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HomeMy WebLinkAboutCC November 18, 1986 CITY of ANDOVER REGULAR CITY COUNCIL MEETING-NOVEMBER 18, 1986-AGENDA 1. Call to order - 7:30 p.m. 2. Resident Forum 3. Agenda Approval 4 . Discussion Items a. Donna Green Lot Split b. Ordinance 8, Section 6.02 Amendment c. Moratorium Ordinance d. Cedar Crest Pond/Establish Elevations e. 5 . Committee, Commission, Staff Reports a. 6 . Non-Discussion Items a. Approve Plans & Specs/86-26/SuperAmerica Watermain b. Award Bids 86/19-Dehn's Pond c. Award Bids/Computer d. Street Lights 7 . Approval of Minutes 8. Approval of Claims 9 . Adjournment CITY of ANDOVER REGULAR CITY COUNCIL MEETING - NOVEMBER 18, 1986 r~INUTES The Regular Bi-Monthly Meeting of the Andover City Council was called to order by Mayor Jerry Windschitl on November 18, 1986, 7:30 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, r1innesota. Councilmen present: Elling, Knight, Lachinski, Ortte1 Councilmen absent: None Also present: City Attorney, William G. Hawkins; Planning and Zoning Commissioner, Maynard Ape1; City Engineering Technician, Todd Haas; City Administrator, James Schrantz; and others AGENDA APPROVAL It was suggested the following items be added to the Agenda: Item 4e, Elementary School Site; 4f, Hanson Boulevard Right-Of-Way; and 4g, Interest on Special Assessments. MOTION by Orttel, Seconded by Lachinski, that we approve the Agenda as amended. Motion carried unanimously. DONNA GREEN LOT SPLIT Commissioner Ape1 reviewed their recommendation to approve the Lot Split request of Donna Green on Bunker Lake Boulevard. Council questioned how the split affects the proposed preliminary plat once approved for that property. Donna Green - stated she is selling the 3.2 acres as shown on the proposed plat. She also owns the 15 remaining acres. The small lot on the other side of the creek has always had a separate PIN number and is not a part of this request. Council determined because no new lots were created but it is a matter of shifting lot lines, that no park dedication fees are due. Also, certificates of survey will be needed for both lots. MOTION by Knight, Seconded by Elling, introducing a resolution approving a lot sp1,t as requested by Donna Green for the property known as 2733 Bunker Lake Boulevard as presented, but strike the paragraph, "BE IT FURTHER RESOLVED that approval is contingent upon the payment of park dedication fees."; and subject to receipt of certificate of survey with the legal descriptions. (See Resolution R196-86) Motion carried unanimously. ORDINANCE 8, SECTION 6.02 AMENDMENT Mayor Windschit1 suggested the setbacks required in the surrounding cities be researched to determine whether Andover's setbacks are comparable. Commissioner Apel noted the only changes to the ordinance were to change the rear yard setbacks for LB from 30 to 40 to be in line with the setbacks in the other districts, and to place an asterisk by each setback to be sure it is referenced to Ordinance 8, Section 4.14. : MOTION by Knight, Seconded by Elling, an amendment amending Ordinance 8, known as the Zoning Ordinance of the City of Andover, as presented. Motion carried unanimously. Regular City Council Meeting November 18, 1986 - Minutes Page 2 MORATORIUM ORDINANCE Commissioner Apel stated the consensus of the Planning Commission was to recommend a moratorium ordinance similiar to Ordinance 48 be adopted to allow time for planning of development within the proposed urban service area that is not now but is planned to be served with municipal sewer and water. Council noted a map needs to accompany the ordinance and an escape clause must be within the ordinance in the event sewer and water is brought to an area while the moratorium is in effect. Counci 1 generally had no problem with the proposed ordinance but sU9gested in Section 3, Affected Areas; Supercedes, the wording be changed to: "This ordinance shall apply to and govern all districts without availability of public sewer and water facilities located within the Metropolitan Urban Service search boundary... " It was then referred back to the Planning and Zoning Commission to hold public hearings on it. CEDAR CREST POND/ESTABLISH ELEVATIONS Mr. Haas explained his recommendation to pump the Cedar Crest pond at an elevation of 884.5 for the side yard. Also, Mr. Hausam has agreed to contact the City when the elevation reaches that level, and the City would let it stand for two weeks before pumping to see if the water would recede on its own. If not, the City will pump. For the back yard, the agreement would be to pump if the water exceeds approximately six inches below the berm that was constructed. Mr. Hausam - stated he will give the City the benefit of the doubt when calling and waltlng for it to be pumped. And he agreed to the elevations being suggested by Mr. Haas. MOTION by Orttel, Seconded by Lachinski, that the Council agrees to use their best efforts if feasible to maintain the pond and swale elevations in the Cedar Crest park pond area according to the drawing presented by the City Engineer at an elevation of no greater than 884.5; and if the water ponds in the side yard for a period of two weeks, we would use our best efforts to reduce the elevati on to below 884.5. Motion carried unanimously. ELEMENTARY SCHOOL SITE Mayor Windschitl reported on a meeting this morning with representatives of the County and the School District regarding the siting of a school on the County property east of Hanson Boulevard. The problem is the actual site is going to end up in the fill area of the proposed landfill in that area. The Metropol itan Council has approved the map indicating the fill area of the proposed landfill site, and at this point the County's engineers are not willing to move that fill area line to accommodate the school site. Those engineers are addressing the compatibility issue of landfill and school site in the same vicinity. The Mayor felt the School District is questioning whether it is appropriate to put an $8 million school next to a landfill. Council discussed the problems of fitting the school onto the County property. Counci lman Elling thought those fi 11 lines could be rroved, as they were not meant to be the fi na 1 prop osa 1. Others expressed the desire that the school would be placed on that site in hopes that the landfill then would not be located there. Mayor Windschitl stated the School District has been looking at the south 20 acres of the Laptuda property which the City has just purchased in the event the landfill issue cannot get resolved. The district has until about the first of 1987 to make a decision as to where the school will be located. They are under Regular City Council Meeting November 18, 1986 - Minutes Page 3 (Elementary School Site, Continued) pressure from some to open the school even sooner than the fall of 1988. He asked the Council's position on that location and on the issue of providing services to that site. Before pursuing it much further, the School District needs to know whether the City can provide sewer and water to that site for the school. There was a len9thy discussion as to what is taking place with the County property site and the problems of providing service to the Laptuda/City property on Hanson Bou 1evard. Mr. Schrantz stated he has talked to Mr. Percy, the property owner of the tree farm, about the availability of utilities to that property within the next two years and possible assessment. Mr. Percy would not commit himself as to his plans for that property. The Council strongly preferred the southern site on the County property for the school location and suggested the possibility of offering some incentives for the district to locate there such as waiving the area and/or connection charges for utilities, though the City's actual costs of providing those utilities would need to be assessed. At the same time, it was agreed the City should get some assurances from the MWCC that they would allow the City to service the Laptuda/City site should that become the preferred location for the school by the di s tri ct. MOTION by Lachinski, Seconded by Orttel, that we attempt to expedite the request to the Metropolitan Council for expanding the Urban Service Area to include what is known as the Laptuda property, for a potential corridor to get sewer up to the Laptuda property; the City to get approval some time during the month of December. Motion carried unanimously. MOTION by Knight, Seconded by Lachinski, that we urge the County to work with the Metropolitan Counci 1 to modify the design of the possible landfi 11 to more easily accommodate the school site. Motion carried unanimously. MOTION by Knight, Seconded by Lachinski, that Jim Schrantz determine what it would cost for the City to waive the sewer and water costs to the south Hanson school site, provide assessment and real costs. DISCUSS ION: Council also verbalized approval for the t1ayor to mention to the School District that the City is considering waiving some of the sewer and water assessments if the school is located on the County property site. Motion carried unanimously. SPECIAL MEETING/SEWER EXTENSION MOTION by Lachinski, Seconded by Knight, that we set a meeting for the 20th of November to meet on the prop osed sewer extens ions. r1otion carried unanimously. HANSON BOULEVARD RIGHT OF WAY Mayor Windschitl and Attorney Hawkins reported on a meeting with residents regarding the extension of Hanson Boulevard north from County Road 20 to Ward Lake Drive and further north to the corporate limits. On the northern portion on Ward Lake Drive, everyone is wi lling to donate the right of way except one. One proposal advanced by some of the residents is that that one individual, Wally Arntzen, be paid a specified amount; and the remaining residents would donate the right of way with the full knowledge that one individual was paid for it. The Mayor felt the other residents would be agreeable to it. Attorney Hawkins had reservations about the proposal, feeling it is contrary to the policy and could create problems in other MSA projects done in the City. Regular City Council Meeting November 18, 1986 - Minutes Page 4 (Hanson Boulevard Right of Way, Continued) Mr. Schrantz stated there may be an advantage to paying for that right of way along Ward Lake Drive out of the City funds rather than MSA funds. That way the MSA designation could be placed elsewhere and would be more beneficial to the City in terms of drawing needs. Council discussion noted the problems with this extension of Hanson Boulevard, that the City will probably have to go through condemnation to acquire the easement for the southern portion of this project, and that it may not be equitable·,to those on the northern end to acquire the easement and assess it back just because one individual along that road feels he should be compensated. It was also acknowledged the Attorney has already been given authority to proceed with condemnation for the entire project and is ready to begin that procedure. Council feared the condemnation procedure will be very costly and much preferred having the easements donated. Attorney Hawkins estimated the cost of the hearings to be between $15,000 and $20,000, and the dollar awards for the easements to be about $55,000 to $70,000. Mayor Windschit1 noted this extension of Hanson Boulevard is in the County's budget for next year. But their budget is very high, and this project could be cut if the City cannot acquire the easements relatively soon. It was agreed to talk with Mr. Arntzen to determine the amount of compensation he fees is necessary for the easement across his property. After that figure is known, the Council will make a decision on the procedure for obtaining the remaining right of way on the north end along Ward Lake Drive. There are 15 parcels involved on the north end of the project. Council also agreed eminent domain proceedings will be necessary on the southern end of the project. INTEREST ON SPECIAL ASSESSMENTS Mayor Windschitl was concerned with Andover's policy of charging a full year's interest on assessments if they are paid after a certain cut-off date. In many cases, especially for developing plats, it can mean a great deal of money, feeling that policy should be looked into. Mr. Schrantz stated some other cities certify such rolls every year so that doesn't happen. Council directed the Administrator to propose a policy on this issue for Council consideration. Council recessed at 9:35; reconvened at 9:48 p.m. APPROVE PLANS & SPECS/86-26/SUPERAMERICA WATERMAIN MOTION by Orttel, Seconded by Knight, a Resolution approving Final Plans and Speclfications and ordering advertisement for bids for Project No. 86-26 for watermain. (See Resolution R197-86) Motion carried unanimously. AWARD BIDS/86-19/DEHN'S POND Mr. Schrantz reported the agreement with the City of Anoka still is not finalized, nor has permission been received from the DNR on the project. He understands Anoka is concerned about the change to bring the pipe from the Good Value/County pond directly to the pipe outletting Dehn's into the Anoka system. He will be explaining that it is only an overflow which will not impact the system any more. Also, Anoka County is in the process of obtaining the easement from Rosella Sonsteby Regular City Council Meeting November 18, 1986 - Minutes Page 5 (Award Bids/86-19/Dehn's Pond, Continued) for the pipe to be installed between the Good Value/County pond and the county road ditch. Ms. Sonsteby has not been willing to provide that easement. Given that information, Council agreed to table the item to the December 2 meeting. MOTION by Knight, Seconded by Orttel, that we table this to the first meeting ln December. Motion carried unanimously. AWARD BIDS/COMPUTER Councilman Lachinski presented a detailed report of the bids received for a computer system at the City Hall. He felt the low bid of Rodin & Associates was incomplete and did not meet specifications. The next two bids were somewhat comparable, though he stated the AmeriData Systems bid more closely met the specifications. Because that bid was $106,134 plus maintenance, he suggested ways the costs could be reduced by eliminating several items. With those reductions, the cost would be $93,304 plus an annual maintenance cost of $9,213. That would amount to $20,000 annual principal and interest payments over a five- year period. Counci 1man Lachinski pointed out sane of the better features of the AmeriData System, feeling that system should definitely meet the City's needs for the next ten years or longer. He suggested several conditions that should be asked of AmeriOata Systems if that bid should be accepted such as lifetime warranty on the memory board, training on site, automatic interface equipment, procedures manual and internal cable between departments with wall outlets. There was a 1 engthy di scuss ion on the bi ds recei ved with concerns raised about the high cost of the bids, the small number of bidders, and the cost effectiveness of the system. It was finally agreed those on the Council will do some additional research on costs of such systems from other canpanies. The item is to be discussed again at the December 2 meeting. STREET LIGHTS Council agreed to have street lights installed at the following intersections: 165th and County Road 7 Hanson BO'Jlevard and County Road 18 Constance Boulevard and County Road 18 157th, County Road 18, and Prairie Road 134th Lane and Round Lake Boulevard 143rd Avenue and Round Lake Boulevard 139th Avenue and Round Lake Boulevard 142nd Avenue and Round Lake Boulevard 152nd Lane and Round Lake Boulevard 153rd and Round Lake Boulevard 173rd and Round Lake Boulevard Verdin Drive and 173rd 147th Lane and Seventh Avenue into Meadowood 155th Avenue and Seventh Avenue into Rum River Estates County Road 58 and Round Lake Boulevard Valley Drive and 173rd APPROVAL OF CLAIMS MOTION by Ortte1, Seconded by Lachinski, to approve Claims Numbered 11896 through 11940 in the amount of $330,096.41. Motion carried unanimously. Regular City Council Meeting November 18, 1986 - Minutes Page 6 APPROVAL OF MINUTES September 16, 23, 30, October 2,2, 15 Special, 15 Closed, .£1., ..?§., and November 6,-r986: Correct as written. MOTION by Lachinski, Seconded by Knight, to approve the Minutes of September 16, September 23, October 7, October 28, and November 6 as written. Moti on carri ed unanimously. MOTION by Knight, Seconded by Elling, to approve the Minutes of September 30 and October 2 as written. Motion carried on a 4-Yes, I-Present (Lachinski) vote. MOTION by Elling, Seconded by Lachinski, to accept the Minutes of October 15 Speclal and Special. Motion carried on a 4-Yes, I-Present (Knight) vote. MOTION by Elling, Seconded by Lachinski, that we accept the Minutes for October 21. Motlon carried on a 4-Yes, I-Present (Ortte1) vote. MOTION by Ortte1, Seconded by Lachinski, to adjourn. Motion carried unanimously. Meeting adjourned at 11:28 p.m. Respectfully submitted, c-- Q~~L Mar 11 a A. Peach R ecor ng Secretary