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HomeMy WebLinkAboutSP May 10, 1988 CCA CITY of ANDOVER 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304· (612) 755-5100 . SPECIAL CITY COUNCIL WORK SESSION - MAY 10, 1988 MINUTES A SpecIal WOLk SessIon of the AndoveL CIty Council was called to oLdeL by Mayor JerLY Wlndschltl on May 10, 1988, 7:30 p.m., at the Andover CI ty Hall, 1685 CLosstown Boulevard NW, AndoveL' Minnesota. Councilmen present: Apel, Elling, KnIght, OLttel Councilmen absent: None Also pLesent: PublIc WOLks SupervIsor, FLank Stone; and City AdmInistrator, James Schrantz GIS COMPUTER SYSTEM JOINT POWERS AGREEMENT Mr. Schrantz reviewed the InfoLmatlon on the Geographic Information Systems task fOLce to study whetheL or not the county needs such a system. The $36,000 fOL estImated consultant expense would be spilt among the cities paLticipatlng. The most It would cost the CIty fOL the study would be $2,000 Council was unsure of how much it would cost, what benefit It would be to the City, and whether this Is a commItment should such a system be recommended. It was then agreed to table the matteL to deteLmlne whether OL not otheL cIties In the county wIll be paLtlclpatlng. MOTION by Ape], Seconded by OLttel, to table this untIl furtheL InfoLmatlon develops. Motion caLrled unanimously. (CouncIl then cal]ed a Housing and Redevelopment AuthoLity Meeting. 7:43 p.m. The meetIng Leconvened at 7:50 p.m.) ". POLICY DISCUSSION Mr. Schrantz explained the fILst development contracts weLe sIlent on the Issue of Interest to be paId on the eSCLOW funds. He asked whetheL Andover should pal' that Interest; and If so, at what Late. He also noted the Impact to Andover if Interest were paid. Counc II thought there may be a State Jaw requiLlng the payment of Interest, askIng that the City AttoLney revIew the matter and pLovide counse I . MOTION by Ape I , Seconded by Elling, that we have Bill (Hawkins) check out the law Lelatlng to thIs and tell us what the minimum amount . of inteLest Is that we can pay legally on escrow accounts. Motion carried unanimously. .,..-r' ..' .' -- - Special City Council Work Session Mal' 10, 1988 - Minutes Page 2 ENGINEERING - WATER TREATMENT John Davidson and Tom KiLk of TKDA dIscussed the pLoblem of Ladium in the drinking wateL. Radium in amounts exceeding the state guIde] Ines have been found in the AndoveL wateL system and in otheL water systems throughout the State. One of the wells tested was pLivate, whIch also showed high concentLates of Ladium. The State BoaLd of Health is starting with an educational campaign. Mr. KiLk Leviewed the PLopertles of Ladium and Ladon, explaining the maxImum contaminate levels fOL health weLe arbItrarIly set, but munIcIpalIties and the State Health Department need to be concerned fOL the consumers of municipal wateL. TheLe are thLee methods of dealIng wIth the radium problem. One Is to find anotheL source of wateL, whIch Is not practical fOL Andover because theLe Is no other aqul feL In this aLea to draw fLom. AnotheL is to blend the contaminated water with non-Ladlum contaminated wateL, whIch is also not practIcal since AndoveL does not have another SOULce of water. ML. Kirk felt the only solution would be to remove It with water treatment facilitIes, though the iLon and manganese must be Lemoved f 1 LSt. If the Lesidue is kept in a I iquid state, it can be dlschaLged thLough the sanitaLY seweL system. He also explained if a homeowner has a wateL softeneL' the Ladium expOSULe is veLY negligIble because the wateL softeneL Lemoves it. M.. KILk estimated a cost of close to one mi]]lon dollaLs in tLeatment plant facilities to take the Ladium out of the City's wateL, plus maIntenance of 25 cents peL 1,000 gallons. He also LepoLted the Health DepaLtment will make thLee mOLe tests of the City's wateL supply. If high concentLates of Ladlum aLe found in those tests, the Ci ty wi I I be required to tell the consumer of the pLoblem and to resolve the problem immediately. The thiLd pumphouse has been designed to provide fOL any wateL tLeatment facilities needed. After dIscussing the the pLoblem, potential dangeLs, and possible solutions, it was agreed the City should first take steps to enSULe the accuracy of the water tests for Ladlum concentLates by having the wells tested Independent of that being done by the State Health Department. The EngIneers weLe also asked to have the new well tested, and to submit a proposal as to the costs associated with wateL tLeatment should It be necessary. ENGINEERING - WELL NO. 4 AND ELEVATED STORAGE NO. 2 Mr. DavIdson asked fOL diLectlon on the dLilling of another well versus anotheL elevated stoLage tank. MayoL Wlndschitl stated theiL computer models should be able to project when another well and storage tank aLe needed. Because It takes about 18 to 24 months before a water tank Is on lIne, It was felt that should be looked at Light now. Special CI ty Counci I WOLk Session Mal' 10, 1988 - Minutes Page 3 (EnglneeLlng - Well No. 4 and E]evated StoLage No. 2, Continued) M.. Davidson stated they will do one LepoLt updating the April, 1987, municipal wateL system report and proJecting the need and placement of anotheL we II and elevated storage tank. He thought they could have that Leport within several weeks. POLICE DISCUSSION/SPRING LAKE PARK CHIEF SpLlng Lake PaLk PolIce Chief PorteL addLessed the Council regaLdl ng the establishment of a municipal police depaLtment. He Is a wOLklng po] Ice chIef. and there are seven other officers plus an InvestIgator and a secretaLY. Their population Is approximately 7,000, and they responded to 4,963 calls in 1987. The investlgatoL was hlLed Just this year; and in the past thLee months he has been assIgned about 40 cases and about 30 percent of them have resulted In arrests. It was Chief POLter's opinion that the hiring of an InvestIgator has been a Lea] asset to thelL depaLtment, thinkIng It Is a necessity to any police department. Chief POLter went on to explain the budget fOL thelL depaLtment Is appLoximately one-half million dollaLs fOL 1988. A beginning patLolman staLts at appLoxlmately $22,000, which Is somewhat higher than the surLoundlng communities. But afteL five yeaLs, It is compaLable. They also get a clothing al]owance of $450 a yeaL. The City purchases the flLst unlfoLms; the deputies aLe Lesponslble for them after that. He also Leviewed the types of cal]s Lesponded to last yeaL, noting many are the Lesults of the tLanslent population due to the maJoL roadways thLough the City, the baLs, a lot of paLklng lots and shopping centeLs. Discipline has not been a maJor pLoblem, as the offlceLs in his department aLe a veLY high callbeL and aLe pLoud of theiL Jobs. The deputies assist each otheL, and tLade shifts fOL vacations, etc. They are unionized. The Chief's philosophy Is to Lun a participant style of management in the department. He reports directly to the MayoL and Councl], stating theLe have been no political pLoblems regaLdlng the police department at Spring Lake PaLk. Chief POL teL felt that pride is a veLY Important factoL, as wel] as visibIlity and accessibility; and those mal' be the most Important Leasons fOL a cIty to establish its own depaLtment. The SheLl ff's Deputies have no real comml tment to the City; whereas those on a city police depaLtment are committed to taking caLe of the people. It was also his opinion that at the minimum, Andover would need five deputIes, which includes a working chief, and two caLS to estab] ish Its own polIce department. Special CI ty Counci I WOLk Session Mal' 10, 1988 - MInutes Page 4 (Police Dlscussion/SpLing Lake Park ChIef, ContInued) Chief POL teL theoLlzed the bULglaLies aLe rising in AndoveL because It is a new aLea, It is vulneLable and theLe aLe many families wheLe the husband and wife wOLk dULing the day. SpLing Lake PaLk is an aging community, and theiL bULglaLies have been fal]lng. TheiL busiest time is fLom 7 p.m. to 3 a.m. They aLe tLylng to keep two people on each shift; he Is one of those people on the day shi ft. They also assist and call fOL mutual aid with the sULLounding departments. Chief POLteL also revIewed the duties of the investlgatoL, stating the Job descLlptlon Is evolving as they see what can be done and what there is time for. The posItion has provIded very good publIc relatIons In the communIty. The Chief stated they do not have a lIaison In the schools, though that Is one thing he would like to establIsh. He has been wOLklng wIth the OEC pLogLam teaching self defense In the high school, but has found he hasn't had much time for that since becoming chIef. Counc 11 discussion with Chief POLteL was on Andover's sItuation and how a city police department mIght function. Chief POL teL also noted consideLatlon must be given to settIng up a LecoLd system In a cIty police department because many of the things that come thLough aLe veLY peLsonal and pLlvate. They aLe computeLized on a totally sepaLate system. To establish a depaLtment, ChIef POLter Lecommended eitheL looking fOL an expeLlenced peLson as chief to set up the guidelines, OL the Counc 11 set up the guIdelines and hILe a chief to finalize them and caLLY them out. He also thought It mal' be effective to hire a chief now to set up the depaLtment, which would In turn begin coveLage the flLst of the yeaL. Counc i I thanked Chief POLteL fOL hIs assistance. Chief Porter invited the Counc 1 ] to visit his depaLtment at any tIme. PERSONNEL POLICY - MATERNITY/SICK LEAVE Counc II dIscussIon noted the Intent of the polIcy fOL payment of unused sick leave at the termination of employment Is to remain permanently at the 1988 calculatIons. In Item H, the Counc I ] felt the Intent was to report because of Illness or other health reasons such as dental appointments, InJuLY, etc. The Intent was not to a] low the use of sick leave for personal Leasons, but that personal leaves would be deducted from vacation allowances. MOTION by Orttel, Seconded by Elling, undeL the PeLsonnel PolIcy Sick Leave pLovlslon, Item H, the following wording be substituted fOL the existing: Employees not reporting to work because of Illness or Special City Council Work Session Mal' 10, 1988 - Minutes Page 5 (Personnel Policy - MateLnlty/Sick Leave, Continued) otheL health Leasons should notify theIL supeLvisoL within one-half hour followIng the begInning of theiL wOLk day. UndeL Item G, that the schedule of dates shown on the old policy be removed and the policy contain only the schedule shown fOL 1988, being 20 peLcent fOL all employees with two through five yeaLs, 40 percent fOL all employees with six thLough ten yeaLs, and 50 peLcent fOL all employees wIth over ten yeaLs; and at no time wIll any employee be paId fOL mOLe than 400 hours as a pay-off of accumulated sick leave. Motion carried unanimously. It was suggested the PeLsonnel Committee should discuss an Incentive pLogLam to discouLage absenteeism. Some companIes have a program that If absenteeIsm due to sickness is undeL a ceLtain peLcent, then personal leave can be used up to that percent for other thIngs such as dental appoIntments, etc. PERSONNEL POLICY - SEXUAL HARASSMENT It was agLeed the Attorney should be asked to revIew the Personnel Policy to see that It confoLms with the State law and Lecommend the wOLding to include a section on sexual haLassment. MOTION by OLttel, Seconded by Apei, that we diLect the City Attorney to dLaft the appLopLlate sexual haLassment pOlicy and proceduLes fOL the City PeLsonnel Policy manual. Motion carLied unanimously. PERSONNEL POLICY - PUBLIC WORKS/FIRE Assistant FiLe Chief Glen SmIth and Mr. Stone Levlewed the pLoposed po]lcy regaLding the duties and PLocedures fOL the Public WOLks and FILe Departments and theiL peLsonnel relatIng to weekend duty, use of public works equIpment, and Lesponsibi]ities of those peLsonne]. Council was conceLned about the item of a person not beIng on both PublIc WOLks and Fire DepaLtment weekend duty at the same time. ML. Stone and ML. Smith both stated that was agreed to by both departments. The intent was that the peLson on weekend duty for Public WOLks would not Lespond to any fiLe calls whIle on duty, though that paLtlcu]ar statement dId not appear In the polIcy befoLe the Council. If there Is a Leal emergency sItuation, the PLocedures lIsted In the CIty's DlsasteL Plan would be used, overLldlng thIs policy. MOTION by OLtte], Seconded by Elling, thdt the Council approve the Public WOLks/FILe Department polIcy Legarding conflIctIng duty assIgnments and conflIcting equipment usage, and so on. MotIon carrIed unanimously. Special City Council WOLk Session Mal' 10, 1988 - MInutes Page 6 (Personne] Policy - MateLnlty/Slck Leave, Continued) Mr. Schrantz then Levlewed the staffing problem, stating they aLe getting mOLe and mOLe behind eveLY day. Counc I] asked that he pLovlde an organizatIonal chaLt and make a recommendation on the staffing. APPROVAL OF CLAIM MOTION by Orttel, Seconded by Apel, appLoval of C]alm No. 14575 in the amount of $10.91 for the Anoka County TLeasuLeL. Motion carried unanImously. MOTION by Orttel, Seconded by KnIght, to adJourn. MotIon carrIed unanimously. Meeting adJouLned at 9:58 p.m. Respectfully submitted, '~c~~k~~l Ma cella A. Peach RecoLdlng SecLetary