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Home My WebLink AboutSP October 28, 1986 CITY of ANDOVER SPECIAL CITY COUNCIL MEETING-OCTOBER 28, 1986-AGENDA 7:30 P.M. 1- Call to Order 2. 86-3 Alternates 3. Mom's/Soil Exploration 4. Hazardous Waste Damage Compensation 5. DNR Check/Dehn's Pond 6. Aerial Photo Costs 7. Approve Auditor 8. Adjournment CITY of ANDOVER SPECIAL CITY COUNCIL MEETING - OCTOBER 28, 1986 MINUTES A Special Meeting of the Andover City Council was called to order by Mayor Jerry Windschitl on October 28, 1986, 7:33 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Councilmen present: Elling, Knight, Lachinski, Orttel Councilmen absent: None Also present: TKDA Engineers John Davidson and Ron Stahlberg, and City Administrator, James Schrantz 86-3/TRUNK SANITARY SEWER ALTERNATES Mayor Windschitl stated the school district has approved the site selection for for the new elementary school to be located in Andover on the southerly most portion of the county property on Hanson Boulevard, The proposal is to have the school open for the fall of 1988, Discussion was on providing sanitary sewer to that site, The Engineers noted a possibility of bringing the line down from the county buildings if the grade allows it or possibly serving it from Coon Rapids. Discussion was then on the alternates suggested by TKDA for providing trunk sanitary sewer to the northeast area of Ha~son and Bunker Lake Boulevards, the Hills of Bunker Lake proposed development. Discussion was mainly on Alternates 1 and 4, which are both gravity systems, and on the October 28,1986, letter from TKDA comparing costs of the two alternatives. The estimated construction cost of Alternate 4 was $1,339,600. Alternate 1 was estimated at $2,392,700, Legal, engineering, and contingencies would be in addition to those amounts, If Alternate 4 was chosen, Mr, Davidson stated they would start the public hearings over again because the boundaries and assessments have been redefined, i , The assessment district was discussed, noting because Alternate 4 would be going past and through areas that may not yet be ready to develop, consideration should be given to not levying for the assessment at this time.in-eertãlñ-areas, Mayor Windschitl then reviewed the funds that could be available from Projects 75-1, 76-1, and 77-1 that could be borrowed ·to meet bond payments until the assessments are levied for the shortfall. There was a lengthy discussion regarding reasons for excess funds in th~se projects. Councilman Lachinski felt those in the first projects were overassessed for the oversizing of the trunk and that the City didn't go far enough in equalizing those trunk payments. The Mayor and others argued the reason for the overage I in those projects is because of a very conservative assessment policy, the high rate of return on investments over the years, and the many prepayments from each project area, He predicted there will be fund balances in all of the sewer projects when the bonds are retired for those same reasons. Any funds borrowed from other proje ts would be paid back when the assessments against the remainder of the district ar levied. Special City Council Meeting October 28, 1986 - Minutes Page 2 (86-3/Trunk Sanitary Se"¡er ?\1 ternates, Continued) Mr. Davidson suggested a r-evolving sewer- fund could be established in "¡hi ch the E'}:cess funds fr-om the sanitar-y selt-Jer- projects can be placed and uSf.?d to supplement the installation of the trunk line wher-e it "JOu1 d be other-wise unecomically feasible to run it. He also pointed out the pr-oposed a!:,;sessment district ~~J(')Lll d pr-ovide enough r-evenue to meet bond payments for the project if it ~'JE're all assessed at this time. HO~"Jever , he is proposing the Council may not want to force an ¿1.ssessment on certain areas of the district that are not yet ready for development. Using Alternate 4, this would be the first time the City ,·¡ou1d be e,·,tending the 1 i ne through an area prematurely in order to serve another area of need beyond it. Councilman Elling was concerned with Alternate 4 as far as construction along Coon Creek. He fe1 t there may be a problem with de~...,atet- i ng that close to the creek, questioning whether it would be allot......ed by the PCA. Mr. Davidson reviewed the proposed cut, stating they ~JOu 1 d walk the area and stay as close to the ridge as possible. He felt they would be appro:·' i mate1 y 75 feet a l.-J ay from the creek. They .are also assuming the entirE' pipe will be in t."IIater, but it wi 11 be at a much shallower- depth than Alternate 1. They would like to get the proj",ct bid and constr-uction star-ted by March or Apr iI, 1987. They would also construc::t a road over the pipe to provide access for maintenance. Council noted the proposed costs do not include anything for right-of-way acquisition. Comment t.·Jas also made if the SW-28 Group ~...,ants to LIse the sanitary SEH"IIer for cleanup of the landfill, it \'¡ou1d be acceptable if they can negotiate the capacity for their purposes and '"0U 1 d pay for it. It t."II.as also noted the Metropolitan Waste Control Commission wi 11 need to approve Alternate 4, and the Comprehensive Selt-Jer Plan must be amended. Council asked that the fo110~¡ing be done before proceeding any further: 1. Obtain soil borings for the alignment in Al ternate 4 to determine the feasibility of the proposal. ~ Obtain PCA agreement that the City can dewater along Coon ~. Creek for the installation of the sanitary trunk 1 ine. .-' . Obtain approval of the revised 1990 Urban Service Line. 4. Estifr1ate the cost of obtaining easements for the project. t10TION by Ortte1, Seconded by Lachinski, that l.-J8 dit-ect the firm of n<DA, in conjunction ,·¡i th the City, to obtain sample soil borings along the proposed Option 4. route for the proposed e~-{tensi on of selt-Jer trunk; and consult with the PCA regarding the ,,¡orking in the area of the landfill; to consult ,.¡i th the M,~tropo1 i tan l1Jaste Control Commission reg<>.r-d i ng 8:<pansion of the 1';>90 MUSA 1 ine; and to contact the Coon Creek vJatershed regarding construction ~i thi n the right of way; and to prepare an estimate of easement acquisition costs for the project. Motion carried unanimously. Special City Council Meeting October 28, 1986 - Minutes Page 3 MOM'S/SOIl EXPLORATION Council F"evie\tJed the October 28, 1986, memo from Todd Haas regarding the PCA's recommendation to postpone soil borings on Mom's Junkyard unt i 1 the final report from the PCA is available aF"ound the end of November. Council agreed with the recommendation. HAZARDOUS l'JASTE DAt1AGE Cot'IPEt"SA T I ON Council noted the news release on hazardous substances injury compensation is an individual issue, not a City issue. No action \tJas taken. DNR CHECK/DE~~'S F'OND MOTI ON by Ortte1, Seconded by Lachinski, to authorize Check 11833 for 1~50 to the Minnesota Department of Natural Resources for Dehn's pond. Motion carF"ied unanimously. AERIAL F~OTO COSTS MOTION by Ortte1, Seconded by Knight, to authorize up to $660 to MarkHURD Corporation to take t~4JO e}·( posur-es per site of the tire site. DISCUSSION: Council felt the site at 15955 Nightingale StF"eet should first bfo2' investigated by the Bui1dinq Official and a deputy. They can then comparE? ~'Jhat is on the site to the most recent aerial photos available. Councilman Lachinski also questioned ,...hether an aer-ial photo ,·¡i 11 provide the desired infoF"mation on ~'Jhethe'"" or not additional tires are being added to the tire piles along Bunker lake 8oulE:.~vard. Council felt the amount for the photos was high and agreed not to have it done at this time. Councilmen f<ni ght and Ortte1 WITHDREW the Second and the Motion. APPROVE AUDITOR MOTI ON by Ortte1, Seconded by Elling, that ,oJe approve the firm of George M. Hanson Company to be the City's Auditor for 1987 at a cost not to e,·,eeed $9 , 100. VOTE ON MOTION: YES-Elling, Knight, Ortte1, Wi nde.chi t1; NO-lachi nski as he thought the 4 percent increase may be on the entire 1986 cost, in1uding SpE?C i £1.1 projects, not on the base bid; and he opposed that. Motion carried. TERMINATIüN/J. CHArlBERlA I N MOTION by Ortte1, Seconded by laC:hinski, that the City approve the termination recommended by the City Adminstrator for Janet ChambE'rlain, and authorize him to readveF"tise for the position. i"lot i on carried unanimously. Special City Council Meeting October 28., 19(36 - Minutes Page 4 STREET LIGHTS Mayor l~i ndschi tl asked each Councilmember to recommend four locations to install street lights to complete the program. This is to be on the ne>:t agenda.. MOTION by Ortte1, Seconded by Lachinski., to adjourn. Motion carried unanimously.. Meeting adjourned at 10:07 p.m. Resepctfu11y submitted, \~~~~ Mar11a A. Peach R"cording S~"?cretar-y