Loading...
HomeMy WebLinkAboutCC November 17, 1987 ~ CITY of ANDOVER REGULAR CITY COUNCIL MEETING - NOVEMBER 17, 1987 - AGENDA 7:30 P.M. l. Call to order 2. Resident Forum 3. Agenda Approval 4. Discussion Items a. Vacation of Easement Public Hearing/Oak Bluff b. Allen Palo Sketch Plan c. Park Avenue Estates Sketch Plan d. Solid Waste Abatement e. Jay Clemens Special Use Permit 5. Staff, Committee, Commission a. Lund's Evergreen Estates 4th Addition Final Plat b. Receive Feasibility Report/Fire department c. Approve 1988 Engineering RatesfB.R.A. d. Park Board I~ember Appointment 6. Non-Discussion Items a. Order Feasibility Study/Winslow Hills b. 7. Approval of Minutes 8. Approval of Claims 9. Adjournment .__.- - ~ - . - - . @\\ CITY of ANDOVER "t· , :! 1685 CROSSTOWN BOULEVARD NW. . ANDOVER, MINNESOTA 55304· (612) 755-5100 . .'1 \,. ~I,"'~~"¥~-.<i},"t·· REGULAR CITY COUNCIL MEETING - NOVEMBER 17, 1987 MINUTES The Regular BI-Monthly Meeting of the Andover City CounciJ was called to order by ActIng Mayor Ken Orttel on November 17, 1987, 7;30 p.m., at the Andover CIty HalJ, 1685 Crosstown Bouleva~d NW, Andover, MInnesota. Councilmen present: Ape I , El ling, Knight CouncIlman absent: Mayo~ WIndschitI Also present: City Attorney, WiJIiam G. HawkIns; City EngineerIng TechnicIan, Todd Haas; City Planner, DaryJ Mo~ey; PlannIng and ZonIng ChaIrperson. Marge Perry; City AdminIstrator, James Schrantz; and others RES IDENT FORUM ActIng Mayor Orttel noted a phone caJl he receIved regarding the Firearms Ordinance in the southeastern area of the CIty. The Counc i I also has a letter to that effect in thIs evening's materIal. It was agreed to add thIs Item to the Agenda. AGENDA APPROVAL It was agreed to add the followIng items to the published Agenda: Item 4f, FIrearms OrdInance; 4g, Violet Erickson/Water Problem; 4h, Crosstown Boulevard PavIng Project; 4i, Crosstown Boulevard RIght-of- Way Payment; and 6b, TIF Inquiry. Acting Mayor Orttel asked for a motion to approve the Agenda. MOTION by Knight, Seconded by ApeI, to so move. MotIon carried unanimously. VACATION OF EASEMENT PUBLIC HEARING/OAK BLUFF Chuck Moerke. 1237 148th Lane - provided a handout to the Council showing the staking of the 100-year flood area done by CaIne & AssocIates. He asked to have the area to the 100-year-flood vacated ~ather than the entire area. He wants to buIld a garage in the back, and the area being vacated would be used for access to the garage. Also, he would fIl I in the area being vacated so he could put his drain field behInd the house. To put the draIn field In the front of his house would be goIng up hIll and would ~equI~e a lift station. He wouJd prefer not to do that. Mr. Moerke also stated the tImIng of this decIsIon is important because he is expectIng to close on his house around the first of December, and the draIn fIeld issue must be resolved before that closing. Regular City Council Meeting November 17, 1987 - Minutes Page 2 (Vacation of Easement Public Hearing/Oak Bluff, Continued) Mr. Haas recommended the Council table this item until the overa II comprehensive storm drainage plan for the area is completed. He felt with the proposed development In that vicinity, the 100-year flood line may change. That plan wi 11 be ready for Council review at the Special Council meeting on November 24. The plan calls for a combination of pipes and swales on Mr. Holasek's property. Mr. Moerke - stated Mr. Holasek has told him there has never been any water in the back of his lot. There is a about an a-foot drop that he would level off If a portion of the easement is vacated. Counc J I agreed with Staff that no decision should be made until the comprehensive storm drainage plan is completed. Because that plan will be discussed at the special November 24 meeting, it was agreed this Item could be brought up again at that time. MOTION by Apel, Seconded by Knight, that we table this until the work sessIon on the 24th; and if at that time we have enough information to make a decision then, we wi 11 attempt to do it there; otherwise we will do it at the first meeting in December. Motion carried unanimously. ALLEN PALO SKETCH PLAN Mr. Palo explained the one-acre Jot belongs to his son, who wants another four acres so he can build a pole building. Counc i I noted the ordinance requires a minimum of three acres for a pole buiJding. A suggestion was that Mr. PaJo add 2 acres to his son's property, then negotiate wi th the property owner of the parcel east of Outlot A In an attempt to attach it to Outlot A and create another buildable lot or two. Mr. Palo also noted the option of not developing the one lot in the northwest corner, and then the road wouJd end at that property line. Counc i 1 noted the general ruJe of requiring streets to go through to the property line to facilitate future development. In this case it would be Important to have the road constructed to the property line for north/south traffic flow through that entire area. Regarding the narrow strip of land just west of the raiJroad tracks right of way, it was suggested Mr. Palo deed it and have it attached to the adjoining property. Otherwise it would become a landlocked sl iver of land. Counc i I also discussed the proposed right of way for Ward Lake Drive. Only 60 feet Is requIred for an urban road sectIon; however, Mr. Schrantz noted if a rural street section or bicycle paths are desired. Regular City Council Meeting November 17, 1987 - Minutes Page 3 (Allen Palo Sketch Plan, Continued) a wider easement would be needed. Council asked the Andover Review Committee to look at the ~Ight of way Issue on Ward Lake Drive to determine if more easement Is needed along that roadway. Acting Mayor O~ttel cautioned the City should not be accepting more right of way than needed. Councilman EI ling felt it may be more cost effective to construct bicycle paths within the easement ~ather than widen the road for that purpose. Council acknowledged that Lot 3, Block 3 would need a variance because It would face on an MSA road. Though it is conceivable a street would be built on the south side of this lot when that southern property Is developed, at this time Lot 3 must face Ward Lake D~ive. Mr. Palo was advised to bring the proposed development to the Planning Commission. PARK AVENUE ESTATES SKETCH PLAN MOTION by Elling, Seconded by Knight, that we table this Item to the next regular agenda. DISCUSSION: M~. Sch~antz didn't feel the developers would be ready to bring the item back by the next meeting. Councilmen Knight and Elling WITHDREW the Second and the Motion. MOTION by Apel, Seconded by Knight, that we table the Park Avenue Estates Sketch Plan IndefinitelY. Motion carried unanimously. JAY CLEMENS SPECIAL USE PERMIT MOTION by Knight, Seconded by Elling, that we deny the request of Jay Clemens for a special use permit to operate a temporary open sales lot on property located In Section 35-32-24, as presented. (See Resolution R230-87) Motion carried unanimously. LUND'S EVERGREEN ESTATES 4TH ADDITION FINAL PLAT Mr. Haas reviewed the understanding that Mr. Lund was to construct that po~tlon of 167th Lane NW from Lund's Evergreen Estates 4th Addition to the existing cuI de sac Just to the west. That has not been done. The~e Is a 66-foot easement th~ough the~e. Jim Lund - stated the biggest ~eason he didn't do it was because he was afraid to sta~t working off the plat where there are neighbors on both side. Those neighbors are sensitive because thei~ ~oad ended there fo~ alJ those yea~s, and he did not want to begin work without specific autho~izatlon. He has gotten it surveyed; however, they had some trouble finding one of the Irons. Regular City Council Meeting November 17, 1987 - Minutes Page 4 <Lund's Evergreen Estates 4th/Final Plat, Continued) Counc II agreed there should be some written agreement for Mr. Lund to work on the City's right of way. Mr. Lund stated he Is willing to construct that portion of the road, noting he has submitted plans and specifications for it. He didn't think It could be completed this year but he would be willing to begin work. Or, he would also be willing to submit the security for it and do It when he does the next phase of the plat, which would be the most convenient for him. Counc II suggested the Engineers review the street plans and felt that portion of the street should be constructed as soon as possible because there Is no guarantee that the next phase will ever be done. The attorney was asked to prepare the agreements to allow Mr. Lund to construct 167th on the City's easement. Mr. Haas stated many of the other items that were incomplete have been done, though he felt Mr. Lund wi II have to escrow for the seeding and sodding. He had recommended a metal casting catch basin because of the erosion problems. Mr. Lund stated they have corrected two of the catch basins since Mr. Haas's report was written. He had some concerns about the Neena 3067 catch basin being proposed because of the costs and because they do plug up and can cause flooding. Mr. Haas stated other cities have gone to the metal casting catch basin because it Is safer and more attractive, suggesting this design be made a part of the City's specifications and be required in Lund's Evergreen 5th Addition. Mr. Haas also stated because so many items remained, he had not calculated an amount for escrow on this plat. Counc i I agreed to have the staff prepare a resolution approving the final plat of Lund's Evergreen Estates 4th Addition for final action on the 24th of November. MOTION by Apel, Seconded by Knight, recommending approval of the Lund's Evergreen Estates 4th Addition final plat subject to the Engineer's satisfaction of Item 2 and Item 3 on their report of November 17; also tie Into the bonding agreement the Number 1 item on the report, the 167th Lane extension so that If It Is not constructed, that the bond would not be released until we had some satisfaction that it would be constructed; park fees and any escrow required be escrowed according to the engineering report. DISCUSSION: Because the catch basins have already been corrected, it was agreed not to require the Neena 3076 metal casting as recommended by the Engineers. The EngIneers were asked to recommend a change In the City's specifications for consideration at some future meeting. MotIon carried unanimously. Final action on this resolution is to be considered at the November 24 special Council meeting. Regular City Council Meeting November 17, 1987 - Minutes Page 5 RECEIVE FEASIBILITY REPORT/FIRE DEPARTMENT Robert Russek, Architect for Bonestroo, Rosene, Anderlik and Associates, reviewed the feasibility report for the proposed addition of two fire stations and additional fire equipment. He noted the report points out what was done, proposed locations for the stations, and estimated cost. Mr. Russek also pointed out to save costs, they are proposing Station No. 2 be of decorative scored block painted In earth colors rather than of brick. A brick surface would cost about $17,000 versus $2,500 for the painting of block. Acting Mayor Orttel preferred the building be reduced In size if necessary and go with the brick exterior to be more compatible with the surrounding residential neighborhood. Mr. Russek stated the cistern for Station No. 3 has been reduced In size to save costs, though it Is sti II adequate. One of his concerns was the proposed site for Station No. 2. They have proposed a basement for that building, but there may be a problem with the groundwater elevation In the area of 139th and Crosstown Boulevard. Another concern Is with the proposed site for Station No. 3 because of the gas line running diagonally through the property. Counc II discussion was on additional research on the sites to make a final decision. Mr. Schrantz stated soil borings have been done for the proposed rerouting of Crosstown Boulevard which he felt will be helpful In analyzing the site for Station No. 2. He thought those results would be back within a week or so. Mr. Russek thought of the $7,500 authorized to do the feasibility report, about $5,000 has been used. Counc i I felt the additional dollars should be used to do further site analyses on both sites to determine whether or not they would be buildable sites for the Fire Department. Or to look at possIble modifications to the buildings so those sites can be used. Discussion was also on when the special election for the approximately $1.5 million bond Issue should be held. It was noted School District 15 is planning to hold another special bond election in February. In further discussion, Mr. Russek was asked to do a cost benefit of bar joist versus concrete when the f i na I design Is done. Also, there Is a typographical error on Page 30. The next step is to determine how the bond Issue would typically affect the residents' taxes. Also, the Fire Departrment should make a recommendation as to when the special election should be held and work on an informational flyer on the Issue. Regular City Council Meeting November 17, 1987 - Minutes Page 6 (Receive Feasibility Report, Fire Department, Continued) MOTION by Elling, Seconded by Apel, authorize BRA to utilize the remainder of the $7,500 previously authorized for the feasibility study to be used for soil borings and si te investigation in conjunction with the GME soi I borings presently going on at 139th and Crosstown Boulevard. Motion carried unanimously. MOTION by Elling, Seconded by Knight, that we accept the feasibility study of the Andover Fire Stations from BRA as presented. (See Resolution R231-87) Motion carried unanimously. SOLID WASTE ABATEMENT Councilman El ling stated he has been serving on the Solid Waste Committee with Anoka County representatives. He stated the City does not have a choice but must comply with the solid waste abatement program mandated by State law. If the City does not meet the requirements, the county wi II do it. The county does have some funds which the City can apply for, but that will not be enough to cover all the costs involved. Councilman Elling explained one of the problems Andover will have is the rural versus urban areas. It Is not economically feasible to have separate curb-side pickups for paper, glass and aluminium in the rural areas of 2.5 acres of greater. He thought that within the urban area the City may want to contract specific haulers In certain areas. Another problem is that of educating the people and creating an Incentive for the residents to separate the refuse. Mr. Morey stated the City's work plan must be submitted to the county by January 13, 1988, to receive the Interim funding of $1.75 per household. Counc I I asked him to make a recommendation for consideration In December, suggesting he also look Into the possibility of a Joint venture with some other city. No further action was taken. FIRE ARMS ORDINANCE Acting Mayor Orttel noted the boundary map revised on Decmeber 3, 1985, is apparently Incorrect. At that time the boundary west of Round Lake Boulevard was changed, but he did not recall any change ever being made to the boundary on the eastern side of the City. Therefore, the eastern boundary should be Prairie Road as originally approved, which does not permit hunting in the new residential area of The HIlls of Bunker Lake. Counc II generally agreed the boundary map should be corrected to reflect the original intent of the eastern boundary at Prairie Road. Regular City Council Meeting November 17, 1987 - Minutes Page 7 VIOLET ERICKSON/WATER PROBLEM Acting Mayor Orttel explained Violet Erickson's well dr I ed up when they dewatered fo~ the Crosstown Improvement project. Her well was 21 feet deep and they dewatered down to 31 feet. He~ only source of water at this time Is a hose running from the neighbor's. Because of the cold weather, this is also a potential health hazard. Attorney Hawkins stated the City does not have the obligation to pay for wells that are substandard. Acting Mayor Orttel unde~stood this was a financial hardship situation, though he did not know the specifics. He thought in the past the City had agreed to assess the hookup to the municipal water system as a pa~t of the proj ect. He also thought It would be most cost effective to hook up the sanitary sewer at the same time. Afte~ furthe~ discussion, It was agreed the Staff would meet with Ms. Erickson to determine whether she could receive assistance from the County Social Services. If not, the Counc i I agreed the City would hire the plumbers to Install the sanitary sewer and municipal water and assess the costs to the property owner. The Attorney was also asked to prepare the waivers, hold harmless agreements, etc. , to protect the City while working on p~lvate prope~ty and to legally assess the costs. CROSSTOWN BOULEVARD PAVING PROJECT Councilman El ling was concerned about the concrete approaches on Crosstown Boulevard. He asked why a~e they used in some instances and not In others, feeling it is Inconsistent. Mr. Schrantz explained they are put in where there are cross gutte~s. They have been used In Andove~ previously and are also used in other cities. Mr. Schrantz also explained they were used In the field entrance of Ken Slyzuk because of the ~adlus. That cost can be assessed to Mr. Slyzuk I f the Counc 11 chooses. Mr. Schrantz advised the Council must establish an assessment policy for County State Aid roads, as the assessment of curb and gutter along Crosstown Boulevard must be determined. The county ~equlres the City to pay one-half of the curb and gutter costs. No actIon was taken at this time. CROSSTOWN BOULEVARD RIGHT OF WAY PAYMENTS MOTION by Ape I , Seconded by knight, that the Counc II authorize the payment for right of way acquisitIon for Project 87-3B as 1 isted on the handout by James Schrantz dated November 17 with the exceptIon of Pamela A. Peterson. She should be deleted since she was settled with previous to this list being drawn up. Motion car~ied unanimously. Regular City Council Meeting November 17, 1987 - Minutes Page 8 APPROVE 1988 ENGINEERING RATES/BRA MOTION by Knight, Seconded by Apel, that we approve the rates as presented here by Bonestroo, Rosene, Anderlik and Associates. Moti on carried unanimously. PARK BOARD MEMBER APPOINTMENT MOTION by Elling, Seconded by Knight, that we appoint Thomas Anderson, 1269 148th Lane NW, to the Park Board for the longest term open (to December 31, 1988). Motion carried unanimously. ORDER FEASIBILITY STUDY/wINSLOW HILLS MOTION by Elling, Seconded by Knight, a Resolution declaring adequacy of petition and ordering preparation of a feasibility report for the improvements of watermain, santiary sewer, storm drainage, and streets, Project No. 87-32, In the Winslow Hills 1st Addition area, as prepared. (See Resolution R232-87) Motion carried unanimously. TIF INQUIRY Councilman Knight reported he received an Inquiry on the cost of the lots in the City's commercial park. It is a manufacturing company of hospital related products, and they would also like a showroom. He asked how much the City will be selling those lots for. Attorney Hawkins stated the appraisal done on that area indicates a market value of 65 to 85 cents a square foot. He also stated the amount of the bond issue for the costs related to the commercial park will be $205,000, and that does not include the cost of acquiring the Bever property. The Bevers have not responded to the I ast offer the City made to acquire that property. Counc II discussed various methods of arriving at a cost per square foot for the commercial lots. Mr. Schrantz recommended attaching a price to each lot on the plat so potential buyers would know the purchase price. The Counc i I could use that as a basis if any further negotiations are warranted. No specific amount was agreed to, though it was felt Councilman KnIght could tell the company the cost would be around 50 cents a square foot. The staff was asked to determine the total cost incurred In the development of the commercial park, and the I tern wi II be addressed at the November 24 meeting. Regular City Council Meeting November 17, 1987 - Minutes Page 9 APPROVAL OF CLAIMS MOTION by Apel, Seconded by Knight, that we authorize the payment of Claims starting with Check Number 13603 through 13679 for a total of $368,536.23. Motion carried unanimously. ADMINISTRATIVE REPORT Counc II agreed to meet with Char]es Weaver at the December 1 meeting to discuss the fiscal disparity question. Mr. Schrantz asked whether some of the bonds should be paid off or the money invested In the 4M Investment Fund with the League of Minnesota Cities. To invest in that fund, he felt a resolution should be approved for that authorization. Counc I J generalJy approved of the 4M Investment Fund but suggested the item be tabled to the next meeting to alJow Mayor Windschitl an opportunity to comment on the matter. Mr. Schrantz asked whether the City Is interested in acquiring the tax forfeit property in the Mattson and DeGardner Crooked Lake Addition. He didn't know if that lot was part of the ponding requirement for the surrounding area. It is landJocked without any street frontage. Counc I I felt they would not aJ low Just a driveway access to it to make it buildable and agreed to let the parcel be put up for private sale. Mr. Schrantz explained the Abundant Life AIJiance Church asked about the possibility of using the Council chambers on Sunday mornings for worship services. Counc i ] discussion noted with the new addition to the west, there will be no way to secure the offices. MOTION by Apel, Seconded by Knight, that we deny the request by Shawn Norton to use the Council chambers for Sunday morning worship services because of the Impossibility of isolating the chambers from the off ices. Motion carried unanimous]y. Mr. Stone asked for authorization to acquire three scanners for the City at a price of $169 each for Mr. Schranz. for Public Works, and for the Mayor. This would help keep them informed in any emergency situation. Counc i ] felt the request for Public Works may be valid but suggested pagers be given to the others in an emergency. No specific action was taken. MOTION by Knight, Seconded by Apel, to adjourn. Motion carried unanimouslY. Meeting adjourned at 10:55 p.m. ~\ Respec~tf~~bm/l ~ Ú -~rU0 Ma cella A. Peach Reco~ding Secreta~y