HomeMy WebLinkAboutSP April 26, 1988
CITY of ANDOVER
CITY COUNCIL WORK SESSION - APRIL 26, 1988
AGENDA
7:30 P.M. l. Call to Order
2. Rural streets/Storm Drainage
3 . DNR Flood Damage Reduction Grant
4 . Approve Mining Permit Form
5. Police Level of Service
6 . Adjournment
CA CITY of ANDOVER
1685 CROSSTOWN BOULEVARD NW. . ANDOVER, MINNESOTA 55304' (612) 755-5100
SPECIAL CITY COUNCIL MEETING - APRIL 26, 1988
MINUTES
A Special Meeti ng of the Andover City Counci] was called to order by
Mayor Jerry Windschitl on Apri I 26, 1988, 7:30 p.m., at the Andover
Ci ty Hal 1, 1685 Crosstown Boulevard NW, Andover, Minnesota.
Councilmen present: Apel, EI I ing, Knight (arrived at 7:58 p.m.),
Orttel
Councilmen absent: None
Also present: City Administrator, James Schrantz
RURAL STREETS/STORM DRAINAGE
M.. Schrantz explained the staff is recommending approval the Offset
Catch Basin Inlet as a standard for the City in rura] areas. They
]ooked at the catch basins, which are used in Ham Lake, and found them
to be beneficial. He reviewed the problems with the existing catch
basIns, notIng the proposed basins wi I I solve the problem where there
is high ground on one sIde and low ground on the other, and it wi I ]
solve the inlet and erosion problem now found In the bituminous
fJumes.
Councilman Elling didn't agree with the staff recommendation, feel ing
the addItIonal cost does not JustIfy the results. He also had a
problem running the ditch to the back of the property I ine and fel t
it wi 1 I be a maintenance problem to clean them out. But he a]so
realIzed that what Is being done right is not workIng either. Mr.
Schrantz di dn' t feel it would be necessary to run the ditch to the
back of the lots, that it would be sufficient to run i t to the LÍght
of way line. AI I that is needed is to get the water down and slow it
up so it doesn't erode.
There was a lengthy discussion on some specific catch basin problems
around the City and on various suggestions as to how the prob]em might
be el iminated. Ideas that were discussed were ho]ding the
developers' escrows for another year untIl the condition of the catch
basins are known, finding ways to slow down the velocity going into
the catch basin, requiring additional rip rap and/or additional
bi tumi nous in the flumes, requiring concrete swa]es, or requiring the
Offset Catch Basin In]et as proposed.
MOTION by Elling, Seconded by Apel, that we would temporarily
suspend the standard that we have for the City; and the next plat that
comes in, al low the Engineering Department to allow the next developer
to come up with different ideas to make the problem work. DISCUSSION:
Councilman EI ling stated the Intent would be the Council would approve
the template of the proposed storm draInage standard at the tIme of
the preliminary plat. Motion carried on a 4-Yes, I-Absent (Knight>
vote.
SpecIal City Council Meeting
April 26, 1988 - Minutes
Page 2
DNR FLOOD DAMAGE REDUCTION GRANT
Given the budget constraints and other priorities, Council generally
agreed not to participate In the matching grant from the DNR.
MOTION by EI ling, Seconded by Apel, that we decline the gracious
offer of the DNR for the $5,000 grant for flood study. DISCUSSION:
(Councilman Knight arrived at this time; 7:58 p.m.)
Jack McKelvey - asked the Council to consider thIs as the initial
step with the possibility of receiving grants up to $75,000 for storm
drainage problems, etc., in the future. The Council IndIcated they
were unaware of any flooding problems in the City and that there are
other priorities at this time. Also, they didn't think the funds
could be used on the City's storm sewer system.
Motion carrIed unanimously.
APPROVE MINING PERMIT FORM
MOTION by Orttel, Seconded by Apel, approval of the Mining Permit
ApplIcatIon form as presented by Staff. Motion carrIed unanimously.
ANDOVER VOLUNTEER FIRE DEPARTMENT/BID FOR EQUIPMENT VAN CONVERSION
Mayor WIndschitl explaIned the bId awarded on AprIl 19 to L.A.W.
MachInIng and Mfg. for the conversion of the FIre Department equipment
van was contingent upon $12,000 up-front monel' to purchase the steel.
He dIdn't think the Council was aware of that stIpulation. But he
also noted there is no provision under which the City is allowed to
advance monel' to do something.
After some discussion, it was proposed the City obtain quotes to be
able to purchase the materials dIrectly.
MOTION by Orttel, Seconded by Apel, that we direct the City Staff to
request bids at the earliest possible time for the purchase of steel
In the quantities and types described in the bid by Mr. Walkner for
the alteratIon of the fire equipment van.
Councilmen Apel and Orttel WITHDREW the Second and the Motion.
MOTION by Orttel, Seconded by Apel, to dIrect Staff to solIcit
quotations from steel suppliers based on the types and quantities
outlined in the bid by L.A.W. for the modification of the fire
equipment van, and to have those quotatIons on the next regular CIty
Council meeting for approval of purchase. Motion carried unanimously.
Special City Council Meeting
ApLII 26, 1988 - MInutes
Page 3
POLICE LEVEL OF SERVICE
MayoL Winds chit I reviewed his memorandum LegaLdlng police seLvlce with
cost compaLisons. He deteLmlned it would cost approximately $400,000
to establish a City police depaLtment. That would provide 24-hour
coveLage and would consist of a working chief and six officeLs. To
obtain equivalent coveLage undeL the county sheLlff's contLact, it
would cost $341,248. TheLe Is a thiLd pLoposal fLom BLuce WebeL fOL
contLactuLal police pLotection which the MayoL felt was well done.
The MayoL noted one otheL possibility, that of hlLing an investigatoL
to wOLk solely for the City of AndoveL fOL investigative pULposes,
which would cost about $59,000 If provided by the county.
M.. Wlndschltl stated theLe Is apPLoxlmately $80,000 remaining in the
1988 budget which can be used to incLease police pLotectlon fOL this
yeaL, such as an additional contLact with the county OL hiLe a chief
and begin the capital pULchases fOL the establishment of a City police
depaLtment.
TheLe was a Jengthy discussion LegaLding the estimated costs, the
needs of the City, and advantages and disadvantages of each of the
proposals fOL increasing police protection.
Jack McKelvey - thought having an InvestigatoL would impLove the
situation LegaLdlng the Investigation of bULglaLies, but he didn't
think It should be thLough the county. He recommended the City hlLe
such an InvestigatoL Independently as a staff member, thinking it
would be less costly than going thLough the county. He thought there
weLe many expeLlenced people who would be inteLested in such a
position.
It was also suggested mOLe emphasis should be placed on oLganizing the
NelghboLhood CLime Watch progLam, feeling that is the most effective
means by which to deteL burglaries, etc. Councilman Knight
Lecommended some of the funds be used to pLomote a mOLe aggressive
Neighborhood CLime Watch pLogLam.
MayoL Windschitl stated theLe aLe no statistics available as to the
numbeL of bULglaLles peL capita compaLed to that in other cities,
though he thought the county Is In the pLocess of obtaining that type
of infoLmation.
AfteL fULtheL discussion, it was agLeed mOLe LeseaLch is needed befoLe
making a decision. It was suggested to meet with Roy WiJkinson,
BusteL LaTuff, and,'oL the police chief of SpLing Lake Park, eitheL
individually OL at a Council meeting. No action was taken, agLeeing
to give fULtheL thought and LeseaLch on the matteL.
Special City Council Meeting
AprIl 26, 1988 - Minutes
Page 4
INFORMATION BOOKLET TO NEW RESIDENTS
ML. McKelvey stated the AdvlsOLY BoaLd at CLooked Lake School is in
the process of cLeating an informational booklet to be given to new
Lesidents In the City. The BuIlding Official has agLeed to leave the
booklet in al I new homes at the time of the final inspection.
The AdvisoLY BoaLd has put aside $400 to put the booklet together,
estimating the need for 1,500 booklets at 50 cents each. Because the
City of AndoveL logo is being used and it will contain information
about AndoveL, he asked if the City would be wi I ling to pal' fOL the
otheL half of the cost. If it wanted, he thought the City could
incLease the cost of the buildIng peLmit to cover that cost.
Counc I I geneLally fel t it was a good idea, aSking ML. McKelvey to come
back with mOLe specific cost figuLes.
INFORMATIONAL SIGNS
MayoL Windschitl LepoLted one of the banks has committed to paying fOL
the cost of instaJJing an infoLmationaJ sign at CLooked Lake school.
The final design of the sign is being dLafted at this time. The sign
will be on a bLick base, as the school board would not allow it to be
up on a post. To date, the otheL bank that had been approached
LegaLdlng the installation of a slmiliaL sign In the vicinity of the
CI ty Hall and new school has not Lesponded.
NEGOTIATIONS FOR DNR MITIGATION PROPERTIES/A. RAUDIO
The Counc i I briefly Leviewed the wLitten outline fOL negotiation and
settlement. AndoveL taking of land fOL DNR mitigation, dated ApLil 26,
1988, from Arthur Raudlo and NOLman Holm. It was then agLeed the
pLoposal shouJd be Leviewed by the City AttoLney.
PLANNING COMMISSION & PARK BOARD SALARIES
The Council diLected the Staff to reseaLch the salaLies paid both
CommissIons and when the last incLeases weLe given.
ANDOVER ATHLETIC ASSOCIATION/EQUIPMENT STORAGE
Counc i I noted the Andover Athletic Association stoLes some of its
equipment in the Public WOLks DepaLtment. It was Lecommended fiLst
that the AthletIc Association attempt to obtain its own insuLance to
coveL it. OtherwIse, the City would have it listed as an additIonal
named insuLed on Its pol icy.
Special City Council Meeting
Aprl J 26, 1988 - MInutes
Page 5
MOTION by Apel, Seconded by OLttel, to adJouLn. Motion caLLied
unanimously.
Meeting adJouLned at 9:27 p.m.
Respectfully submitted,
~~~GL
MaLc ]]a A. Peach
RecoLding Secretary