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Home My WebLink AboutSP September 23, 1986 CITY of ANDOVER SPECIAL CITY COUNCIL MEETING - SEPTEMBER 23, 1986 MINUTES A Speciã1 Meeting of the Andover City Council was called to order by Mayor Jerry Windschitl on September 23, 1986,7:30 p.m., at the Andover City Hall, 1685 Cross town Bou 1e vard NW, Andover, ~1i nnesota, for th e purposes of di scuss i ng a possible elementary school site within the City and the proposed 1987 budget. Councilmen present: Elling, Kni9ht, Lachinski, Ortte1 Councilmen absent: None Also present: City Administrator/Engineer, James E. Schrantz; Building Official, David Almgren; Accountant, Shirley Clinton; Public Works Supervisor, Frank Stone; Fire Department Members, Chief Bob Palmer, Assistant Chief Glen Smith, Rescue Coordinator, Paul Gengler; Park and Recreation Commission Chairman, Stuart Kinkade, and others POSSIBLE ELEMENTARY SCHOOL SITE Mayor Windschitl reported there were several meetings last week with regard to a possible site on the Hills of Bunker Lake proposed plat. The developers were very cooperative, and at one point it appeared an acceptable location had been found. However, the school district's architect felt that site was not acceptable for the building. So at this point it appears the school district is again considering the county property on the corner of Bunker Lake Boulevard and Hanson Boulevard or a location within Coon Rapids. Council discussed the situation, including possible incentives for locating in Andover. It was agreed the Mayor would continue meeting with the school district. 1987 PROPOSED GENERAL FUND BUDGET Council discussed the proposed budget which, as presented, represents a 0.595 mill increase to 15.080 mills for 1987. It was then suggested a review of the proposed budget be made with the assumption the mill levy for 1987 would be approximately 14 mills, which means reducing expenditures or increasing revenues by approximately $62,000. Council then reviewed the proposed budget. REVENUES Council agreed some revenues should be shown from the Tax Increment Financing bonds that are proposed to be so 1d next year. . , It was agreed the revenues from plat fees should be shown, as the expenses for plat work by the staff and P & Z are shown under Expenditures. I , Staff was also asked to research the 1986 actual Assessment Administrative Account, feeling the item should be more than what is being proposed. . Since Street Signs - New Plats is shown as an expenditure, Council agreed the revenue from the developers must also be shown. ¡ Staff was asked to determine the status of the Revenue Sharing funds for next year. Special City Council Meeting September 23, 1986 - Minutes Page 2 (1987 Proposed General Fund Budget, Continued) EXPENDITURES Page E1 City Council 41110.530 Improvements other than B1dgs: Reduce to zero. Page'E8 Auditing 49540.301 Professional Services: Council felt the services for auditing should not exceed 5 percent over last year's basic service. It was agreed to change this item to $9,200. Page E9 Assessing 41550.301 Professional Services: Change to $17,700, which is approximately 4 percent over 1986's actual cost. Page E13 Fire Station 41950.321 Telephone: Chief Palmer stated the additional cost is to add another line for the Fire Station. Council asked the Department to research the possibility of using another extension from the City Hall phones, feeling it would be more cost effective. This item was reduced to $1,050. Page E14 Public Works Building 41960.580 Equipment: Mr. Stone stated the amount is for hoses to construct an exhaust in the Public Works Bui lding. After discussing the item, it was agreed those items needed to meet OSHArequ,irements should be done under the 1986 budget. Should there be a problem with the heating/air conditioning in that building during the next year, Council agreed to treat it as an emergency and deal with it at that time. This item was reduced to zero. Page E18 Police Protection 42100.310 Contract: Mayor Windschitl reported on the increasing need for Deputies on duty, especially if the City wishes to continue having the Deputies perform other services such as community education, etc. To add another 40 hours of coverage would cost $50,000. To add a second Deputy to the night shift for the two nights that are not now covered by a second car would cost $20,000. Council agreed to increase the contract by $20,000, making this line item $223,342. Page 19 Fire Protection 42200.100 Salaries: Chief Palmer said the proposal is to increase the amount per point by 25 cents. After some discussion on how the $48,582 amount was arrived at for this item, Council questioned that much of an increase. It was agreed to decrease this item by $4,000 to $44,582. 42200.124 Relief Association: It was noted the amount proposed does not represent that which is received from the State. It was agreed to increase this item to $20,500. Special City Council Meeting September 23, 1986 - Minutes Page 3 (1987 Proposed General Fund Budget, Continued) 42200.530 Capital Outlay - Equipment: Mr. Smith reviewed the proposed expenditures for this line item, noting it is basically replacement items. No changes were made to thi s item at this time. Page 21 Rescue Servi ce 42270.580 Capital Outlay - Equipment: Mr. Gengler explained they would like to increase coverage of the rescue service during the day, providing 24-hour coverage within the City. He has severa 1 peop 1e who are interested in manning the rig during the day but does not have enough volunteers to begin at this time. When there are enough volunteers, he would like to purchase another van to provide that coverage. He proposed that vehicle be a four-wheel drive mini van, not another ambulance. The funds for that vehicle are not prcposed in the budget at this time. The $11,000 proposed is for a hurst tool. Council agreed the hurst tool should be purchased with a bond along with some of the other items that are being proposed to be purchased. Council agreed in principle to providing 24-hour coverage for rescue service. It was acknowledged that the additional vehicle is not being budgeted for in 1987; however, at the time in which there are enough volunteers to provide the additional day coverage, the Council wi1l- determine where the funding will come from to acquire the additional vehic1 e. This '.item was reduced to$l ,000. 42270.603 Debt Service - Principal: This item was increased to $8,000 to reflect the bonding for the hurst tool. 2270.613 Debt Service - Interest: This item was increased to $1,400 to reflect the interest for bonding for the hurst tool. Page E24 Streets & Highways 43100.531 Seal coating: Counci 1 noted the funds ($40,000) from the 1986 budget are to be carried over for this item, questioning whether this item should then read $85,000 to reflect that carryover. For now it was agreed to leave the item as proposed, directing the staff to research whether or not the 1986 carryover funds should be reflected in the 1987 budget. Page E25 Snow & Ice Removal 43125.405 Repair/Maint. Labor - Plowing: Mr. Stone advised if they do not purchase another truck, they will have to contract two trucks from Mr. Kraabe1 for snowp10wing this winter. Council agreed to contract the two trucks and agreed to increase this item to $10,000 to cover that additional cost. Page E30 Park & Recreation 45200.580 Capital Outlay - Equipment: Council agreed the $10,000 proposed for this item for a Toro mower should be purchased by bond; therefore, this item should be zero. 45200.603 Debt Service - Principal: Increase to $5,586 to reflect the purchase of a mower. Special City Council Meeting September 23, 1986 - Minutes Page 4 (1987 Proposed General Fund Budget, Continued) 45200.603 Debt Service - Interest: Increase to $1,527 to reflect the interest on the bond to purchase a mower. Members of the Park and Recreation Commission reviewed proposed improvements for parks in 1987, noting $6,900 from the Kelsey Park Grant will be refunded to the City. Council asked Ms. Clinton to determine whether those funds should be put in the General Fund or the Park Dedication fund. With the increasin9 number of parks to maintain, Mr. Stone noted the problem of manpower to maintain those parks. There is no allocation for additional personnel in the Public Works Department for that increased maintenance. Council directed the Park Board to review ·the park maintenance'ðnd make a recommendation as to which parks should be maintained, manpower needed, etc. Council also noted the budget does not reflect the expenditures for 1987 for the contract to acquire the Laptuda property, directing the staff to research that cost. Noting the budget does not balance given the changes agreed to this evening, the Council agreed to discuss the proposed budget further after the assessment hearings on October 2, 1986. MOTION by Knight, Seconded by Orttel, to ad60urn. Motion carried unanimously. MOTION by Orttel, Seconded by Elling, to reconsider the adjournment. Moti on carried unanimously. MOTION by Ortte1, Seconded by Elling, that we approve a Check for an amount of $50 to the Department of Natura 1 Resources for a permit for the Rosella Sonsteby Drainage Project. Motion carried unanimously. MOTION by Elling, Seconded by Lachinski, to adjourn. Motion carried unanimously. Meeting adjourned at 10:51 p.m. Respectfully submitted, \\ ~~~l~ Ma e1la A. Peach Reco i ng Secretary