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HomeMy WebLinkAboutSP August 29, 1989 ~. , . . , CITY of ANDOVER .~ Special city Council Meeting - August 29, 1989 7:30 P.M. Call to Order 1. Order Improvement/89-l8/Watt's Garden Acres 2. Approve Joint Powers Agreement/89-18, Kirby's, 133rd Avenue 3. Approve Bids (Concur with Coon Rapids) for 133rd Ave., Kirby's Est., Maxwell, etc. 4. 1990 Budget 5. 6. Adjourn ./ - / ..///' // / .~... CITY of ANDOVER Special City Council Meeting - August 29, 1989 A special meeting of the Andover city Council was called to order by Mayor James Elling at 7:30 P.M., Tuesday, August 29, 1989 at the Andover City Hall, 1685 Crosstown Boulevard N.W., Andove r , MN. Councilmembers Present: Jacobson, Knight, Orttel, Perry Councilmembers Absent: None Also Present: James Schrantz, City Administrator; Howard Koolick, Finance Director; Dave Almgren, Building Official; Frank Stone, Public Works Supervisor; Marc McMullen, Park Board Chairman; Jay Blake, City Planner; Bob Palmer, Fire Chief; others Mayor Elling suggested the following additions to the agenda: Letter from Continental Development, Ordinance 87, and Hay Mobile Home Park. MOTION by Knight, seconded by Jacobson to approve the agenda as amended. Motion carried unanimously. Order Improvement/89-18/Watt's Garden Acres Mayor Elling asked why only one bid was received for the project. Mr. Schrantz noted that Coon Rapids took the low bidder and worked on an addendum with the low bidder. He stated that he would like the resolution adopted to keep the files in order. It was suggested that the joint powers agreement be approved prior to ordering the improvement. Approve Joint Powers Agreement/89-18/Kirby's, 133rd Ave. MOTION by Knight, seconded by Jacobson to approve the joint powers agreement as presented. Motion carried unanimously. Order Improvement/89-18, Cont. Mr. Schrantz explained that Hubert Smith will only sign the waiver of trespass if we agree to relocate his driveway (Coon Rapids said they would do that), move a maple tree (Coon Rapids will move it), provide him with a certificate of survey and have his abstract updated. Regarding the ponding, Mr. Smith said that he is concerned that he lost a lot but the appraiser will take that into account. --~ Special city Council Meeting August 29, 1989 - Minutes Page 2 Councilman Knight spoke to Mr. Smith who said he will not sign the waiver until he has the signed agreement. MOTION by Jacobson, seconded by Knight introducing a resolution ordering the improvement of storm drain, Project 89-18. (See Resolution No. R149-89) Motion carried unanimously. Approve Bids//133rd Ave., Kirby's, Maxwell Councilman Jacobson questioned whether the $22,182.30 is part of the Coon Rapids project which is approximately $365,000. Mr. Schrantz noted that it is part of that project amount. MOTION by Jacobson, seconded by Perry introducing a resolution accepting bids and awarding contract for the improvement of project 89-15 for watermain, sanitary sewer, street and storm drainage construction in the area of Kirby Estates, Coon Rapids project 189-23, and after the name of the bidder we insert a line saying, this cost is part of a total project of $365,805.35 which is outlined in a letter to the City of Andover from the City of Coon Rapids dated August 22, 1989 and is not to be construed to be an addition to the $365,805.35 but a part of it. (See Resolution No. R150-89). Motion carried unanimously. Wayne Olson, developer of Kirby Estates asked why his park dedication fee is so high. Marc McMullen noted that he talked to Mrs. Olson and there is some question whether or not the appraiser was actually on the right property when he did his appraisal. Mr. Schrantz explained that this is on the September 5th City Council agenda for discussion. 1990 Budget Howard Koolick noted that in May he received the requests from the department heads and there was a discrepency of 1.1 million dollars. The 1988 revenues were estimated very high. Fiscal disparities were listed twice. Two weeks ago the department heads met and made the cuts shown in the memo. Minor cuts were made in the supply lines, contracted services and salaries were cut from 4% to 3%. Mr. Koolick stated that after those cuts, we came up with a difference of $65,000, resulting in transferring from the administrative trust fund. Two items still to be cut appear in the unallocated area: $60,000 for an administrator and $10,000 for emergencies. Mayor Elling noted that he met with the Northern Coalition to discuss Governor Perpich's proposed tax plan. There will be a special session to deal with this tax plan. They are talking about having us prepare three different budgets. He requested that Howard look at the bill and see how it would impact us. Special City Council Meeting August 29, 1989 - Minutes Page 3 Mr. Koolick noted that the budget that we have now is what is mandated by law. Mayor Elling noted that we will be receiving approximately $1,600 for the Tonson fire. We will also be reimbursed for Site Q. PROPOSED BUDGET - REVENUES 33401 - Local Government Aid - Councilman Jacobson asked why this took such a big jump. Mr. Koo1ick noted that the $411,061 is the number we received from the state. 33420 - Insurance Premium Tax-Fire - Bob Palmer asked why this item went down. Mr. Koolick explained that it's an estimate and it was based on 1988 being under $21,000. Councilman Orttel noted that he is not giving his vote of approval to the Revenues. EXPENDITURES City Council - 4111 - Councilman Jacobson questioned that amount shown for salaries; it was noted that the $19,600 includes the recording secretary. Newsletter - 4114 - It was noted that the school district only contributes $400 toward the cost of the newsletter, yet they use a major portion of it for school news. Mayor - 433 - The amount of money for dues and registrations was questioned and Mr. Koolick noted that it is for the Anoka County Coalition. Elections - 4141 - Council discussed the need for purchasing electronic voting equipment with the Clerk noting that we may need to purchase the equipment for the 1990 elections. The cost per precinct would amount to approximately $5,000. Administration - 4143 - it was noted that the salary figure includes 25% of the Clerk's salary and 5% of the Finance Director's. Dues and Registrations are the same as in the past. Council questioned the meals/lodging. Mr. Koolick will check into that item. Special city Council Meeting August 29, 1989 - Minutes Page 4 Financial Administration - 4151 - It was noted that the PERA, SSA, and Health Insurance are much higher than last year because when Howard was hired, the benefits were not budgeted. Attorney - 4160 - Mayor Elling felt that money should be budgeted for the Hay lawsuit. Planning and zoning - 4191 - Councilmember Perry asked where the money is budgeted for the Comprehensive Plan. Mr. Koolick stated that it is being paid for with a grant. Data Processing - 41920 - The $14,773 for equipment was questioned, with it being noted that $7,200 is for the lease on the copies and $7,500 for the computer system. City Hall - 4194 - It was noted that the $1,000 under 530 Improvements is to remodel the warming house into a storage room. Councilmember Orttel felt that we should have money for assessments for city water in the budget. Fire Station - 4195 - $5,000 will be added for the bond election. Public works Building - 580 Equipment - $15,000 - Frank Stone explained that this is to redo the fuel tanks and the plumbing. Councilman Orttel noted that the insurance on the fuel tanks is going to be about $5,000 per year for a new tank. Senior citizen Center - 4197 - 321 - Telephone - Dave Almgren is to check with U.S. West to get one of the city hall phone lines installed in the senior center as $900.00 per year for a telephone is too high. Cold Storage Building - 4198 - Frank Stone explained that they want to put cement in the building so that it can be heated. The heater will cost $1,700. Fire Protection - 4220 - Howard is to check on the breakdown on the salaries, the reason the workers Compensation Insurance was reduced, and the insurance on the vehicles. Item 850 should be a Consultant Fee rather then Bond Sale. Roger Noyes stated that he had proposed $43,000 under 221 for the repair of 4881 and now it is down to $8,000. We need to have that unit repaired. Rescue Service - 4227 - 433 Dues/Registrations will need to be increased. 221 Repair/Maint/Supplies-Veh was cut from $5,000 to $1,500. This needs to be increased as the rescue van needs to be repaired. Special city Council Meeting August 29, 1989 - Minutes Page 5 Protective Inspection - 4240 - Dave Almgren noted that $10,000 was taken out of the budget for a part-time inspector. Civil Defense - 4250 - Dave Almgren explained that the $1,000 for repair/maint. . in the budget as we have 10 sirens that will lS soon be going off of warranty. The batteries may need to be replaced and they are $120 each. Streets & Highways - 4310 - Jim Schrantz explained that we would like to carryover all of the sealcoating contract for this year to next year. The oil company will not guarantee the oil after September 1st. Park & Recreation- 4520 - Howard is to check the $12,000 the Park Board wants to carryover to next year. Trees & Weed Control - 4610 - 301 Professional Services - It was noted that this is for a tree service to come and cut some of the trees that the Public Works Department is unable to cut. MOTION by Knight, seconded by Orttel to set a budget for September 20, 1989 with a time limit of 10:00 and the budget will be the only item. Motion carried unanimously. Mr. Schrantz noted that the $22,000 bid for Kirby's Estates, 133rd Avenue and Maxwell is above the $365,000. It was decided to amend the motion at the next meeting. Mayor's Report Mayor Elling noted that Chuck Cook of Continental Development wants to petition for sewer and water to the Santa Tree Farm property. MOTION by orttel, seconded by Jacobson to send to the Planning and zoning Commission the request from Continental Development. Motion carried unanimously. Mayor Elling requested that Ordinance 87 be amended so that a person who owns property on both sides of a road would be able to take a 4-wheeler across the road. At this time the ordinance does not allow this. No action was taken by the Council. Mayor Elling stated that he met with Bruce Hay, Jim Schrantz and Jay Blake and Mr. Hay said that he would be willing to do a single family residential development if the city would give him a mobile home permit some place else in the city. It was suggested to Mr. Hay that the exit from the trailer park be through Rosella Sonsteby's property down to County Road 116. Special city Council Meeting August 29, 1989 - Minutes Page 6 Mr. Hay also said that he would like to buy the rest of Rosella's property for a mobile home park. Mayor Elling noted that a property owner on Nightingale Street and 153rd Lane called to request that their address be changed to Nightingale street from 153rd Lane. Dave assigned their address and will not change it and they said that an emergency vehicle would not be able to find their house with the present address. Mr. Schrantz was directed to talk to Dave regarding this request. The Clerk asked Council if they wish to interview the Planning and zoning Commission applicants or if the Planning Commission should do so. Council concensus was that the planning Commission should interview and recommend the top three to Counc i 1. MOTION by Orttel, seconded by Jacobson to adjourn. Motion carried. Meeting adjourned at 11:35 P.M. Respectfully submitted, /Jh vicki Volk City Clerk