryover all of the sealcoating contract for this year
to next year. The oil company will not guarantee the oil after
September 1st.
Park & Recreation- 4520 - Howard is to check the $12,000 the Park
Board wants to carryover to next year.
Trees & Weed Control - 4610 - 301 Professional Services - It was
noted that this is for a tree service to come and cut some of the
trees that the Public Works Department is unable to cut.
MOTION by Knight, seconded by Orttel to set a budget for
September 20, 1989 with a time limit of 10:00 and the budget will
be the only item. Motion carried unanimously.
Mr. Schrantz noted that the $22,000 bid for Kirby's Estates,
133rd Avenue and Maxwell is above the $365,000. It was decided
to
amend the motion at the next meeting.
Mayor's Report
Mayor Elling noted that Chuck Cook of Continental Development
wants to petition for sewer and water to the Santa Tree Farm
property.
MOTION by orttel, seconded by Jacobson to send to the Planning
and zoning Commission the request from Continental Development.
Motion carried unanimously.
Mayor Elling requested that Ordinance 87 be amended so that a
person who owns property on both sides of a road would be able to
take a 4-wheeler across the road. At this time the ordinance
does not allow this. No action was taken by the Council.
Mayor Elling stated that he met with Bruce Hay, Jim Schrantz and
Jay Blake and Mr. Hay said that he would be willing to do a
single family residential development if the city would give him
a mobile home permit some place else in the city. It was
suggested to Mr. Hay that the exit from the trailer park be
through Rosella Sonsteby's property down to County Road 116.
Special city Council Meeting
August 29, 1989 - Minutes
Page 6
Mr. Hay also said that he would like to buy the rest of Rosella's
property for a mobile home park.
Mayor Elling noted that a property owner on Nightingale Street
and 153rd Lane called to request that their address be changed to
Nightingale street from 153rd Lane. Dave assigned their address
and will not change it and they said that an emergency vehicle
would not be able to find their house with the present address.
Mr. Schrantz was directed to talk to Dave regarding this request.
The Clerk asked Council if they wish to interview the Planning
and zoning Commission applicants or if the Planning Commission
should do so. Council concensus was that the planning Commission
should interview and recommend the top three to Counc i 1.
MOTION by Orttel, seconded by Jacobson to adjourn. Motion
carried.
Meeting adjourned at 11:35 P.M.
Respectfully submitted,
/Jh
vicki Volk
City Clerk