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HomeMy WebLinkAboutSP October 30, 1985 CITY of ANDOVER SPECIAL CITY COUNCIL MEETING - OCTOBER 30, 1985 AGENDA Call to order - 7:30 P.~. 1. Resolution/Canvass Special Election 2. Personnel a. Job Descriptions - Clerk/Treasurer & Administrator b. 1986 Salaries c. vacation & Compo - Almgren & Schrantz d. City's Contribution/Employee Health Insurance e. Overtime - Commission Heetings f. 3. Tax Forfeit Land 4. 5. Adjournment CITY of ANDOVER SPECIAL CITY COUNCIL MEETING - OCTOBER 30, 1985 HINUTES A Special Meeting of tile Andover City Council was called to order by Mayor windschi tl at 7: 35 P .:'1. , wednesday, October 30, 1985 at the Andover City Hall, l685 Crosstown Boulevard N.W., Andover, 'elN. Councilmen Present: Elling, Knight, Lachinski Orttel Councilmen Absent: None Also Present: Dave Almgren, James Schrantz, Shirley Clinton, Lola Lindquist, Harcella Peach (arrived at 9:00 P.M.) Mayor Windschitl informed the Council that a letter has been received removing the well advisory in the city. The PCA has elected to rewrite two sections of the report on the landfill. Mayor Windschitl also noted thùt there is a problem with Woodland Terrace. Mr. Carlson doesn't feel that the project is progressing as fast as he would like to have it. He has the ponds landscaped and expects the rest of the project to get done. Mr. WindscIÜtl felt that we should have Bill Hawkins rewrite the contracts that we have with developers. Also noted was the fact that the Sonsteby la\.¡sui t has been continued to 1"ebruary. Agenda Approval !1ayor winds chi tl asked that the following itens be added to the agenda: I tern 2 f , Part-time employee; 2g, Sipe Water; Item 4 , Crooked Lake Cleanup. MOTION by Orttel, seconded by Elling to approve the agenda as amended. Motion carried. Job Description - City Clerk/Treasurer Mayor l-v1ndschi tl noted that after a previous meeting, two job descriptions were written, one by James Schrantz and on" by 11arcie Peach. The Council and staff went through the two job descriptions making several changes. Several points of concern were whether the Clerk should be the Office Manager and also be the Purchasing Agent. It was the concensus that both duties should be included in the description. A job description resolution will be typed for approval at the next regular meeting. Canvass Election Lola Lindquist - stated that she had checked to see what would be involved in getting a recount as the bond issue failed by only 4 votes. In order to have a recount we '~ould have to get Court approval. Marcie Peach didn't feel there "ould be a need for a recount because the Special City Council Meeting October 30, 1985 - Minutes Page 2 (Canvass Election, Cont.) judges counted the ballots 4 separate times. MOTION by Elling, seconded by Knight to adopt Resolution No. l32-85 as presented deolaring t~e results of a special park bond election. Motion carried unanimously. Recess 8:55 - Reconvene 9:l3 City Administrator Job Description Several changes were made to the job description that was in effect in 1978. MOTION by Orttel, seconded by Lachinski to approve the job description resolution dealing with the City Administrator function as amended. Motion carried unanimously. MOTION by Knight, seconded by Elling that we appoint James Schrantz as City Administrator. Motion carried unanimously. 1986 Salaries Mayor noted that the proposed increases for the staff are 5% across the board. He asked if the Council wanted to adopt the increases as presented. Councilman Orttel didn't have a problem with t~e 5 percent. Councilman Lachinski felt that 4% would be a fair figure. Councilman Elling noted that there is an increase in insurance this year which would bring the 5% up to 6.4% in some cases. Councilman Knight stated that we have to show that we're making some progress toward adjustment for comparable worth. Mr. Schrantz noted that he has some disagreement with several of the job descriptions, specifically having Vicki and Lola being called Clerk/Typists. Discussion centered on the $l25.00 contribution that the City will make towards the employees' health insurance, with it being noted that people who have single coverage rather than dependent coverage are not receiving the same benefit as those who have dependent coverage. Mrs. Clinton noted that the premium for single coverage for PHP is $l04.34 and $l94.23 for dependent coverage. Councilman Lachinski felt that maybe we could give those employees who only carry single coverage the option of applying the extra money to life insurance. MOTION by Orttel, seconded by Elling that we increase the city's contribution for employee health insurance to $l25.00 per month per employee. Motion carried unanimously. Councilman Knight felt that if we are going to do something with comparable worth, we cannot give across the board increases. Councilman Elling suggested that we go with 4% and make adjustments. Special City Council Heeting October 30, 1985 - Hinutes Page 3 (1986 Salaries, Cont.) MOTION by Orttel, seconded by Elling to adjust salaries by an amount of 4% across the board based on the employees' current base rate or salary with the exception of Rita Pierce, the Engineering Technician and Marcella Peach's position as recording secretary. Hotion carried unanimously. MOTION by Orttel, seconded by Knight that the salary for the Council recording secretary position be increased from $70/$lS to $73.50 and $l9.00 after ll:OO P.M. Motion carried unanimously. Mrs. Peach stated that the concern with Rita pierce's position is that she should be receiving some sort of sick leave benefit. The position should be full time. Although Hs. Pierce was hired as a part-time employee, she has been working 40 hours a week. Councilman Orttel suggested that this item be discussed at the next Personnel Committee meeting along with comparable worth and a memo received from Lola Lindquist and one received from vicki Volk. Vacation and Compo - Almgren & Schrantz Mr. Schrantz noted that one of the problems he has is that he will have $l,OOO of his time in the Russell/Stack project and he didn't know if he should make it a personal sacrifice. He stated that we haven't been out of a crises long enough to take any time off. MOTION by Orttel, seconded by Knight that Dave Almgren be allowed to accrue up to l80 hours of vacation tu}e to be used over the winter months. Hotion carried unanimously. MOTION by Orttel, seconded by Knight to allow Jim Schrantz to accrue up to 80 hours of compensatory time at straight time. Motion carried unanimously. Overtime - Commission Heetings Councilman Orttel explained that in 19S0 Council made a motion to hire Vicki Volk to take Planning Commission minutes with her being paid a minimum of 2 hours. According to a memo from Vicki, this was apparently rescinded in January 1984 but she was never informed of that action. Discussion was on whether the recording secretaries should be paid a minimum two hours for each meeting or if they should be paid similar to the Council recording secretary. Councilman Orttel suggested checking the minutes of January 1984 to see what the intent of the Council was and refer this matter to the Personnel Committee. Sipe Water ~iayor Windschitl noted that the Sipe family at l4462 Round Lake Boulevard is without water and have requested that they be allowed to connect to City water along with city sewer. Hr. Schrantz noted that we have a quote from Channel Construction to do the work for $1~,300. The Sipes will be assessed $2,770 for sanitary sewer and $3,l90 for water. We can only assess Sipe as we haven't received a Special City Council Meetin9 October 30, 1985 - Minutes Page 4 waiver from the Lawrence family, who had also requested to connect to sewer and water. The money for the project can come from the source, storage and trunk fund. MOTION by Orttel, seconded by Knight to authorize Channel Construction to provide sanitary sewer and water service to the Sipe residence at l4462 Round Lake Boulevard based on their bid of $l9,300. Discussion: It was suggested that we only put the water 'across Round Lake Boulevard and not the sewer. Mr. Schrantz felt that they should both be done as it is our fault because of where we put the main. Motion carried unanimously. Tax Forfeit Land MOTION by Lachinski, seconded by Elling that we direct the Park Commission to consider the tax forfeit lot in the Russell/Stack Addition as park land. Motion carried unanimously. Crooked Lake Clean-Up Councilman Elling stated that he was at the Coon Creek Watershed meeting Monday and the clean-up of Crooked Lake was discussed. He asked if the Council wanted to commit $lO-l2,000 for the study to clean the lake. He ~lso noted that the DNR has said it could cost $lOO,OOO to $l,OOO,OOO for the actual cleanup. Councilman Lachinski didn't want to see Crooked Lake getting to look like Bunker Lake. Council made no decision on this matter. MOTION by Orttel, seconded by Knight to adjourn. Hotion carried unanimously. Meeting adjourned at ll:lO P.M. Respectfully submitted, fL' /Jþ Vicki Volk Acting Recording Secretary -