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Home My WebLink AboutSP August 26, 1987 CITY of ANDOVER SPECIAL CITY COUNCIL MEETING - AUGUST 26, 1987 - AGENDA 7:00 P.M. Planning Commission Interviews I. Harold Sullivan 2. Rebecca L. Pease 7:30 P.M. I. Call to Order 2. Fire Station Report 3. Police Department Report 4. City Hall Report 5. Animal Control Contract 6. Purchase/Lease Copy Machine, Postage Meter, Telephone System 7. Special Assessment Manual 8. Assessment Policy/Cost for Curb & Gutter/County Urban Streets 9. Joint Powers Agreement/Crosstown/139th Ave. to Coon Creek 10. HRA Bylaws II. 12. Adjournment Future Items Dehn's Streets MSA Designation/University Ave. North of 157th & Crosstown Anoka Drainage Agreement/Dehn's Ordinance 8 & 10 Personnel Items: Compensation Plan: Paternity/Maternity Policy: Eng. Technician Reclassification ~' ( ";¡ CITY of ANDOVER - . }' 1685 CROSSTOWN BOULEVARD NW. . ANDOVER, MINNESOTA 55304· (612) 755-5100 '\: <,,,' ~~ --j.-'} SPECIAL CITY COUNCIL MEETING - AUGUST 26, 1987 ...~-.!< MINUTES A Special Meeting of the Andover City Council was cal1ed to order by Mayor Jerry Windschitl on August 26, 1987, 7:35 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Counci lmen present: Apel. EI ling, Knight, Orttel Counci Imen absent: None Also present: City Administrator/Engineer, James Schrantz PLANNING Arm ZONING COMMISSION INTERVIEWS The Counc i I Interviewed the fol lowing applicants to the Planning and Zoning Commission: Harold SuI I ivan Rebecca L. Pease Each applicant was asked various questions such as why they app lied for the position, their special areas of interest for the City, how they see the City developing, their abil ity to spend time reviewing Lhe dyenL1d flldLe1.'¡dl, eLc.;. Because the Counc i I did not have the dates of the positions to be f i I I ed, it was agreed to carry th i s item to the September 1 regu 1 ar meeting. POLICE DEPARTMENT REPORT Mayor Windschitl reviewed his findings and recommendations on pol ice protection for the City of Andover. Because of the rapid increase In growth in the City and the proposed future growth, he felt the present coverage is inadequate and recommended expanding the pol ice coverage to 24 hours per day plus an evening shift of 56 hours per week. This can be accomplished either by estab1 ishing a City police department or expanding the contract.... wi th the Anoka County Sheriff's Department. In reviewing the costs for each alternative, he determined it would cost approximately $375,000 per year for an Andover Department, with $50.000 needed initiallY for two squad cars and approximately $30,000 as an on-going capital ou t I ay budget. Most of the expenses are for salaries, estimating a need for six officers and a working chief. The Mayor fe It the Department could be housed at the City Hall. Mayor Windschitl also estimated a cost of $316,409 for an expanded contract wi th the Anoka County Sheriff's Department, though he cautioned there could be an Increase in the contract costs with Anoka County. Special City Council Meeting August 26, 1987 - Minutes Page 2 (P01ice Department Report, Continued) Counc I I discussion was then on the pros and cons of each option. Two other options were raised. Councilman Knight questioned the feasibility of combining police forces with the City of Ramsey. Councilman Orttel suggested a position of Community Service Officer be created to handJe 10cal ordinance enforcement and other complaints. It was generally agreed the pol ice coverage needs to be expanded, though the concern was the ability to do so given the budget constraints. Councilman Orttel estimated If the City grows at 10 percent for the next five years, it wil 1 have a population of 21,000, which is larger than the City of Anoka. Mayor Windschitl stated Anoka has 21 uniformed, 4 nonuniformed officers plus the chief and two officers at the state hospItal. He said a general rule of thumb is one off icer per 1,000 people. Mayor Windschitl stated Buster LaTuff would be willing to serve as a consu1tant to the City and to meet with the Counc i J to answer questions regarding the options, costs, methods, etc. After further discussion on the issue, it was agreed the Mayor would invite Mr. LaTuff to a Council meeting to discuss the City's p01ice protection. Mayor Windschitl also agreed to provide a more detailed breakdown on the expenses involved if the City had its own p01ice department. Counc i 1 also asked that the legal limitations on the authority of a community service officer be researched. Counc i I recessed at 8:55; reconvened at 9:02 p.m. CITY HALL REPORT Councilman Orttel felt the expansion to the west of the existing building wou1d meet the City's needs for approximate1y five years. After that, the two optIons for expansion would be to add a large addition to the front of the existing building or to move across the road and bui]d an entirely new facility. He then reviewed the the benefits and disadvantages of each, genera II y favoring the addition to the existing building. Councilman Orttel explained expanding on the south side, an octagon atrium would connect the two facilities. The addition wou1d be a masonary or prestressed concrete f ac i1 it y that would cover the entire front of the existing building. It could be a one-story facility with the ability to raise it to a two-story building. Based on the present Special Ci ty Counci J Meeting August 26, 1987 - Minutes Page 3 <Ci ty Hall Report, Continued) size plus the new addition to the west, an additional expansion of 3200 square feet to the south would house approximately 20 to 25 additional people. He estimated It would cost between $80 and $100 per square foot for a one-story structure. Plus the entire facility would then need to be sprinkled. Councilman Ortte1 also felt at that point the building should be connected to sewer and water from across the street. He also thought a sinking fund could be estabJlshed to pay for any expanded facilities. Councilman Elling suggested a basement be placed under any expansion to the south because of the need for increased storage space. Councilman Orttel agreed that could be done but didn't know how much that would increase the costs. Council discussed the options presented and suggested· an architectural design and cost estimates be prepared. Councilman Orttel agreed to find out how much it would cost to have concept plans drawn up." NORTHWEST FIRE STATION SITE Mayor Windschitl stated the owner of the property off of County Road 20 that the Fire Department considered purchasing for the northwest fire station had contacted him. The owner stated he did not want to sel I his property and was not interested in having a fire station anywhere on his property. After discussing the situation, Counc i I agreed to look elsewhere to site the fire station, not wanting to impose on a resident who Is unwil ling to cooperate. Mayor Wlndschitl stated he would forward that agreement to the property owner. FIRE STATION REPORT <Fire ChIef Bob Palmer, Assistant Chiefs Glen Anderson and Bob Peach, and many firefighters were present for this discussion.) Councilman Elling presented a modified sketch plan of the layout of the proposed fire stations. He also presented copies of the estimates made as to how a bond issue would affect taxes on various residences. In 1987 it was estimated a mill Is worth $52,000, or $130,000 for 2.5 mi 1 Is. In 1988, it was estimated a mil I wi J I be worth $60,000, or $150,000 for 2.5 mi lIs. It was also calculated that a 2.5 mil I levy increase for the fire stations would result in $50.50 additional tax for a market value of $100,000 and an $118 increase for a market value of $200,000. Mayor WindschItl questioned the accuracy of the tax calculated on the various market va1ues, thinking It would be higher. Special City Council Meeti ng August 26, 1987 - Minutes Page 4 (Fire Station Report, Continued) Counc i I also noted that both District 11 and District 15 are holding special elections this fa I I to ask for mi II incr-eases, asking if the Fire Department is sti II considering a specia1 bond election this fall. At thIs point those on the Fire Department indicated they hoped to have the specia1 bond e1ection this fall wi th the increase, if approved, appear-ing on the 1989 tax rolls. Councilman Elling stated with the two stations and additional equipment, the bond issue would be for approximately $1.25 million. Discussion wi th the firefighters was on the equipment needed, recommending all necessary equipment be determined now and added to the bond at this time rather than asking for additional equipment in the future. After further discussion with the firefighters, it was determined the $1.25 million did not include the cistern under the northwest station, the biddable plans needed before the election, nor the costs of the bond and the special e I ecti on. Councilman El ling reported the attorney had previously determined a 2.5 mill increase would generate between $1,450,000 to $2,000,000 as a conservative estimate. It was then agr-eed the Fire Department will look at the figures again regarding the total cost of buiJding and equipping the northwest and south/central stations. They were also advised to have the engineers determine the costs of the biddable plans and site development and the attorney determine the costs for the bond and the election, so the total costs are known. Council then reiterated its approval of the three-station concept and the general locations, but asked that more specifIc numbers for a bond issue be provided before makIng a decision to hold a specIal election. APPROVAL OF CLAIM MOTION by Elling, Seconded by Knight, approval of Check 13252 for $13,212.79 to Game Time. Motion carried unanimously. RESOLUTIONS Mr. Schrantz stated he has discovered the notIces for the assessment hearings must be published for two weeks, suggestIng the public hearings previously set for September 10 be changed to September 17. A1so, recent legIslative changes require the assessment rates for each project be set by resolution, and he reviewed the proposed interest rates for the various projects. Fina] ]y, it is now recommended that a separate resolution be prepared to set the date of the publIc hearings. That had a1ways been done in the same resolution orderIng the preparatIon of the assessment rolls in the past. Specia1 Ci ty Counci 1 Meet! ng August 26, 1987 - Minutes Page 5 (Resolutions, Continued) MOTION by OrtteJ, Seconded by Apel, that we introduce resolutions for hearings on proposed assessments for Projects 86-16, Red Oaks Storm Drainage: 86-17, Crosstown Water Hookups; 86-19, Dehn's Pond; 86-26, Super America; 87-3 (87-10, 87-11, 87-13) , Area Charge for Water and Sewer and 87-20, Three Individual Services, as presented and that meeting be heard on September 17 at the Andover City Hal I. (See Resolutions RI65-87: IP86-16; RI66-87: IP86-17; RI67-87: IP86-19; RI68-87: IP86-26; RI69-87: IP87-3/87-10/87-11/87-13; RI70-87: IP87-20) Motion carried on a 4-Yes, I-Present (Windschitl) vote. MOTION by Ortte1, Seconded by Ape!, that we set the interest rates for Projects 87-3 (87-10, 87-11, 87-13) Area Charge for Water and Sewer, be set at 7.35 percent, as an average rate between the 5.6 rate on the 86-3 project and the 7.1 rate on the 87-3 project. (See Amended Resolutions R151-87 and RI52-87) Motion carried on a 4-Yes, I-Present (WindschitJ) vote. MOTION by Apel, Seconded by Knight, that Projects 86-16, Red Oaks Storm Drainage: 86-17, Crosstown Water Hookups; 86-19, Dehn's Pond; 86-26, Super America; and 87-20, Three Individual Services, wi I I be assessed at a rate of 8.1 percent. (See Amended Resolutions RI46-87: IP86-16; RI47-87: IP86-17; RI48-87: IP86-19; RI50-87: IP86-26; and RI53-87: IP87-20) Motion carried on a 4-Yes, I-Present (Orttel) vote. MOTION by Apel, Seconded by Orttel, to adjourn. Motion carried unanimously. Meeting adjourned at 10:47 p.m. Respectfu11y submItted, -, ····7 ~~~ êol Ma e1la A. Peach Recording Secretary