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HomeMy WebLinkAboutSP November 22, 1988 -' ~'-. ~C}\ CITY of ANDOVER 1685 CROSSTOWN BOULEVARD NW. . ANDOVER, MINNESOTA 55304. (612) 755-5100 SPECIAL CITY COUNCIL MEETING - NOVEMBER 22, 1988 MINUTES A Special Meeting of the Andover City Council was cal led to order by Mayor Jerry Windschitl on November 22, 1988, 7:36 p.m., at the Andover C it y Ha] 1 , 1685 Crosstown Boulevard NW, Andover, Minnesota. Councilmen present: Apel, Ell ing, Knight, Orttel Councilmen absent: None Also present: Bui Idlng Official, Dave Almgren; Publ ic Works Supervisor, Frank Stone: Fire Chief Bob Palmer; Park Board Chairman, Marc McMullen; Accountant, Shirley Clinton; Councilman-Elect, Don Jacobson: Jack McKelvey: and City Administrator, James Schrantz PROPOSED 1989 BUDGET Revenues 32210 - 32268: Mayor Wlndschl tJ questioned whether the Increase shown for licenses and permits is reallstlc, thinking It should be about the same as for 1988. Mr. Schrantz explained he estimated an 8 percent Increase for 1988 and another 8 percent for 1989. Mr. Almgren reported there have been 341 building permits to date this year: there were 381 In 1987. As of October 31, 1988, the BuiJding Department took in $218,737 for 318 houses. Council surmised the estimate shown for 1988 was off, agreeing to leave the figure as proposed. 33401 Local Government Aid: Counc I I questioned whether the amount of increase shown is accurate. Mr. Schrantz explained that is an exact figure given by the State. Local government aid should continue to Increase under the new tax law. Councilman Orttel commented that under that law, it is incumbent upon the City to keep local taxes lower to offset any 10ss of homestead credit. No changes were made to Revenues Expenditures Financial Administration: Mr. Schrantz stated the proposal of $45,068 Includes funds fOr another position such as a Finance Director. Counc 11 agreed to leave in the amount but fel t more discussion Is needed regarding a job description before such a position would be officIally approved. Police Protection: Counc I I felt the $338,823 shown on the proposal Is about $8,000 less than the actual contract amount. Staff was asked to adjust this figure to the exact amount. - --. Special Ci ty Counci I Meeting November 22. 1988 - Minutes Page 2 <Proposed 1989 Budget. Continued) Civi I Defense: Mr. Almgren recommended adding one or two more warning sirens, estimating a cost of $10,000 each. Counc i J agreed to Increase the budget amount by $10,000 to $36.285. Fire Protection: Chief Palmer stated most of the increase is in wages. The DNR is predicting another dry year, so the amount was based on last year's responses. There have been 244 calls so far this year compared to 178 total for 1987. The Increase in the Relief Association Is because they have had good retention of the firefighters. AI I other Items were held in Jine with the previous budget. Chief Palmer stated there is a problem with so many medicals occuring during the day. They are considering the posslblJlty of having two people on duty during the day for a pay of $50 per day. It wou I d mean an additional $24,000 to the budget. No Counc IJ action was taken on this item. Chief Palmer also reported there Is a big need for a 20-hour a week fire marsha J , estimating It wouJd cost $14,000 pJus benefits. That amount is not Included in the budget. Later In the meeting the Counc i J set aside $17,000 for this position. ProtectIve Inspection - Mr. AJmgren explained a portion of the increase is for the purchase of another car, as the other Building Inspector Is now using his own truck. Most of the remaining increase is for wages. which also reflects the addition of one-haJf of a secretary which has been In the department since last March. No action was taken by the Council. Streets and Hiqhwavs - Mr. Stone stated the budget al lows for the purchase of a one-ton truck, the cost divided between Streets and Highways and Snow and Ice RemovaJ. However. $6,000 Is sti] 1 needed to purchase the truck. Counc II generally agreed to the purchase of the truck. allocating another $6.000 toward it later in the meeting. Park and Recreation - Chairman McMuJ len presented the proposed park expenditures for 1989 wi th the fol lowing corrections: Delete Items 7 and 8 from the City Park Complex <2 new hockey rinks and Jlghts). TotaJ Park Dedication for the City Park Complex: $984.50; Total Expendi ture. $8.950. The corrected totals on the last page -- Total Dedication Money, $9,407.50; Total Capital Budget, $55,000; Total Carry Over 1988, $18,200: Total Expenditures, $82.607.50. Cha i rman McMullen explained the reason for the correction is there Is not as much money in the dedication fund as they had thought. Mr. Schrantz stated the budget Includes the increased staff for Community Schoo 1 just approved by the Council. No further Council action was taken on this I tern. Special Ci ty Counci I Meeting November 22, 1988 - Minutes Page 3 (Proposed 1989 Budget, Continued) Addition of Community Service Officer - Councilman Orttel felt there is a very serious problem in the Ci ty wi th the lack of nuisance abatement. In Coon Rapids a Community Service Officer is used for nuisance abatement and works with the Zoning Administrator, not the PoJ ice Department. He felt such a position would work ',.leI] for Andover. It would be a part-time position, 3 to 4 hours a day, where a uniformed officer would ride through the Ci ty in a marked car and give ci tations for ordinance violations such as ill egal storage, junk cars, etc. There would also be littJe need for prosecution, as action would be taken under the ordinance passed to issue a citation granting 20 days to abate the problem or the City comes in to do it. Counc i I discussed the pros and cons of such a position, genera I I y agreeing to add $12,000 to the budget for it, plus $3,000 for Attorney's fees, thinking the result would be an increase in the number of prosecutions. UnalJocated - After discussion on the amount proposed, it was general Jy agreed the funding needed to correct the Police Protection fund ($8,000), to add one warning siren ($10,000), to fund a half-time fire marshal position ($17,000), to adequately fund the Public Works truck ($6,000), to fund a part-time CSO or protective,investigative position ($12,000), and to increase funding for proQecutions ($3,000) could be taken from this fund, leaving a balance 9{·$21,300. .' ,. ,/,cO' Salaries - Mr. Schrantz explained the propose5Vbudget reflects a 4 :hrcent across-the-board increase for al I employees. M TION by Orttel, Seconded by E11 ing, tná·i:/'the budgeted 4 percent ac~oss-the-board salary increase be ~~proved for 1989. DISCUSSION: It 04S noted the Planner will ge~~afi increase after his 6-month probat·ionary period, after which-'the 4 percent increase would take effect. . Bec.a.use thepubl·¡ê·Works employees wi 1 I now be represented by the union, Cou·/Ì-dfdid not want to jeopardize those negotiations and agreed to take no action on those salaries at this time. Counc i I men El ling and OrtteJ WITHDREW the Second and the Motion. MOTION by Orttel, Seconded by Knight, that we approve a 4 percent cost of living adjustment increase for alJ City employees effective January 1 , 1989, wi th the exception of employees currently under probation, and their 4 percent increase wiJI take effect after their probationary time has expired, and al I those Public Works employees represented by the union contract because it is the feeling of the Counc i I that this item is a negotiating Item relating to the contract which has not yet been ratified. Motion carried unanimously. Special Ci ty Counci I Meeting November 22. 1988 - Minutes Page 4 (Proposed 1989 Budget, Continued) Councilman Orttel then reviewed the Personnel Committee's recommendation for salary adjustments. The Committee found that many of the positions are below the market and recommended the City set the goal to be within 95 percent of the market within the surrounding area, It may mean a substantial increase for some employees, thinking those increases could be phaSed in. Mr. Schrantz estimated it would cost $50,000 to bring the positions up to the market. Councilman Orttel then though t it would cost about $30,000 to bring everyone up to 95 percent of market. The Committee also discussed the possibility of the Public Works Supervisor position being made a salaried position and paid overtime when called for snow emergencies, etc. The Bui Idlng Official position is also salaried for 43 hours per week, which should be reviewed further since that individual Is no longer cal led to do snowplowing. Counc i I also questioned any further increases for the Assistant Engineer in light of his recent salary adjustment. No decisions were made regarding these two positions. Councilman Orttel them made the fol lowing recommendations for wage adjustments: City Clerk - $23,800: Accountant/Treasurer - $26,100: BuiJding Official - $35,200; Public Works Supervisor - $35,200 pIus overtime at the rate of 1 1/2 times the salary; al I other positions increased to 95 percent of the market. He noted funds will also need to be made avai lab Ie for any adJustments to those employees represented by the union contract. The Counc i I discussed the proposal, the figures gi ven for the going market rate, and the amount of funds available for salary adjustments. Unless funds are found from elsewhere, it was generally agreed the $21,300 sti II shown in the Unal located Fund would be used for salary adjustments. That account wi I 1 then be reduced to zero. Mr. Schrantz was asked to make a more definite proposal and determine the exact dol Jar amounts for Counci J consideration at a future meeting. MOTION by Orttel, Seconded by ApeJ, that we increase the salary of the Counc I I Recording Secretary the amount of 4 percen t, from $79 to $82 per meeting until 11 o'clock and from $20.50 per hour to $21 per hour after 11 o'clock. Motion carried unanimously, MOTION by Orttel, Seconded by Apel, the Counc i J approve the budget for 1989 as fol lows: TotaJ Revenues in the amount of $2,059,397: Total Expenditures In the amount of $2,059,397; and that the Individual expenditure item be amended as folJows: $8,000 additional goes to the Police Protection: $10,000 addi tional goes for additional warning siren: $6,000 additional goes to the Public Works truck; $17,000 additional goes to the Fire Marshal; $12,000 goes to Zoning and Nuisance Abatement: $3.000 goes to increase Attorney fees: and $21,300 go to the Increased salaries: and the Unal located line Item be el iminated and go to zero. (See Resolution R274-88) Motion carried unanimously. Special City Council Meeting November 22, 1988 - Minutes Page 5 REVIEW OF UNION CONTRACT Mr. Schrantz asked the Counci I to approve $2,000 to Cy Smythe to review the labor contract. MOTION by Elling, Seconded by Knight, to so move. Motion carried unanimously. EXTENSION OF WATER LINE/HILLS OF BUNKER LAKE Mr. Stone explained the water wil I not carryall the way through on 140th Lane and cannot be kept basteria clean, The Engineers estimate a cost of $13,000 to extend the Jineupa future street in a future phase of the pJat to ge t the water to circulate. After some discussion, it was agreed the Staff will negotiate with the deveJopers of the Hills of Bunker Lake to obtain approval and easements wi th the understanding the cost wil I be assessed when that phase is completed, POLICY ON RETROACTIVE SICK LEAVE Mr. Stone expJained Richard Vickstrom has used up al I of his sick leave and vacation days and has been absent without pay for the last five days. He asked if Mr. Vickstrom can be given a leave without pay and for what period of time. Mr. Schrantz stated some employees have volunteered to give him one of their sick leave days, but the City doesn't have a policy to do so. Because Mr. Vickstrom should accumulate 13 more hours of sick leave or vacation by the end of November, he recommended the payment of those 13 hours during this pay period to make up the shortage. Counc i 1 discussed the issueJ noting the policy must apply to everyone. It was generally agreed that the policy should remain as is, interpreting i t to be that such benefits cannot be advanced. Counc i I agreed the check for this pay period for Mr. Vickstrom should be only for hours worked and benefits actually accrued. The granting of a leave of absence is up to the Supervisor and Administrator. MOTION by OrtteJ, Seconded by EI Jlng, to adjourn. Motion carried unanimously. Meeting adjourned at 9:54 p.m. Respectful Jy submitted, ~~ A. Peach Secretary