Loading...
HomeMy WebLinkAboutSP May 29, 1986 CITY of ANDOVER COUNCIL STAFF WORK SESSION - MAY 29, 1986 - 7:30 P,M, - AGENDA 1. Discuss staffing issues and recommendations 2, Remodeling plan - carpet quotes 3, Larry's request for payment in lieu of health insurance as requested in letter of resignation 4, General issue of compensation for those (Jane and Kevin) not needing the $125/mo, health insurance paid by the city 5, Authorize Juran & Moody as an additional depository of city funds for investment purposes only, .- -- -- CITY of ANDOVER SPECIAL CITY COUNCIL MEETING-MAY 29, 1986-MINUTES A Special Meeting of the Andover City Council was called to order by Mayor Windschitl at 7:39 P.M., Thursday, May 29, 1986 at the Andover City Hall, 1685 Crosstown Boulevard N.W., Andover, MN. Councilmen Present: Elling, Knight, Lachinski, Orttel Councilmen Absent: None Also Present: City Administrator Jim Schrantz; City Building Official, Dave Almgren; City Clerk, Larry Johnson Staffinq Issues and Recommendations Jim Schrantz - stated that ..,e' re in about the same situation as last year. The ci ty is developing qui te r·apidly which results in more phone calls from developers, realtors, buyers and more assessment searches. We have three needs: We need someone to replace Larry's position. Some of the Clerk's duties have been spread between Shirley and Vicki. There are a lot of things we don't do. Fran]{ staffs the Park Board, and Dave and Jim go to the Planning Commission meetings ,;hen there are items to be handled. We need someone to help in the front office. We also need someone who is interested in development. There is also a space problem. With people on the phone, the type- writers going and people at the counter, it's very distracting. d'Arcy's been working on things that maybe we don't want to handle, like junk cars and dogs. , the Council a map showing plats and I projects Mr. Schrantz showed street that have been added since he's been with the city. Mayor Windschitl felt that perhaps we should talk about space before talking about additional staff. He asked Dave ,;hat it would cost to add a 12' x IS' addition to the building. Dave Almgren staied that it would cost about $100 per square foot. I I Councilman Knight suggested adding on to the west side of the building. Larry Johnson explained that by making the Council table a half circle and putting two offices behind it there would be enough room. He also suggested that a counter could be installed in the kitchen with cabinets above for storage space. I Several different suggestions for adding on were mentioned, such as using part of the storage by the back of the Council chambers for offices, or adding on to the building. Mayor Windschitl felt that \·,el should do a needs assessment. We should know how many feet we need now and how many feet we will need in the future. It was noted thati the Metro I Council has said that by the year 2000 we will have 12,900 people in the city. We are almost at the point right now. I Discussion centered on the computer. Councilman Lachinski felt that we should get the package he looked at with accounting packages. Special City COUL 1 Meeting May 29, 1986 - Minutes Page 2 Mr. Schrantz felt that utility billing should be the first thing to get on a computer. Going bacJc to the matter of hiring more people, Mr. Schrantz noted that how many people we hire depends on how much money we have to work with. Larry Johnson felt that the best thing we could use would be an assessor/ building inspector. He also felt that the Clerk should be the Council secretary as it would be helpful to have the person taking the minutes be at City hall. Councilman Orttel suggested making Shirley the City Clerk and the Council secretary be the Deputy Clerk. He asked Jim if $20,000 a year would be in line for a zoning/engineering technician. Mr. Schrantz felt that we would need a little more than that; we need someone who is interested in development. Mayor Windschitl asked if hiring a receptionist/secretary and a technician would solve the bulk of our problems. Mr. Schrantz stated that what we need are two secretary type people and someone interested in development. There ,¡as discussion on whether we should advertise for a Clerk/Treasurer or make Shirley the Clerk. Mr. Schrantz noted that we don't need a Clerk/Treasurer except for elections. Mayor Windschitl felt that if we don't hire a strong Clerk/treasurer, we're going to be sitting here in six months doing the same thing. Mr. Schrantz again stated that he asked for a receptionist and someone to do Larry's fuctions and a technician. Mr. Windschitl stated that there is money in the budget for a technician. MOTION by Orttel to authorize placing ads for the hiring of an engineer- ing technician/zoning administrator position, whose job description will be prepared for our next meeting. Knight seconded the motion for discussion. Discussion: Mr. Schrantz noted that he will need $5.00 to $6.00 per hour for a receptionist. He also noted that we don't have anything in the Clerk/Treasurer function for a new person to do. Councilman Knight asked what kind of people we would need if Jim became the Clerk. Mr. Schrantz said that we would need someone to handle elections, a receptionist and a technician who would also handle zoning. The technician would require $20-25,000 per year and the others $12-13,000. MOTION by Orttel, seconded by Knight to rescind the motion. It ,vas suggested that Jim be the Clerk/Treasurer and re-evaluate it in six months. MOTION by Orttel, seconded by Lachniski to appoint Jim Schrantz the Clerk/Treasurer for a period of six months beginning on June 6th. In addition, we direct the new Clerk to prepare job descriptions for the positions of Engineering Technician/Zoning Administrator, Deputy Clerk/Administrative Assistant and Receptionist/Secretary and those be presented at the next Council meeting and authorize immediate Special City Couú .1 Meeting May 29, 1986 - Minutes Page 3 advertising for the positions. AMENDMENT TO MOTION: The position salaries be as follows: Receptionist/ secretary up to $11,000; Engineering Technician/Zoning Administrator up to $25,000; Deputy Clerk/Administrative Assistant up to $14,000 per year. Motion carried unanimously. Carpet Quotes MOTION by Lachinski, seconded by Knight to authorize expenditure for labor and materials to C & S Carpet for carpet for City Hall. Motion carried on a 4 yes, 1 present (Orttel) vote. Request for Payment in Lieu of Health Insurance Larry Johnson has requested that he be allowed to receive the money that would have been used to pay for his health insurance since he did not need the coverage. It was the concensus of the Council not to allow this request. Juran & Moody Larry Johnson stated that there is a potential for the city to make $40,000 on a one million dollar investment. He noted that a number of cities are investing in this. Mayor Windschitl noted that you have a down side risk with this type of investment. Councilman Elling stated that they just went through this where he works and they decided against it. Councilman Orttel asked Larry to obtain more information on this for the next meeting. MOTION by Ortte1, seconded by Knight to adjourn. Motion carried. Meeting adjourned at 10:30 P.M. Respectfully submitted, L.L; t0r Vicki Vo1Je Acting Council Secretary