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HomeMy WebLinkAboutSP June 3, 1985 ~ 01 ANDOVER SPECIAL CITY COUNCIL MEETING - JUNE 3, 1985 Agenda 1. Continued Public Hearing - Municipal Water Extensions 7:30 P.M. - Council Chambers ." ~ 01 ANDOVER SPECIAL CITY COUNCIL MEETING - JUNE 3, 1985 MINUTES Pursuant to notice published thereof, the Continued Public Hearing for the proposed Improvement Project of watermain extension, storage tank, and Well No.2 was called to order by Mayor Jerry Windschitl on June 3, 1985, 7:35 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Council also discussed setting a meeting date with the landfill generators, Hanson Boulevard construction on Ward Lake Drive, and IP85-7/Amendment on Bid Amount. Councilmen present: Elling, Knight, Lachinski, Orttel Councilmen absent: None Also present: TKDA Engineer, John Davidson; City Engineer, James Schrantz; City Clerk/A. Administrator, P. K. Lindquist; and Gilbert Menkveld WATERMAIN EXTENSION/CONTINUED PUBLIC HEARING Mayor Windschitl noted the May 17, 1985, letter from John Peterson of Good Value Homes that they would accept their share of the oversizing of the watertower arrd the cost of the watermain to the area of Speedy Market to allow their property to be assessed. Another concern they had was to make sure everyone in Service District 1 is properly assessed. The Mayor believed at this point all assessable parcels are included with this project. Mr. Schrantz stated the policy has been not to assess the lot a residential house is on, but any open lots are assessed. Mr. Davidson also explained the Carlson property and a portion of the Adolfson property were area assessed only because the policy at that time was not to assess connection charges. The proposal is to assess Carlson as a plat for connection charges. Since the policy has been changed to assess connection charges, the question is whether the balance of the Carlson and Adolfson properties should be assessed the connection charges at the time this project is done. But those properties are not included in the hearings for this project. The only other area in Service District 1 would be in Weiss's Addition, and they are not included in this hearing either. Those areas are accounted for as far as future assessments are concerned in determining the numbers for assessing the entire service district. In the Clerk's June 3 memo, those connections would be included in the 877 future connection charges. The Clerk explained that to date the City has collected $139,752 in connection charges, which is only $24,000 short of the $164,000 shortfall that was to be collected for the 80-3 project. Her memo also does not include laterals as an expense. The intent is to show there should be no cash-flow problem with this proposed project if the bond payments are set up so the higher interest payments are made further into the issue instead of at the beginning. Council reviewed the number of lots within the additions that have not yet paid the connection charges. The nayor also said the Council could hold a supplemental assessment hearing to assess the connection charges over areas that would be left. He also noted that to date the City has issued 71 building permits; one year ago 74 were issued by this time. The bulk of the issues to date have been in the southwest portion of the City. Councilman Lachinski suggested the most fair proposal for everyone is to build the project as proposed but doing it as late as possible, even the sprin9 of 1986. The project would not be assessed until 1986, payable in 1987. He further suggested the connection charges be:deferred for an extra year, payable beginning in 1988. Special City Council Meeting June 3, 1985 - Minutes Page 2 (Watermain Extension, Continued Public Hearing) Gilbert Menkveld - stated he would like to see the improvement put in, but he doesn't want to make a big thing out of it and cause trouble for everyone else. He stated he doesn't understand anything about sewer and water and asked several questions relating to the assessment and what it is for. Council noted the area and connection charges, the proposal made to defer the assessment to 1986 and connection charge payable to 1988, that the project would be assessed probably over a 15-year period. It was also explained how the area and connection charges were determined so everyone within the water service district will be paying the same amount. Mayor Windschitl asked who is putting all the debris on Mr. Menkveld's property off Bunker Lake Boulevard. Mr. Menkveld - stated he didn't know but hasn't looked at the property lately. He also stated he will develop whatever is warranted at the time they get sewer and water. Mayor Windschitl stated the Council would like to see something compatible with the neighboring Red Oaks development and suggested it would be helpful if the Council knew what was going in there. Mr. ~1enkveld - feltcthe City has different requirements for apartments now. There was 200 feet of townhouses planned on the north side as a buffer. Council didn't think any significant changes were made for the development of apartments. Council discussed the proposal made by Councilman Lachinski, especially being sure the assessments collected would cover the cost of the project and meet the bond payments. Mr. Davidson stated the additional capacity in the water tank would serve all of District 1 and what is being assessed in District 2. Realistically, not all of District 1 will come on line at the same time, and those facilities will be used until enough come on line to support a third well. If all 877 future connections came on line at the same time, theoretically another well would be needed. M~. Menkveld - stated he is willing to put someone on the plans right away if utilities are planned for that area. In discussing the project further, it was determined by deferring connection charges to 1988, the City would be carrying approximately $500,000. But the City would be going out for bonds in the fall of 1985 to cover the cost of the construction of the water tower, which is to be completed by spring of 1986, and for the construction of the project, to begin spring, 1986; and the arbitrage interest should be sufficient to cover what the City would be carrying and capitalized interest. Mr. Menkveld - asked about the financing of the connection charge. Council noted the proposal would be to assess the connection charges over 15 or 20 years, payable beginning 1988. However, once a plat is in place, the connection charges would be assessed at the time of the final plat if that is prior to the 1988 date. Council also noted the proposal allows the flexibility of pulling back the project next spring should it be necessary for any reason, but the City would still be covered for the oversizing of the tank by constructing the line only to Speedy Market. It was intended the tank be bid to be on line as soon as possible. It was also suggested the remainder of the project be bid in the fall for spring construction to take advantage of this year's prices; and there would always be the option of rebidding in the spring if need be. There would also be two assessment hearings -- one in the fall, 1986, for area assessments; one in the fall, 1987, payable 1988 for connection charges. That also allows future Councils some flexibility as well. It was recognized that to bring the remainder of the Carlson and Adolfson properties in to be assessed the connection charges, a public hearing would need to be held for that purpose, which could be done sometime in the future. Special City Council Meeting June 3, 1985 - Minutes Page 3 (Watermain Extension, Continued Public Hearing) Mr. Menkveld - stated the DNR has stated he would not be allowed to fill the lowland on hlS property. He has a lot of extra dirt and asked if he could get a mining permit for it. Council stated he could apply for one, but felt they would be more comfortable with the permit once they know what is going to be done with the property. MOTION by Lachinski, Seconded by Elling, that we approve the project for installing watermain in Service District 2 and watermain in Service District 1, and a 500,000 gallon tank in Water District 1 as proposed by TKDA with the following timetable changes: That the watertank be scheduled for completion not later than June 1, 1986; to take bids for construction of the watermains for construction not earlier than spring of 1986; and that the intention is that the unassessed/undeveloped property in Service Districts 1 and 2 would be assessed an acreage charge at the assessment hearing in the fall of 1986; and that a subsequent assessment hearing would be heard for purposes of assessing the connection charges not later than the fall of 1987. Motion carried unanimously. (Later in the meeting this motion was reconsidered and made in Resolution form) GENERATOR'S MEETING Mayor Windschitl explained the representatives of the landfill generators and PCA are only able to meet this Thursday, June 6. Because of the number of meetings this week, it was agreed not to meet with them at this time, asking that a copy of the report be given the Council for their review. HANSON BOULEVARD/WARD LAKE DRIVE NORTH Mayor Windschitl briefly reviewed the problems to be discussed tomorrow evening with the property owners along the north 1/2 mile of Ward' Lake Drive on which Hanson Boulevard is to be constructed by the County this summer. The Mayor stated there are two parcels that have not provided an answer to donating the right of way; all the rest have said yes. Three individuals are wanting the Council to look at their parcels to determine if some additional compensation is in order because of the additional land and trees that would be affected as a result of the project. Council briefly discussed the problem, noting they will be meeting with those property owners on Wednesday evening. They asked that the attorney prepare the documents for the right-of-way acquisition to begin getting them signed. Recess at 9:12; reconvene at 9:21 p.m. WATERMAIN EXTENSION, CONTINUED MOTION by Orttel, Seconded by Lachinski, to reconsider the motion on the water extension project. Motion carried unanimously. MOTION by Lachinski, Seconded by Elling, introducing a Resolution ordering the lmprovement of extension of watermain and well and tower construction, Project Numbers 85-8, 85-9, and 85-10, in the Water District No. 1 and Water District No.2 area and directing preparation of final plans and specifications. WHEREAS a Resolution adopted by the City Council the 16th day of April, 1985, fixed the date for the public hearing on the improvement of above, Project No. 85-8, 85-9, and 85-10; and WHEREAS pursuant to the required published and mailed notice such hearing was held on the 16th day of May, 1985; and WHEREAS all persons desiring to be heard were given such opportunity for same. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover to hereby order the improvement of said project as Special City Council Meeting June 3, 1985 - Minutes Page 4 (Watermain Extension, Continued) (Motion by Lachinski, Seconded by Elling, Continued) included above in the following described area: Water District No. 2 and Water District No. 1. BE IT FURTHER RESOLVED that timing of the project be as follows: that construction of the watermains not to begin prior to the spring of 1986; and that all of the undeveloped/unassessed areas of Water Districts 1 and 2 be assessed for area charge in the fall of 1986, payable in 1987; and that the same areas be assessed for connection charges no later than fall of 1987, payable in 1988. BE IT STILL FURTHER RESOLVED by the City Council, City of Andover, to hereby designate TKDA as engineer for this improvement and they are directed to prepare plans and specifications for said improvement. (See Resolution R054-85) Motion carried unanimously. PROJECT 85-7/CORRECTING BID AMOUNT Mr. Davidson reviewed the memo regarding the mathematical error made in the Channel Construction bid for Project 85-7, noting Channel Construction still remains the low bidder. MOTION by Elling, Seconded by Lachinski, that we correct the bids of Channel Construction on Northglen 5th Addition, Project 85-7, to read $139,697.15, an increase from the ori~inat.8id of $131,589.05, and that they are still low bidder, recognizing that th~o,rrc ) nis because of an error in mathematical calculations. (See Amendment to Resolution R052-85) Motion carried unanimously. MOTION by Knight, Seconded by Elling, to adjourn. Motion carried unanimously. Meeting adjourned at 9:35 p.m. )\''':=~L Marce a A. Peach Recordin Secretary