HomeMy WebLinkAboutCC June 16, 1987
CITY of ANDOVER
REGULAR CITY COUNCIL MEETING-JUNE 16, 1987-AGENDA
7:30 P.M. l. Call to order
2. Resident Forum
3. Agenda Approval
4. Discussion Items
a. Steve Johnson Variance
b. Street Lighting/Hills of Bunker Lake
c. T.F. James Company Variance
d.
5. Staff, Committee, Commission
a. Grading & Filling Permit
b. Award Bid/Prairie Knoll Park
c. Purchase Park Equipment
d. Purchase for CDBG/Nordeen Addn.
e.
6. Non-Discussion Items
a. Lund's Evergreen Estates 3rd Addition Final Plat
b. Approve Plans & Specs/South Coon Creek Drive/87-9
c. Award Bids/87-4, 87-7, 87-8, 87-10
d. Designate University Avenue/157th to Crosstown
e. Approve Change Orders-86-10/86-19/86-9
f.
7. Approval of Minutes
8. Approval of Claims
9. Adjournment
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H \ CITY of ANDOVER
\I " 1685 CROSSTOWN BOULEVARD NW. . ANDOVER. MINNESOTA 55304· (612) 755-5100
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<~"'-:c."F;,~.J¡-;-..~ REGULAR CITY COUNC I L ~1EET ING - JUNE 16, 1987
t1INUTES
The Regu1ar Bi-Monthly Meeting of the Andover City Council <.¡as ca I led
to order by Mayor Jerry Windschit1 on June 16, 1987, 7:30 p.m., at the
Andover City HaJ], 1685 Crosstown BouJevard N''¡, Andover, Minnesota.
Counci1men present: EI J ing, Knight, Orttel
Counci ¡men absent: None
"Iso present: City Attorney, ',,'i 1 1 lam G. HaHkins: P]anning and
Zoning Commission Chairman, Maynard Ape] : City
Engineering Tech, Todd Haas; City Ad~inisteator,
James Schrantz: and others
RESIDENT FORUM
Jerry Green. Hi) 1s of Bunker La~e - stated Ordinance 85, Section
8.23 requires a one-foot overhang on a I I houses. They were unaware of
that requirement, and i t is causing a prob1em because severai
contractors in their plat have designed homes without the overhang.
Counc i I noted the Bui]dlng Official has several other items for
consideration, agreeing to add this to the Agenda.
AGE;mA APPROVAL
It was suggested Item 5e, Building Officia1 and Item 5f, Tax Forfeit
Properties, be added to the Agenda, and that Item 6a, Lund's Evergreen
Estates 3rd Addition Final P1at and Item 6b, Approve/ Plans and
Specs/South Coon Creek Drive/87-9 be de1eted.
MOTION by Knight, Seconded by El ling, to approve the Agenda as
amended. Motion carried unanimous1y.
STEVE JOHNSON VARIANCE
Chairman "pel reviewed the Planning Co~~lssion's reco~mendation to
approve the variance request of Steve Johnson to vary from the setbac~
on an arterial street. After a brief discussion, the Counc i I agreed
wi th the Engineer and Building Official that the DNR wou1d not be
involved in this decision.
MOTION by Knight, Seconded by El ling, a Resolution approving a
variance requested by Steve Johnson from Ordinance 8 and Ordinance 71
for property known as PIll 29 32 24 13 0024 to vary from the setback on
an arteria] street. (See Resolution RI01-87) Motion carried
unanimous1y.
Regu I ar C it y Counc i I Heeting
June 16, 1987 - è1inutes
Page 2
STREET LIGHTIr~G/HILLS OF BUrlKE? LAKE
(Mayor Windschlt1 stepped down to the audience. Acting Mayor Ort te 1
conducted this portion of the meeting.)
Councilman E1 1ing stated the Jast time this was discussed he offered
his expertise in that fieJd to work with the developers and to talk
with Anoka EJectric in an attempt to convince them to adopt a
decorative light fixture standard within subdivisions that is
acceptable to a11. He noted the problems of maintenance i f the Ci ty
Hould assume responsibility for light lng, feeling it would be better
for everyone i f the utility companies wou1d insta1 I and maintain the
lighting within subdivisions. But AEC \·11 I 1 not accept the lights i f
the developer buys and Insta11s them. He suggested the City staff, the
deveJopees, and those In Coon Rapids who are interested. meet \lith the
AEC ad~inistrative staff about this issue.
Tonv EiTL~e rich - stated they didn't taJk with Anoka Electric but have
tried to address the problem of lights shining on the houses. They
received a quote for decorative lighting from McGraw Edison, thinking
they Here a reputable company so there shouldn't be a problem with
supp lies in the future. He showed pictures of the fixture they are
considering. He agrees with having some decorative J ight fixture
standard for the City.
Mr. Green - stated they had assumed it would be done as was done in
Coon Rapids in the Oaks of Shanandoah. He was concerned about the
t imi ng because they have almost comp1eted Phase 1. He stated there
,lOU J d be 45 lights In Phase I and about 200 in the entire Hills of
Bunker Lake plat.
~'1r . IVindschit1 - stated he has received quotes from a different
company but it is virtual1y identical to what ~1r. EITJne rich is
consideeing.
Attorney HaHkins cautioned there Is no authority for the city to
ir:-.pose a service charge for street 1 ight ing. The contract should
state that the individuals agree to accept the charge as part of the
PUL¡,;I1d.:Je of the land. Plus the City does not have the authority to
special assess any unc01 ]ected service charge for street lighting,
though it may set a 1 ien against the property and c011ect It when the
property sells.
After further discussion, it was agreed Mr. Schrantz will set up a
meeting between the deveJopers and those interested in the City of
Coon Rapids and the AEC Ad~inistrative staff to discuss the
possibi1ity of AEC changing their decorative fixture standard within
subdivisions.
(Mayor Wlndschltl retuened to conduct the meeting.)
Regular Ci ty Counc i J Meeting
June 16, 1987 - Minutes
Page 3
HILLS OF BUNKER LAKE PLAT
Jerrv G,een - clarified their position of their June 16 let ter.
They are prepared to deed over the Jot f or We J 1 No. 3, but they first
want an undeestanding on the park dedication for Phase II. They over
dedicated the amount needed for parkland in Phase I. Because no
park1and is iocated in the Phase I I area, they wanted it understood
that they would not be requested to dedicate more parkland in Phase
I I . The big neighborhood park in the plat wi I I be in Phase I II , and
they have agreed to grade and seed that park when that area is
developed. The balance of the creek frontage vii II be dedicated in
Phase IV.
Council agreed, noting the 1 and for the well should be taken for
public purposes, not park purposes.
t10TIGr1 by Knight, Seconded by EI ling, that we take Paragraph one
from the 1etter of June 16 to be an indication of our agreemen t with
Hi I]s of Bunker Lake, that the lot to be taken is for public purposes,
and the Jega1 description to be attached. Motion carried unanimously.
r1~. Green - stated their contractors are concerned with the I imi t on
occupancy permits that the Counc i J passed when they fina1ized Phase 1.
TKDA has stated that from an engineering standpoint, the capacity in
their 1 ine is di,ectly reiated to the amount of pumping that is done.
He stated they would be wl]1ing to post an escrow with the City for
Vlhatever is needed to do whatever pumping is required for the houses
in that deve10pment unti1 it is connected to the main J ine. They
wou1d J ike the 1 imi t on occpuancy permits increased so they do not
have a problem.
Both Mr. Schrantz and ~1r. Haas indicated there should be no physical
problem v;ith increasing the number of occupancy permits. Counc i ]
discusscd the matter and generally had no prob1em increasing the
number of occupancy permits i f the costs of pumping are covered. Mr.
Schrantz Has dleected to estab1 ish a flow per house and to determine
an amount for an escrOH to be posted by the developers for Counc i 1
consideration at the next meeting.
T. r . JA!1ES CC~'l?;;i1Y VARIANCE
Chaieman Ape: revie'led the Planning Commission's recommendation to
approve a11 tour variance requests of the T. F. James Company. The
first variance is to increase the width of the driveways on Bunker
Lake Boulevard and Crosstown Boulevard to 35 feet. Anoka County has
indicated that would be acceptable.
The second va,iance is to ,educe the size of the parking sta11s,
vlh i ch has been done for other businesses. Counc i I asked that the
Planning Com~ission hold a pub1ic hearing to amend the ordinance to
change the size of the parking sta1ls.
Regular City Counc i ] Meeting
June 16, 1987 - 1,11 nutes
Page 4
CT. F. James Company Variances, Continued)
The third variance Is to al10w the canopy over the gas pumps to
encroach the front yard setback by 14 feet.
The fourth variance is to encroach the 20-foot green area by 10 feet
vii th asphal t to al low for driving around the gas pumps and those
fi I 1 ing their tanks. Chairman Apel stated the Com~ission fe1t that
variance was necessary to increase the safety In that area.
Severa] Counci1men Here concerned with the fourth variance, arguing to
approve It would be setting a precedent. They were also concerned
wi th head] ights in that passing Jane shining onto the oncoming traffic
on CrosstoHn Boulevard.
Dick Kvanbeck. T. F. James Company - reviewed a copy of the grading
and drainage plan, not i ng some of the asphalt exists today and has
been there since it \.¡as bu i I t nine years ago. He exp1ained the plan
to have a passing 1ane past the pumps to allow for a smoother floH of
traffic. He also stated they wil1 be constructing the fence along the
entire 227 feet of the property iine plus another 109 feet.
Councilman Orttel fe It the fourth variance should be al lowed because
the blacktop already exists, so i t is only another 5-foot
encroachmen t, plus i t goes along with the approval of the canopy
encroachment. He fe 1 t it is a matter of asthetics. A1so, at the
present tlme there is a fu II right of way on Crosstown Boulevard. When
that becomes a City street, some of that right of way Hould be
vacated; and then this same thing could be done without encroaching on
the green space. Counc i ] man Ortte] also thought wi thout the proposed
passing 1ane, it wi II be very difficu1t to drive through the lot.
David Almgren, Bui lding Official, presented the site plan when it was
constructed. He was concerned with the grading plan showing ditching
to contr01 drainage. Mayor Windschitl a1so felt catch basins, not
di tches, should be used for drainage in that area.
t·1r. Kvanbeck - stated the grading and drainage plan is not here for
approval this evening. They wi I I be discussing this further vIi th the
engineers and the Anoka County Highway Department. Counc 11 agreed the
engineers should determine the proper drainage.
¡1OTIO¡¡ by El I lng, Seconded by Knight, a Resolution denying the
variance requested by the T. F. James Company for landscaping
requirements for property at 13725 Crosstown Boulevard. DISCUSSION:
Councilman Orttel stated this is a 50-foot right of vlay. \Ih ich is ' ~
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feet more of gceen space than in other instances where such
encroachment was denied. He also felt that already ha]f of that had
been approved when the Jot was blacktopped previousJy and that it was
fool ish not to approve it. He asked if the Fire Department reviewed
Regular Ci ty Counci 1 Meeting
June 16, 1987 - Minutes
Page 5
<T. F. James Company Variances, Continued)
this. Hr. Haas stated they had and were not concerned about not having
passage through the lot. Councilman Knight wondered i f the berm could
be extended to prevent headlights from shining into on-coming traffic
on Crosstown.
r"1r. Kvanbeck - stated they would be wil ling to extend lh~ t.Jeuu.
Counci1man Knight felt that would resolve that prob1em.
'vOTE ON t·1OTI01l: YES-Ell ing, Windschit1 ; rlO- Kn i gh t , Orttel
i10t ion fa! 1 ed. No further action Has taken on this variance request.
HCTIOU by Ortte] , Seconded by Elling, a Resolution approving
variances eequested by the T. F. James Company for the propeety
located at 13725 Crosstown Boulevard NW as prepared Hith the
e] imination of item 4, the variance having to do with the encroachment
foe 10 feet onto the green area. <See Resolution RI02-87) Motion
carried unanimous1y.
AWARD BID/PRAIRIE KNOLL PARK
Frank Stone, Public Works Supervisor, stated the low bid for the land
development of Prairie Knol] park is $16,682 from Burt Kraabel. !'1c.
Kraabe1 a]so looked at grading the Fox Meadows park, which he
estimated would be between $17,000 and $23,000.
~1ayor Wi ndsch it I questioned whether the funds are being used
effectively. The monies for Prairie Knoll were taken from the Fox
MeadoHs park because it was felt i t wou I d be too expensive to develop
Fox t1eadows. rlow they find out the cost would be similiar. The t·hyor
felt theee is a need for park development in the area of Fox t·1eadows.
questioning i f this is what the Park Board really wants to do. Narc
McMul len, Park Board Chairman, stated they had not seen the bids
before requesting the awarding of the bid for land development of
Praiele Knol1. River Forest, which Is just west of Fox Headows, wi 1 I
be completed this year. Mr. Stone estimated it would cost another
$50,000 for equipment for Fox Neadows.
After some discussion, Counc i 1 agreed to table this item for h·¡o weeks
to al10w research as to whether the City would be allowed to f i I] on
top of the pipeline easement and for the Park Board to consider
whether they want a softbal I field on top of a pipeline easement.
PURCH.;SE PAPK EQUI?r·jE:1T
MOTION by Orttel, Seconded by E1 ling, that the Counci I approve the
equipment purchase for parks from Minnesota Playground Equipment as
presented for a total amount of $9,336. Notion carried unanimously.
?egu1ar City Counc 11 !1eeting
June 16, 1987 - Î'1inutes
Page 6
PA?K AND RECREATION COMMISSION
Chairman McMu1 1en stated they have done some core samp1ing under the
tennis court in Nor th\'lOods. They found a minimum of four feet of peat
in the corner where there are big holes, and tree stumps and blacktop
buried in another portion. He reco~mended removing this court
corr,p 1 e t e 1 y and constructing a new one In the Hidden Creek park.
Counci 1 wondered if the origina1 agreement was to eemove a11 peat
before constructing the court, asking the Staff to research that
further. Councl I also asked the Park Board to look into the
possibility of converting the court to a clay court.
Chairman McMullen asked for direction when considering the Lary
Caelson plat on the Ad01fson property. He said the pian is to place
the road to the gol f course down the middle of the pack. Also, should
the property being used for the golf course be inc1uded when
determining the park dedication.
Counc i 1 discussion noted when the road crosses park property, the
question is whether i t is destroying the park or is it st i 11 usab1e.
They also didn't think the intent was to co11ect park fees on the
nonplatted property or undevelopab1e property. However, they
suggested the Park Board listen to the proposal, consider it, and make
a recoill~endation to the Counci1.
The regular meeting was recessed at this time to a1]ow the Andover
Housing and Redevelopment Authority to take action on the purchase of
properties within Nordeen Addition. 9:15 p.m. The meeting reconvened
at 9:30 p.m.
BUILDING OFFICIAL ITEMS
David Almgren, Building Officia1, noted the problem of some housing
styles such as the New England or sa1t box two-story where there are
no overhangs from the roof. Andover's ordinance requires a one-foot
oveehang on all houses. He recoill~ended the P1anning Commission
consider a revision to the ordinance to allow no overhangs on those
types of styles but to retain that provision for ramblers, sp1 its,
etc.
MOTION by Orttel, Seconded by Ell ing, that the Counc i ] direct the
Building Officia1 to meet wi th the P1anning COill~ission regarding the
rewording of Ordinance 85 having to do with the required one-foot
overhang on a I I bui 1dings, to research the possibi1ity of waiving that
requirement on some architectural styles and to hold the public
hearings necessary to change that ordinance. t10t i on carried
unanimously.
Regular City Counc i 1 Meeting
June 16, 1987 - r-1inutes
Page 7
(Building Officia1 Items, Continued)
Mr. Almgren reco~mended a change in Ordinance 17 which establishes the
minimum elevations and standards for bui 1ding and driveway
construction. Section 3, page 2, last sentence, he recom:nended it be
changed to "The slope of al I dr i veways sha I 1 not be less than one
percent (one-eight inch per foot horizontal distance) nor more than
ten percent (one foot rise per 10 foot horizontal distance). He
stated this is the same as the minimum for FHA requirements and wi I I
provide more leeway so the contractors will not have to strip-geade
the entire 1 at.
Mr. Green and t1r. Emmerich, developers of Hi11s of Bunker Lake, agreed
with !1r. Almgren's recommendation, stating the existing requirement
\.¡o,ks we 1 1 on the large lots but is difficult on thesmaJler lots
where they are trying to save trees, etc.
MOTION by Orttel, Seconded by Knight, an amen d'TIe n t to Ordinance 1';0.
17, Section 3, the 1ast sentence will be changed to the fol lowing:
The slope of 03.1 1 dr i veways sha I 1 not be less than one percent
(one-eighth inch rise per foot horiziontal distance) nor more than ten
percent (one foot rise per 10 feet horizontal di stance) . Motion
carried on a 3-Yes, I-Present (El ling) vote.
i·1c. Almgren discussed the proposal of adding onto the west side of the
City Ha1l building to provide additional offices for the office staff.
He provided a sketch plan, stating he does not know what the cost
would be but est ima ted it to be 1ess than $50,000. The City could be
the general contractor, speculating p]ans could be drawn up for $300
to $500.
Counc i I discussed the proposal as we] I as other alternatives to
providing additlona1 space at the City Ha] I. Councilman Ortte] felt
this was the least cost alternative and would alleviate some of the
problems that have arisen because of the rapid growth in the Ci ty the
past feH years. He felt this would provide sufficient space for
severa1 years.
Counc i 1 then directed Mr. Almgren to get quotes for the proposed
expansion as we1 I as an addition that wou1d be the en ti re length of
the original bui lding.
MOTION by Orttel, Seconded by Knight, that the Counc i 1 authorize an
expenditure up to $500 and direct the Bui1ding Official to contact a
design firm to discuss drawings for the potentia] addition to the City'
Hal] out to the west side of the bui ¡ding. fluliulI ¡;ani"lJ
unanimously.
Regular City Council geeting
June 16. 1987 - Minutes
Page 8
TAX FORFEIT PROPERTY
t·10TI01J by Orttel, Seconded by EI ling, that we direct the City
Ad:ninistrator to obtain the properties ] i sted on the 1etter dated June
16, 1987, from the Tax Forfeit list. Motion carried unanimously.
GRADING AND FILLING PERMIT
Counc i I questioned the need for a permit and whether this is what the
DNR should be doing. It was agreed to hold this item to discuss it
wi th the Zoning Ad~inistrator.
A\"ARD BIDS/87-4. 87-7. 87-8. 87-10
(Mayor Windschitl stepped down to the audience. Acting Mayor Ortte1
conducted this portion of the meeting.)
John Rodeberg, TKDA, recom~ended award to the lowest apparent bidder,
American Contracting, but advised not signing the contract until their
jOb in Hidden Creek is final ized.
~10TIO!l by Knight, Seconded by El ]ing, introducing a Resolution
accepting bids and awarding contract for the improvement of Peoject
No. 87-4 for sanitary sewer, watermain, storm drainage and street with
conceete curb and gutter in the Woodrldge Acres area to American
Conträcting for an ämount of $144,738.49. (See Resolution R103-87)
Motion carried on a 3-Yes, I-Abstain (WindschitJ) vote.
MOTION by El1ing, Seconded by Knight, a Res01ution accepting bids
and awarding contract for the Improvement of Project No. 87-7 for
sanitary sewer, watermain, storm drainage and street with concrete
curb and gutter in the Shady Kno I I area to Channel Construction for
$151 ,378. 17. (See Res01ution RI04-87) Motion carried on a 3-Yes,
I-Abstain (\,'i ndsch It 1 ) vote.
MOTIO!l by Knight, Seconded by Elling, a Reso1ution accepting bids
and awarding contract for the improvement of Project No. 87-8 for
sanitary sewer, watermain, storm drainage and street with concrete
curb and gutter in the Kensington Estates Area to Channel Construction
for the amount of $386,960.02. (See Resolution RI05-87) t10t i on
carried on a 3-¥es, I-Abstain (Wlndschit]) vote.
(Mayor Windschitl returned to chair the remainder of the meeti ng. )
MOTION by Orttel. Seconded by Knight, a Resolution accepting bids
and awarding contract for the improvement of Project 87-10 f or We J ]
No. S: WHEREAS, pursuant to advertisement for bids as set out in
Counc i ] Res01ution No., bids weee received, opened aned tabulated
ReguJar City Counci1 Meeting
June 16, 1987 - ¡'1inutes
Page 9
(AI-lard Bid, IP87-10, Continued)
according to the 1aw for Project No. 87-10 as f011oHS: E. H. Renner &
Sons, $121,250.00: Keys Wel 1 Dril ling Company, $135,150.00; Layne
Minnesota Company, $151,287.50; and Bergerson-Caswe1 1 , Inc. ,
5159,125.00. NOW, THEREFORE, BE IT RESOLVED by the City Council of the
C it Y of Andover to hereby accept the above bids as shown to indicate
'" H. Renner & Sons as being the apparent Iow bidder. BE IT FUR7HER
~. RESOLVED TO HEREBY direct the Mayor and C1erk to enter into a Contract
wi th E. H. Renner & Sons in the amount of $121,250.00 for construction
of Improvement Project No. 87-10 f or We I 1 ¡¡o. 3 and direct the City
Clerk to return to all bidders the deposits made with their bids,
except that the deposit of the successful bidder and next Iowest
bidder shall be retained until the Contract has been executed and
insurance and bond requirements met. (See Resolution R106-87) Motion
carried unanimously.
APPROVE CHANGE ORDERS - 86-10/86-19/86-9
Mr. Rodeberg reviewed the change orders for the various projects.
MOTION by Ortte1, Seconded by E] ling, that we approve Change Order
t10. 1 , Project 86-9 in the amount of $8,381.48. t10t i on carr I ed
unanimous1y.
MOTION by OrtteJ, Seconded by Knight, to approve Change Order 2 for
Project 86-9 in the amount of $10,000.00. Motion carried unanimousJy.
MOTION by Orttel, Seconded by E11ing, approval of Change Order No. 1
for Project 86-10, Hidden Creek 3rd Addition in the amount of
$16,400.00. Motion carried unanimously.
M07ION by Knight, Seconded by E1 ling, to approve Change order lR for
Project 86-19 in the amount of $1,341.30. Motion carried unanimously.
Mr. Rodeberg stated the contract with Lake Area Uti1ities for the
Dehn's Pond Storm Sewer Outlet project calls for the construction of
the outlet from the eastern pond to the realigned County 116. But to
date Anoka County has not yet acquired the easements. He asked i f
Lake Area Utilities should be he1d for that portion of the project or
released from it because the easements are not yet a v a i I ab Ie.
Counc i 1 questioned why the County has not proceeded with attaining the
required easements and directed that that be Investigated further.
Counc i 1 agreed Lake Area Utilities shouJd not be he1d to that portion
of the contract and that the project shou1d be final ized.
Regular city Counci I t1eeti ng
June 16, 1987 - tHnutes
Page 10
DESIGNATE UNIVERSITY AVENUE/157TH TO CROSSTOWN
Because Andover has received petitions to pave University Avenue south
of 151st, the Counc i I asked if an agreement can be reached with Ham
Lake regarding that improvement before Andover designates any other
portion of University Avenue as an MSA route. Mr. Schrantz Has asked
to discuss this with Ham Lake and report back at the next Counc i 1
meeting.
APPROVAL OF CLAIMS
MOTION by E1ling, Seconded by Knight, that we approve Checks 12876
through 12946 for a total of $68,614.74. Motion carried unanimous1y.
DISTRICT 15/NE'.,' ELEMENTARY SCHOOL SITE
Mayor Windschitl updated the Counci1 regarding possib1e sites for a
new District 15 elementary school in northern Andover. Two sites
being consider are property in conjunction with the Hawk Ridge Park
and the Orr property off the new Hanson Boulevard alignment. It is
expected a decision wi] I be made shortly.
MOTION by Orttel, Seconded by Knight, to adjourn. Motion carried
unanimous1y.
Meeting adjourned at 10:55 p.m.
. .RespeCtfUI1eS"u~~n~tt~~ L
i~~,- C{ ....~ é~
Mar I la A. Peach
Recording Secretary