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Home My WebLink AboutSP December 8, 1987 ~_._- .....,...-"" ~ .' ." {' \! CITY of ANDOVER \ " 1685 CROSSTOWN BOULEVARD NW. . ANDOVER, MINNESOTA 55304 . (612) 755-5100 ~ '. - -.::. ....-+.-~~.....~:,'j.:/ SPECIAL CITY COUNCIL MEETING - DECEMBER 8. 1987 MINUTES A Special Meeting of the Andover City Council was called to order by Mayor Jerry Windschitl on December 3, 1987. 7:33 p.m., at the Andover C i t Y Ha II , 1685 Crosstown Bou]evard NW, Andover, Minnesota, CounciJmen present: Apel, Ell ing, KnIght, Orttel CouncIlmen absent: None Also present: Park and Recreation CommIttee Chairman, Marc McMullen: Fire Chief Bob Palmer; Assistant Fire Chief Glen SmIth; Rescue Coordinator, Paul Gengler; Treasurer, Shirley Clinton; Bui]ding OffIcIal, Dave Almgren; Pub]ic Works Supervisor, Frank Stone: and CIty AdminIstrator, James Schrantz PROPOSED 1988 BUDGET Mr. Schrantz revIewed the changes made since the last budget meeting, adding $80,000 for police protection, adjusting the income from special assessments and project administration upwards, and reduc i ng the mi II rate from 14.58 to 14.38 mills. Other areas noted: 41430.131 AdministratIon Health Insurance: Mr. Schrantz explained the budget erroneously shows $100. It shouJd be $3,225. Income from sale of lots: Mr. Schrantz also learned the $30,000 from the land sa]e in Nordeen's AdditIon must be put into the CDBG Fund, not into the General Fund. Counc i J noted there are other lots that are owned by the CIty that shou]d be sold and put back on the tax coIls, cIting specifically the Jot in Northwoods and others in Nordeens Addition. It was agceed to leave the $30,000 as revenues, dIrecting Mr. Schrantz to begin the process to se]l those City-owned lots. PaId Fire Marshal Position: Chief Palmer reviewed the recommenda- tion from Ray Sowada, Fire Marshal, to be al]owed one day a week to conduct Fire Marshal busIness. At his present salary, it wouJd be $5,441. Mr. Almgren also explained the probJem that has occurred not having a Fire Marshal avaI]able during normal business hours to make inspections, especially those needed for the commercial development. He felt there should be some flexibility for Mr. Sawada to do those inspections. The Fire Marshal also does plan checks, and he thought the plan check and permit fees for the sprinkler systems could be put into the Fire Marshal budget. Me. Stone explained the diffIculty of schedulIng Mr. Sawada's time i f he is to spend time during normal working hours on fire marshal affairs. Regular working hours now duing the winter are 7:00 a.m. to 3:30 p.m.; summer hours are 6:00 to 2:30. - ~ - ---- Special Ci ty Counci I Meeting December 8, 1987 - Minutes Page 2 (Pcoposed 1988 Budget - Fire Marshal. Continued) There was a lengthy discussion trying to find a solution satisfactory to a 11. Because the Fire Marshal position is voluntary and the present Fire Marshal Is a Public Works employee, there was concern over not paying for fire marshal business out of the Pub I i c Wocks budget or paying for the job twice. Various suggestions were made as to how to combine the two. It was not known how many hours a week are generally spent on fire marshal affair-so Mayor Wlndschitl stated the Fire Marshal position must be looked at independent of the person presently filling that position. If the City Is at a point of needing a part-time Fire Marshal, it should become a paid city employee position, and it would no longer be an elected position of the Fire Department. M.. Schrantz explained Mr. Sawada has been allowed time during the norma] work day to do inspections that could not be done at any other time. He was agreeable to continuing that practice. After further discussion, the Counc i 1 generally agreed, feeling most of the fir-e marshal business could be taken care of between 3:30 and 4:30 or- after 2:30 during the summer months. And certain inspectIons would be allowed during working hours at Mr. Schrantz's discretion, allowing Mr. Sowada to make up the time missed at work. If this policy ceases to work, the Counc II asked that it be brought back for further consideration. 20nlnQ AdminIstrator PosItIon: Mr. Schrantz asked the CouncIl's positIon for increasing the number of hours for d'Arcy BoseJl, Zoning Administrator. Mayor Wlndschltl understood Daryl Mor-ey was hired for that area and that now Ms. Bosell is responsible to Mr. Mor-ey. He questioned how much more time is needed for zoning admlnistcation. Mr. Schrantz explaIned Mr. Morey has been workIng on the update to the Comprehensive Plan, planning and marketing the Commercial Park lots, ordinance updates, abatement, etc. Ms. Bosel I has been most effective when enforcing the ordinances, going to court, and historian. Plus she has done some work for Mr. Almgren in code enforcement. M.. Schrantz also explained how he arrived at a recommended salary, noti ng Ms. Bosell has said she would be available to the City for 30 hour-s a week, which would add another $8,000 to the budget. He has budgeted $6,000 for the Zoning Administrator position, that is Ms. Bosel] working 12 hours per week. If she works over- 120 days, she would no longer be a temporary employee and benefits would need to be paid. Counc II discussed the duties but felt If another- position is going to be created, it must be advertised. There was also concern over adding another position because of the understanding that Mr. Morey's position would pick up some of the zoning enforcement, Plus there was concecn over- adding the Item to the budget after the levy has already been set. On the other hand, the Counc i I recognized the good work done by Ms. Bosell and her experience and knowledge of the City. . - $pecia] City Council Meeting December 8. 1987 - Minutes Page 3 (Proposed 1988 Budget - Zoning Administrator, Continued) It was then recommended to increase Ms. BoseJJ's hours to 16 hours per week, which still meets the requirements of a part-time emp]oyee. MOTION by OrtteJ, Seconded by Knight, to increase the hours of the Zoning Administrator to 16 hours a week. Motion carried unanimously. Sa]arv Adiustments: Counc i J then discussed the salary adjustments recommended by Mr. Schrantz, which basica]]y amounted to a 3 percent increase plus an adjustment. Mr. Schrantz asked for authority to administer the adjustment as he feels the employee merits it rather than everyone given it at the beginning of the year. He also noted the demotion of Mr. Mashuga to the highest paying Public Works III position. Mr. Mashuga has asked for a public hearing before the Counc il regarding the disciplinary action by the Council at the December 1 meeting. Counc i I agreed to hold the public hearing for Mr. Mashuga on December 15. MOTION by Orttel, Seconded by Apel, that we approve the recommended pay increase for 1988 as submitted with the addition of $1600 increase for the Administrator/Engineer/Public Works Director, for a total of $13,150 in adjustments. Motion carried unanimously. Council reviewed the mayor and counci] salaries of the surrounding ci ties. After some discussion, it was determined the last salary adjustment for the Andover Mayor and Council was done in October, 1984, effective January, 1985. Any adjustment made now wou]d not be effective unti I January, 1989. It was then felt it would be better to act on this item ]ater in the year 1988. MOTION by Elling, Seconded by Knight, that we continue this until some time next year. Motion carried unanimously. MOTION by Orttel, Seconded by Knight, that the base rate up to 11 o'cJock for the Counc i I Secretary be changed to $79, and the hourly rate after 11 o'clock, which is currently $20, be increased to $20.50. Motion carried unanimously. Proposed Pension for Rescue Squad: Mr. Gengler felt it may be a good incentive to establish a pension fund for those volunteering on the rescue squad; however, he would like to have such a fund vested after five years. He has researched this and found it to be quite expensive to set up and operate. Mr. GengJer said he has not done anything further, not knowing whether the Council is willing to fund it. Special City Council Meeting December 8, 1987 - Minutes Page 4 <Proposed 1988 Budget - Proposed Pension/Rescue Squad, Continued) After some discussion, the genera I consensus of the Counc i 1 was the establishment of a pension fund for the rescue squad was a good idea and something they would be wiJling to fund. It was recommended Mr. Gengler review the new legislation regarding this and pursue the Item further. Sa1arv Adiustment/Admlnlstratlve Discretion: MOTION by Orttel, Seconded by El ling, that the salary Increases as approved are to be Implemented at the proper time as deemed proper by the City Administrator. Motion carried unanimously. CleaninG Contract for December: Mr. Stone asked for authorization to hire a cleaning service temporaclly for the month of December. It would cost $960. They have advertised for a custodian and plan to hire one in January. MOTION by Orttel, Seconded by Apel, that we authorize Frank Stone to contract with a cleaning service to clean the City Hall untl ] January 1 , whereupon the Ci ty will hire a permanent cleanIng personnel. Motion carried unanimously. It was noted that with the changes made this evening, the budget has approximately $7,000 more in expenditures than revenues. Mr. Schrantz was directed to make recommendations to balance the budget for Counc II action at the December 15 meeting. MOTION by Orttel, Seconded by Ape], to adjourn. Motion cacrled unanimously. Meeting adjourned at 9:16 p.m. \\ R:::~~¿~~~4 k~ I I a A. Peach ------- Recording Secretary