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HomeMy WebLinkAboutCC February 18, 1986 CITY of ANDOVER REGULAR CITY COUNCIL MEETING - FEBRUARY 18, 1986 - AGENDA 7:30 P.M. I. Call to Order 2. Resident Forum 3 . Agenda Approval 7:45 P.M. 4 . Discussion Items a. Newsletter, Cont. I. Community School Annual Report b. Alexandra House Donation, Cont. (2/4 Sf) c. Industrial Revenue Bond Update d. Ordinance 32, Amendment, Cont.(2/4 6b) e. Building Permits/Shirley's Estates f. Alternative Investment Depositories g. Cooperative Purchasing Venture/State of MN h. 8:45 P.M. Recess 9:00 P.M. 5. Assessment Hearing/Hanson Blvd./IP83-1 6. Non-Discussion Items a. petition for Improvements/Hidden Creek/IP86-4 b. Junkyard License Approvals c. Feasibility Report/SE Sewer/Thrush to Zilla/86-3 d. 7 . Staff, Commission, Committee Items a. Planning and zoning I. Jim Larsen Variance I 2. Various Ordinance Amendments, Cont. 3. Temporary Signs, Cont. (2/4 7a4) b. Fire Department I. Mutual Aid/Blaine 2. DNR 3 . Part time Fire Marshal 8 . Approval of Claims 9 . Approval of Minutes 10. Adjournment CITY of ANDOVER ReGULAR CITY COUNCIL MEETING - FEBRUARY 18, 1986 ~1I NUTES The Regular Bi-Month1y Meeting of the Andover City Council was called to order by Acting Mayor Kenneth Orttel on February 18, 1986, 7:30 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Councilmen present: Elling, Knight, Lachinski Councilman absent: Mayor Windschitl Also present: City Attorney, William G. Hawkins; TKDA Engineer, John Davidson; Planning and Zoning Commission Chairman, Don Jacobson; City Clerk/Treasurer, Larry Johnson; and City Administrator/Engineer, James Schrantz AGENDA APPROVAL It was suggested Item 7c, Appointment to Cable Communications Board be added to the Agenda. MOTION by Knight, Seconded by Elling, to approve the Agenda as changed. Motion carrled unanimously. NEWSLETTER Mr. Johnson presented an updated information sheet on the cost of dOing a newsletter. The school district will contribute one-half of the postage for distributing the newsletter up to $400 per year. They will also allow the City to use their bulk mai 1. The lowest quote was from Presto Graphics. After the newsletter is done the first time and the graphics, etc., are designed, they will be able to get a more accurate cost. Council agreed to table this item to later in the meeting when Melanie DeLuca, Community School Director, will be present. ALEXANDRA HOUSE DONATION MOTION by Knight, Seconded by Elling, that we donate $2,000 out of the Community Development Block Grant Funds for 1986 to the Alexandra House. DISCUSSION: Councilman Lachinski felt it was a worthy cause but thought the designation of the funds at this time was premature. With the cutback of the City's funds and a previous designation of some of the funds for a library in the City, he didn't want to deplete those funds any more. The intent was to use those funds for economic development, and the amount of funding for that purpose is minimal anyway. I Mr. Schrantz stated at a meeting on the CDBG funds today, he was told there will be an attempt to make up some of the lost funds to Andover in next year's allocation. This year the City will be receiving about $90,000. Mr. Johnson stated at a legislative meeting with Senator Dave Durenburger, the Senator stated he felt the funds will not be available beyond 1986. Councilman Lachinski continued to argue against making other commitments on those funds at this time. VOTE ON MOTION: YES-Elling, Knight, Orttel; NO-Lachinski Motion carried. NEWSLETTER CONTINUED Melanie DeLuca explained the school district's policy used with each of the cities regarding their participation of half of the postage for city/community school newsletters up to $400 per year. Also, the use of the district's mailing permit - Regular City Council Meeting February 18, 1986 - Minutes Page 2 (Newsletter Continued) saves in postage overall. She also did some polling of the residents and found they are very interested in a newsletter. Their only complaint with the Tri-City news was the information was outdated by time they received it. After discussing the matter further, it was determined a four-page, ~ x 11 newspaper done every other month would cost the City approximately $2,290, which doesn't include photos or start-up costs. Council then agreed to a newsletter done with the Community School mailed to the residents every other month, four page on ~ x 11 paper, the masthead using the City's new logo, entitled "Andover News". Council also agreed to the contents and division of duties between the City and Community School as proposed by Mr. Johnson. MOTION by Lachinski, Seconded by Knight, that we authorize the expenditure of up to $2,500 for the purpose of publishing a newsletter through 1986 with bi-monthly issues and accept the school district's offer of using postage and funding up to $400 per year. It will roughly be a four-page, 8~ x II-inch document. Motion carried unanimously. COMMUNITY SCHOOL ANNUAL REPORT Melanie DeLuca introduced her assistant Diane Whitcraft and then summarized the 1984-85 Annual Report. A total of 7,612 people participated in events for that period, pointing out that 18.5 percent of the total costs is the City's share of the funding, noting the various events and the progress of the Key Communicator program. She stated the Key Communicator packet is provided to new residents in an organized Crime Watch neighborhood, stating a City pamphlet would be very helpful to have in the packet. She suggested the City consider developing a City pamphlet showing the location of City Hall plus other basic city information. One of the major areas they would like to concentrate on is a teen program. Ms. Whitcraft recommended establishing a task force to look at what their goals should be and how to best serve the junior and senior high school students. She wi 11 organize the task force if the Council feels it would be worthwhile. She fe 1t someone from the Council should be on it, as well as concerned citizens, youth, etc. Ms. DeLuca explained the difficulty they have had with attracting and serving the teens. Councilman Elling suggested they put an insert in the newsletter to survey the teens asking for their opinions, recommendations, etc. Ms. DeLuca and Ms. Whitcraft felt that was an excellent idea. Council also felt:the establishment of a task force should'bepursued, su~gesting the Council rotate their attendance at such meetings so all can stay informed of the progress and make recommendations. It was also suggested a senior citizen be asked to serve on the t~sk force as well as some of the Key Communicators. ~1s . Whitcraft then stated she will organize the task force and keep the Council informed. Ms. DeLuca also noted the March 13 meeting on the future of Andover, which is open to all residents. INDUSTRIAL REVENUE BOND UPDATE Mr. Hawkins stated the entity that has the right to call the note due is the bank. He didn't think there was any accrued interest on the Boisclaire project because it is his understanding the note plus costs becomes a wash. He asked what the Council wants to do. Do they want to force the bank to call the note? Regular city Council Meeting February 18, 1986 - Minutes Page 3 (Industrial Revenue Bond Update, Continued) Council:did not want to force the bank to call the note at this time but was concerned about the lack of progress on the project, the arbitrage issue, and how this affects the City's ability to issue industrial revenue bonds for other developments. Mr. Hawkins stated this bond has nothing to do with any other projects in the City that might want to use industrial revenue bonds as well. Council agreed the questions in this matter should be clarified at the special meeting with the Boisclaire representatives on February 25, 1986. ORDINANCE 32 AMENDMENT MOTION by Knight, Seconded by Lachinski, that we amend Ordinance 32 to define REC - as defined here (February 18 memo from Mr. Schrantz): REC - SAC x 100,000 . 87,000 Motion carried unanimously. BUILDING PERMITS/SHIRLEY'S ESTATES Mr. Schrantz reviewed his February 18 memo recommending the Council lift the hold on building permits for Shirley's Estates as requested by the developer. Ms. Sonsteby did haul in additional material and pushed it out across the low area. The City improved the grading and installed the playground equipment. He recommended that in the future the development contracts include adequate escrow funds for the grading, topsoiling, seeding work the developer provides so this does not happen again. MOTION by Elling, Seconded by Lachinski, that we accept the park in the Shirley's Estates as being completed, and release the lots in Shirley's Estates for building permits. Motion carried unanimously. Council recessed at 8:47; reconvened at 9:02 p.m. ASSESSMENT HEARING/HANSON BOULEVARD/IP83-1 Acting Mayor Ortte1 explained the assessment is a five-year payable assessment activated upon use of the road built over the easements acquired. If no use is made of the property in a IS-year period of time, then there would be no assessment attached to the property. Assessments were determined on gross acreage. There will be no interest charge on the deferred assessments. All assessments will automatically be deferred unless a property owner petitions otherwise. Mr. Schrantz reviewed the benefitted area as being up Hanson Boulevard from Andover Boulevard to County Road 20, back one-fourth mile. All parcels were included, but he recommended the payments for the City Hall property, the Hartfiel's park, and the back of the lots in Hartfiel's Addition be paid for from MSA funds. The lots in Hartfiels will not be able to have access onto Hanson Boulevard. Mr. Schrantz noted Parcel 5400 south of Crosstown Boulevard was included in the assessment even though it doesn't have access to Hanson Boulevard because it is in the same ownership of Parcel 6000. If Council chooses to omit that parcel from the assessment roll, his recommendation would be to let the State Aid funds pick up that portion of the project costs rather than respreád it among the remaining parcels. Winslow Holasek - stated Parcel 5400 doesn't have access off Hanson Boulevard. Plus, much of lt is low. Regular City Council Meeting February 18. 1986 - Minutes Page 4 (Assessment Hearing/Hanson Boulevard/IP83-1, Continued) Council felt Parcel 5400 should not be assessed in this project because it does not have frontage on Hanson Boulevard. It was also suggested in the future, a front- footage method of assessment may be more reasonable. Percy Tomlinson, Santa's Tree Farm - stated he has been advised that it is highly questlonab1e that the assessment lS legal since it is a county road. Attorney Hawkins stated there is no question the Statute allows for assessing the City's share of a County State Aid Highway under the 429 procedure. Dick Schneider, 1343 Andover Boulevard NW - read a letter, which was left with the Clerk, objecting to the assessment. He accused the City of making up a different assessment policy every few years, stating it started out at first with no assessment for MSA roads, then it was assessing back for right-of-way acquisition costs, and now he understands there is no assessment if the property is donated. He stated he was not given an opportunity to donate his land. He would have preferred that but was told he could not donate it, that the City had to purchase it. Council explained the projetts where all right of way is donated, there is no assessment. But if someone holds out and wants to be paid for the right of way, then the City must treat everyone the same. Mr. Schneider - stated it is a major throughfare for the northern part of the county, and he couldn't see assessing adjoining property owners for it. He objects and will be filing a lawsuit on PIN 26 32 24 22 0001. Walter Laptuta, 15026 Crosstown Boulevard - also presented a letter objecting to the assessment on his property PIN 22 32 24 44 0001. He stated he is against it. He already has road frontage on his property, having two sides front by Crosstown Boulevard. He didn't see how Hanson Boulevard frontage benefitted him in any way. Acting Mayor Ortte1 noted he would not have to pay the assessment if the property did not exit onto Hanson Boulevard. Percy C. Tomlinson, 13408 Xerxes Avenue South - presented a letter of objection õn Parcel 20 27 32 24 14 0020. Winslow Ho1asek - read a letter and presented it to the Clerk from Lana and Edward Hamllton, 6615 Highway 10 NW, Anoka, objecting to the assessment on Parcel 23 32 24 32 0002. He also read a letter and presented it to the Clerk from Maynard Apel objecting to the assessment on Parcel 9400, Plat 65915, PIN 15 32 24 44 0001. Finally, he read a letter and presented it to the Clerk objecting to the assessmént on his property, PIN 23 32 24 33 0001 and PIN 23 32 24 32 0001. He didn't feel the assessment for a county road was done anywhere else in the county. He didn't feel any benefit was derived by the right of way which is being assessed for. Also, Parcel 5400 does not even front on Hanson Boulevard and therefore should not be assessed. He also felt it is arbitrary and discriminatory to determine the assess- ment on acreage one-fourth mile back from the road. He argued the parcels in the back of this assessed property will hook into the road and will be taking just as much advantage of that road but will not be assessed for Hanson Boulevard. He also ar9ued that MSA funds are from taxes paid by everyone to construct roads to be used by everyone. In this instance, it is a county road; and he didn't feel he should have to pay again for a county road that benefits everyone. MOTION by Lachinski, Seconded by Elling, adopting a Resolution adopted the assessment for the improvement of Project No. 83-1, Hanson Bouelvard between Andover Boulevard and 161st Avenue, with the assessment roll as prepared except that Plat 65923, Parcel 5400 which is assessed $941 belonging to Winslow Holasek be cancelled for the reason that the property does not abut Hanson Boulevard. (See Resolution R013-86) Motion carried unanimously. Regular City Council Meeting February 18, 1986 - Minutes Page 5 (Assessment Hearing/Hanson Boulevard/IP83-1, Continued) MOTION by Lachinski, Seconded by Elling, a Resolution providing for the deferment of special assessments against undeveloped property pursuant to MS. Chapter 429.061, Subdivision 2 and City of Andover Resolution of Policy on State Aid Improvements for which the City has expended funds, with the attached prepared roll except that Plat 65923, Parcel 5400 in the amount of $941 be cancelled due to the fact that it does notoabut Hanson Boulevard; and also the City Hall park, Parcel 67300, in the amount of $64 be eliminated from that deferred roll; and Plat 67300, Lots 12 through 16 in the amount of $318 would also be eliminated from that roll and these amounts be funded through the Municipal State Aid funds. Also, PIN 22 32 24 41 0001 and PIN 22 32 24 41 0002 be also deleted from the deferred roll in the amount of $3,725 and that the funds for that come from the State Aid funds. (See Resolution R014-86) Motion carried unanimously. MOTION by Elling, Seconded by Knight, to close the Public Hearing. Motion carried unanlmously. Public Hearing was closed at 9:37 p.m. ALTERNATE INVESTMENT DEPOSITORIES MOTION by Elling, Seconded by Knight, introducing a Resolution designating supplemental depositories of City funds for investment purposes only as presented. (See Resolution R015-86) Motion carried unanimously. COOPERATIVE PURCHASING VENTURE/STATE OF MINNESOTA MOTION by Knight, Seconded by Elling, that we join membership in the Minnesota Cooperative Purchasing Venture at the cost of $225 annually. Motion carried unanimously. PETITION FOR IMPROVEMENTS/HIDDEN CREEK/IP86~4 MOTION by Elling, Seconded by Knight, introducing a Resolution declaring adequacy of petition and ordering preparation of a feasibility report for the improvements of watermain, sanitary sewer, storm drain and bituminous streets with concrete curb and gutter, Project No. 86-4, in the Hidden Creek area. (See Resolution R016-86) Motion carried unanimously. JUNKYARD LICENSE APPROVALS MOTION by Knight, Seconded by Elling, that we approve Junkyard Licenses for 1986 for Commercial Auto, Bob's Auto Parts, and Rite-way Auto Parts. Motion carried unanimously. , Mr. Johnson stated there are still cars in front of the screening fence at Andover Auto Parts, but to his knowledge the owners are in Florida at this time. Council debated whether to table the item for two weeks until the property owners get back or to proceed under the ordinance to shut down the business because it does not meet the ordinance requirements. It was decided since it is already the middle of February that action should be taken pursuant to the ordinance. MOTION by Orttel, Seconded by Elling, that~e direct the Clerk to prepare a Resolution denying the Andover Auto Parts Junkyard License for the reason that they still have several cars in front of the fence. (See Resolution R017-86) Motion carried unanimously. Regular City Council Meeting February 18, 1986 - Minutes Page 6 £RELIMINARY REPORT/SE SEWER/THRUSH TO ZIOLA/86-3 John Davidson gave a preliminary report on the sewer extension from its existing location on Bunker Lake Boulevard eastward to the City corporate limits and north up Hanson Boulevard to Coon Creek, also asking for direction on several points before they can proceed with the feasibility report. Mr. Davidson reviewed the cha~ge in the sanitary sewer trunk to go north from Jay Street for a 40, then eastward to Hanson Boulevard, and up Hanson to Coon Creek. An oversized lateral would then be run eastward along Bunker Lake Boulevard at a lesser depth to serve the Bunker Lake Boulevard area plus the County park. That alternate proposal would lower the cost plus the trunk would not have to be as deep along Bunker Lake Boulevard. Everything south of Coon Creek would be by gravity flow. They also feel by using an inverted siphon at the creek that a lift station would not be needed, and the area' up Hanson Boulevard to the City Hall could be adequately served. But the inverted syphon concept is still questionable. Council noted the possibility of the residents along Andover Boulevard wanting utilities, discussing how they would be served. Mr. Davidson stated another alterna- tive for that area would be to use the Crosstown Boulevard line that now terminates at about 140th. Mr. Davidson also asked about the assessment area for this project, reviewing the proposed benefitted area. The cost would be based on the present sanitary sewer assessment for the other areas of the City. They will have to price out the whole system to establish that per-acre cost. The petition does not represent 35 percent of the property; therefore, in essence it would be a Council-initiated project. Councilman Elling argued initiating such a project is contrary to the City policy in the past. He also felt a decision on this should wait until after the EIS study is completed in June. He feared that by bringing utilities to the corner of Bunker Lake and Hanson Boulevards, it will provide a positive reason for the County to establish a landfill on Site Q in that area. Acting Mayor Orttel felt it will be extremely difficult to get a majority petition for utilities through this area because it is all basically undeveloped. He felt property owners and potential business establishments are waiting for the City to decide what is going to be done and when utilities will be available -- that the City needs to make the first move. He also predicted the City will never receive a petition from the junkyard establishments either. He argued that Coon Rapids already has utilities accessible to the Site Q area; therefore, this project would have no affect on the Site Q process. Mr. Davidson stated this feasibility study was ordered in April, 1984, and they have held up the billing until now. Another question is whether the City wants to carry the watermain along Bunker Lake Boulevard at the same time. After further discussion, the Council felt that because it is a commercial area, the water and sewer must be run together. It was also agreed the public hearing for this project could be held after the EIS report is done in June. Council generally gave conceptual approval to the alternate trunk proposal, but questioned the size of the lateral continuing eastward along Bunker Lake Boulevard. It was felt possibly a smaller size would be feasible. Council also agreed they did not want a lift station to serve the area north of Coon Creek if it were at all possible. The proposed benefitted area was also agreed to, noting some areas can be removed from the project if it is not desired. Mr. Schrantz then informed the Council the 429 procedure has not been initiated for the installation of sanitary sewer eastward from its present location approximately 1400 feet to coincide with the installation of the watermain to the Menkfeld and Regular City Council Meeting February 18, 1986 - Minutes Page 7 Olson properties. He suggested the work be done, as it has already been bid with the watermain project, and a hearing then be held for work previously done for the purpose of assessing it. Because the sewer line is deeper than the water line and must be done first, the engineers were concerned that they proceed with the installation of that section of the sewer line as soon as possible. Mr. Davidson stated the intent is to be able to provide utilities to the Good Value property by mid-May. The Council definitely did not want the work done prior to a public hearing. It was agreed the feasibility for the sanitary sewer extension would be presented at the March 4 regular meeting, at which time the public hearing will be ordered by resolution for the second regular meeting in March. Because the regularly scheduled meeting is on the night of precinct caucoses, the Council first agreed to change the date of the second regularly scheduled meeting in March to March 20. MOTION by Lachinski, Seconded by Knight, that we set the regular City Council Hëeting in March for March 20. Motion carried unanimously. MOTION by Lachinski, Seconded by Knight, that the public hearing date for 1400 feet of sanitary sewer extension east on Bunker Lake Boulevard for March 20, 8 p.m. Motion carried unanimously. WATER TOWER REPORT Mr. Davidson asked the Council's preference on the color of the water tower. Council agreed to a beige color with dark brown lettering. He also agreed to the lettering of "Andover" on two sides of the tower, and the City logo painting on two sides. JIM LARSEN VARIANCE P & Z Chairman Don Jacobson reviewed the Planning Commission's recommendation to approve the variance request of Jim Larsen at 4121 160th Lane, varying from the 12-inch overhang on the house. Council discussion noted in viewing the home, it is very attractive without the overhang and suggested this item be referred to the Planning Commission for possible ordinance revision to allow houses of such architectural design without the 12-inch overh ang. MOTION by Knight, Seconded by Elling, of a Resolution approving a variance for construction of a single family dwelling without the required 12-inch roof overhang on property described as Lot 3, Block I, Fox Meadows (PIN18 32 24 41 0002); add that the variance is granted due to the architectural design. (See Resolution R018-86) Motion carried unanimously. MOTION by Lachinski, Seconded by Elling, to refer the matter of the overhang required of Ordinance 85, Section 8.23, Subdivision 4, for re-eva1uation in light of the Jim Larsen variance approval. Motion carried unanimously. VARIANCE ORDINANCE AMENDMENTS MOTION by Lachinski, Seconded by Knight, to adopt amendments to the Ordinances known as Ordinance 8DD, Ordi;nance 10J, Ordinance 4A, Ordinance 22E, Ordinance 28B, Ordinance 35A, Ordinance 400, Ordinance 45A, Ordinance 51A, Ordinance 55F, and Ordinance 56A, as presented by the Planning and Zoning Commission. Motion carried unanimously. Regular City Council Meeting February 18, 1986 - Minutes Page 8 (Variance Ordinance Amendments, Continued) MOTION by Lachinski, Seconded by Elling, a Resolution setting fees for permits, rezonings, special use permits, variances, platting, license fees, sewer user fees, lot splits, rental fees, as presented. (See Resolution R019-86) Motion carried unanimously. UNIVERSIAL PROPERTIES DISCUSSION Chairman Jacobson explained the developers of the Universal Properties would like to proceed as soon as possible to be able to start selling lots this summer. He stated the Planning Corrrnission is proceeding with an ordinance change to allow for cluster developments in a transition zone; however, that takes time, estimating it would not receive final approval until June. Another option would be to allow them to plat under a PUD. But the ordinance requires the green or open space to be either public or semi-public. This presents a problem, since the intent was to allow future development on that green space once the utilities are available. Council definitely did not want the property platted under a PUD because of the many variances that would be required and because it would not really meet the intent of the transition zone. Council directed the Planning Commission that the implementation of the cluster development and the transition zone simply be done b y amending the existing ordhance, not by developing an entirely new ordinance. Chairman Jacobson stated in that case, it would take less time. He said he will inform the developer to wait until that ordinance change is finalized. SPECIAL USE PERMITS/RETAIL SALES IN URBAN AREA Chairman Jacobson stated the Planning Commission has again reconsidered the question of allowing retail sales in the urban residential area, noting specifically the Round Barn operation. He stated it is still the Planning Commission's feeling that the best procedure in this case would be a rezoning. Council noted with the houses on the property, a rezoning also creates problems. Attorney Hawkins advised the allowance of a special use permit in that district for retail sales only cover a narrow use. In this instance, the Round Barn is listed on the historical register and definite]y has some historical significance. Council again advised that such a business be allowed by special use permit rather than by a rezoning. TEMPORARY SIGNS In reviewing the memorandum from d'ARcy Bosell regarding temporary signs and the sign ordinances of some of the surrounding cities, it was felt that Andover's sign ordinance is not out of line, though some areas need to be reconsidered and updated. At this point the Council felt the sign ordinance should be enforced and that the Planning Commission should review it for possible changes. MOTION by Knight, Seconded by Elling, that we refer the ordinance on signs to the PlãñnTng and Zoning Commission for an update. Motion carried unanimously. ANDOVER VOLUNTEER FIRE DEPARTMENT - MUTUAL AID/BLAINE Fire Chief Bob Palmer recommended approval of a mutual aid agreement with B1aine/ Spring Lake Park, stating he prefers the wording of the agreement proposed by Blaine. MOTION by E11ing, Seconded by Knight, that we allow the Fire Department and the City to enter into a joint cooperatij,ve agreement with the City of Spring Lake Park, Inc. Motion carried unanimously. Regular City Council Meeting Fèbruary 18, 1986 - Minutes Page 9 AVFD - REPORT MOTION by Lachinski, Seconded by Elling, to direct the Mayor and Clerk to enter into ãñ agreement with the Minnesota Department of Natural Resources as presented with the addition of the 1,000-gallon tanker. Motion carried unanimously. Chief Palmer stated the lanes at Minnesota Tire Recycling have still not been opened up. The last proposal was they were to have it opened up by the 10th or 11th of February. Council advised to continue working with the County and, if necessary, with the City Attorney. Chief Palmer asked that the $500 check from the railroad be placed in their maintenance budget -- $300 under Item 42200.221 and $200 under Item 42200.404. MOTION by Elling, Seconded by Knight, to so move. Motion carried unanimously. Chief Palmer explained with the amount of building taking place in the City, they will need a Fire Marshal during the day hours. They do not have anything budgeted for that. He didn't feel it would be that many hours, but there are times when it cannot be done after 4:30. Since the Fire Marshal is a City employee, the question becomes how is he paid during this period of time. Council felt this item and that of the salary for the City Administrator can be discussed on the special meetimg on February 25 after the Boisclaire presentation. Chief Palmer was asked to provide guidelines and an estimated dollar amount for the Fire Marshal for that meeting. Chief Palmer also reported they have recruited four new firefighters. APPOINTMENT/CABLE COMMISSION MOTION by Knight, Seconded by Elling, to appoint Larry Johnson as Andover's representative to the Cable Commission. Motion carried unanimously. WATERSHED LITIGATION It was agreed to hold a special closed meeting with the City's attorneys on March 4 at 9 o'clock regarding the City's lawsuit against the Coon Creek Watershed. Jack McKelvy - stated a group of citizens have filed against the Watershed, asking lf there lS any way of them joining in with the City's suit. The judge in their case is asking and would like to see them joined. Attorney Hawkins stated they are two compTate'!y different actions in different courts of law. He was not aware of any way the two actions could be combined. Council noted if need be, the judge could call Mr. Hawkins or the firm of LeFevere representing the City in this case regarding that quest60n. APPROVAL OF CLAIMS MOTION by Lachinski, Seconded by Elling, to approve Claims 10711 through 10766 ~he amount of $144,165.82. Motion carried unanimously. ADMINISTRATOR'S REPORT Mr. Schrantz reported the problems as a result of open positions on the office staff. He asked how the Counci 1 wants to proceed with~the Utility Clerk. Do they wã~t to interview or should the staff make a recommendation. Council suggested they make a recommendation at the February 25'.meetingas.to·Who should be hired for the position of Utility Clerk. Regular City Council Meeting February 18, 1986 - Minutes Page 10 (Administrator's Report, Continued) Mr. Schrantz also noted they are in the process of rewriting job descriptions for the office staff. MOTION by Lachinski, Seconded by Knight, to adjourn. Motion carried unanimously. Meeting adjourned at 12:08 a.m. Respectfully submitted, ~'0 ~~~L Marc la A. Peach Record Secretary