HomeMy WebLinkAboutCC February 3, 1987
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\tY CITY of ANDOVER
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1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (612) 755-5100
, REGULAR CITY COUNCIL MEETING-FEBRUARY 3, 1987-AGENOA
7:30 l. Ca 11 to order
2. Resident Forum
3. Agenda Approval
4. ~iscussion Items
a. Sonney Lowe 11 Lot Split
b. Hills of Bunker Lake Phase I Final Plat
c. Ordinance 8 Amendment (Waste Tires)
d. Ordinance 40 Amendment (Lot Split Commercial)
e. Ordinance Establishing Standards for Commercial Development
f.
5. Commission, Staff, Committee
a. Park board
b. Enterprise Budget/Water & Sanitary Sewer
*c. Fire Department Election/Annual Report
6. Non-Discussion Items
a. School Site/Utilities
b. Receive Feasibility Report/Order Improvements 87-1/
Hidden Creek
c. Receive Feasibility Report/Order Improvement 87-2/
Hills of Bunker Lake
d. 133rd Ave. Improvement/Agreement with Coon Rapids
e. Petition for Water and Sanitary Sewer Improvement/
Matt Olson
f. County 18 Relocation Agreement with Anoka County
g. Review of Facilities staging plans/87-3
h. Water and Sewer Resolution/Rates
i. Law Enforcement Contract
7. Approval of Minutes
8. Approval of Claims
9. Adjournment
*Not on published agenda
CITY of ANDOVER
REGULAR CITY COUNCIL MEETING - FEBRUARY 3, 1987
MINUTES
The Regular Bi-Monthly Meeting of the Andover City Council was called
to order by Mayor Jerry Windschitl on February 3, 1987, 7:30 p.m., at
the Andover City Hall, 1685 Crosstown Boulevard NW, Andover,
Minnesota.
Counci1men present: EI ling, Knight, Lachinski, Orttel
Councilmen absent: None
Also present: City Attorney, Wi I liam G. Hawkins; TKDA
Engineers, John Rodeberg and Ron Stahlberg:
City Engineering Technician, Todd Haas; Planning
and Zoning Commission Chairman, Maynard Ape 1 ;
City Administrator, James Schrantz: and others
RESIDENT FORUM
County Commissioner Natalie Hass-Steffen - is one of the co-founders
of the Anoka County Chapter of the Heart Association. She 1eft a
booklet on the Heart Association and heart disease, asking the Councii
to proclaim February as Heart Month.
MOTION by E11ing, Seconded by Knight, a Resolution proclaiming
February Heart Month in the City of Andover as presented. (See
Res01ution ROI2-87) Motion carried unanimously.
AGEND.I\ APPROVAL
The fol lowing additions to the Agenda were recommended: Item 4f.
Regan Property; 4g, Engineering Items: 4h, Tax Increment Financing;
and 4i. Certificate of Indebtedness/Equipment.
MOTION by Knight, Seconded by Elling, the Agenda be approved as
amended. Motion carried unanimously.
SOm,EY LO''¡ELL LOT SPLIT
Chairman Apel explained the Planning Co~mission recommended denial
of the 10t split proposa1 because it does not meet the width and depth
requirements of the zoning district (R-3). It has been determined a
second sewer stub was provided for that lot, and it has since been
determined by the staff that similiar 10t splits were approved in the
past.
Sonny Lowe]]. i3990 Flora - stated with the easement boundary, the
square footage Is 13,183: but to the curb boundary it Is 16,483 SF.
In 1aying out the home on the proposed lot and matching the setbacks
wi th the existing homes, there would be a 50-foot back yard, and 50
feet on the front from the curb. There would be 74 feet between the
homes.
Regular City Counc i I Meeting
Minutes - February 3, 1987
Page 2
(Sonney Lowe I I Lot Split, Continued)
Mr. Lowe] 1 also said he could move the southern lot line 10 to 12 feet
to increase the size of the neH]y created Jot i f i t wou I d be
acceptab]e to the Counci I. He didn't have i t resurveyed, not knO\~i ng
Hhether that would be agreeable. He though t he met all the
requirements with the plan presented to the Planning Com~ission. and
didn't knoH there was a problem until the hearing.
After some discussion, Counc i ] genera] ly agreed the lot sp] i t wou I d be
acceptable i f 10 feet were added to the southerly lot line. Also,
there would be a $100 park dedication fee. Mr. Lowel I agreed.
MOTION by El ling, Seconded by Knight, that we approve the Sonny
LOHell Lot Spo]it with the revision that he add 10 feet to the
southerly lot line and correct the survey. (See Resolution ROI3-87)
Motion carried unanimously.
HILLS OF BUNKER LAKE PHASE I FINAL PLAT
Mr. Schrantz recommended tabling action on this item until al I the
items are in order, particularly the ordering of Project 87-2 for
sewer and water, an acceptable tit]e opinion, and signed mylars.
Lvn Caswell. John Olivec and Associates - though t everything was in
order and was not aware of the drainage easements involving the
100-year flood P I an in Block 10, Lots 6 and 7. Me. Haas stated he has
talked with someone in Mr. Caswe]]'s office, noting that item wi]] be
taken care of.
Jercv Green. Developer - stated they will be gett ing a title policy
fcom Registered Abstractors, and they can get the City named as an
additional insuced. Attorney Hawkins stated that would be
satisfactory as ]ong as the City is listed as insured. But the
development agreement and escrows have not been executed yet.
Given a]] of the outstanding items, it was agreed to table this item
unt i I those items are in order: and the developers wi I I work wi th the
Attorney and City Staff on those items.
ORDINANCE 8 AMENDMENT Cl-JASTE TI RES)
Counc i I had some concern about the proposed ordinance in that waste
tire centers could then be created in the City. Me. Schrantz stated
there is no method of deal ing wi th the tire pi ]es that are appearing
around the City unless such an ordinance is approved.
Attorney Hawkins felt the existing ordinances do cover such nuisances,
but he has not had an opportunity to research that further.
Regular City Council Meeting
Minutes - February 3, 1987
Page 3
(Ordinance 8 Amendment - Waste Tires, Continued)
Counc i I agreed to table the amendment, directing the attorney to
look into the matter and prepare a report.
MOTION by Knight, Seconded by Lachinski, to table this for two
weeks. Motion carried unanimously.
ORDINANCE 40 AMENDMENT (LOT SPLIT COMMERCIAL)
Counc i I questioned whether the proposed amend~ent addresses the
prob1em, including the park dedication fees for lot sp 1 its on
residential properties. Counc i I said the intent was to equate park
dedication fees for Jot sp1its to the platting process, so a 10t that
Is platted and one that is split would pay a similiar park dedication
fee.
Discussion was a1so on the disparity between the market value of
vacant land in the platting process versus the value of newly created
Jots to apply the park dedication formula. It was noted some other
ci ties set a value per acre for the entire city by resolution every
year which is then used to determine park dedication fees. That value
is then Indexed periodica1ly. It was agreed to have the staff
eesearch what other cities do and to refer it back to the P1anning
Commission for reconsideration.
MOTION by Knight, Seconded by EI ling, that we send it back to the
p & z. Motion carried unanimous1y.
ORDINANCE ESTABLISHING STANDARDS FOR COMMERCIAL DEVELOPMENT
Chairman Apel stated the P & Z and staff differs as to what the
ordinance should do. The Planning Commislson felt there are other
ordinances that govern fencing and outside storage, and they did not
want to prohibit metal sided buildings such as the Ci ty Hall bui Iding.
David Almgren, Bui Iding Inspector, felt the intent of the ordinance
wou1d be to el iminate the metal sided buildings, which would include
bui 1dings 1ike the City Ha11 bui ¡ding. A1so, the staff fe It the
fencing and external storage requirements should remain in the
ordinance because it addresses these issues before the fact. The
existing ordinances are applicable in an after-the-fact situation when
a comp1aint is received.
Counc i I discussed the pros and cons of the staff's recommendation
that the use of any "polelt type or metal sided or meta] roofed
buildings for any purpose would be prohibited.
Regu I ar Ci ty Counci 1 Meeting
Minutes - February 3, 1987
Page 4
(Ordinance Establishing Standards for Commercial Development,
Continued)
It was finally agreed "pole" bui Iding shou1d be better defined and
that Section II, A, shou1d be rewritten to exclude meta1 sided
buildings but to allow for architectural use of metal roofing and that
a1 1 architectural plans be subject to the Andover Review Committee
approva I . It was also felt more research should be done as to whether
the fencing and external storage requirements in the proposed
ordinances duplicate existing ordinances.
MOTION by Knight, Seconded by Orttel, to refer the matter back to
staff and place it on the next Agenda. Motion carried unanimously.
REGAN PROPERTY
Attorney Hawkins reported he received a cal I from ITT Thorp regarding
the foreclosure of the Regan property on the west side of the Marian
Heidelberger properpty. It is an 1.3 acre parcel, and they have a
mortgage on the property with a balance of $50.000. The raw 1and value
In that area has been appraised at $22,000. The bank officer said he
would consider sel I ing the property to the City at that price p1us
back taxes, which is though t to be between $7,000 to $8,000. Also,
there is no abstract on that property. He asked for direction from the
Counc i I on th i s mat ter.
After discussing the situation briefly, the Counc i I directed the
Attorney to pursue the matter further.
S1JGINEERING ITEMS/SSWER LINE UP CROSSTOWN BLVD.
Mr. Rodeberg reviewed his February 3, 1987, letter to the Counci1
regarding pre I iminary construction cost estimates for comparing
Alternate D of the comprehensive Sanitary Sewer Plan to an option of
locating the trunk sanitary sewer line along Crosstown Boulevard.
Because Anoka County has now indicated a wi] lingness to participate in
the restoration of Crosstown Boulevard, locating the sewer line along
the road is now a viable option, noting the actual cost is about
$10,000 more than for Alternate D. An advantage of staying in the
road is that it saves two feet of depth for the Hills of Bunker Lake
plat, i t is about 30 percent shorter. and it wi I] require no easement
acquisi tion for that portion of the project.
Mr. Rodeberg stated they are ,ecc~T.ending the Crosstown option be
considered and that they be allowed to do a feasibi1ityon that
port ion of the project and provide the County with a cost report.
Regular Ci ty Counci I Meeting
Minutes - February 3, 1987
Page 5
(Engineering Items/Sewer Line Up Crosstown, Continued)
Counc i ] discussed the advantages of the Crosstown ai Ignment and that
the City's contribution toward the reconstruction of that portion of
Crosstown Boulevard wou1d be required whether the road is done wi th
this project or in the future when the County decided to upgrade the
road.
Counci Iman EI iing questioned what had changed to consider the
Crosstown alignment as they were told previously that it was not
viable option. Mr. Rodeberg stated a large cost factor was the
restoration of Crosstown Boulevard, but now the County has agreed to
rebuild that portion of Crosstown Boulevard to a 51-toot wide urban
section with curb and gutter. He aiso explained that with the extra
2.2 feet. they can go to a lesser slope and make a gravity
connection to the pipe in the Hiils of Bunker Lake without the siphon
under the creek.
MOTION by Ortte1, Seconded by Lachinski, that the Counc i I direct the
staff to prepare a Resolution noting the Ci ty Councl]'s approval of
the Crosstown route as proposed in the February 3, 1987, TKDA letter,
and that the engineering firm be authorized to prepare a feasibi Ii ty
report and enter into studies with Anoka County for the cost of the
reconstruction of Crosstown Bou1evard, and explore a joint powers
agreement to accompl ish that reconstruction. (See Resolution R014-87)
VOTE ON MOTION: YES-Knight, Lachinski, Ortte1, Windschitl ; rW-EI 1 ing,
as he wanted more time to review the figures more thoroughly. Moti on
carried.
ENGINEERING ITEMS/THIRD WELL
Mr. Stahlberg explained the need for a third we]] . An area has been
set aside in the HI 1 1 s of Bunker Lake plat for that wel i and
pumphouse. Because the scope of the service area has changed from
basically south of Coon Creek to possibly inciude areas to the north
of the creek, he suggested the Comprehensive Water Plan be updated.
He estimated the cost to update the plan to be $5,500.
Counc i 1 discussed the City's total bonded indebtedness. Attorney
Hawkins stated he is reviewing that matter and wi] i have a report for
the Counci1. Counc i I a1so questioned the amount to update the water
plan. It was felt most of the work has a1ready been done and that i t
shou I dn' t cost that much to have it updated. They asked that that be
100ked Into further.
MOTION by Orttel, Seconded by Lachinski, that the Counc i I authorize
the firm of TKDA to prepare a feasibility report for the possible
installation of a new we I I and pumphouse along the rai Iroad tracks at
the intersection of Bunker Lake Boulevard. (See Resolution ROI5-87)
~loti on carried unanimously.
Regular City Council Meeting
Minutes - February 3, 1987
Page 6
RECEIVE FEASIBILITY REPORT/ORDER IP 87-1/HIDDEN CREEK
MOTION by Knight, Seconded by EI1ing, a Resolution accepting
feasibi1ity study, waiving public hearing, ordering improvement and
directing preparation of p1ans and specifications for the improvement
of sanitary sewer, watermain. storm drain and streeets with concrete
curb and gutter for Hidden Creek East, IP87-1. (See Resolution
R016-87) Motion carried unanimously.
RECEIVE FEASIBILITY REPORT/ORDER IP87-2/HILLS OF BUNKER LAKE
MOTION by EI ling, Seconded by Knight. a Resolution accepting
feasibility study, waiving pUblic hearing, ordering improvement and
directing preparation of plans and specifications for the improvement
of sanitary sewer, watermain, storm drainage and streets with concrete
curb and gu t ter for Hills of Bunker Lake phase I , Project 87-2. (See
Resolution ROI7-87) DISCUSSION: Jerry Green was concerned about the
timetable In that it wi II not be done soon enough. They would like to
get the project done sooner. t1r. Schrantz stated on February 12 it
wi I] be known whether IP87-3 will be ordered, and this project could
get ahead of that one. Mr. Rodeberg stated they think they will get
it done sooner. Motion carried unanimously.
PARK BOARD/HAWKRIDGE GRADWG
Park and Recreation Com~ission Chairman Marc McMul ]en reviewed the
Park Board's request to authorize Frank Stone, Pub1 ic Works, to go out
for bids for the grading of the Hawkridge Park.
MOTION by Elling, Seconded by Knight, that we authorize the Park
Board to do the field grading and seeding as shown on the attached
sketch of Hawkridge Park at a cost not to exceed $23,000. Motion
carried unanimously.
A/mOVER VOLUNTEER FIRE DEPARTMENT
Fire Chief Bob Palmer requested approval of the Fire Department
e1ections for 1987.
MOTION by El1ing, Seconded by Knight, that we approve the elections
of Bob Palmer, Fire Chief: G1enn Smith and Robert Peach as Assistant
Chiefs; Joyce Noyes as Secretary; and Ray Sowada as Fire Marsha].
Motion carried unanimous1y.
Chief Palmer stated they are considering allowing volunteers in the
Department that do not live within the City, as the interpretation of
the law by the Attorney is membership can be I imi ted to a response
time but it cannot be limited to the corporate boundary.
Regu1ar City Council Meeting
Minutes - February 3, 1987
Page 7
(AVFD, Continued)
Counc i I questioned whether this would exclude Andover residents from
becoming members or whether it could be 1imited to a certain
percentage of the volunteers from outside the City. They also didn't
,"ant to get into competition with other departments.
Chief Palmer stated they are first encouraged to contact the
department within their own city, but there are times a person is
closer to Andover than to the fire station in their own city.
Counc II agreed to table this Item, and asked for the Attorney's
opinion on the matter.
There was a brief discussion on the location of a northwestern
substation in the vicinity of County Road 9 and County Road 20 west.
Councilman EI ling noted that wi J I be addressed In the proposal
presented by the Committee on the siting of the station.
Counc i I recessed at 9:32; reconvened at 9:46 p.m.
CERTIFICATE OF INDEBTEDNESS/$170.000
Attorney Hawkins reported the two bids received for the $170,000
Certi fica te of Indebtedness to be used for the computer, Fire
Department equipment van and the water truck. The bids received were
from First National Bank of Anoka and the St. Anthony National Bank in
Andover. The St. Anthony National Bank bid had the lowest Interest
rates.
MOTION by Ortte1, Seconded by Lachinskl, a Resolution authorizing
Issuance of a Certificate of Indebtedness, 1987, in the amount of
$170,000 and award that to the St. Anthony National Bank according to
their bid at a beginning interest rate of 5.75 percent. (See
Resolution R018-87) Motion carried unanimously.
COMPUTER BID
Counc i I reviewed the February 2, 1987, 1etter from AmeriData Systems,
Inc. Councj Iman Lachinski stated AmeriData has basica1 1y agreed to
the City's terms for the computer system for the City Hall except on
the automated uti 1ity biJ1ing equipment. They are saying they cannot
supply the Ci ty wi th that equipment for $2,500 as proposed by the
City. that the costs are $12,000 for the Neptune equipment and $10,500
for the Rockwe I ] equipment.
Counci Iman Lachinski felt at this point it would not be feasible to
spend the additional $12,000 for automated utility bi] ling equipment
ReguJar Ci ty Counci 1 t1eet i ng
11inutes - February 3, 1987
Page 8
(Computer Bid, Continued)
because it would not save that much time over the method now used by
the City. He aJso felt much more sophisticated equipment at a much
Jesser cost wi1 J be avai1able within a few years, recommending the
City wait unt i 1 there are more utility customers before becoming more
automated.
Council discussed the dilemma of cost versus the desire to automate
the utility bi1 1ing procedure. Mr. Schrantz stated the staff wou1d
like to be able to reduce the time i t takes for reading the water
meters. Mayor Windschitl stated he would 1 ike to look into the matter
further to compare AmeriData's proposal wi th the other bids received.
It was agreed to table the item to the February 12, 1987, specia1
meeting.
SCHOOL SITE/UTILITIES
Council acknowledged the memorandum from School District #11 asking i f
sewer and water can be provided to their preferred e1ementary school
site on city I and just south of the City Ha11.
Discussion was whether the Metropolitan Council shou1d be approached
regarding the servicing of the entire area being considered in the
pUblic hearing or whether the school site should be considered an
Isolated parceJ , aSking for the ability to sewer it based on a pub1ic
purpose need.
Counc i I questioned the costs of running sewer and water to the
proposed school si te, the amount that wou1d be assessed the school
district, and how much the City would have to carry. The Engineers
were directed to ca1culate that information to be considered at either
the February 12 or February 17 meeting.
133RD AVENUE It1PROVEMENVAGREEMENT WITH COON RAPI DS
Mr. Schrantz stated Good Value Homes wilJ be paying for the road on
Andover's side, but he felt a public hearing shouJd be schedu1ed on
this matter. He stated Good Value is aware of the project and the
amount of the assessment.
MOTION by Knight. Seconded by Lachinski, to order a Public Hearing
for the improvement of 133rd Avenue for the 17th of February, 1987.
(See ResoJution R019-87) DISCUSSION: Attorney Hawkins suggested
obtaining a Haivee of pubJic hearing and then to enter into a joint
powers agreement with Coon Rapids. Motion carried unanimously.
Regular City Counci1 Meeti ng
Minutes - February 3, 1987
Page 9
PETITION FOR WATER AND SEWER/M. OLSON
MOTION by Orttel, Seconded by Lachinski. the Ci ty Counci I
acknowledge receipt of petition from Matt Olson for construction of
sewer and water on Crosstown Boulevard. Motion carried unanimous1y.
COUNTY 18 RELOCATION AGREEMENT WITH ANORA COUNTY
Mayor Windschitl reported he and Mr. Schrantz talked with the Coon
Rapids Mayor today. Their plan is to construct from 131st to
Andover's city I imi ts. They will carry the project with Coon Rapids
funds and wi II be paid back by the County. It isn't clear whether
they will get interest back. He felt Andover needs to get an
understanding on that from the County. The County is asking Andover
to sign a similiar agreement to comp1ete the road to Bunker Lake
Boulevard, and it Has his feel ing Andover should be paid the
capitalized interest.
Counc i 1 also discussed the timing for the reimbursement by the County.
The Mayor stated the intent was the County wou1d pay it back next
year, but the agreement says when funds are available. Counc i I felt a
more definitive tiQe should be specified.
It was agreed to table this item until the interest question and
repayment schedu1e is negeotiated with the County, suggesting it be on
the agenda for the next regular meeting.
MOTION by Knight, Seconded by Lachinski, to table this item. Motion
carried unanimously.
REVIEW OF FACILITIES STAGIriG PLANS/87-3
Counc i I reviewed the map staging util ities prepared by TKDA as a
result of the public hearing for Project 87-3. Counc i 1 general1y
agreed to the map as shown and prepared cover letter to be sent to
affected residents, noting residents wi1 I have an opportunity to
comment at the February 12 continued public hearing.
Discussion noted the financing must be run based on the the staged
areas. General consensus at this time was that a parcel wi 1 I be
assessed the area assessment on the first year of the dates noted on
the map. Lateral asessments and connection charges wi1] be picked up
when the Individual projects are done.
ENTERPRISE BUDGET/WATER AND SEWER RESOLUTION ON RATES
MOTION by Orttel, Seconded by E1 ling, that we continue items 5b and
6h unti 1 February 12. Motion carried unanimouslY.
Regu1ar City Counci1 Meeting
Minutes - February 3, 1987
Page 10
LAW ENFORCEMENT CONTRACT
Mayor Windschitl stated in negotiating with the new sheriff, many of
the items are not in the contract. He suggested approving the
contract for 1987, stating he would have a report done with costs,
etc. , for a City police department. The Mayor a1so asked for
authorization of $100 to $200 to hire a consultant to determine some
of those costs and needs.
MOTION by Lachinski, Seconded by El1ing, that we authorize an
expenditure of $200 for a consultant to assist us in evaJuation of
costs for a city poi ice department. Motion carried unanimously.
MOTION by OrtteJ, Seconded by Lach i nsk i . that the Counc i 1 authorize
the Mayor and Clerk to enter into a contract for law enforcement
services with Anoka County for 1987 as presented by the County.
Motion carried unanimously.
TAX WCREMENT FWANCItJG
Counc i 1 discussed the concerns that there is no coordinated effort in
the tax increment district as to acquiring the iand, seeking
businesses, establishing a plan and incentives to attract developers,
etc. A suggestion was to hire a consuJtant to coordinate those
efforts or to hire a planner on staff.
It was finally agreed the attorney shou1d continue negotiating to
purchase properties within the Tax Increment Financing District along
Bunker Lake Boulevard. and to wait unti I the pJan from TKDA is
comp1eted before taking any action on establishing a plan and
incentives to attract developers. Also, Mr. Schrantz was asked to
check with consulting firms for economic development as to services
they can provide and costs.
APPROVAL OF CLAIMS
MOTION by Elling, Seconded by Lachinski. to approve Checks 12266
through 12322 for a sum of $104,359.63. t10t ion carried unaniamously.
MOTION by Elling, Seconded by Orttel, to adjourn. Motion carried
unanimously.
Meeting adjourned at 11:18 p.m.
Respectfu 11 y submitted.
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Ma el la A. Peach
Reco g Secretary