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HomeMy WebLinkAboutSP June 14, 1988 -~ .'<-~ ;~ -f CITY of ANDOVER ,. < CITY COUNCIL WORK SESSION - AGENDA JUNE 14, 1988 7:30 P.M. l. Call to order 2 . Meet with Watershed, Ken Slyzuk and Al Sannerud 8:30 P.M. 3 . Meet with Ken wilkinson, Anoka County Sheriff 4. Meet with Terry O'connell, Cable T.V. 5 . MSA Street Policy 6 . Meet with Greg Murphy regarding our computer's financial package 7. Public Works & Finance position 8. 9 . Adjournment CA " CITY of ANDOVER , 1685 CROSSTOWN BOULEVARD NW. . ANDOVER, MINNESOTA 55304. (612) 755-5100 SPECIAL CITY COUNCIL MEETING - JUNE 14, 19A8 MINUTES A Special Meeting of the AndoveL City Councl] was called to ordeL by Mayor JeLry Wlndschltl on June 14, 1988, 7:30 p.m., at the AndoveL CI ty Hal I, 1685 CLosstown Boulevard NW, AndoveL' Minnesota. Councilmen pLesent: Apel, Elling, Knight, OLttel Councilmen absent: None Also present: City AdmlnlstLatoL, James Schrantz; and otheLs MSA STREET POLICY/LUND'S PLAT The Counc 1 ] revIewed the Mal' 31, 1988, memo from Mr. Schrantz regarding the MSA assessment polIcy as It applies to a new alIgnment through a new plat. ML. SchLantz Lecommended the developer of the new plat be LequlLed to gLade the stLeets to a typical stLeet sectIon width and be Lesponslble fOL the sUbgLade and gLavel, including topsoil, seedIng and necessaLY stoLm seweL fOL the plat. He took the appLoach that the developeL should not have to do any mOLe fOL an MSA stLeet as he would for a standaLd street In hIs plat. The CI ty would then continue the pLoJect by constructing the bituminous pavement and cULb and gutte.. Counc II then Leviewed the pLoposed MSA stLeet alignment of 168th Lane thLough Lund's Evergreen Estates 5th Addition. It was tel t the continuation of 168th Lane east of VerdIn would not be possIble because of existIng houses. AfteL further dIscussIon with JIm Lund, the developer, It was agLeed he would wOLk with the City EnglneeLs In an attempt to design an S-CULve thLough the plat so 168th Lane would alIgn with 167th east of VeLdln. It was thought the plat could be designed so theLe would be the same numbeL of lots as originally approved, recognIzIng some varIances mal' be needed to accomplIsh that. The Counc 1 ] generally was not in favor of leaving the Load as a gLavel street, agreeing If the funds cannot be bUdgeted fOL thIs year, the Load would be completed next year. The Counc 1 I also geneLally agreed with the polIcy of the developer grading the stLeets to the proper wIdth up to four Inches ot Class 5 on new MSA roads through a plat. The CIty would then be responslb]e for the Lemalnlng two Inches of Class 5 and the bituminous surface wIth concLete curb and gutter. A pLoposed Levlsion of the plat with an S-cuLve of 168th Lane down to 167th wIll be Levlewed at the June 21 Council meeting. ~ Special City CouncIl Meeting June 14, 1988 - Minutes Page 2 COON CREEK WATERSHED/KEN SLYZUK AND AL SANNERUD Al SanneLud bLought the CouncIl up to date LegaLdlng the actIons of the Coon CLeek Watershed BoaLd. They feel they wi I] have thelL 509 plan ready by the fouLth week In July, and the fOLmat should meet all the Lequlrements of a]1 agencIes Involved. The thinking as of the Monday meeting Is that each pond wIll be tLeated as an Individual proJect, but that Is not final. Counc I I questioned how that would affect the Old Colony Estates pond and what would happen If that pond Is not constructed thIs year. Mr. Schrantz stated the CIty has a letteL stating the WateLshed agLees to construct that pond. If It could not be done thIs year, a dItch could be buIlt through It down to the creek until the pond can be built next yeaL. He dIdn't fee] theLe would be a problem. MayoL Wlndschltl understood someone has Lalsed the Issue of pondlng on the easteLn portIon of the watershed because of the flat grade. Mr. SanneLud stated thelL englneeL has been InstLucted to Lecalcuate and Lecheck that, with the findings to be bLought back to the BoaLd on June 27. The conceLn Is also that the ditches weLe buIlt fOL for agricultural pULposes, questioning whether they can serve the urban development. Mr. SanneLud said that mal' cause them to look at the posslbl]lty of doing an Improvement on Ditch 41. Mr. SanneLud also stated doing an impLovement raises the otheL Issue of assessments, noting the problems wIth thelL assessment pLoceduLe In the past. They aLe looking at the possibIlity of using the 429 pLoceduLe, but no final decisIons have been made yet. ML. Slyzuk stated the Leal bottleneck In the dItch Is Just west of Highway 65. Mr. SanneLud asked that once the 509 plan Is apPLoved, a]1 the CI ties would pLovlde a letteL to the affect that they would be Implementing the plan In due course. He contInued to repoLt on Ditch 57, notIng the mOLe development contInues, the mOLe pressULe theLe is on the system and the mOLe the system becomes Inadequate to handle that drainage. They are moving forward on the Ditch 57 proJect, though It Is not known whether It will be a Lepalr OL an ImpLovement proJect. The Water and SoIl Resources Board has told them the benefit formula they have used Is arbitraLI' and not ]egal, so they wi] I also be lookIng at the assessment polIcy. Because of these pLoblems, It Is unlIkely the dItch proJect will be done thIs year. ML. Slyzuk stated there have been suggestIons of tLylng to have dl ffeLent legislatIon passed to address the wateLsheds In the metropolitan area because the old dItch law does not work well In this aLea. It Is no longer an agrlcultura] dI tch, but it Is beginnIng to be a stoLm sewer. If a committee is formed for this pULpose, they would look to havIng someone from the cIty sit on It. SpecIal CIty Council Meeting June 14, 1988 - MInutes Page 3 (Coon CLeek WateLshed/Slyzuk and SanneLud, Continued) ML. SanneLud also stated the WateLshed Board has agLeed to Lemaln at five membeLs rather than IncLease to seven OL nine because they have been advIsed that any Increase In the size of the Board would gLeatly IncLease admlnlstratalve and opeLatlng costs. The BoaLd has moved ahead with establishIng the Advisory CouncIl, and they will be lookIng for a LepLesentatlve from AndoveL. It wI I ] be a 9-member AdvlsoLY Board. MayoL Wlndschltl felt It should be mandatory that the membeLs of the AdvlsoLY CouncIl ]Ive In the wateLshed distrIct. Flna]ly, ML. SanneLud stated they aLe wOLklng closely with the Minnestoa Soil and Water Resources Board who Is he]plng them wIth fInancIal records. They wI I ] also have a complete certifIed audIt for 1986 and 1987. As of last nigh t , the Board has also InstItuted a tormal InquIry and complaInt pLocedure. AI I Items aLe to be In wrItIng, and the response will also be In wLltlng. Mayor Wlndschltl advised a polIcy of wLltten Lequest and reply mal' not always be advIsable In that reports from consultants can be quIte costly. He hoped the BoaLd would use dIscretIon and common sense and address the simple matteLs at thelL meetings with the decisIon OL Board posItion so noted In the MInutes. ANOKA COUNTY SHERIFF/KEN WILKINSON Anoka County SheLlff Ken WilkInson addressed the Council, stating one of hIs goals is to stLengthen communIcation between the SheLlff's office and the communities they serve. They aLe In the pLocess of prepaLlng the budget fOL next yeaL, asking fOL Input from AndoveL as to whetheL the contract will be contlnueë! OL changed In any way. He commended the Council fOL Levlewlng Its Jaw enforcement seLvlces, feeling AndoveL Is undeLstaffed with too few law enfoLcement resources to seLve the communIty. SheLlff WIlkinson summaLlzed the budgets of various other citIes In Anoka County, noting that Andover Is devoting only half as many dollaLs for almost twIce the population as the sULLoundlng cIties. They are makIng progress wIth computerIzation at the county level, explaInIng how it wI]] benefl tall communItIes. He hoped It wIll be up and running wIthIn the next couple years. SheLlff WI]klnson stated he wants to establIsh a commIttee to meet monthly to share Intormatlon and discuss the concerns In the commu- nIty. He thought It would Increase communication between the commu- nity and hIs oftlce, whIch would Lesult In betteL law enforcement fOL Andover. He suggested the commItte be made up of one or two people fLom the Council and several people from the community, plus he is wIllIng to commIt a statf leve] person fLom hIs DepaLtment. CouncIlman Elling stated he would be willIng to be on the committee. The Council geneLally agreed to trying to find volunteeLs for the committee. A suggestion was made that they be non-law enfoLcement people. SpecIal City Council Meeting June 14, 1988 - Minutes Page 4 (Anoka County SheLiff/K Wilkinson, ContInued) Counc I I explaIned the main PLoblem In the City is the hIgh bULglaLY rate, asking how it compaLes to otheL cities and what can be done about It. They also asked about the effectiveness of hiLlng an investigatoL. SheLlff Wilkinson stated the investIgation of bULglarles Is most one of the most frustLating crImes to investIgate. Most of the burglars aLe caught by patLo] people, not by investIgators. He didn't think an investlgatoL was the answeL fOL AndoveL's PLoblem, feelIng an actIve cLime watch progLam and expeLlenced people on patLol will do mOLe. He Leviewed the extra efforts they have done to cULb bULglaLles In the way of seaLchlng fOL evIdence, specific patrols and watches, etc. Most of the burglarIes aLe In connection with drugs, so they have also concentrated on drug entorcement. Counc 11 asked If the tigures are available on the Late per 100 households of burglarIes in AndoveL and In otheL citIes. Sher Iff Wilkinson stated that can be put together, but the cLIme is not unique to Andover as most of the sULLounding cItIes aLe experiencing It as wel I. For Andover. he suggested additional resources. He felt theLe would be consIderable savIngs to the CIty by contInuIng wIth and incLeaslng the Jaw enfoLcement contract wIth the county, and he Leviewed many of the hidden costs of opeLatlng a polIce depaLtment that aLe coveLed under the county contLact. Sheriff WIlkinson also thought theLe was a sense of loyalty to the City by those Deputies assIgned; and If theLe is eveL a pLoblem, he said peLsonnel would be adJusted to the satisfaction of eveLyone. MayoL Wlndschlt] asked about no longer beIng able to have the Andover logo on the Deputy caLS. Sheriff WI]kinson didn't realIze they had been taken off, but exp]alned why It is not deslLab]e to have a city logo on a car that mal' be needed In other cities as well. He offeLed to have ]Icense plates put on the cars that say 'Andover". The contract coveLS the seLvlce, not the vehicle OL person. Counc II again stated they wIll consldeL setting up a committee to cooLdlnate ideas between the CIty, the communIty, and the SheLiff's Department. CITY COMPUTER FINANCIAL PACKAGE/GREG MURPHY GLeg Murphy, the City's Auditor, expressed hIs concern regarding the computeL system. It was oLdeLed in FebruaLY, 1987; It was de]lvered In July, but the accounting system is stili not up and Lunnlng. The CIty has been notIfIed by AmeLIData that they wIll no longer support it. He didn't know if 1 t Is a system that can be Improved or if consideratIon should be given to an entILely dIfferent system. He Introduced two men, JIm Snyder and Jim Stern from Chapel ConsultIng, who wOLk wIth hIs fIrm In the computeL area. They have also worked with AmeLIData befoLe. Specla] CIty Council Meeting June 14, 1988 - MInutes Page 5 (City ComputeL Flnancla] Package/Greg MULphy, Continued) ML. stern thought the AmerlData haLdware has some value, but the key to a successful system Is the softwaLe and the softwaLe support. ML. MULphy stated without that SUPPOLt, the CIty has a package that will never be ImPLoved; and theLe mal' be someone to help who mal' OL may not be famIlIar with the system. Mr. SchLantz stated DIS Is looking into pULchaslng the codes fOL the AmeLIData system and would then provIde the SUPPOLt AndoveL needs. An Indlvldua] from AmeLIData Is goIng to look at the system tomoLLow to deteLmlne whether the problem they aLe having Is a hardwaLe OL a softwaLe pLoblem. TheLe aLe some days when the system doesn't operate at al)' But there is no one to help tLaln the staff on the pLogLams. ShlLley Clinton, TreasureL' stated they did have some tLalnlng, but they were supposed to get much more. Counc II discussIon was on what to do at thIs point, noting varIous alternatives. Mr. SnydeL stated to hIs knowledge there was only one softwaLe pLovlder of the DEC equIpment for munlclpaJltles, and they weLe In the process of pullIng out of that market at the tIme the system was sold to Andover. Counc 11 quest! oned wha t IIabIl1 ty AmerlData has to the contract. ML. SnydeL Lecommended looking at all alternatIves and determlng what Is the best way to salvage the system fOL the least possible cost. The long teLm solution mal' be dlffeLent fLom the shoLt term. Mr. Snyder explaIned as consultants they would be able to analyze the hardwaLe and software to deteLmlne where the problem Is and make a Lecommendatlon. They would also want to wOLk with the AttoLney to Levlew the contLact to see If theLe Is any legal LeCOULse available. Counc II asked fOL a wrItten pLoposal and quote fLom the fiLm fOL Counc I I consIderation at the June 21 meetIng. CABLE TV/TERRY O'CONNELL Mayor Wlndschltl asked Mr. O'Connell If he would be able to convince the cable TV company to lay Its cable at the same time otheL utIlIties aLe Instal]ed In plats, Lather than waIting to come In afteL the homes are In and all landscaping has been completed. He felt that polIcy Is costly for the company, plus It Is IrLltatlng to the Lesldents. Terry O'Connell, Admlnstrator for the Quad Cities Cable TV Committee, stated that Is the pLoceduLe all cable companIes use. He stated he has talked to the company about it and was told wIth only 35 peLcent subscrIption Late, It Is too much capItal outlay to lay the cable before the houses are In. Plus, If they did it for Andover, they would have to do It fOL all otheL municipalities as well. They have 35 communities, all with undergLound cable. They can be fOLced to lay cable to 40 households peL mIle. . SpecIal CIty CouncIl Meeting June 14. 1988 - MInutes Page 6 (Cable TV, TeLLY O'Connell, ContInued) MayoL Windschltl was also conceLned that there Is a laLge pOLtlon of AndoveL that wl]1 not Lecelve cable because of the laLge lots, even though It mal' be fully developed. ML. O'Connell stated the company has 10weLed thelL standaLds from 40 to as low as 22 homes on the cable mIle, though that stl]1 doesn't qualIfy those on 2 1/2-acLe lots. He stated he would examIne the franchIse Legardlng the Insta]latlon of cable durIng the plattIng pLocess. ML.O'Connel] also revIewed the televIsIng done of other councIl meetIngs, notIng they have been doIng a pLevlew of the Anoka Council meetIngs and wIll be doIng a half-hour summary of that meeting, whIch seem to be well received. The committee Is negotiatIng the funding to take over the local PLogrammlng, hopIng to see more communIty organIzed pLogrammlng In the future. ML. O'Connell also explaIned they wIll put the Lesldent's podIum back In the center of the Loom and add a thIrd camera In the Councl] chambers to be able to record the resIdents who approach the Councl]. Also, once they take over programmIng, the CouncIl meetIngs wIll be televIsed lIve. PUBLIC WORKS AND FINANCE POSITION MOTION by OLttel, Seconded by Apel, that Dale Mashuga be retuLned to the PublIc WOLks II positIon at a salary of $9.69 peL houL; and that he be placed on a 90-day pLobatlon; and after the 90-days, he would be consldeLed for a pal' raIse. MotIon caLried unanImously. ML. SchLantz Levlewed hIs June 14 memo Lecommendlng Scott PLotlvlnsky's salaLY be Increased to $8.15 peL houL. Because the PublIc WOLks employees have Lecently voted to have unIon repLesentatlon, the CouncIl dId not feel It was apPLoprlate to consIder any otheL pal' raIses In the DepaLtment at thIs tIme. MOTION by OLttel, Seconded by Apel, that we accept ValerIe Lee's Leslgnatlon as of July 5, 1988; and that the CIty hIre her as part-tIme fOL 20 houLs peL week wIthout benefIts to help tLaln a new person and to help wIth the bIllIng of Ju]y 15, and to work on the 1988 books and puttIng the financIng on the computer. MotIon carLled unanImously. CouncIl dId not wIsh to pal' the recommended $11.32/hour for someone to do the newsletteL. POLICE DEPARTMENT PROPOSAL Mayor Windschltl stated the person from LlndstLom who submItted a pLoposal fOL a munIcIpal polIce depaLtment lIves In Andover and has IndIcated he would be wI]IIng to meet wIth the councIl LegaLdlng that proposal. After some dIscussIon, CouncIl agreed not to meet wIth the gentleman. Special City CouncIl Meeting June 14, 1986 - MInutes Page 7 ADMINISTRATIVE ITEMS/SCHRANTZ MOTION by OLttel, Seconded by Apel, that the Council al low C. W. Hou]e Company to begIn opeLatlons at 6 o'clock In the mOLnlng due to the fact that they aLe behInd schedule in providIng sewer seLvlce to the schoo] and that It Is uLgent that the school have sewer servIce by August 1. Motion carried unanImously. MOTION by OLttel, Seconded by Apel, that the City of Coon RapIds be advIsed through the EIS pLocess from the City PlanneL that the City of AndoveL has concerns about potential traffic congestIon on County Road 9 and otheL Loads In the aLea Lelatlng to the development of the RlveLdale pLoJect. MotIon caLrled unanImoUslY. MOTION by Orttel, Seconded by Elling, a ResolutIon as prepaLed Lequestlng vaLlances fLom Munlclpa] State Aid standaLds fOL MSA StLeet 103 (Ward Lake DLlve). (See Reso]utlon R125-88) MotIon caLrled unanimously. CouncIl brIefly dIscussed the conceLn over a Jack of progress on thIs yeaL's road proJects and suggested they meet wIth BRA representatIves about that Issue. MOTION by OLttel, Seconded by EllIng, that the new BuIldIng Inspector that was hILed be consldeLed for a 50-cent-an-hour IncLease to be paId upon a 6-month satlsfactoLY completIon of seLvlce. MotIon caLrled unanimously. MOTION by OLttel, Seconded by Apel, to adJourn. MotIon carLled unanImously. Meeting adJourned at 10:44 p.m. Respectfully submItted, '~ (~~~l Mar I la A. Peach RecoL ng SecretaLY