Loading...
HomeMy WebLinkAboutSP July 12, 1988 -..-;...'.... " . '~ . . { CITY of ANDOVER ~, CITY COUNCIL WORK SESSION - AGENDA JULY 12, 1988 7:30 P.M. 1. Call to Order 2. LRRWMO Plan Approval 3. Hire utility Billing Clerk 4 . Award Bids/88-9 Tulip St.; 88-10 Univ. 5. Street Light Resolutions/policies & Fees 6. Water Plan/TKDA 7. Park Comprehensive plan 8. Police 9. Copy Machine Xerox Plan Sheets 10. Approval of Minutes 11. 12. Adjourn ,;. CA CITY of ANDOVER 1685 CROSSTOWN BOULEVARD NW. . ANDOVER, MINNESOTA 55304' (612) 755-5100 SPECIAL CITY COUNCIL MEETING - JULY 12, 1988 MINUTES A Specia1 Meeting of the Andover City Council was cal1ed to order by Mayor Jerry Windschitl on Ju1y 12, 1988, 7:30 p.m., at the Andover Cl ty Hal I, 1685 Crosstown Boulevard NW, Andover, Minnesota. Councilmen present: Apel, EI I lng, Knight, Orttel Councilmen absent: None Also present: Public Works Supervisor, Frank Stone; Ci ty Administrator, James Schrantz; and others LOWER RUM RIVER WATER MANAGEMENT ORGANIZATIONAL PLAN APPROVAL Councilman Elling felt on Page 5 something should be put In the plan that each representative would give quarterly reports to their respective city councils. Others felt that because the representatives are appointed direct1y by the councIls, each city shou1d te] I its representative how often reports are to be submitted. No Council action was taken. Councilman Elling stated on Page 6 there is a reference to a written assessment policy, but there Is no written policy In the p1an. Mr. Schrantz reviewed the discussion by the Water Management Board and that they fel t it would be too complicated to write a policy at this time. He said It was generally thought that each cIty would set their own assessment policy for proJects, encouraging each city to handle their own problems. ProJects will be handled on a proJect by proJect basis in the benefitted area. Mostly likely the formula used would be a co-efficient run-off factor. After discussIng it further, the Counc i I requested something In writing on a genera] assessment policy. On Page 15, bottom paragraph, there was a reference to the SIte Q landfill In Andover and Coon Rapids. Because that area is outside this district and in the Coon Creek Watershed District, it was agreed any reference to Site Q should be deleted from the plan. There was some discussion on the Joint Powers Agreement in the Appendlce, A-2, regardIng the number of representatives on the Board verus the paying of costs on a percentage basis. Mr. Schrantz stated the watershed In its entirety won't pal' anything other than administrative and operating costs. Counc i I then generally agreed the signed Joint Powers Agreement should not be changed at this time. On Page A-4, CounciJman Elling suggested there should be something establishing an AdvIsory Committee when proJects are ordered. He felt that should be more specifically noted In the plan. Special CI ty Counci I Meeting Minutes - July 12, 1988 Page 2 (LRRWMO Plan Approval, Continued) M.. Schrantz stated at this time the Board consists mainly of staff engineers, but he felt at some point the cities would want one as the organization starts to function under this pian. Councilman Knight explaIned the intent of the plan is to keep the representatives responsible directly to their city. It wIll not be as independent as other watershed boards. Counc i I asked Mr. Schrantz to suggest to the Board that they consider a provision that would establish a local review committee for proJects. Councilman Elilng asked about the authority under Chapter 112 on Page A-5, askIng if Chapter 106 shou I d be Included as weJI. Mr. Schrantz stated Chapter 106 is di tch law, and this is a water management organization. They will not be taking over the county ditches. In discussing Page A-7, Subdivision 1 , M.. Schrantz stated only the attorney and consulting engineers will be compensated by the Board out of the operating budget. Mayor Windschitl was concerned about the inaccuracy of the maps shown in the plan. Mr. Schrantz stated everyone recognizes that the maps are inaccurate. He said they are going to put a disclaimer on the maps that the drawings are not to scale so everyone realizes the maps and overlays are not accurate; and for more accurate information, the original maps must be looked at. The Counci I reluctantly agreed that that would be adequate. Mayor Windschitl summarized the areas of concern: 1> a written assessment policy; 2) eliminating of reference to SIte Q; and 3) include the ability of providing for an Advisory Committee as needed wi th local Improvements. MOTION by Knight, Seconded by Orttel, that we express those as a sense of the Counc 11 to the watershed Inasmuch as we can't change It, express our sense of what we want; and request that the maps be labled "approxImately". Motion carried unanimously. HIRE UTILITY BILLING CLERK M.. Schrantz recommended the hiring of Deborah StaJboerger as Utility Billing Clerk at $7 an hour with an Increase to $7.25/hour after a satisfactory 6-month probationary period. MOTION by Knight, Seconded by Elling, to so move. Moti on carLÍ ed unanimously. Special City Council Meeting Minutes - July 12, 1988 Page 3 AWARD BIDS/88-9 TULIP STREET AND 88-10 UNIVERSITY AVENUE MOTION by Elling, Seconded by Knight, that we accept the bIds for ProJect 88-9 for street construction as presented with the addition, "SubJect to approval of MSA." (See ResolutIon R159-88) Motion carried unanimously. MOTION by EllIng, Seconded by Orttel, a Resolution accepting bids and awardIng contract for ProJect 88-10, UnIversity Avenue to 152nd. with the addition that it be contingent upon approval of the MSA. (See ResolutIon R160-88) MotIon carried unanimously. STREET LIGHT RESOLUTIONS/POLICIES AND FEES Counc i I noted the requirement of Item No.2 with a petition of 50 percent of the property owners is contrary to the present assessment polIcy. No one could recall the procedure for assessing street lightIng In existing subdIvisions which was previously outlined by the Attorney; therefore it was felt this item should be deleted from the resolutIon until I t is researched again. MOTION by KnIght, Seconded by Orttel, a Resolution requiring street lighting as presented here, with the change for the removal of Item No.2. (See Resolution RI61-88) Motion carried unanimously. Counc i I agreed the resolution establishIng street lighting rates could not be acted upon until more exact costs are known. WATER PLAN/TKDA Mr. Schrantz stated TKDA is willing to meet with the Council to discuss the water plan; however, the status of the trunk, source, and storage fund needs to be determined first. Mr. Stone stated he has been meeting with TKDA regardIng the pressure In the exIstIng lInes, and he wIll be taking pressure readIngs In neighboring cItIes as wel I. He said he doesn't believe the pressure In Andover is high enough. Mr. Schrantz stated the system was designed as a 3/4-inch servIce to restrIct the flow to conserve water. The tower would have to be higher to give more pressure. Mr. Stone stated he wants that testIng completed before beginning a new tower. And because a tower takes about two years, he felt the process should begin this year. Fire Chief Bob Palmer stated he didn't believe they have a fire-fighting system right now. Counc i I agreed not to accept the report untIl after the pressure tests are done. Special Ci ty Counci I Meeting MInutes - July 12, 1988 Page 4 ANDOVER VOLUNTEER FIRE DEPARTMENT/LINDA ARECHIGA NORDSTROM MOTION by Orttel. Seconded by Apel, that the Counc i ] direct the City Attorney to proceed as he deems fit In response to the State Human Rights Department regarding the Fire Department personnel matter at hand. Motion carrIed unanImously. (This item was aJso discussed In a closed session with the City Attorney later in the meeting.) JOINT MEETING WITH PARK AND RECREATION COMMISSION Park and Recreation Commissioners present: Chairman Marc McMullen; Tom Anderson: Ron Ferris; Jeff Kieffer; Stuart Kinkade; Gretchen Sabel; and Larry Strootman: and AssIstant City Engineer, Todd Haas. PARK DEVELOPMENT ON PROPERTY ADJOINING NEW SCHOOL SITE: Commissioner Kinkade asked for direction regarding the development of the park across from the City Hall. Many of the sports organizations were shown a proposed site plan and were ]ead to belIeve that site would be developed in conJunctIon wIth the school district. He asked if the Park Board is expected to fund it from its annual budget or whether other funds wII I be earmarked from the City for it. Because it is about a $200,000 or $300,000 proJect, he thought It would take years to comp]ete if only the Park Board bUdget is used. Commissioner Kinkade requested that the funds for that development be separated from the normal Park Board funds. Counc i I discussed the situation, noting under the State law, the City could not generate enough additional monel' through the levy to develop the park in one or two years. The only method of generating that amount of dollars is by a referendum. The counci I felt the deve]opment request and proposed construction program should come from the Park Board. A suggestIon was also to do a needs assessment as to how many soccer, baseba I I and track fields are needed and what the prIorIties are; then develop a master site p]an and costs Inv01ved. Mayor WIndschtil thought all of the area could be developed, but was reluctant to put any permanent structure on that portIon that the City does not yet have fee tItle too. Commissioner Kinkade felt I t is possible the Park Board would then request a bond issue in the next fIve years to develop the area If the funds cannot be set asIde separate from the normal Park Department capI tal improvement fund or park dedIcation fees. No further CouncIl action was taken. Special City Council Meeting Minutes - July 12, 1988 Page 5 (Joint meeting with Park and Recreation Commission, Continued) NORTHWOODS TENNIS COURT: Chairman McMullen stated $25,000 to $30,000 has been earmarked for the restoration of the Northwoods tennis court; expressing frustration over being unable to get a cost estimate from TKDA. The recommendation has been to go down 8 to 10 feet to remove the debris out of there and then repack It. The Counc II and Park Board members discussed the problem and possible solutions. MOTION by EIJlng, Seconded by Knight, requesting TKDA to present to the Park Board In two weeks the approximate cost to rebuild the Northwoods tennis court. Motion carried unanimously. PARK COMPREHENSIVE PLAN: Chairman McMullen explained he sensed the reluctance of the Counc II to have Mr. Erkkila update the plan, so the Park Board recommended doing Tasks 1 and 2 at this time to see If the work Is satisfactory. The intent is to eventual]y do all the tasks and have the comprehensive plan updated. The last time the plan was done was in 1978. The Commissioners dIscussed the need for a plan and their Intend to use it as a guide for park development in the CIty. MOTION by Elling, Seconded by Ape], that we authorize $600 for Tasks 1 and 2 for the Park Board: and that upon the completion of It, have a JoInt meeting wIth Marc (McMu]len) to review what that shows and where we are at and if we want to spend any more. DISCUSSION: Mayor Wlndschitl thought there was a Council motion opposing the concept of a trail system, which Is Task 4. Discussion was on the reasons the Council generally fel t trai Is should not be developed, Including the nuisance factor for other residents and the Inability to keep motorized vehIcles off them. The CommIssioners explained they are getting pressure to develop trails; and the intent would be to have a plan and to set asIde land to develop the system possiblY 10 years In the future when the CIty Is more urbanIzed. Also, grants are avaIlable for park development; however, the CIty does not qualify unless a trail system Is in the comprehensIve park plan. Jack McKelvy, Crooked Lake Advisory Board, stated they on]y asked for bike trails along the street so the children could ride their bIkes to and from school. Special City Council Meeting Minutes - July 12, 1988 Page 6 (Joint meeting with Park and Recreation Commission, Continued) Commissioner Ferris then explained the tasks were ranked by the Park Board In their order of priority. He felt Task 1 was the most important and needs to be addressed now. But the other main reason for having a park plan is to p1an where and what type of parks will be developed in the City so the Park Board can determine what shouJd be done as the pl~ts come before them. That Is why he would choose to have Task 3 done before Task 2. It is another $400, but It would give them something they couJd use immediately. Chairman McMullen stated they chose Tasks 1 and 2 because of the budget, but he too agreed Tasks 1 and 3 would be preferable. Councilman Elling AMENDED the Motion: to read Tasks 1 and 3 for $1,050. Second Stands. Motion carrIed unanImously. POLICE It was agreed this Item would be first on the Agenda of the next work sessIon in August. The Council then recessed to hold a SpeclaJ Closed Session wIth the City Attorney regarding a Fire Department personnel matter. 9:39 p.m. The meeting was reconvened at 9:52 p.m. COpy MACHINE XEROX PLAN SHEETS MOTION by Orttel, Seconded by Apel, that we authorize an amount up to $4,494 for the Engineering Department to purchase the blue print copy machIne. Motion carried unanimously. APPROVAL OF MINUTES Mav 10. Mav 12. Mav 17. June 14. and June 21. 1988: Correct as written. MOTION by OrtteJ, Seconded by EJ11ng, that those MInutes as lIsted be approved as written. Motion carried unanimously. May 24. 1988: Correct as written. MOTION by KnIght, Seconded by Knight, to move approval. Motion carried on a 4-Yes, I-Present (Elling) vote. June 7. 1988: Page 1, last paragraph, change to: 'Actlng Mayor Orttel stated It doesn't have to be....· MOTION by Orttel, Seconded by Apel, Minutes of June 7 be approved as amended. Motion carried on a 4-Yes, I-Present (WindschltJ) vote. Special City Council Meeting MInutes - JuJy 12, 1988 Page 7 APPROVAL OF CLAIM MOTION by Orttel, Seconded by Apel, approval of Check No. 14872 In the amount of $139,303.55, payable to Channel Construction for ProJect 87-32, Winslow Hills. Motion carried unanimously. MOTION by Orttel, Seconded by Apel, that the Counc II cancel past authorization for Claim 14828 In the amount of $383,641.82 to Channel Construction. Motion carried unanimously. ADMINISTRATIVE ITEMS AND PERSONNEL/SCHRANTZ Mr. Schrantz briefly noted the handouts to the Council. He then informed the Council of the resignation of the Planner, Dary) Morel', and the staffing situation at this time. He stated he has learned the saJarles for both the Planner and Assistant City EngIneer have fallen below the market. Mr. Schrantz felt the City would be particuJarly vulnerable at this time if Mr. Haas would resIgn, understandIng he has Interviewed elsewhere. He asked if the Counc i I would be willIng to consider a salary adJustment for the Assistant City Engineering position to bring Its salary more in line with the market. Mr. Schrantz suggested an alternative to hiring another planner mal' be to Increase the hours of the Zoning Administrator. But he reaJly felt there is a need to have someone on staff with the background to manage the Investments, to be the purchasing agent, to do more budget analysis, to help manage alJ the escrows and payments to contractors, who would be more involved with the computer system, and to handle Items such as the CDBG funds, workman's compensation, the tax Increment financing items, and special assessments. M.. Schrantz stated he wasn't sure what the title would be for such a position, but it would most closely resemble that of a Finance Director. He hoped this position could also handle some of the personnel items, though he realized most candidates would not qualify in that area. Council discussed the salary of the Assistant City Engineering position, recommending the Personnel Committee research what other cities are paying and make a recommendation to the Council. The Personnel Commi t tee is also to discuss Mr. Schrantz's Idea for a Finance Director position and make a recommendation to the Counc II . MOTION by Orttel, Seconded by Knight, to adJourn. Motion carried unanimously. The meeting adJourned at 10:36 p.m. RespectfullY submitted, ~~ c:\\~2L Marcella A. Peach Recording Secretary