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HomeMy WebLinkAboutSP May 14, 1985 ~ 01 ANDOVER SPECIAL CITY COUNCIL MEETING - MAY 14, 1985 AGENDA 1. Call to Order - 7:30 P.M. 2. Agenda Approval 3. Discussion Items a. Ordinance No. 8/Meeting Date b. Key Communicator Program c. Community School Program d. City Logo e. Adoption of Zoning Map f. TKDA Water Services Costs g. Hanson Boulevard h. South Coon Creek Drive/Change Order 1. Park Development Discussion j. Staff Item Discussion (see attached addendum) k. Approval of Minutes 1) March 19, April 4, 10, 16, 1. m. n. o. Adjournment ~ 01 ANDOVER SPECIAL CITY COUNCIL MEETING - MAY 14, 1985 MINUTES A Special Meeting of the Andover City Council was called to order by Mayor Jerry Windschitl on May 14, 1985, 7:40 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Councilmen present: Elling, Knight, Lachinski, Orttel Councilmen absent: None Also present: City Engineer, James Schrantz; and City Clerk/A. Administrator, P. K. Lindquist AGENDA APPROVAL The following three additions were suggested: Item 31, Coon Creek Watershed Agreement; Item 3m, Assessment Policy/Letter of Credit; and Item 3n, Utility Extension. Mayor Windschitl also suggested Item 3j, Staff Item Discussions be moved to a special meeting by itself. MOTION by Knight, Seconded by Orttel, to move the Agenda as amended. Motion carried unanl mous ly. ORDINANCE NO. 8/MEETING DATE It was suggested a series of meetings be scheduled to work on the proposed changes to Ordinance No.8. For now, oné meeting was scheduled to work on the Ordinance. MOTION by Knight, Seconded by Lachinski, to set a special meeting on May 29, 1985, t~work on Ordinance 8 revisions. Motion carried unanimously. KEY COMMUNICATOR PROGRAM/COMMUNITY SCHOOL PROGRAM Council discussed the April 15, 1985, memo from the Clerk and proposals by the school district on the role and responsibilities of the Key Communicators, Community School Coordinator, and Community School program. General consensus of the Council was the scope of the entire program has expanded beyond what any of the Council had envisioned. They were concerned that the program is heading toward a human resources position which would be funded by the City but over which the City would have little control. Council also expressed concern over the city ordinance issues being discussed at neighborhood meetings with no one of authority or knowledge able to answer the questions accurately. In this instance, it was felt the best procedure would be to have the coordinator write down the questions, direct them to City Hall, who in turn will answer them. The Clerk stated she is in the process of preparing a sheet indicating who can best answer questions on specific areas of concern, which will be helpful for office staff as well as the Key Communicators. The Clerk also reported at this point the scheduling of activities in the City parks will continue to be done in the office. Council also didn't think it wanted to give up its liason with the police department. The Mayor suggested if the community's needs are such that a human resources person is needed, it should be an Andover employee, with such a position posted. He also noted another concern is if all the additional responsibilities are added to the Community School Coordinator position, the community school program itself may end up suffering as a result. Plus these additional duties would mean an increase in the budget to fund it. Council generally felt at this time no additional funding other than incremental increases would be granted the program in next year's budget. Council also generally felt the Key Community program should return back to the original intent of a crime ! - Special City Council Meeting May 14, 1985 - Minutes Page 2 (Key Communicator Program/Community School Program, Continued) watch program. Each Councilman was asked to give consideration to just what the responsibilities of the Key Communicator program should be to be discussed again at the May 21 regular meeting. At that time a policy can be drafted as to what the Council expects of the program. CITY LOGO MOTION by Knight, Seconded by Lachinski, to adopt the Logo on the last page before the Council submitted by Kim Dalbec, 2955 142nd Lane. DISCUSS ION: Council a I so felt such a logo might be difficult to put on the trucks and water tower and suggested one of the other "Andover" lettering be used in those instances. Staff was directed to discuss it further; and if the recommendation is made to use another lettering for trucks, etc., a second-place award could be awarded. VOTE ON MOTION: YES-Knight, Lachinski, Windschitl; NO-Elling; PRESENT-Orttel Motion carried. ADOPTION OF ZONING MAP Mayor Windschitl felt the adoption of the map should be done when the item is on a published Agenda; however, Council discussed the various items of concern brought up. Mayor Windschitl's concern was what position the Council is going to take in the R-2 and R-3 areas in the northern portion of the City. He felt there is a conflict in the ordinances in that they do not allow platting of less than 2\ acres in the rural area. There is only a small number of areas that are affected. He questioned whether those areas should be rezoned to R-1, or a compromise would be to combine two one-acre lots into one lot for platting purposes, which would still preserve the existing street patterns. Council discussion also noted the proposed revisions to Ordinance 8 calls for only two residential zonings in the City -- rural and urban. The concern Council had was how to protect the residents in existing R-2 and R-3 areas from unwanted uses being allowed in those areas. The Clerk noted the only use that would be affected is dog kennels, and that could be changed to say such uses would not be allowed on less than 2\ acres. Councilman Knight suggested approval of the zoning map be postponed until the new Ordinance 8 is adopted where a revised map would be adopted. That would avoid duplication of costs of publishing the zoning map, and he felt the new ordinance should be adopted by August. Mr. Schrantz noted .the difficulty of not having an official zoning map. He also noted the overlays on the map that would show the wetlands, fringe and floodways which should be on the zoning map. Mayor Windschitl was concerned with the accuracy of the wetlands and floodways designated on a zoning map; because once it is shown on the map, it is virtually impossible to change it. And he questioned the degree of accuracy on those maps. Mr. Schrantz stated the areas shown are from the wetlands map and from the maps adopted with the flood hazard ordinance. They are what are being used now to determine buildability of lots; however; showing those areas on a zoning map would help considerably in making that determination. It was agreed to place the item on the next published Agenda. TKDA WATER SERVICES COSTS Mr. Schrantz stated Mr. Davidson has agreed to change the contract to take out the $g,OOO cost and charge the original $5,500. They are going to try to separate costs for the original study and what is being done for the projects. I - - -- Special City Council Meeting May 14, 1985 - Minutes Page 3 HANSON BOULEVARD Mayor Windschitl stated the final plans for the one-half mile stretch of Hanson Boulevard on Ward Lake Drive are done and asked if the Council had any intention of changing the assessment policy for MSA streets. After some discussion on this item, Council felt the policy is working well and felt there is no reason to change it. It was interpreted to mean if everyone alon9 a specific stretch of road has donated the right of way, there would be no assessment. If even one person along a specific stretch of road insisted on being paid for right of way, everyone along that particular stretch of road would be paid on the same per-acre rate and the right-of-way acquisition costs would be assessed back to the benefitted property owners. Mayor Windschitl stated a second issue with this item is that in order to get past the Mike Walker property, the County has moved the alignment of the road to the east with a small s-curve. This means cutting into three lots on the east of Ward Lake Drive more so than others, and the County is trying to use retaining walls so they don't have to go any further in for backs lopes. However, two individuals own ten acres between them and want assurances from the City that they then will be allowed to make a road back with a cuI de sac to sell off two lots behind them. Council agreed the loss of property involved because of the excess easement taken for the road will in no way affect the decdsjon, that the area would not be a factor in any future lot splits of their property. Mayor Windschitl stated a third issue is the compensation for trees that will need to be removed. He stated in two instances a number of trees will be removed. There may be some willingness on the part of the County to replant them. Council felt the City is bending over backwards to get this road constructed,~ but that this portion of Hanson Boulevard will have little benefit to the City, it being mainly a county benefit. Therefore, the County should also be willing to help out with this problem. There was some discussion about whether the problems associated with right-of-way acquisition are such that it would be better to change the alignment of Hanson Boulevard to follow the easement over to Verdin, through it was recongized any future extension into Oak Grove would not be possible from Verdin. Council then agreed to continue with the project as proposed. They also agreed to have the Engineer and Attorney proceed with right-of-way acquisition for the remaining portion of Hanson Bouelvard. MOTION by Orttel, Seconded by Lachinski, that we authorize expenditures as necessary to develop property descriptions in unplatted property on the north end of Ward Lake ~oad for acquisition of property. Motion carried unanimously. SOUTH COON CREEK DRIVE/CHANGE ORDER Mr. SChrantz requested approval of a change order to place concrete curb and gutter from where the project ended on the east side to the bridge, about 600 feet, at a cost of approximately $16,500. The road would be widened, and a one-inch overlay placed on the existing blacktop. Presently it is a rural street section for that stretch of road, and this would provide the same curb and gutter section down the road rather than changing styles for that short stretch. It also improves the safety factor for pedestrians and bikers and makes it easier for plowing. Mr. Schrantz noted any funds used for this would reduce the amount of funds for right- of -way acquisition on MSA streets. MOTION by Lachinski, Seconded by Orttel, that we approve a Change Order on South Coon Creek Drive in an amount not to exceed $17,000 to place curb and gutter between the bridge and other portion of the project to the east and to provide for overlay. Motion carried unanimously. I Special City Council Meeting May 14, 1985 - Minutes Page 4 (South Coon Creek Drive, Continued) Mr. Schrantz also reported when curb and gutter was poured along South Coon Creek Drive in front of the Christensan property, a 40-foot wide driveway was allowed per the request of the owner. He stated he felt it is too wide and does not fit in with the rest of the neighborhood. He has told the BRA engineer in charge of the project to replace two sections with standup concrete curb and gutter. Council discussed a driveway standard, suggesting a policy be written for driveway width of not more than 24 feet. No action was taken on this matter. PARK DEVELOPMENT DISCUSSION The Council discussed the policy of allowing developers to do improvements to park property within their development in lieu of the remaining park dedication fees that may be required. The main concern was being sure the services provided equals the cash that would have been received. There was also some concern that developers are treated differently, and that some specific policy and procedures be established to treat everyone alike. A suggestion was the specific work to be done by the de¥eloper within a specific time frame should be included in the development agreement, with security to see that it is done. The specific development in question at this time is that of Woodland Terrace. The Council again asked to be provided with a list of what the developer will do in lieu of the dedication fees that are required. They had no problem with the developer doing the work but wanted to know what will be done. Mr. Schrantz stated the developer is paying his contractor by the hour and will keep track of the hour spent grading the park. Without calculating the quantities of dirt to be moved around, it is difficult to estimate what that cost will be. The developer will not be getting reimbursed for any costs over and above what the park dedication fees would be; however, if the cost of the work is less than the fees, the developer will pay the City the difference. Council agreed the Engineer should talk with the developer of Woodland Terrace to try to get a list of what will be done in the park in lieu of the park dedication fee. Mayor Windschitl stated a survey of the ballfields and soccer fields in surrounding cities indicates Andover is about where the other cities are. He noted for soccer fields, Ramsey has none; Coon Rapids has 8; Anoka has 6 with 4 regulation fields; Ham Lake has none but is building one; and Andover has 2 regulation, the school, plus three practice fields at City Hall. For ballfields, Ramsey has 8; Coon Rapids has 36; City of Anoka has 12; Ham Lake has 5; and Andover has 10 with three additional ones going in. Council also briefly discussed the park development plan for the Northglen 2nd Addition park and finally agreed to have the Engineer proceed with the original plan proposed, which includes an off-street parking lot, ballfield with backstop next to Bunker Lake Boulevard, chainlink fence, and trail with culvert through the low area. COON CREEK WATERSHED BOARD Mayor Windschitl reported the Mayors of the four cities met regarding the Watershed Board's formula for assessing developers for ponding facilities. He felt the Mayors now understand Andover's position, noting some of the calculations made by the Coon Creek Watershed engineer, Israelson and Associates dated April 22, 1985, which clearly show Andover would be paying a disportionate percentage of the ponding costs. I --- Special City Council Meeting May 14, 1985 - Minutes Page 5 (Coon Creek Watershed Board, Continued) Mayor Windschitl then handed the Council another calculation of Israelson & Associates dated May 8, 1985, showing ponding costs when using the density factor as well. He felt it would be acceptable to assess the ponding at a specific rate per acre. It was Mr. Schrantz's opinion that the per-acre rate shown is the same as the previous rate proposed. The Mayor noted no agreement has been reached yet; however, he felt there may be a greater understanding of Andover's position by the other cities. ASSESSMENT POLICY/LETTER OF CREDIT Mayor Windschitl again noted the problem raised by a developer as to the 125 percent Letter of Credit or 15 percent cash for escrow on developments (Note May 7, 1985, Regular City Council Minutes discussion). After some discussion it was realized that a Letter of Credit is not really designed to be a perpetual long-term instrument because it has a definite termination date. Because of the 15-year assessment pOlicy, it was felt that that may possibly be the reason why the 125 percent was requred for Letters of Credit. No action was taken on this item. UTILITY EXTENSION Mayor Windschitl stated there may be a request for utilities to service 170 to 200 acres along Bunker Lake Boulevard around the railroad tracks to as far east as Prairie Road. He stated that may have some impact on the watermain extension project whose public hearing is being held on Tuesday, May 16. It would also mean some negotiation with the Metropolitan Council to trade some other property in the Urban Service Area to beyond 1990 because that is what this area has been designated for. Councilman Elling was again concerned about bringing water so close to the proposed landfill site, thinking it would be better to wait in that area for awhile, at least until the EIS study is done for that site. Others felt it really doesn't matter since water has already been brought close to the area on the Coon Rapids side. MEETING/LANDFILL GENERATORS MOTION by Orttel, Seconded by Knight, that we set a meeting for June 3, 7:30 p.m., at the City Hall to talk with the representatives of the landfill site generators and the PCA. DISCUSSION: Staff was also directed to inform the Hazardous Waste Committee of that meeting. Motion carried unanimously. MOTION by Elling, Seconded by Knight, to adjourn. Motion carried unanimously. Meeting adjourned at 11:10 p.m. ,,,,,,",l1y ~~ Ma ~each f Reco ing Secretary ¡