HomeMy WebLinkAboutCC June 2, 1987
CITY of ANDOVER
REGULAR CITY COUNCIL MEETING - JUNE 2, 1987 - AGENDA
7:30 P.M. 1. Call to order
2. Resident Forum
3. Agenda Approval
4. Discussion Items
a. Community Education Long Range Plan & Budget/
M. DeLuca
b. Local Oil Addition Preliminary Plat/Final Plat
c. St. Anthony National Bank Variance
d.
5. Staff, Committee, Commission
a. Purchase Pagers/Building Department
b. Street Lights/City Hall
c. Approve Park Employee
d. Schedule Work Session
e. Schedule P&Z Interviews
f.
6. Non-Discussion Items
a. Receive Feasibility Report/Wobegon Woods
b. Authorization/Watermain & Sanitary Sewer/
School Site/87-l1
c. Crooked Lake Cleanup
d. Appraisal/M.R. Olson
e. Award Bid/87-3 B & C
f. Declare Adequacy of Petition/Order Feasibility
Report/Dehn's & Dehn's 2nd Additions
g. Accept Resignation/Councilmember
7. Approval of Minutes
8. Approval of Claims
9. Adjournment
CITY of ANDOVER
REGULAR CITY COUNCIL MEETING - JUNE 2, 1987
MINUTES
The Regular Bi-Monthly Meeting of the Andover City Council was cal led
to order by Acting Mayor Ken Ortte1 on June 2, 1987, 7:30 p.m.. at the
Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota.
Counci1men present: Ell ing, Kn i gh t
Mayor Windschitl arrived at 9:10 p.m.
Also present: City Attorney, Wi I liam G. Hawkins: TKDA Engineer,
John Davidson: P1anning and Zoning Chairman,
Maynard Ape] ; City Engineering Tech, Todd Haas;
City Administrator, James Schrantz; and others
RESIDENT FORUM
Jeff Appelquist. attorney with Fabvanske. Svoboda in St. Paul -
stated he is representing the Knutson Company who are bidders on
Project 87-3C. He asked for an opportunity to address the Counci 1
when that item is discussed.
Bob D ill on . 159th - appreciates the no parking signs just put up
along 159th, but now feels measures must be taken to protect the
private property from the same abuse. He stated the kids are now
pul 1 ing off the road and parking on priyate property instead. Me.
Di lion stated the road to his house is actually an easement and there
is some question as to who actually controls it. It is posted as a
private road. He asked if the City can he1p him initiate action to
keep the cars out of there or have them removed. Mr. Schrantz
stated there is a publ ic easement on half of the road and a private
easement on the other half is private. Mr. Hawkins stated i f it is
posted and someone parks their car on it, they are trespassing.
Me. DiJ lon - asked that the deputies be so informed, fee1ing the
only way this problem Is going to be resolved is to have the cars
towed away. The other prob1em is the actual parking on the river
lots. He doesn't know who the owners are, bu t he felt there must be
something that can be done to declare the partying a pub]ic nuisance.
Mr. Hawkins asked that the police send him a report as to what is
taking place in that vicinity, and he can then research the statutes
and ordinances to see if any are violated that he can prosecute for.
Counc i I discussed the problem with Mr. Di 1 10n and Mr. Hawkins. It was
agreed to ask the deputies to send a report to Mr. Hawkins. Mr.
Schrantz was also directed to ask the deputies to stop by the meeting
this evening to discuss the problem with the Counc i ] .
This item was discussed again later in the meeting with the deputies.
Regular City Council Meeti ng
Minutes - June 2, 1987
Page 2
AGENDA APPROVAL
It was agreed to add Item 6b 1., Caine Proposal/Industria1 Park Site:
and 6h, 14140 Round Lake Bou1evlacd/;'latel- Hookup.
110'1'lON by Kn i gh t , Seconded by EI ling, to approve the Agenda as
amended. Motion carried on a 3-Yes, I-Absent (Windschitl) vote.
COMMUNITY EDUCATION LONG-RANGE PLAN & BUDGET
Melanie DeLuca, Community School Director, reviewed the long-range
plans for community education in Andover and the split between Crooked
Lake School and the new e1ementary scho01. She stated the Park Board
has given conceptual approva] , and she has discussed this with Mayor
Windschit1. She asked for conceptual approval from the Counci I to
begin Hork on the budget incorporating the new school.
As an update from the last time she was before the Counci 1, Ms. DeLuca
stated it has been dIscussed that 87 percent of the users of the
Washington community program In the City of Anoka were Andover
chi ldren. The City of Anoka Is asking that Andover 100k at it rather
than them having to pay for Andover users. The schoo] district is
taking the position that those using the program should pay for it.
Therefore, the school district is recommending the Washington
community education budget be split. That would mean Andover would
pay $1,225 to support that program.
But to offset tha t amoun t , Ms. DeLuca stated she has renegotiated the
ne\.¡ assistant coordinator at the new schoo I . At first, the City was
being charged 100 percent for that position. She has negotiated it to
be 70 percent by the City. That rea11y means the budget is about $600
less than orlglna1ly proposed.
Ms. DeLuca explained the two options for 1988-89 depends on the leve]
of service the City is wil ling to provide. Option 2 allows for
greater adult education programs, but much of that is offset by user
fees from those adult programs.
Acting Mayor Orttel understood that 70 percent of the students in the
new elementary schoo] In Andover wi 11 be from Coon Rapids. Ms. DeLuca
stated after the first year, they wi II look at who the users are. The
dIstrict is taking the position of users paying for the program, so
there could be an adjustment in the percentage of the budget i f that
Is the case. But she also felt there wi II be a high buildIng use by
Andover groups, wh I ch wi II need to be taken Into consideration.
Ms. DeLuca also explained some of the increased costs reflect the
addition of the key communicator assistant and 20 or 30 hours for a
programmer at the new schools. Plus, the program is having to pick up
Regular City CouncIl Mee ti ng
Minutes - June 2, 1987
Page 3
(Community Education Long-Range Plan, Continued)
more of the costs because the community education levy, which is
control led by the LegIslature, has been frozen. So more and more of
the items are being picked up by user fees. The costs shown are their
best estimates to date because they don't know the salary settlements.
This Is a conceptua1 plan of how the program wi1] be operated, and
they will have a more accurate budget in a few months.
MOTION by Elling, Seconded by Knight, that we approve the Community
School long-range plan for 1987-88 and for 1988-89 under the second
option, which is adult programs included in there, and that we wou1d
accept the Washington School portion of Andover residents and the neH
Andover elementary schoo] as far as the Andover residents are
concerned. Motion carried on a 3-Yes, I-Absent (Windschitl) vote.
LOCAL OIL ADDITION PRELIMINARY PLAT/FINAL PLAT
Me. Haas stated the 10-foot setbacks are indicated on the plat. The
drainage and uti lity easements were not needed and are not shown.
Also, the I-Inch waterl ine is now shown on the preliminary plat.
Counci Iman El ling understood the driveway onto Bunker Lake Boulevard
was to be located such that it would serve both lots. Also, he
thought too much right of way was being taken off Bunker Lake
Boulevard. Mr. Haas stated he too understood the intent was to have
one driveway constructed to serve both 10ts. The 60-foot easement was
to be consistent with the existing easement.
DOUQ Dean. representinq Local Oi I - understood there is to be a
shared driveway between the two lots, though he wasn't sure the exact
location of the driveway is shown on the preliminary piat. Counc i I
noted Resolution R178-86 which indicated the location of the drIveway
to serve both lots.
MOTION by Elling, Seconded by Knight, Introducing a Resolution
approving the preliminary plat of Local Oi1 Addition being deve10ped
by Local Oi 1 Company in SectIon 32-32-24 as presented with the
addItion of "when Lot 1 , Block 1 , is developed, that a common driveway
be shared for access to Bunker Lake Boulevard with Lot 2, Block 1. "
(See Res01ution R091-87) Motion carrIed on a 3-Yes, I-Absent
(Windscshitl) vote.
Attorney Hawkins stated he has not yet reviewed the abstract. t1r.
Haas stated the park dedication was based on 10 percent of the market
value of the property. d'Arcy Bosel I, Planning and Zoning
CommissIoner noted for title purposes there must be a 4-foot
separation between the driveway and the property line. Mortgage
companies do not allow them to combine driveways.
Regular City Council Meeting
Minutes - June 2, 1987
Page 4
(Local Oi I Addition Fina1 Plat, Continued)
Me. Dean - stated when this project was origina1 ly platted, there
were two parcels. It was hoped the property cou1d be split without
platting it; however, as they went further into the process of
spl i tt lng, the decision was to plat the property. He argued they had
two original lots; and after this p1atting process, there are st i I I
two lots, that they were simply redistributing the size of the lots
and are not generating any new businesses or new homes. Because of
that, he asked for consideration to reduce the amount of the park
dedication. He suggested a total of $500, which is $250 per lot.
Counc i I discussed the request noting unless the property was platted,
the City did not receive any park dedication on that property yet.
Attorney Hawkins stated the ordinance clearly says the park dedication
must be paid when platting, and there are no exceptions. To vary from
that, the Counc i I must decide i f there is a hardship to qualify for
the variance and to deal wi th it without setting a precedent.
Counc i I then noted that the park dedication fee of $2,180 was based on
assessed market value rather than current market value as was used in
other commercia1 areas such as the Downtown Center. It was also based
on residential units, not commercial. The Counc i 1 felt the proposed
amount was already a conservative fee and agreed to leave it as
proposed.
MOTION by EI1ing, Seconded by Knight, approving the final plat of
Local oi I Addition as being developed by Joseph D. and Marlys E.
Chutich in Section 32 as presented with the following additions:
contingent upon the City Attorney presenting a favorable tit1e opinion
and park dedication fees of $2,180 being paid. (See Resolution
R092-87) Motion carried on a 3-Yes, I-Absent (Windschitl) vote.
ST. ANTHONY NATIONAL BANK VARIANCE
Chairman Apel reviewed the Planning Commission's recommendation to
approve the variance request of St. Anthony !¡ational Bank [oe 9 x
18-foot parking sta11s and the recommendation to deny the request to
encroach into the 20-foot side yard green space because i t is not yet
known what the traffic wi I I be.
MOTION by Elling, Seconded by Knight, a Resolution approving a
variance requested by St. Anthony National Bank, Andover facility, to
vary from the provisions of Ordinance 8, Section 8.08 (c) (3) ,
parking, on property known as Lot 4, Block 1 , Downtown Center, as
presented. (See Res01ution R093-87) Motion carried on a 3-Yes,
i-Absent (Windschitl) vote.
Regular City Council Meeting
Minutes - June 2, 1987
Page 5
(St. Anthony National Bank Variance, Continued)
Wende 11 Lotthammer. st. Anthonv Bank - stated they are satisfied
wi th the Planning Commission recommendation on the second variance and
wi 11 drop that request. They do not have any thought of encroaching on
the green space for quite some time In the future when additional
1anes are needed. The plans had been submitted to the City quite some
time ago.
MOTION by El1ing, Seconded by Knight, a resolution denying a
variance requested by St. Anthony National Bank, Andover facility, to
encroach Into the 20-foot side yard green space on Lot 4, Block 1 ,
Downtown Center, as presented. (See Resolution R094-87) Motion
carried on a 3-Yes, I-Absent (Windschitl) vote.
PURCHASE PAGERS/BUILDING DEPARTMENT
Dave Almgren, Bui lding Inspector, requested the purchase of three
pagers for the Building Department from Capl tol Electronics.
MOTION by Knight, Seconded by EI ling, that we approve the purchase
of three pagers from Capitol Electronics for a totaJ cost of $627 as
presented. Motion carried on a 3-Yes, I-Absent (Wlndschi t 1) vote.
STREET LIGHTS/CITY HALL
Mr. Almgren recommended the Installation of two additional parking
10t/yard I ights at the City Hall comp1ex. Counci lman El ling
suggested first changing the existing lights to high-pressure sodium
100-watt lights and add only one p01e by the driveway. He felt that
should resolve the problem. If more lIghts are needed or some
decorati ve 1 ightlng done at the entrance, it can be ordered later on.
MOTION by Elling, Seconded by Knight, that we authorize the staff to
order out a street 1 ight for the pole In front of the driveway to the
C I t Y Ha I I site and change out the existIng mercury vapor lamps In the
parking lot to high pressure sodium 100-watt. Motion carried on a
3-Yes, I-Absent (Wlndschitl) vote.
APPROVE PARK EMPLOYEE
Counc I I asked the Attorney to research whether park dedication money
can be transferred to pay for the hiring of an emp10yee as recommended
by the Park Board. This was discussed later in the meeting.
Regular City Counci1 Meeting
Minutes - June 2, 1987
Page 6
RECEIVE FEASIBILITY REPORT/WOBEGON WOODS
Mr. Schrantz noted an error in the feasibility report. It shou I dread
18 lots at $5,451 per lot. Acting Mayor Orttel questioned the cost,
thinking it was high because all of the grading is done. The
Engineers were asked to take a closer look at that.
MOTION by Knight, Seconded by E1 ling, a resolution receiving
feasibility report and cal I ing public hearing on Improvements of
street construction, Project No. 87-12 in the Wobegon Woods Addition
area, as presented. (See Resolution R095-87) Motion carried on a
3-Yes, 1-Absent (Windschitl) vote.
AUTHORIZATION/WATERMAIN & SANITARY SEWER/SCHOOL SITE/87-11
Mr. Davidson noted the Council had previously decided to wait unti1
the MUSA boundary had been approved before beginning the feasibility
for servicing the new school si te. Oak B1uff is part of that
feasibility and the Council had also indicated holding hearIngs for
municipal water in that area. He wondered if the Counc i I wants to
move ahead with that feasibility because of the hearings or do they
st i I I want to wait for the MUSA boundary approval. He estimated a
feasibility wou1d not exceed $3,000.
Counc i ] discussion noted indications are the school si te wi 1 1 be
approved by the Metropolitan Council and the school distrIct is
under some time constraints and are anxious to begin. Because of
that, it was agreed TKDA should begin the feasibility report.
MOTION by Knight, Seconded by Elling, a resolution orderIng
preparation of a feasibility report for the Improvements of watermain,
sanitary sewer and storm drainage trunk, Project No. 87-11, in the
West 1/2 of Section 26, the SE 1/4 of the SE 1/4 of Section 22 and
the SW 1/4 of the SW 1/4 of Section 23 as presented. (See Resolution
R096-87) Motion carried on a 3-Yes, I-Absent (Windschitl) vote.
CAINE PROPOSAL/INDUSTRIAL PARK
Mr. Davidson stated he received a quote from Caine and Associates for
work on the Industria1 Park site. He wouldn't do Items 1-4 because he
has already completed the boundary survey. The balance of the work,
f i ling of the preliminary and final plat, boundary survey, staking the
corners, and providing construction alignment, would be done for
$4,500 to $5,000. Mr. Davidson felt that was in line with the quote
from Landmark Survey.
MOTION by Elling, Seconded by Knight, that we authorize Caine
Surveying for a sum not to exceed $5,000 for staking and grade stakes
of the Andover Commercial Redevelopment site as per the proposal
presented to TKDA. Motion carried on a 3-Yes, i-Absent (Wlndschltl)
vote.
Regular City Council Meeti ng
Minutes - June 2, 1987
Page 7
CROOKED LAKE CLEANUP
Bi I I (?) . - stated he just returned from the Coon Rapids City
Counc i 1 meeting. Coon Rapids has just authorized their share of the
dollars for this project, $9,750. The details of administering the
program is to be worked out by the staff. He exp1ained the report done
recommends some form of portable aeration system to prevent lot of
fish durning the winter. They feel that Hould have the greatest
amount of Impact on the lake for the least amount of dollars spent.
The grant from the DNR is a matching grant.
Mr. Schrantz explained the Andover Council authorized an expenditure
of $9,750 to be budgeted half in 1987 and half in the 1988 budge t.
However, the DNR is saying the funds must be spent by July 1 , 1987 or
the grant money will be lost. This proposal is for $24,000 -- $6,000
from Coon Rapids, $6,000 from Andover, and $12,000 matching funds from
the grant. He also explained the Coon Creek Watershed gave $5,000 for
the study, and the grant participated for the other $5,000 for that
study. Me. Schrantz also stated the DNR ca1 led him today asking for
the money right away. They wi 1 1 not be spending the entire grant.
Mr. Schrantz a1so stated the county doesn't have an access on Crooked
Lake and has not agreed to participate. However, it is anticipated
the county wi I 1 be approached about administering and monitoring the
program through a joint powers agreement since the county has
purchased two or three of these units for themselves.
Me. Schrantz also noted the cost of maintaining and administering the
program has not yet been discussed, assuming it would be shared by
Coon Rapids and Andover. There is aIso a question about the I iabi I i ty
of the aeration program.
Acting Mayor Orttel asked for a motion to authorize the $6,000 for the
DNR matching grant for a cascade system in Crooked Lake.
MOTION by Knight, Seconded by Orttel, to so move. DISCUSSION:
Councilman E11ing noted his concerns over the costs of maintenance and
administratIon such as how much wiIl it cost each year, how long wi II
the program be in effect, and who would be responsibIe for it. Mr.
Schrantz agreed but assumed those are items the CIty, Coon Rapids and
possib1y the county wi I I need to negotiate and enter into a joint
powers agreement. The concern now is authorizing Andover's share of
the aeration system so the grant funds are not lost.
Me. (?) - noted the report est imates $941 for electrical costs for
one year of operation, but most likely the system wi II be run only
once every five years. Councilman E11ing stated he is in favor of
the project but would not vote for something when he hasn't seen a
report.
John (?) . Coon Rapids - expIained this is a portable unit,
estimating three to four hours to set it up. He understands the DNR
would monitor the lake and decide when the unit shouId be instal]ed.
Regu1ar City Council Meeting
Minutes - June 2, 1987
Page 8
(Mayor Windschitl arrived at this time and chaired the remainder of
the meeti ng. 9:10p.m.)
(Crooked Lake Cleanup, Continued)
Discussion continued on the items of concern -- Who wou1d administer
the program? Who wouId maintain it? Would the county or watershed be
wi1 ling to administer it? Is it possib]e to get I iabi I i ty insurance?
Councilman Knight ADDED to the Motion: Subject to a satisfactory
joint powers agreement being worked out with Coon Rapids. Second
stands.
Attorney Hawkins didn't think the joint powers agreement was needed
before issuing the check for the matching grant. The joint'powers
agreement is merely to dea1 wi th the ownership, operation, and
maintenance of the piece of equipment and that would always be subject
to the watershed's right to enforce its regulations. Authorizing the
issuance of the check on1y buys the piece of equipment, but it cannot,
be instal led or used until that joint powers agreement is in p1ace.
Councilmen Orttel and Knight WITHDREW the Second and the Motion.
MOTION by Orttel. Seconded by Knight, that we authorize approvaI of
$6,000 to be used toward the purchase of a cascade aeration system for
Crooked Lake In conjunction with the City of Coon Rapids, and note
that the equipment wil I not be used until such time as a satisfactory
sharing agreement for operation, maintenance and so on is reached
between the City of Coon Rapids and the City of Andover or possib1y
the County of Anoka or possibly the Coon Creek Watershed District.
Motion carried on a 3-Yes, I-No (El ling) vote.
AWARD BID/87-3 B & C
Mr. Davidson reviewed his June 2, 1987, letter on the composite
construction costs for the three portions of Project 87-3, Trunk
Uti1ity Extensions. The feasibility report for Project 87-3C did not
have an access road over the entire project. Because of the I ocati on,
Hhen they got into the final design, they determined a road, a grave 1
pathway for access, should be buiIt over the entire sewer, which adds
about $35,000 to the project.
Mr. Davidson then reviewed the letter regarding the Crosstown
Boulevard Reconstruction on Project 87-3B, noting the share of the
storm sewer benefit of $184,038.75. Counc i 1 questioned the amount
for the storm sewer benefit, thinking It was very high.
Me. Davidson reviewed how that figure was determined for a 22.5
percent county share and a 77.5 percent city share for storm sewer.
If any of this is going to be assessed to contributing properties,
pUblic hearings must be he1d.
Regular City Counci] Meeting
Minutes - June 2, 1987
Page 9
(Award Bid/87-3B & C, Continued)
Me. Davidson suggested because of the time factor that the project be
awarded, and possibly just award the sewer and water and not the
street at this time unti I the storm sewer issue is resolved.
MOTION by OrtteJ, Seconded by Knight, introducing a resolution
accepting bids and awarding conteact for the improvement of Project
No. 87-3B for sanitary sewer trunk in the area along Crosstown
Boulevard, award the sanitary sewer portion for $512,847 and watermain
portion in the amount of $122,708. (See Resolution R097-87) Motion
carried on a 3-Yes, i-Present (Windschitl) vote.
Mr. Davidson explained at the time of the bid opening on Project
87-3C, the low bidder, Bonine Excavating, submitted a bid bond in the
amnount of 5 percent in lieu of the 10 percent bid bond required.
Following the opening of the bids, they advIsed the lower bidder of
the error. By the time he returned to the office, the contractor had
secured a 10 percent bid bond and had delivered i t to his office.
This evening the bonding company submitted a letter Indicating it was
an error on the part of a clerk in the i r off i ce . A 10 percent bond
Has ordered by Bonine Excavating and it Has approved as a 10 percent
bond: however, the clerk typed it as a 5 percent bond.
Mr. Davidson also explained the proposal form states the Council can
waive any informal i ties in any bid and award to the low bid in the
best interests of the City.
Jeff AppelGuist. representInG the RIchard Knutson Company. the
apparent second low bidder In the proiect - stated Bonine failed to
submi t the 10 percent bid bond as required in the City's specs,
reading sections of the specifications reJating to this. He also
stated Minnesota case law holds that there is an extremely strong
interest in fair and open competitive bidding process, reading a memo
he prepared on this subject in a similiar case. He argued if the bid
is awarded to Bonine, they will haye had what is called two bites at
the apple -- they have an opportunity to take the contract i f they
want it and they have an opportunity to get out of i t if they want.
Mr. Appelquist stated his client feeJs very strongJy about this, and
he has been instructed to prepare a temporary restraining order on
this, Hhich he has done. The reason there would be irreparable harm
to Knutson is he would be unab1e to obtain damages and unabJe to
obtain any lost prof i ts on the proj ect. He recommended the Council
award the contract to Knutson.
Robert Pearson. representinQ Bonine ExcavatinQ - stated the Council
does have the right to waive informalities. He stated the bid bond
was secured at 10 percent, stating the agent is present this evening
whose office notes reflect it was called in as a 10 percent bond. It
was ordered out and charged to Bonine as a 10 percent bond. The error
occurred strictly In terms of the typing by the secretary within the
agent's employ.
. . ~
Regular Ci ty Counci I Meeting
Minutes - June 2, 1987
Page 10
(Award Bid/87-3B & C, Continued)
Mr. Pearson - felt it was an informality because the issuance for
10 percent was in effect the entire time even though it was typed out
wrong. Additlona11y, the bond is merely to insure that the bidder
wi 1 1 maintain the contract and performance. In this case the
correction was made In 1 to 2 hours time.
Stan (?) . Channe1 Insurance - it was the intent to supply a bid
bond for the total amount of the bid. There was never any question as
to the performance bond being supplied. It was strictly a clerical
error. The bond was ordered at 10 percent: it was issued at 10
percent: and Bonine did have the bonding capacity available for the
entire bond amount.
Attorney Hawkins stated the Counci1 does have the right to waive minor
irregularities. The question Is whether this Is a minor irregularity
and whether it \-las unintentionally committed. The Counc II not only
has an obi igat ion to see that the competitive bidding la\-l is f0110wed,
but they have an obligation to make sure that the cost of the project
is reasonable. And i f the bids are rejected or it is awarded to the
second low bidder, additional costs wi II be incurred. It appears this
was in inadvertant mistake, a minor irregularity; and he felt the 1aw
is trying to al low waive those mi nor irregularities.
Counc i i discussed the issue and ramifications of awarding to Bonine,
awarding to the second low bidder, or rejecting all bids and rebidding
the project.
Mr. Pearson - thought the case referred to by Mr. Appelquest
inv01ved a change in the actua1 do I I ar amoun t of the bid. This is
strictly an inadvertent error, not of the contractor, but of the
insurance agent. If the agent had been held to i t in a court of law,
~1r . Pearson said he Hould have been held to I t as a 10 percent bond.
Counc i 1 then expressed concern about the acquisition of easements for
this portion of the project. Attorney Hawkins stated descriptions are
being prepared for the easements, and the engineers are in the process
of obtaining Waivers of Trespass for the project. Because work
cannot begin until the Waivers of Trespass are signed, t1r. Hawkins
recommended holding the bids to find out how many waivers have been
signed.
MOTION by E1ling, Seconded by KnIght, to table this to our next
regular meeting. DISCUSSIor¡: Councilman Ortte1 was very concerned
about the time frame on this project, especial I y i f this is postponed
for two \-leeks and the bids are then rejected or a restraining order
put on the peoject. He wondered i f it wouldn't be better to reject
the bids now.
Councilman E11ing CHANGED the Motl on to: unti 1 the next special
meeting. Second stands.
Regu1ar City Council Meeting
Minutes - June 2, 1987
Page 11
(Award Bld/87-3B & C, Continued)
Counci1men El ling and Knight then WITHDREW the Second and the Motion.
MOTION by Orttel, Seconded by Knight, that we continue this unti I
the June 9 Special Heeting at 7:30 at the City Ha11. Motion carried
unanimously.
159TH AVEHUE/DEPUTIES REPORT
Deputy Dave Parks reported on the events regarding partying on the Rum
River this year in the vicinity of 159th Avenue, noting the times they
were on the scene and action taken by the deputies. He has had a
discussion with the Mayor about notifying the property owner, who
I ives out of state, that the kids are using his property to violate
the law in another area. He left a note wi th the Clerk, but he
doesn't know what has happened with that. Mr. Schrantz stated he
would check into that further.
Deputy Parks understood that parceJ is still being used for parking,
but noted a considerabJe amount of time has been spent there clearing
out parties and writing tickets and making arrests. The problem is
the minute the deputies leave, the kIds return.
Council discussed the sItuation and possIble s01utions wIth the
deputies. Attorney Hawkins advised that the property owner should be
encouraged to post no trespassing sIgns.
Counc i I agreed someone from staff and the deputies should meet with
the property owner involved to discuss the possIble solutions. The
item is to be placed on the June 16 agenda for further discussion.
Discussion was then on the problem of the dirt bIkes in and around the
I andf i 1 1 off Hanson Boulevard. Councilman El lIng agreed to dIscuss
this wIth the gener-ators' group and to suggest posting no trespassing
sIgns a10ng that property and to send a letter to the Deputies. It was
also directed that the owner of the property to the south be contacted
as well regarding the posting of that property.
APPROVE PARK EMPLOYEE
Attorney HaHkins noted the ordinance states park dedication can be
used to acquire open space and deve10p existing public parks. He
didn't feel the park dedication funds can be used for maintenance or
hourly wages. Frank Stone, Public Works Supervisor, recom~ended using
$1,000 from the Park Department capital budget and $1,000 out of
streets for an employee to be used in parks and to crack seal the
roads.
Regular City Counci1 Meet i ng
Minutes - June 2, 1987
Page 12
<Approve Park Emp10yee, Continued)
MOTION by EJ ling, Seconded by Knight, authorization for Frank Stone
to hire an additional person for a 12-week period to help with
ba] lfields and soccer fields and also for crack sealing, wi th $1,000
to come out of the street and highway budget and another $1,000 to
come out of the park Board operating budget. t10ti on carr i ed
unanimously.
ANDOVER VOLUNTEER FIRE DEPARTMENT REPORT
Fire Chief Bob Palmer presented the monthIy report on fire ca]ls and
training. He wondered If there Is any state Jaw on spark arresters on
the trains going through the City. Counc I I advised him to check with
the State Fire Marshal.
Chief Palmer reported the railroad has made payments for all the fires
a10ng the rai1road tracks this year. He asked that it be placed in
their budget for 5-inch supply J ine hose for the Department. Counc i 1
agreed, asking for a written recommendation to act on.
Chief Palmer asked that the petty cash be increased from $30.
MOTION by EJling, Seconded by Knight, to increase the Fire
Department's petty fund to $50. Motion carried unanimously.
Chief Pa1mer reviewed the c1aim for the equipment van. Counc i 1
directed the staff to research the bond to be sure the entire cost is
covered.
Chief Pa1mer also noted the tires are piling up at Tonson Tires. The
fire 1anes are narrow, but he was t01d they wll I be widened. He was
a1so told that within a week and a half al1 the tires up front wI] I be
gone.
Counc i 1 directed the attorney to meet with the Zoning Administrator
regarding the vi01ations at Lou's Tire Town and Punkin City.
Chief Pa1mer raised the Issue of peop1e drinking in the City Hal I·
parking 10t. After some discussion, Counc i I agreed to have the
P1anning Commission and Park Board look Into reguJating alcoholic
beverages on City property.
MOTION by Orttel, Seconded by Knight, that the Counc i I send to the
. P1anning Commission and to the Park Commission the issue of redrafting
the City ordinance to more closely control the consumption of
a]coholic beverages on City property. Motion carried unanimous1y.
.
Regular City Counci1 Meeting
Minutes - June 2, 1987
Page 13
ROAD REPAIR/CROSSTOWN BOULEVARD
MOTION by OrtteI, Seconded by Knight, that the Counc i I off iciall y
request from Anoka County an explanation of the dangerous hump on the
road on the border betHeen Coon Rapids and Andover on Crooked Lake
Boulevard and what measures wil I be taken to solve the prob1em.
Motion carried unanimously.
SCHEDULE P & Z INTERVIEWS
MOTION by Ortte1, Seconded by Knight, that we schedule P & Z
interviews for the evening of June 9, at 7:45 and 8 o'clock. Motion
carried unanimous1y.
APPRAISAL/M.R. OLSON
Counc i I agreed with the Attorney's recommendation to table th is item.
DECLARE ADEQUACY OF PETITION/ORDER FEASIBILITY REPORT/DEHN'S & DEHN'S
2ND ADDITION
Counc 11 agreed to table th i s item until an update is received on the
Hay lawsuit on property located in the vicinity.
MOTION by El ling, Seconded by Knight, that we tabJe this for two
weeks. Motion carried unanimous1y.
ACCEPT RESIGNATION/LACHINSKI
MOTION by Orttel, Seconded by Knight, introducing a resoJution
receiving and accepting the resignation of Theodore Lachinski as City
Councilmember and acknowledging a vacancy on the Counc i 1 as prepared.
(See Resolution R098-87) Motion carried unanimously. Counc i I also
agreed the staff shou1d organize an open house in Mr. Lachinski's
honor for his years of service to the City.
14140 ROUND LAKE BOULEVARD/WATER HOOKUP
MOTION by OrtteJ, Seconded by EI ling, a resolution accepting a
request to assess the connection cost for water trunk, connection
charge, lateral for the property at 14140 Round Lake Boulevard in the
amount of $4,260, and that said change to prepared resolution to
correct connection to $4,260. (See Resolution R099-87) Motion
carried unanimously.
Regular City Counci1 Meeti ng
Minutes - June 2, 1987
Page 14
APPROVAL OF CLAIMS
110TION by Knight, Seconded by Ortte1, that He approve claim Checks
12817 through 12875 for the amount of $249,591.29. ~10t i on carr i ed
unanimously.
MOTION by Ell ing, Seconded by Orttel, to adjourn. Motion carried
unanimously.
Meeting adjourned at 11 : 30 p. m .
Respectfu1ly submitted, ~
~ ~
~U~
Marcea A. Peach
Recording Secretary