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HomeMy WebLinkAboutSP November 24, 1987 CITY of ANDOVER SPECIAL CITY COUNCIL MEETING - NOVEMBER 24, 1987 - AGENDA 7:30 P.M. I. Call to order 2. Lund's Evergreen Estates 4th Addition Final Plat, Cont. 3. V. Erickson Water Service 4. Storm Drainage plan/87-11/School, Winslow Hills, Oak Bluff 5. Vacation of Easement Public Hearing, Cont. 6. Commercial Park Lot Prices 7. 4M Fund 8. City Hall Addition Sprinkling 9. Crosstown Drainage Plan/87-3B 10. Contract Change Orders/87-3B, 87-10, 87-7 11. Approval of Minutes 12. 13. Adjournment FUTURE ITEMS: ·Assessment Manual ·County Road Assessments ·Grading and Filling Permit ·Sign Ordinance ·Budget ~V~T ~. ( ") CITY of ANDOVER 1685 CROSSTOWN BOULEVARD NW. . ANDOVER, MINNESOTA 55304· (612) 755-5100 't, c ....~ , ",,~\;,,~ .~""~;¡-j<' SPECIAL CITY COUNCIL MEETING - NOVEMBER 24. 1987 MINUTES A Special MeetIng of the Andover City Council was called to order by Mayor Jerry Windschltl on November 24, 1987, 7:33 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Councilmen present: Apel, Elling, Knight (arrived at 8:25 p.m.), Orttel Councilmen absent: None Also present: City Attorney, William G. Hawkins; TKDA Engineers John Davidson and John Rodebe~g; City Staff, Todd Haas, Daryl Morey, Dave Almgren, Frank Stone, and James Schrantz; and others LUND'S EVERGREEN ESTATES 4TH ADDITION FINAL PLAT. CONTINUED Mr. Lund stated he has receipts from the City that he paid the warranty escrow In the amount of $11,875, the park dedication fees of $1,400, and the security in the amount of $2,950 to cover legal, engineering, consultant, street signs and Installation costs. He also stated the plat has been graded according to Mr. Haas' specifications. In addition, 167th Lane has been completed to the adjoining plat. Attorney Hawkins advised the title is acceptable. Counc i I agreed to hold this Item until Mr. Haas Is able to verify the above. Action was taken later in the meeting. VIOLET ERICKSON WATER SERVICE Counc II noted the memo from Mr. Almgren that the Anoka County Community Action Program will pay for the hookup, SAC, permit, and abandonment of the shallow well for Ms. Erickson. Mayor Wlndschltl stated he was Informed there Is a slmillar sItuation across from Ms. Erickson, asking the staff to Investigate It. Staff was directed to proceed with getting Ms. Erickson hooked up with municipal sewer and water. 4M FUND Mr. Hawkins explained they looked at the various debt service funds and determined the monetary needs over the next 30, 60, and 90 days. Because the City is not equipped to invest the funds In CDs very well, he felt It would be advantageous to Invest some of the funds over a longer term through the 4M fund. Those rates for the last quarter are higher than what the City is making on its CDs. It is a qual !tying fund at fixed rates. - Special Ci ty Council Meeting November 24. 1987 - Minutes Page 2 (4M Fund. Continued) MOTION by Orttel, Seconded by Elling, a Resolution authorizing entry Into a Joint powers agreement In the form of a declaration of trust establ Îshlng an enti ty known as "Minnesota Municipal Money Market Fund" and authorizing participation In certain investment programs in connection therewith, and authorize the proper City officials to sign the Joint powers agreement. (See Resolution R233-87) Motion carried on a 4-Yes, I-Absent (Knight) vote. LUND' S EVERGREEN ESTATES 4TH ADDITION FINAL PLAT. CONT INUED Mr. Haas verified everything was complete except an inspection of the grading on site. MOTION by Orttel, Seconded by Apel, a Resolution approving the final plat of Lund's Evergreen Estates 4th Addition as being developed by James Lund In Section 09-32-24 as prepared, with the exception of the NOW, THEREFORE, BE IT RESOLVED, add No. 4, subject to the engineer's approval of construction of 167th; Inserting the amount of security In the amount of $2,950: and add No. 5, the engineer's acceptance of grading on the plat. (See Resolution R234-87) Motion carried on a 4-Yes, I-Absent (Knight) vote. STORM DRAINAGE PLAN/87-11/SCHOOL. WINSLOW HILLS. OAK BLUFF Mr. Rodeberg reviewed the preliminary report dated November 24, 1987, for the Andover elementary school storm sewer Improvements, Project 87-11B, which Includes Winslow Hills and Oak Bluff 2nd Addition. He explained the drainage through the area, the proposed pondlng for water detention. and the proposed storm sewer lines to be constructed, noting the design was done for the ultimate development of the area. Mr. Rodeberg explained it will basically be two separate systems because of the topography, noting most of Winslow Hills and Oak Bluffs 1st Addition will go to the east. Because Mr. Holasek did not want to disturb the existing ditch through the sod fields, they have proposed storm sewer pipe be Instal led down Xeon and east to the rai lroad tracks, then culvert under the tracks Into County Ditch No. 20 which flows Into Coon Creek. Mr. Rodeberg went on to explain the proposed system which could eventually benefit the City Hall site but will currently benefit a portion of Winslow Hills, Oak Bluff 2nd Addition, the school site, Santa's Tree Farm and the Hupp property south of Andover Boulevard. The storm drainage line would run along the the western side of the highway right of way or on the outside within the utility easement. At Speciai City Council Meet! ng November 24. 1987 - Minutes Page 3 (Storm Drainage Plan, 87-11 , Continued) the present time he felt they would utllitize the existing ditch that runs through Mr. Hupp's property and construct a pipe when development warrants It. They would also construct an equalizer pipe under Hanson Boulevard between the two ponds proposed for either side of Hanson just north of Andover Boulevard. CouncIlman EJling expressed concern about possible flooding of some of the lots In Barne's Rolling Oaks if additional water Is run to County Ditch 20. Mr. Rodeberg felt they should be looking to rerouting that ditch to put it more on property lines. The existing wetland and pondlng would detain the water fiow so flooding should not be a problem. Councilman E]ling asked how the City can go back to assess if the pipe through the Hupp property is constructed in the future. Mr. Rodeberg stated the Councli must address the assessment of the project as I t relates to parcels such as Santa's Tree Farm which Is not being developed at this time. They wi] J estimate the total construction cost in Its final design, thinking as the properties develop they would pay their share of the storm drainage system. Or al] properties can be assessed now so the City wouldn't have to carry a large capita] au t I ay in the beginning. Mr. ROdeberg also stated If there no further development than what is already known, the ditch on the Hupp property needs lit tie improvement to handle the existing water. Counc i I discussion with the engingeers was on the flow from specific areas and on the overa] i proposal of the storm drainage plan. Mr. Rodeberg expJained the pond on the school property is designed to drain dry. Using the proposed plat of Oak BJuff 2nd Addition, he felt there should be no problem with a dry pond in that pJat, though that wouJd not perform the functions that the Coon Creek Watecshed Is looking for In terms of siltation. Winslow Hoiasek - asked if they plan to excavate and deepen the ponds. Mr. Rodeberg said they don't pian on It, but they wi II leave them basically as they are. Mr. Holasek - felt the pipe a]ong Xeon shouJd be run north through and past the biuff to get to the open ditch. He a] so though t the pipe should run down the right of way of the proposed Xeon street. Mr. HoJasek also asked about the possibility of running the pipe straight south to Coon Creek from Xeon, thinking it would be shorter than going east past the railroad tracks. Mr. Rodeberg and Mr. Davidson explained they do not yet know the development pJan of the Gaughan properti es. Also, they felt the distance would be quite a bit longer and the pipe would need to be much deeper to go straight south as opposed to their recommendation. Special Ci ty Council Meeting November 24. 1987 - Minutes Page 4 (Storm Drainage Plan, 87-11, Continued) Mr. Holasek - felt that that should be reviewed again, st ill thinking It might be more economical to go through the plat of the Gaughan property. He also asked them to look at the possibility of running the pipe west from Xeon and Andover Boulevard to connect with the system at the corner of Andover and Hanson Boulevards. Mr. Holasek asked who is assessed the costs of the system. Mayor Windschlt I explained the costs are assessed to whatever property drains Into it, developed or undeveloped. The only exception is Chuck Cook has agreed to pay the assessments for Oak Bluff 1st Addl t I on In the Oak Bluff 2nd Addition. Storm drainage costs are normally assessed on a square footage basis. Mr. Holasek - stated he would not want an assessment against the rest of his land that will never be developed. (Councilman Knight arrived at this time. 8:25 p.m.) Discussion continued with Mr. HoJasek regarding the assessment for the proposed project, with the Mayor noting it will be a CouncIl decision whether all costs wi II be assessed up front, whether some will be deferred, or whether they are assessed as development occurs. Mr. Holasek - stated currently there Is sufficient pondlng on his property to handle the proposed develoment. He didn't feel an ou tIe t would be needed until the next phase Is developed, suggesting no construction be done until It Is needed. Mr. Rodeberg agreed it Isn't needed now but felt it should be done before much more development occurs In the area. Counc i I also noted some arrangement can be worked out to defer the assessment on undeveloped land. Chuck Cook - asked the benefitted area for Line 1 of the system. Me. Rodeberg pointed out that area on the map. He also explained the size of the pipe has been changed to 42 inches because the pondlng and open ditches reduce the need for larger pipe. Mr. Cook - asked If Santa's Tree Farm property will be assessed even though they cannot develop for 10 or 15 years. Counc I 1 noted those decisions have not yet been made, though the owners of that property chose to postpone development until that time. Discussion was then on the ponding, specifically the proposed pond in Oak Bluff 2nd Addition. Mr. Rodeberg stated it wouldn't make much di fference in the proposed system whether that pond is wet or dry. But he felt some pondlng will be necessary, either wet or dry. The Coon Creek Watershed would prefer deeper ponds for sediment. Special Ci ty Counci 1 Meeting November 24, 1987 - Minutes Page 5 <Storm DraInage Plan, 87-11, Continued) Mr. Cook explaIned the pond has been designed with 10 to 1 slopes and to hold 6 feet of standing water. He preferred the pond with standing water, feeling it is an amenity to the area. Also, he felt a wet pond would be preferable because the water table is so close to the surface. If there would be no pond at all, he wouldn't get enough lots to justify putting In the extra roads. Mr. Schrantz stated the Staff's position Is that there be no pond or that the pond be dry, noting the frustations of the pond in another development. Also, the lots surrounding the pond only have 100 feet of buildable area because of the large easement In the back of the lots. Mr. Cook - stated the other development had slopes of 3 to 1, but Oak Bluff 2nd will be sloped 10 to 1. Also, the pond is of sufficient size so the water level wi I J not encroach on the rear property lines of those lots. Council directed the EngIneers to provide profiles of the proposed pond in Oak Bluff 2nd Addition to compare with profiles of the Creekrldge development where the the wet pond has been troublesome. AJso, the Engineers are to provide a cost estimate of the storm drainage project and proposed assessment. This Item Is to be on the December 1 Agenda. VACATION OF EASEMENT PUBLIC HEARING Mr. Rodeberg proposed a drainage easement to an elevation of 892 feet. He didn't know the elevation of the fill placed within the easement on Lot 7, Block 2, Oak Bluff 1st Addition. Mr. Haas estimated that elevation to be at the existing drainage easement line. The existing easement provides for the 100-year flood. Charles Moerke. 1237 148th Lane - stated the Jot has been surveyed and staked to the elevation of 890. He has a walkout basement, and there would be hardly any back yard if he had not sloped a part of it. He did place the septic system in front of the house. Mr. Rodeberg felt the filling done by Mr. Moerke wi 11 be negligibJe in the scheme of things, but he wouldn't want everyone filling in along that J Ine. Council questioned whether Mr. Moerke should be required to remove the fill, or whether they shouJd ackcnowJedge that I twas f 11 I ed to landscape the property but that no additional fi I ling would be permitted under any circumstances. Special CIty Council Meeting November 24, 1987 - MInutes Page 6 (VacatIon of Easement PublIc Hearing, ContInued) MOTION by E]IIng, Seconded by Orttel, that we acknowledge that the owner of Lot 7, B10ck 2, Oak Bluff AddItion, has filled into the drainage easement approxImately 2 feet to the 100-year flood contour line and that we would a110w thIs to remaIn; and that If we in the future need to use that area for flood contro], that the fill would have to be removed; and the easement would stay In place. Motion carrIed unanimously. CROSSTOWN DRAINAGE PLAN/87-3B Mr. Rodeberg revIewed the plan of the proposed detention area as a sIltation pond for storm sewer along Crosstown Boulevard at the southeast corner of Coon Creek and Crosstown Bou1evard. There Is no hazardous waste in that area and there are no pJans to fence It in. The area would be acquired for a drainage and utility easement, not an outright purchase of the 1and. Attorney Hawkins felt there would be no problem with liability if just an easement were acquired on that property. MOTION by KnIght, Seconded by Orttel, to approve the plan presented here with the stipulatIon that the plan follow the 100-year flood lIne as close as possIble and insure that we exclude any test wells within our easement. Motion carried on a 3-Yes, I-No <Elling), 1-Present (Wlndschltl). Attorney HawkIns advised the Counci] that the county wants the CIty to sign an agreement regardIng the tax forfeit properties along Crosstown Boulevard IndemnIfying them if anythIng happens as a result of the CIty's project. He saw no problem wIth the request. Counc i I questIoned the agreement as the City is responsIble for Its project and such an agreement has never been required before. Attorney Hawkins agreed to find out the county's polIcy and whether such an agreement Is requIred of al] cities. CONTRACT CHANGE ORDERS Mr. Rodeber9 reviewed a change order to Channel ConstructIon on South Coon Creek Drive to match the driveways because of the change In grades comIng off Uplander. MOTION by Orttel, Seconded by Apel, the approva] of Change Order No. 3 on Project 87-7 in the amount of $1,265.42 to be reduced by any reductIon avaIlable due to payment terms on the return of the special concrete products. Motion carried on a 4-Yes, 1-Present (Wlndschitl) vote. - Special CI ty Counci I Meeting November 24, 1987 - Minutes Page 7 COMMERCIAL PARK LOT PRICES Attorney Hawkins reviewed his November 20 letter to the Mayor on the financing for the Andover Commercial Park. The Internal Improvement costs amount to $584.000 and will be financed from the tax increment revenues and lot saJe proceeds. The land acquisition costs amount to $205,000, recommending the sale of temporary bonds for the land acquisition costs. It would be a taxable, negotiated issue, expecting an interest rate of 8 to 9 percent. He asked for authorization to solicit a bid from Miller & Schroeder Investments for the purchase of these bonds. MOTION by Ape 1, Seconded by Elling, that the Counc II give Mr. Hawkins the authorization to pursue the issuance of the bond In a private placement per his Jetter of November 20. Motion carried unanimously. Mr. Hawkins then reviewed the appraiser's valuation of the lots In the Commercial Park at 65 to 85 cents a square foot. Mr. Morey reviewed his calcuatlons to arrive at a cost per square foot using two different scenarios. There was a lengthy Counc II discussion regarding the pricing of the lots in the Commercial Park and the best uses of the various lots In the development. It was agreed Mr. Morey would be the City's representative In negotiating with Interested businesses for the sale of the lots. Counc i I did not want to go below 50 cents per square foot, but felt the range of 50 to 60 cents per square foot would be reasonable depending on the location of the lot, type of business, and development agreement negotiated. It was also felt the lots on the perimeter should sell for a higher price, with negotiations beginning at 65 cents per square foot. Negotiations to sell the interior lots should begin at 60 cents per square foot. CITY HALL ADDITION SPRINKLING Mr. AJmgren explained the cost to sprinkle the addition to the City Hall would cost about $5,000, with the biggest cost being the control values, backflow prevention. etc. It would cost about $10,000 to sprinkle the entire building. Without municipal water, the I ines would be dry I f the system were Installed now. He felt it would be relatively simple to add the sprinkling system In the future because of the false ceiling. Counc i I agreed not to expend the money for an Inoperable sprinkling system at this time, recognizing the system would need to be InstalJed if another addition were added onto the City Hall In the future. . Special City Council Meeting November 24. 1967 - Minutes Page 8 APPROVAL OF MINUTES MOTION by OrtteJ, Seconded by Apel, to approve the Minutes as written for September 15 Regular Meeting, September 15 HRA, September 17 Assessment Hearing, September 29 SpecIal Meeting, October 6 Regular Meeting, October 13 Special Meeting, November 3 Regular Meeting, and November 3 HRA Meeting. Motion carried unanimously except for a Present vote by Windschltl on those sections of the Minutes which dIrectly affect him. MOTION by Orttel, Seconded by Apel, to approve minutes of September 22, 1967, Special Meeting as written. Motion carried on a 4-Yes, I-Present (Knight) vote except for a Present vote by Windschitl on those sections of the Minutes which directly affect him. MOTION Orttel, Seconded by Elling, the Minutes of the November 5 Special Meeting as written. Motion carried on a 3-Yes, 2-Present (Apel, Knight) vote except for a Present vote by Windschitl on those sections of the Minutes which directly affect him. MOTION by Apel, Seconded by Knight, that the Minutes for October 20 Regular Meeting be approved. Motion carried on a 4-Yes, I-Present (Orttel) vote except for a Present vote by Windschitl on those sections of the Minutes which directly affect him. MOTION by Apel, Seconded by Knight, that we approve the Minutes of the Special Meeting held on October 20. Motion carried on a 4-Yes, I-Present (Orttel) vote except for a Present vote by Windschitl on those sections of the Minutes which directJy affect him. MOTION by Knight, Seconded by Apel, to adjourn. Motion carried unanimously. Meeting adjourned at 10:27 p.m. \\~:C~~~L M Jla A. Peach Recording Secretary