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HomeMy WebLinkAboutCC January 5, 1988 CITY of ANDOVER REGULAR CITY COUNCIL MEETING - AGENDA JANUARY 5, 1988 7:30 P.M. I. Call to Order 2. Resident Forum 3. Agenda Approval 4. Organizational Items a. Appointment of Acting Mayor b. Designation of Official Newspaper c. Selection of Official Depositories d. Approval of Officials' Bonds e. Special/Standing Committees f. Appointment of Commission Members & Chairpersons 8:30 P.M. Senator Greg Dahl 5. Discussion Items a. Oak Bluff 2nd Addition Preliminary Plat b. Old Colony Estates Sketch Plan c. Hills of Bunker Lake Revised Grading Plan d. Winslow Hills Final Plat e. Approve Law Enforcement Contract 6. Staff, Committee, Commission a. 87-II/Feasibility Study Revision b. Oak Bluff 2nd Addition/Receive Feasibility Study c. Winslow Hills/Receive Feasibility Study d. TKDA's Contract e. Solid Waste Abatement Plan f. Ordinance 19 Amendment, Cont. g. MSA Designation h. Adopt Fee Schedule i. License Renewals j. Approve Election Judges /Resolution 7. Non-Discussion Items a. Joint Powers Agreement/Crosstown Blvd/140th to Coon Creek b. Hills of Bunker Lake Plat Extension c. Street Name Change/Albatross to Avocet d. Resolution of Northern Mayors 8. Approval of Minutes . 9. Approval of Claims 10. Adjournment ~'ß-"-'~ lA' 4"K jJ , CITY of ANDOVER \:1 :; 1685 CROSSTOWN BOULEVARD NW. . ANDOVER, MINNESOTA 55304. (612) 755-5100 ,l ~~~.:>Y 'f'-~'{":;. REGULAR CITY COUNCIL MEETING - JANUARY 5, 1988 M mUTES The Regular BI-Monthly Meeting of the Andover City Council was cal led to order by Mayor Jerry Wlndschitl on January 5, 1988. 7:34 p.m., at the Andover CIty Ha]l. 1685 Crosstown Boulevard NW, Andover, Minnesota. Councilmen present: Apel, EI ling. Kn I gh t , Ortte] Councilmen absent: None A I so presen t : CIty Attorney, WII]lam G. Hawkins; TKDA EngIneers John Davidson and John Rodeberg; CIty Planner, Dary] Morey; CIty EngIneerIng TechnIcIan, Todd Haas; City Administrator. James Schrantz; and others RESIDENT FORUM Rick Hedstrom. 14352 Crosstown Boulevard - explained his we]] dried up about seven weeks ago because of the dewatering done for the Crosstown Boulevard utility proJect. He was originally told the water would come back in a week or two, but it has not. Until now he has been getting water from a neighbor, but that person is no longer willing to put up with the Inconvenience. Mr. Hedstrom stated at this time he does not have the resources to hook up to city sewer and water, asking for some help from the Council. Because the City caused the problem, he asked for some assistance to resolve it. In discussing the matter with Mr. Hedstrom, the Counc i I suggested he contact the county Community Action Program to see If he would qualify for assIstance under that program. Otherwise, Mayor Windschlt] suggested the City instal ] the water service and assess the total costs including fees and permits for a one-year period of time. Mr. Hedstrom was agreeable to that. MOTION by Orttel, Seconded by Apel, that we authorize the staff to contact with water service companies to provide water to the parcel at the property at 14352 Crosstown Boulevard; and that the fees necessary for the installation be assessed against the property over a one-year period to be paId in the year 1989; and note that the reason for the actIon Is that the well drIed up durIng the constructIon proJect for sewer and water In front of the property and that the owner is unable to finance the installatIon; and it be required that the owner of the property petition the cIty for the Installation of these improvements and waive the 429 hearing. (See ResolutIon ROOI-88) Motion carried on a 4-Yes, I-Present (Elling) vote. Ron FerrIs. Unlversitv Avenue - thanked the CouncIl for theIr support over the winter festival issue, noting that it is now resolved and is a dead issue. He was also under the impressIon that the City ---- , ,- Regular CIty CouncIl MeetIng January 5, 1988 - Minutes Page 2 (ResIdent Forum, ContInued) is consIderIng the adoptIon of Its own police force, statIng he Is In support of doIng so. Mr. FerrIs related an IncIdent of a burglary of hIs residence in August. 1986, notIng his dIspleasure wIth the handlIng of the IncIdent by the police. Because of thIs and with the growing population. he felt It was tIme the City had Its own police force. Counc i I noted even wI th Its own force, investIgatIons are referred to the county. Mayor Wlndschltl noted, however, that he has al I the InformatIon necessary on thIs issue, suggestIng the CouncIl hold a specIal meeting on this matter. Counc I I agreed. though no specIfIc date was set at thIs tIme. AGENDA APPROVAL Mayor Windschltl suggested takIng up the organIzatIonal items and any other Items where someone Is present for dIscussion purposes. He asked for a motIon to approve the Agenda. MOTION by Orttel, Seconded by KnIght, to so move. Motion carried unanImously. APPOINTMENT OF ACTING MAYOR MOTION by Apel, Seconded by KnIght, that Ken Ortte] serve as Actl ng Mayor. MotIon carrIed unanimously. DESIGNATION OF OFFICIAL NEWSPAPER MOTION by KnIght. Seconded by Orttel, that we approve the Anoka County Union and Shopper as the official newspaper for 1988. MotIon carried unanImously. SELECTION OF OFFICIAL DEPOSITORIES MOTION by Orttel, Seconded by Ape], a Resolution desIgnatIng deposItorIes of CIty tunds and supplemental deposItorIes of CIty funds for Investment purposes only. (See ResolutIon R002-88) MotIon carrIed unanImously. APPROVAL OF OFFICIALS' BONDS MOTION by KnIght, Seconded by Orttel, to approve a II requIred offIcIal positIon bonds. MotIon carried unanimouslY. ~ Regular City Council MeetIng January 5, 1988 - MInutes Page 3 APPOINTMENT OF COMMISSION MEMBERS & CHAIRPERSONS MOTION by Knight, Seconded by Apel, to appoint Wayne Vlstad and Marge Perry to the Planning and Zoning Commission to December 31, 1990. Motion carried unanimously. Mayor Wlndschltl stated Ms. Perry was appoInted Chairperson of the Planning and Zoning CommIssion mid-year, intendIng that she remaIn In that position for 1988. MOTION by Ortte]. Seconded by Knight, to so move. MotIon carrIed unanimously. MOTION by Apel, Seconded by Knight, to approve the positions of Gretchen Sabel and Larry Strootman to the Park and Recreation Commission to December 31, 1990. Motion carried unanImously. MOTION by Apel, Seconded by Orttel, that Marc McMullen be appointed chaIrman for another year to the Park and RecreatIon Commission. Motion carried unanImously. SPECIAL/STANDING COMMITTEES Mayor Windschitl recommended the fo]lowlng committee assignments: Road CommIttee -- Wlndschit] and Ape]; Community Development -- KnIght and Orttel; Public Safety -- Elling and Wlndschltl; Personnel - Orttel and Apel; Hazardous Waste -- EllIng and Knight. MOTION by Apel, Seconded by Orttel, the appointments be approved as presented. MotIon carried unanimously. OAK BLUFF 2ND ADDITION PRELIMINMARY PLAT Councilman Elling questioned how the sewer and water will come through the plat in the vIcInity of 148th and Bluebird. Mr. Haas stated Bruce Nedegaard is in the process of provIding quit claim deeds for easements between the lots In Oak Bluff 1st. Mr. Nedegaard has taken those Jots off the market until sewer and water Is avaIlable to them. Those lots will be assessed to ProJect 87-11. the trunk line to the schoo] . The lateral benefIt would not be assessed until they are connected. Mr. Haas explained the route of the line, stating two lots could potentially then be split. Councilman Elling stated the sanItary and storm sewer lines do not match what the developer has on the plat. Mr. Rodeberg stated the final designs are not completed. CouncIl noted TKDA's plan would be the contro]llng factor. Regular City Council MeetIng January 5, 1988 - MInutes Page 4 (Oak Bluff 2nd AddItion Preliminary Plat, Continued) MOTION by Orttel, Seconded by Apel, a Resolution approvIng the prelImInary plat of Oak B]uff 2nd AddItion as beIng developed by ContInental Development In SectIon 26-31-24, as presented. (See Reso]utIon R003-88) MotIon carrIed on a 4-Yes, I-Present (EI ling) vote. OLD COLONY ESTATES SKETCH PLAN Mayor Wlndschltl requested the Planning Commission hold a publIc heaLIng on the suggestIon of the EnvIronmental QualIty Board that Andover's ordInance be changed to elImInate the requIrement that all adJacent property owned by the developer be Included In the prelImInary plat. M.. Schrantz explained the staff Is requestIng the Council look at the sketch plan at this time so an alIgnment can be determIned for the sewer trunk lIne through that property. Al Hamme I , representIng the developer, explaIned half of the property Is withIn and half Is outsIde of the year 2000 MUSA lIne. He understands anytIme there Is an extension of the sanItary sewer, an EnvIronmental Assessment Worksheet Is needed. Counc I I revIewed the staff's recommendatIons and comments on the plat. Mr. Hammel stated he was in agreement wIth staff's suggestIon for the alIgnment of Bluebird. But he felt requIring bermlng along the railroad tracks is extreme overkIll. He was more agreeable to plantlngs for screenIng. Also, with the varying elevations, some lots are above and some are below the tracks. It then was agreed the developer and engineers will look at the area more closely to determIne what screenIng should be used and where. Mr. Haas noted a number of lots do not have enough depth. M.. Hammel stated those Jots are outsIde the MUSA area, and they wI I I modIfy the development to achieve the requIred depth. At thIs tIme they are hopIng to do the prelIminary plat and develop only Phase 1 on the western sIde of the development. Mr. Hammel also stated he is expecti ng a] I lots will meet the mInImum width and depth requIrements. Counc i I questioned the staff's recommendation for an 80-foot right of way on Xeon to 143rd. Mr. Haas stated that has been done In other developments. SInce thIs would be the main access, the extra right of way would be used if turn lanes were needed or If a merIdIan was placed at the entrance of the deve I opmen t . Mr. Hammel fel t a meridIan at the entrance would add interest to the development. though he dIdn't feel the addl tlonal rIght of way was needed down to 143rd. -- Regular City Council Meeting January 5, 1988 - Minutes Page 5 (Old Colony Estates Sketch Plan, Continued) The Counc I ] preferred to stay with the 60-foot right of way standard on the street, though they were not opposed to a merIdian at the entrance if the developer so chooses. Counc i I noted there is no plan for a park system along the northern side of Coon Creek and that the Park and Recreation Commission will address the park Issue. The developer was advised to proceed to the Planning CommIssion and Park and Recreation Commission. SENATOR GREG DAHL Senator Dahl addressed the CouncIl revIewing legis]atlon he authored In the last Legislative session and some of the bills he Is workIng on for the upcoming session. The new bl I Is Inc]ude a lemon used-car law. authority for the Metropolitan Mosquito Control to cover the entire seven-county area, a safe cigarette bill, and an oak wilt pilot program to control oak w I It. Mayor Wlndschitl asked Senator Dahl to consider other areas of concern to Andover Including the escalatIon tormula for housIng valuatIons whIch adversely affects Andover residents. haltIng landfIll sltlngs unt I I a demonstrated need Is made, requirIng EIS's be completed on all proposed landfIll sItes before a fInal selectIon Is made, and prohibIting the placement of landfills in any regional park. Senator Dahl asked to be provided more information on the valuation formula for his consideration. He was also In agreement with the Counc i I that a landfi II should not be placed In the Bunker Lake HI]ls park. Two other areas brIefly discussed were getting greater allocation of State Highway fundIng to the northern tIer and watershed Jaw In the seven-county metropolitan area. HILLS OF BUNKER LAKE REVISED GRADING PLAN Marc McMu I I en, Park Board Chairman, stated In polling the members there generally was no problem with the proposed revIsion of the grading plan, though a concern was raised regarding the CIty's liability of a deep pond on City property. Tony Emmerich and Jerry Green, the developers, stated the Intent Is to run the lot Jines to the middle of the pond, though a portion of the pond w II 1 be In the CIty park. They understood the pond must be at least four feet deep In order to elImInate algae and weeds. TheIr first pond was fIve feet deep. M.. Schrantz stated the watershed Is recommending a minimum of a six-foot depth. .-. Regular City Council Meeting January 5. 1988 - MInutes Page 6 (Hil]s of Bunker Lake RevIsed Grading Plan. ContInued) Counc 11 agreed to the excavatIon of the pond but wanted the area on CIty property sloped for safety. MOTION by Orttel, Seconded by Apel, that the Counc i I approve the amendment of the gradIng plan in the HII]s of Bunker Lake to comply with the sketch provIded the CIty on 1-5-88, and that any construction be completed wIth the prior approval and on-sl te I nspectl ons of the CIty engIneer and staff. MotIon carrIed unanImously. HILLS OF BUNKER LAKE PLAT EXTENSION It was noted an extensIon Is not required though the plat would then be subJect to any ordInance change made before I t Is final ized. M.. Green asked for a forma] extension. MOTION by Ortte], Seconded by Knight, that we approve a sIx-month extension of the prelIminary plat of HIlls of Bunker Lake for 180 days from Its expiratIon date of January. 1988. MotIon carried unanimously. WINSLOW HILLS FINAL PLAT It was noted the park dedIcatIon fIgure In the prepared resolutIon Is incorrect. Mr. Schrantz recalculated the amount. notIng it should be $125/acre tImes 32.4 acres, for a total of $4,315. M.. Haas thought the deeds for drainage would be addressed wIth the feasIbIlIty study of WInslow HIlls. M.. Rodeberg explained the developers are concerned wIth the sIze of the draInage easement shown. He has proposed the pondlng area Include the first phase of the development plus the area needed for future development to ensure the proper acreages would be avaIlable for drainage. In this case the easement Is outsIde of the plat beIng approved. M.. Holasek has proposed a smaller area. Mr. DavIdson explained the exact area needed wIll not be known untIl the fInal desIgn for the storm draInage system Is completed. Gary Gorham, the developer, stated the proposed area to be deeded is oversIzed for what they need In Phase I of the deve I opmen t . If necessary, they would not obJect to deepening the Ini tla] ponding area for thIs fIrst phase. He explaIned the easement area is really two ponds wIth a ridge between. The easterly portIon Is with I n 50 feet of M.. Holasek's buIldIng and Is 1 1/2 feet higher than the floor of that buIldIng. Regular City CouncIl Meeting January 5, 1988 - MInutes Page 7 (WInslow Hi]ls Final Plat, Continued) Winslow Holasek also explaIned he Is excepting the farming operation trom the plat. and the pondlng area Is wIthIn that exception. He felt the westerly pondlng area would be suffIcIent for the plat being approved. The EngIneers briefly reviewed the drainage In that area and their recommendations to meet the 100-year storm. Pondlng Is essential to the plan, plus the need to plan so the pipe In the system will not need to be constructed any sooner than necessary. It was agreed to discuss thIs further when dIscussing the feasIbIlIty report for Winslow HIlls. MOTION by Ortte]. Seconded by Apel, a Resolution approvIng the final plat of Winslow Hills Phase I as being developed by Gary Gorham and Winslow Holasek In Section 23-32-24 as presented wIth the following changes: Under conditIon Number 3, that the amount be changed to $4.315; and add another Item 6, that the plat not be signed untIl such tIme as an executed development contract Is In place. (See Resolution R004-88) Motion carrIed on a 4-Yes, I-Present (Elling) vote. Councl ] recessed at 9:50; reconvened at 10:03 p.m. WINSLOW HILLS/RECEIVE FEASIBILITY STUDY Mr. Rodeberg reviewed the feasibIlity study for sanItary sewer. water, and street Improvement for the 80 lots In WInslow HI]ls. The assessable costs to the proJect are estImated to be $785,700, or approxImately $11.000 per Jot. Councilman Elling questioned the water loop on Crane NW cui de sac. Frank Stone. PublIc Works SupervIsor. explained the problems they have with water quality on deadend waterlines. Mr. Gorham agreed with the loop as proposed rather than goIng eastward through wooded Jots to loop to the next street. Mr. Gorham stated they have no problem wIth the proposal except for the area of the pond needed for storm water drainage. It was sti]1 hIs contentIon that the westerly pondlng area wIll hold the storm water draInage of the first phase. Mr. Gorham stated they know In the future when the surroundIng land Is developed more pondlng wIll be needed. But Mr. Holasek Is wIlling to give that easement at that time. M.. Holasek explained there Is a small bottleneck between the two areas, thInkIng the water generally would not go into that easterly area. But he would be willing to berm that bottleneck to prevent draInage to the easterly area. Regular City Council Meeting January 5, 1988 - MInutes Page 8 (Winslow Hills/Receive Feasibility Study, Continued) Mr. Rodeberg then stated they would have no problem utilizing the westerly pond In the short term as long as they are sure It would outlet to the south. M.. DavIdson stated they could then phase In the acquisItion of the pondlng system, but thIs area lends Itselt to being a pondlng area for the general watershed area. It Is less costly for the overa I I system to have large ponds, and they would want it understood that It mal' be possIble for the westerly pond to overflow into what Is desIgned as the future ponding area and that the eastern portion Is part of the overa II system. After fur the. discussIon. Counc I I agreed to allow the construction of a berm In the bottleneck area of the pondlng area. The only easement required at this time would be the westerly pond area, and Mr. Holasek would need to agree to sign a hold harmless clause should there be an overflow from the dedicated area. M.. Rodeberg agreed as long as they make sure the Oak Bluff pond Is usable. M.. Holasek also stated that Is agreeable subJect to legal review of the agreement Itself. MOTION by Orttel. Seconded by Apel, a ResolutIon accepting feaslbI]ity study, waIving pub]lc hearing, ordering Improvement and directing preparation of plans and specIfications for the Improvement of watermain, sanitary sewer, storm draInage. and streets wi th concrete curb and gutters for Winslow Hills 1st Addition, 87-32, subJect to the fol lowing: 1> that the easterly pond shown as the easement needed for pondlng area be eliminated; 2) that the developer be allowed to place a berm between the east and west pond; and also subJect to the receipt and approval by the CIty Attorney of an agreement holding the City harmless of any unintentional flooding that may occur In the area of the westerly pond. (See Resolution R005-88) Motion carried on a 4-Yes, I-Present <Elling) vote. OAK BLUFF 2ND ADDITION/RECEIVE FEASIBILITY REPORT M.. Rodeberg reviewed the feasibility study for the Improvements for the 74 lots In Oak Bluff 2nd AdditIon. It Is estImated the assess- ments would be $8,761 per lot excludIng the storm sewer assessment. Counc I I questioned the stub watermaln shown, stating the mains In all plats should be consistent -- eIther loop al I of them, or stub all of them. It was left to the engineers, developers, and Pub]lc Works to make a decision as to which alternative should be done. MOTION by Orttel, Seconded by Apel, a Resolution accepting feasIbility study, waivIng public hearing, ordering improvement and directing preparation of plans and specifications for the Improvement of sanitary sewer. watermaln, storm sewer and streets wIth concrete curb and gutter for ProJect 87-21, Oak Bluff 2nd Addition, as prepared. (See Resolution R006-88) Motion carried on a 4-Yes. I-Present <Elling) Vote. Regular City Council Meeting January 5, 1988 - Minutes Page 9 SET SPECIAL MEETING Counc 11 agreed to set a special meeting for Tuesday, January 12, to discuss 87-11/Feaslblllty Study Revision plus any remaInIng Items on the Agenda. VOLUNTEER FIRE DEPARTMENT--BOND ELECTION/ELECTION JUDGES/SECRETARIAL HELf Counc I I reviewed the draft of a flyer to be sent to the resIdents on the special bond election for the two additIonal fire stations plus equIpment. It was suggested a tItle, such as FIRE DEPARTMENT SPECIAL BOND ELECTION. be put In bold lettering on the front page. On the fact page, it was suggested Items 2 and 3 be eliminated, Item 4 be made first and add "by reducIng response tIme", and Item 1 be moved to the second 1 tern. Counc 11 felt eIther the specific population figures could be used for the second Item. or use a phrase such as "nearly doubl ed" . The fact that it Is proposed to be an II-year bond must also be stated. The statement under the City map should also be simplifIed. Counc i I also recommended the Fire Department look at using a variety of type faces and colors. MOTION by Orttel, Seconded by Apel. that we approve the f]yer for the fire statIon bond Issue as amended. Motion carrIed unanimously. Fire ChIef Bob Palmer stated there Is approximately $500 ] eft from the original allocatIon, and BRA has estimated a cost of $1,000 to print up 4,000 flyers. Counc I I questioned the cost, feel ing It Is somewhat hIgh, and suggested Mr. Gengler research this further. To avoId any delay In getting the flyers printed, Mayor Wlndschltl asked for a motIon to authorize up to $1,000 for the prInting of the flyers. MOTION by Elling, Seconded by KnIght, to so move. MotIon carrIed unanimously. MOTION by EI]ing. Seconded by Knight, a Resolution appoInting Judges for the special election to be held on February 11, 1988, in the City of Andover. as presented. (See Resolution R007-88) MotIon carried unanimously. Chief Palmer asked for approval of up to 40 hours of secretarIal servIce at a rate not to exceed $5 an hour. The funds would come from the salary line Item of the budget. MOTION by Knight, Seconded by Apel, to so move. MotIon carried unanimously. - - - Regular CIty Council Meeting January 5, 1988 - MInutes Page 10 WATER TOWER REPAIR Frank Stone, Public Works Supervisor, asked for approval of $1,615 for the water tower to keep it operating. MOTION by Knight, Seconded by Ape I , to so move. Motion carrIed unanImously. MOTION by Ape], Seconded by Knight, to table everything that Is left on the Agenda to next Tuesday. MotIon carrIed unanImously. Meeting continued to Tuesday, January 12, 1988. 11 :45 p.m. .RespeCtfuJJ_Y_ßubm!~~ l \\~~ C~ t-E~ Ma ~I la A. Peach RecordIng Secretary - -- --