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HomeMy WebLinkAboutSP October 22, 1985 CITY of ANDOVER SPECIAL CITY COUNCIL MEETING - OCTOBER 22, 1985 AGENDA Call to order 1. Personnel a. Approve Vacation Compensation/Po Lindquist b. Job Descriptions - Clerk/Treasurer and Administrator 2. Tax Forfeit Land 3. Water Problem/G. White 4. 1986 Proposed Budget 5. 6. Adjournment , CITY of ANDOVER SPECIAL CITY COUNCIL MEETING - OCTOBER 22, 1985 ~1I NUTES A Special Meeting of the Andover City Council was called to order by Mayor Jerry Windschitl on October 22, 1985, 7:34 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Councilmen present: Elling, Knight, Lachinski, Orttel Councilmen absent: None Also present: City Engineer, James Schrantz; Public Works Supervisor, Frank Stone; Accountant, Shirley Clinton; Park Board Chairman, Merlyn Prochniak; Fire Chief Bob Palmer and Firefighter Tom May AGENDA APPROVAL It was suggested the Agenda be revised to discuss the Water Problem/G. White first, and also add MN Tire Recycling/Hours of Operation. MOTION by Orttel, Seconded by Elling, to approve the Agenda as revised. Motion carrled unanimously. WATER PROBLEM/G. WHITE Gary White - showed pictures of the water problem in his back yard. Originally the pond behind him was 50 feet from his property line, but now the water has risen so it is to the edge of his drainfield. He also just put in a new drainfield last year and is concerned it will get flooded. With the ground saturated, he worries about everything freezing up and causing problems in the winter. Mr. Schrantz reported they did pump with the smaller pump, but it did not impact the problem much. The problem he is having now is manpower to keep the pumps operating. It would cost about $500 to $700 per day to rent a large pump. Mr. White - stated he would be willing to operate the pump if the City would allow it. Council discussed the problem and generally had no problem with Mr. White operating the pump. Public Works was directed to set up the pump and to allow Mr. White to operate it an attempt to alleviate that water problem. TAX FORFEIT LAND Council asked that a map be provided showing the location of these properties. This item was tabled. MINNESOTA TIRE RECYCLING Mayor Windschitl stated there have been a number of complaints regarding the hours of operation. He noted they are making substantial progress in cleaning up the tires and asked what hours does the City want the business to operate. He noted the previous amendment to the resolution authorized 24-hours of operation for the month of August only. He also noted that as of yesterday, Minnesota Tire Recycling had not received their bond renewal as required by the Special Use Permit. Discussion noted there had been no noise complaint regarding the business. But because the bonding issue was undeterminted at this time and because it was not known just what the company wanted, Council stated they would be willing to look at authorizing a 24-hour operation providing all other aspects of the permit are in order. It was suggested that representatives of Minnesota Tire Recycling come before the Council with any request they may have for adding a third shift to their operation. Special City Council Meeting October 22, 1985 - Minutes Page 2 1986 PROPOSED BUDGET Council discussed the proposed budget, noting the October 1, 1986, memo from the Recording Secretary. With the deficit of $38,294 in the proposed budget and with the possibility of other additions for the Greater Anoka Humane Society, matching funds for the Crooked Lake water improvement projects, warning sirens, and funds for the Coon Creek Watershed litigation, the total deficit is $75,794. Fire Protection - Capital Outlay: Council discussed the estimate by the Fire Uepartment of $44,500 for an equipment van. There was some thought that that is expensive. Chief Palmer stated it would probably be the second vehicle out on a fire ca 11. All the equipment will be kept in this van with the exception of some primary equipment left on the trucks. The Department feels such a vehicle is needed, noting the other departments around that have one. Firefighter Tom May estimated $1,500 will be contributed by the Firefighters Association toward this van. They do not yet have firm figures from the factory as to the exact cost of such a vehicle. They don't know the exact weight of the van desired yet, as they will need to weigh all of the equipment and decide what is needed for the chasis and body size. At this point the Council was not opposed to the purchase of a van but questioned where the funding would come from. For now it was agreed to leave in the interest payment for the purchase of the equipment van and to use the cost figure of $40,000, stating they did not want to see the cost go over that amount. Warning Sirens - Mayor Windschitl noted the cost for the sirens is $71,608.800, and the company wlll hold payment until March 30. That will allow the City time to bond for the sirens and other items as well. Park and Recreation - Discussion was on whether the Council wants to retain the $60,000 ìñ the budget for capital improvements. Mayor Windschitl stated at the public hearing on the park bond issue, members of the Park Board stated the $60,000 contribution out of the City's General Fund would be inflated each of the three years. They calculated an inflation rate of 8 percent. Councilman Elling noted the inflation rate is closer to 4 or 5 percent per year. Discussion was then on the proposal to contribute to the Crooked Lake water improvement projects. Chairman Prochniak felt they may be able to take that amount out of the $60,000 in the capital improvement budget if they are looking at a two-year time frame. Chief Palmer stated he had heard the City of Coon Rapids is having second thoughts about contributing toward these improvements. Council generally was not in favor of contributing to the project either if Coon Rapids is not going to pay their share. It was generally agreed to leave the capital improvement budget for the Park and Recreation Department at $60,000; but any contribution that may be made for the Crooked Lake water improvement projects would have to come out of that amount. Animal Control - Greater Anoka Humae Society - Council was divided on whether or not the Clty should make a donatlon to the Humane Society as requested, an estimated donation of $5,000. The question was also raised as to how many cities have donated to date. In order to balance the budget, it was agreed not to make the donation and to find out more about the proposal. Coon Creek Watershed Litiration - It was felt the funding for this litigation could come out of any 1985 surp us funds. Special City Council Meeting October 22, 1985 - Minutes Page 3 (1986 Proposed Budget, Continued) Accounting - Capital Outlay - Equipment - It was noted the figures from the Secretary lnclude $30,000 for a computer, but the Administrative Recommendation had taken out the computer and reduced it to $10,000. Council discussed the need for a computer, the possibilities of tying into other units, etc. This was discussed again later in the meeting. Protective Inspection - Council noted that very little can be adjusted in this budget, and the bUlldlng permits basically cover these expenditures. The Mayor noted that with the increased building permits in the City, it may be necessary to hire some additional help in the Building Department; but that too would be covered by building permits collected. Cold StoraTe Building - Capital Outlay - Council felt the brick front should be put on the bui dlng yet thlS year to come out of the 1985 budget. MOTION by Knight, Seconded by Orttel, that we authorize Frank (Stone) to take bids and get the job done (brick front) for $1,500 this year. Motion carried unanimously. Council recessed at 9:10; reconvened at 9:30 p.m. Streets and Hi$hways - Council directed that the overall Streets and Highways budget be reduced by 5,000 and that that Department make the decision as to which line items will be cut. Park and Recreation - Council directed that the overall Park and Recreation budget be reduced by $5,000, and that the Park Board make the decision as to which line items will be cut. Fire Protection and Rescue - Council directed that the overall Fire Protection, Rescue, and/or Fire Station BUllding budget be reduced by $5,000 and that the Fire Department make the decision as to which line items will be cut. Unreserved Funds - Council agreed to reduce the balance by $5,294, making it $10,889. Pag. E-21, 440 - Crime Watch: Council agreed to add $1,500 for crime watch signs, maklng that line item budget amount $5,500. Warning Sirens - Civil Defense - Council agreed to budget $7,000 for warning sirens, the speclflc llne ltem to be determined by the Clerk. - It was agreed to reduce the item to show MOTION by Knight, Seconded by Elling, to adopt the 1986 budget with Revenues of $1,226,633.00 and Expenditures of $1,226,633.00 per the corrections made this evening. Motion carried unanimously. MOTION by Elling, Seconded by Knight, that we authorize the Fire Department to go out for bids for the equipment van, not to exceed $40,000. Motion carried unanimously. It was agreed to discuss salary adjustments and the Clerk/Treasurer and Administrator job descriptions at the special meeting called for October 30, 1985. ~ ~ ~ Special City Council Meeting October 22, 1985 - Minutes Page 4 VACATION COMPENSATION/P. LINDQUIST Council reviewed the draft news item for the Tri-City News regarding the resignation of Patricia Lindquist as Clerk/Treasurer/A. Administrator. It was generally agreed the article should be redrafted indicating a short biography of her work with the City and expressing appreciation for her years of service to the City. Council reviewed the vacation and sick leave compensation as prepared by Mrs. Clinton for Ms. Lindquist's severence pay. The concern was on the comp time claimed by Ms. Lindquist versus what the Personnel Policy states. The claim was for 56 hours of comp time in September. Council discussed the application of the Personnel policy statement that not more than 40 hours of comp time shall be accumulated. After some discussion it was felt the City cannot violate the Personnel Policy and therefore cannot pay more than 40 hours comp time. Also, Councilman Knight noted she had told the Personnel Committee that she was ill for a period of time jÿst prior to her effective date of resignation. Therefore, it was felt those days should be used as sick leave. MOTION by Knight, Seconded by Lachinski, that based on the City's policy of not more than 40 hours accumulated of comp time, that the payroll check for the 9-15 and 9-28 payroll for Patricia Lindquist include 40 hours of comp time and the balance of the hours applied for as comp time be paid out of sick leave, as it was told the various City officials that she was ill for two days during that period. Motion carried unanimously. Council a I so noted from the last payroll check for Ms. Lindquist that deductions were made for insurance, which she elected to carry forward, and for miscellaneous IOUs. Council did not dispute those calculations. Council then discussed the severance check for Ms. Lindquist, nuttngthe sick leave will need to be reduced by two days per the previous Council motion. They also noted she accumulated over the 160 maximum hours of vacation allowed per the Personnel Policy. Mr. Schrantz stated it is a matter of interpretation as to whether the maximum hours of vacation accumulated applies to the anniversary date only or on a continuous basis. No one made that evaluation on her anniversary date in August. He also noted that sometimes it is very difficult to take vacation or comp time because of the work load, stating both he and Mr. Almgren are approaching maximum hours of accumulated comp time and/or vacation. And they are not able to take off because of impending problems or heavy work load at this time. Council generally agreed to pay for the additional vacation hours for Ms. Lindquist, some thinking the policy does refer to the annual renewal date, but also suggesting these items be brought before the Council in the future for Council consideration if it is necessary to accumulate more than the maximum hours. It was also felt the Personnel Committee should review the policy to clarify that language. MOTION by Orttel, Seconded by Elling, that we authorize 23.88 vacation hours over and above the 160 hours for Patricia Lindquist. Motion carried unanimously. MOTION by Orttel, Seconded by Lachinski, to adjourn. Motion carried unanimously. Meeting adjourned at 10:46 p.m. Respectfully submitted, '\ì\~:C("~V;.::«-·L Marcella A. Peach Recording Secretary --