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HomeMy WebLinkAboutCC November 19, 1985 1--. CITY of ANDOVER REGULAR CITY COUNCIL MEETING - NOVEMBER 19, 1985 AGENDA 1. Call to Order - 7:30 P.M. 2. Resident Forum 3. Agenda Approval 4. Discussion Items a. Crooked Lake Warming House Funding b. Roger Junglen Lot Split, Cont. c. Frank Padula Rezoning, Cont. d. Electrical Bid/Cold Storage Building e. Warning Sirens f. Smith's Green Acres g. Telemetering h. Crooked Lake Clean Up 1. Pet Shop 5. Non-Discussion Items a. Appoint Auditor/l986 b. Engineering Rates/BRA c. Senior Transportation Advisory Committee/Appointment d. Clerk/Treasurer position-Interview Date e. 6. Reports of Committees a. Personnel Committee Recommendations b. Calendar Year/Bills, Payroll, Fire Department c. Summer Employment d. Emergency Office Closing 7. Approval of Minutes 8. Approval of Claims 9. Adjournment CITY of ANDOVER REGULAR CITY COUNCIL MEETING - NOVEMBER 19, 1985 r~INUTE~ Th~ Regular Bi-Monthly I~eeting ~f the Andùve, City Council was called to order by Mayor Jerry Windschitl on November 19, 1985, 7:34 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Councilmen present: Elling, Knight, Lachinski, Orttel Councilmen absent: None Also present: City Attorney, William G. Hawkins; TKDA Engineer, John Davidson; City Administrator/Engineer, James Schrantz; and others RESIDENT FORUM Cl .....") Cecil Chester, 15520 ~ treet - asked about the progress on a boundary change around Round Lake relatlve to huntlng. Council noted the item will be on the December 3 regular agenda but also agreed to add it to this agenda. Clyde Bod, 14406 Vintage, Auditor Sub. 82 - stated with the new developments in the surrounding area and more people llving out there, they are experiencing an abundance of juvenile delinquency, mostly harassment. And it has gotten worse over the years. In talking about this problem with the neighbors, it was finally agreed one way of controlling the problem would be to have the City institute a curfew as is done in some of the surrounding cities. He presented a petition asking that the Council look into the possibility of instituting a curfew, noting over 90 percent of the people they talked to signed the petition. Council agreed to add the item to the December 3 regular agenda. John Galzki, 14465 Guarani - stated he continues to have a water problem, that the water has not receded. It appears nothing is being done about it, and he stated that two children almost drowned in the high water. He expressed his frustration over the apparent lack of progress in this case. Council noted there was a meeting with the County and City of Anoka representatives today regarding the water drainage problem in that vicinity. It was agreed to add this item to the agenda for further discussion. AGENDA APPROVAL It was agreed to add the following items to the published Agenda: 4f, Smith's Green Acres; 4g, Telemetering System; 4h, Crooked Lake Clean Up; 4i, Pet Shop; 4j, Hunting Ordinance/Boundary Change; 4k, Water Problems/Dehn's Addition; 6b, Calendar Year/ Bills, Payroll, Fire Department; 6c, Summer Employment; and 6d, Emergency Office Closing. MOTION by Knight, Seconded by Elling, to approve the Agenda as amended. Motion carrled unanimously. CROOKED LAKE WARMING HOUSE FUNDING Betty Nokk - stated they have been before the Park Board and the item was tabled to thelr next meeting. Their Council built the warming house at the school but are not legally able to hire the warming house attendants. They would like to turn it over to the City of Andover and have the City hire the attendants, flood and maintain the rinks. The school district will maintain the building itself, and they have provided a security light for the one rink. They also now have an ice rink for Regular City Council Meeting November 19, 1985 - Minutes Page 2 (Crooked Lake Warming House Funding, Continued) hockey. The school district will provide a security light for that rink but not the larger lights that are needed for hockey. They are hoping the Park Board will take over the rinks and use it as another rink in the City of Andover. Mayor Windschitl noted the Council had previously agreed to attempt to find funding to provide an attendant for the rink. Attorney Hawkins stated if the City is to do the maq¡ntenance on the rinks, there is exposure to the City; and the City must verify that the insurance will cover on the school district property. Councilman Orttel felt it would have to be added as another developed park onto the City's policy. Mr. Schrantz was asked to check into that. Ms. Nokk - stated the school district would like the City to flood and plow the rinks. They dld it as volunteers last year, but that got to be a lot for their Council to do. The other rink is going to need much better lighting than a security light for hockey. The Advisory Council might consider the expense of installing them and doing some fundraising to purchase them, but they would be looking at the City to pay for the electric bills. Council discussion noted such lighting is expensive. Ms. Nokk - stated the school district has said about $1,000 per pole. Council felt lt could be as much as $6,000 to $8,000 per pole. They asked that a budget be prepared as to what is expected for the City's share of the costs and responsibilities. Ms. Nokk - stated if they cannot get the lights for the second rink for hockey, they would have to abandon it for this year. Council again noted a willingness to fund the attendant but doubted there would be funds for the lighting system. ~1s. Nokk was asked to get additional quotes on the lighting. It was agreed to add this to the December 3 agenda. FRANK PADULA REZONING, CONTINUED Frank Padula - felt the motion passed at the last meeting was too restrictive. He wanted to know just what the Council wanted as far as business on that corner. He also noted the Library Board wants to start with 2,000 to 2,500 square feet for the library, so he would need additional space in the building to begin with over the 3,400 square feet noted in that motion. Mayor Windschitl asked the attorney if anything allowed as a home occupation would also be allowed in this zoning. Attorney Hawkins reviewed the definition of home occupation as being carried on within a dwelling unit. This would be a commercial unit. A barber shop or beauty shop would not be allowed as a home occupation in this district. Mayor Windschitl then felt the Council needs to address the definition of studio, asking whether a music studio and lighting studio would be something the Council would want there. The motion does not allow any retail sale there, but he felt it would be better to define what would be allowed rather than leave it open. There was a lengthy discussion by the Council as to what would be allowed. Severa I felt businesses such as personal services would be allowed, but retail sales should be limited to 50 percent or less of gross receipts. However, the major problem with that is the policing of such businesses. Council was concerned with striking a balance between allowing Mr. Padula room to have personal service businesses, offices, etc., and at the same time limit the retail sales so the neighbors would not have a problem with high traffic. Council definitely did not want a grocery store or service station in that location. Another suggestion was to require the owner to receive Council approval of businesses; however, it was noted the question would be what criteria would be used to approve or deny any request. Regular City Council Meeting November 19, 1985 - Minutes Page 3 (F. Padula Rezoning, Continued) At this time the Council generally had no trouble with increasing the size of the building to meet the needs of the Library Board and Mr. Padula. Discussion continued on what types of businesses would be allowed in the zone. It was felt that in the interests of the residents most affected by the rezoning, the businesses allowed would be offices, medical, professional services, personal services, and studios. And personal service businesses and studios would have as its primary activity personal services with retail sales as secondary. The intent is not to have the traffic that is generated from retail over-the-counter sales. It was also generally felt that a music store, which Mr. Padula had asked about, would be acceptable if its primary purpose were that of music lessons. Mr. Padula - stated the purpose of putting in the library is to attract people to come to use it. He saw no reasoo why those same people couldn't then patronize a small store next to the library to purchase books, paper, etc. He didn't feel such retail establishments would create any more traffic than what the library would already generate. Using the definition for personal services found in an ordinance guideline book, the Council agreed to allow the following personal services businesses in the Neighborhood Business zone being requested: dry cleaning store, linen supply, diaper service, photographic studio, beauty shop, barber shop, shoe repair, clothing rental, music studio and musical instrument sales. MOTION by Lachinski, Seconded by Orttel, tore~cind the prior motion relative to the Padula rezoning. Motion carried unanimously. MOTION by Lachinski, Seconded by Orttel, in an effort to attract a public library to the location in question, that we approve a contract rezoning which would allow for the use of the property for professional purposes, including a public library, contingent upon an agreement with the Library Board for a five-year lease for a library to be signed; and the building size not to exceed 4,000 square feet. Uses allowed in the prfessional categories as referred in the ordinance for medical, office, and studio, and those specific personal service uses as stated earlier: dry cleaning store, linen supply, diaper service, photographic studio, beauty shop, barber shop, shoe repair, clothing rental, music studio, and musical instrument sales. DISCUSSION: Councilman Knight indicated a preference for the building to be placed as close to the corner as possible so it is as far away as possible from the residents on the west and south sides. Mr. Padula - stated that was agreeable, but noted specific parking requirements must also be met. ? - asked why the driveway can't come out on Co. Rd. 9 instead of 161st. Councll noted the County's refusal to allow any more exits onto County Road g at that location because of the safety factor. Councilman Lachinski also wanted it understood that there will be a review committee that will require adequate screening between this building and the surrounding parcels. He felt it should be natural growth and possibly fencing. Motion carried unanimously. Mr. Padula - stated he would accept the contract rezoning as proposed. Council noted the attorney will draft the necessary documents, after which an amendment to the ordinance will be required for the rezoning. ROGER JUNGLEN LOT SPLIT, CONTINUED Roger Junglen - asked the City Council to postpone this item until the next meeting to allow his attorney time to review the necessary documents. Regular City Council Meeting November 19, 1985 - Minutes Page 4 (R. Junglen Lot Split, Continued) MOTION by Lachinski, Seconded by Knight, that we postpone the question of the Roger Junglen Lot Split as per Mr. Junglen's personal request to the next meeting. Motion carried unanimously. SMITH'S GREEN ACRES ~en Gust, developer - explained the residents feel they have been promised something in that area and are using that to stop the development until they get it. He stated the issue fs:not part of the development itself. Councilman Elling stated the biggest problem is getting another exit out of the north half of Green Acres. Everybody is concerned that a previous Council made assurances that Dahlia Street was going to be put through. Mayor Windschitl didn't recall the City ever making a commitment on Dahlia Street. Years ago when the City tried to put an outlet into Green Acres, the residents opposed it. Mr. Schrantz explained the residents are saying the previous developer promised them that Dahlia Street would be constructed along the present alignment from 142nd to 141st. He explained that that alignment is very close to the ditch and has seven to nine feet of peat in that area. The plat calls for going i~rrfrom Heather Street, relocating Dahlia Street to the west and then down to 141st; but that didn't satisfy the needs of the residents. They want Dahlia to come from 142nd to relieve some of the traffic from the other streets in the subdivision, and they want it done in the first phase before any more houses are built. Mr. Schrantz stated the plat before the Planning Commission is proposed in two phases. He felt there would be no problem with the western portion of the plat, Phase I. But realistically, he doubted that the eastern portion would ever get developed because of the large amount of peat to go through in that area and the huge expense of having to remove it. At this point he felt development on Phase II is not feasible. So the staff has recommended putting a cuI de sac at the end of Phase I. If Phase II were ever developed, it could come up from 141st with Dahlia Street with another cuI de sac. Mr. Schrantz stated the Northwoods Subdivision is concerned with the plat because of the speeders through their neighborhood. But he has not been able to find a solution to getting an outlet to the Green Acres subdivision that is feasible or one that will relieve the traffic question. Susan Aldridge, 13860 Crocus - stated the main traffic problem is on Crocus. They already have all the trafflc from Green Acres coming down Crocus at all times. Putting in another 13 homes, and then possibly 11 more, will make that situation worse. She presented a petition signed by the residents on their street noting their concern of adding to the traffic problem they presently have. Mr. Schrantz stated he did not address the concerns of those along Crocus, noting the concerns raised about Dahlia Street wouldn't help Crocus Street at all. Council discussion with the Engineer and Mr. Gust was the concerns of the residents and the problems of constructing Dahlia Street from 142nd to 141st. Mr. Schrantz stated he has been told by Hokanson Anderson that it could cost up to $35,000 a lot to construct Dahlia Street through there because of the peat and having to bring in fill. Mr. Gust - stated he would be willing to give the land to the City to put Dahlia Street in. Sewer wouldn't be needed; it could be a nature park, but a usable road could be constructed through there. He thought the street would have to be offset because of the ditch and the Watershed's easments along it. He estimated the cost to construct Dahlia from 142nd to 141st would be $41,000. Regular City Council Meeting November 19, 1985 - Minutes Page 5 (Smith's Green Acres, Continued) Council noted the dilemma of where the funding would come from to construct Dahlia, that the subdivision could not be assessed for it because it has already been assessed for streets, that the residents had opposed its construction when that street project was done because of the excessive costs it would have added to the project, that the residents had opposed an outlet to the north to South Coon Creek Drive in the past; and that there may still be a possibility of exiting north to South Coon Creek Drive on the east side of the subdivision. Council didn't feel they could legally require the developer to build Phase I and Phase II at the same time. Discuslion was then on the street alignment within the plat, that of the original proposal of a through street or the staff's recommendation of two cuI de sacs. Council generally agreed they did not want to ultimately have two cuI de sacs in there, but it was also felt a turnaround is needed because it is not known when or if Phase II wi 11 be completed. It was suggested the cuI de sac would be built at the end of the property line but put the easement across it for the extension of the street when Phase II is done. Council agreed the developer should pull the cuI de sac back to the end of the plat of Phase I. Because the intent is for the road to go through eventually, it was agreed to reduce the setbacks around that cuI de sac to keep the alignment of the homes along the road equal. Phase II would show as a continuation of the street. ~NTING ORDINANCE/BOUNDARY CHANGE Council discussed the difficulties encountered with hunters in the Lake Ridge and Lund's developments. After a brief discussion"it was generally agreed that the problems would best be solved by moving the hunting boundary from its present location across Round Lake up to 157th and use Round Lake Boulevard and County Road 7 as the eastern and watern boundary down to the existing line. It was felt any Council action on this matter should take place when the matter is on a published agenda. MOTION by Lachinski, Seconded by Orttel, to table this until the next regularly scheduled meeting. DISCUSSION: Counci lman Ell ing indicated his disagreement with any changes to the boundary line, feeling the existing ordinance regulations cover the problems encountered. Mr. Chester - felt the "No Hunting South of Here" signs by the lake should be taken down. Council agreed to discuss wording and placement of signs at the next meeting. Motion carried unanimously. DEHN'S ADDITION/WATER PROBLEMS Mr. Schrantz reviewed the meeting with several County Commissioners and representatives from the City of Anoka and County Highway Department regarding the drainage problem in the southwestern portion of the City and the County's proposal to reroute County 116 through there. He stated at this point the City of Anoka may allow Andover to pump water in this area into their storm sewer system off Seventh Avenue; however, they first want Andover to decide if this is what is to be done. Mr. Schrantz explained it would cost about $12,000 to run pipe and pump for 12 days. He asked whether the City wants to spend that amount of money on a temporary solution or whether the City should instead be concentrating its efforts on a permanent solution of getting the county to construct the road as soon as possible. The county has a right of access in December and their plans are all completed. Regular City Council Meeting November 19, 1985 - Minutes Page 6 (Dehn.'s Addition/Water Problems, Continued) Mr. Schrantz also reviewed the permanent solution to the situation with the construction of County 116 through that vicinity, the problems and concerns involved and various proposals for draining the area. The specific dollar amounts for a permanent situation have not yet been determined. Council determined at this time that there was no eminent health hazard in the Dehn's Addition at this time as two residents have recently fixed their septic systems. But the residents in the area are worried about flooding in the spring. John Davidson, TKDA - stated even with the pumping, the residents must understand that the ground water is eight inches below their basement floors. Pumping may lower the surface water; but because it is such a large drainage area, the progress dimishes the longer it is pumped. Council was also concerned with spending up to $12,000 for pumping now, which is only a temporary solution, and then to also have to spend a large sum within a few months for a permanent solution. It was finally decided the City should urge the County to begin construction of County 116 in that area as soon as possible. It was felt that the situation should be monitored closely through the winter months; and if the situation worsens in the spring, the City would pump at that time. Mr. Galzki - stated it is agreeable to work for a permanent solution as long as he knows this won't be put off until next July and he is under water. MOTION by Knight, Seconded by Orttel, that we delay any action on the water in the Dehn's Addition until later in the winter or early spring, that we urge Anoka County to move as fast as possible in any plans they have for construction in that area; that we monitor the area closely all winter; and if the situation becomes serious, that we have that on a priority list in the spring to deal with it. Motion carried unanimously. Recess at 9:50; reconvened at 10:05 p.m. ANDOVER VOLUNTEER FIRE DEPARTMENT REPORT Fire Chief Bob Palmer reported the fire lanes at Minnesota Tire Recycling have been cleared and they are making progress out there. Ch.ief Palmer expressed concern over the capacity of the City Hall Council Chambers. For safety purposes, he stated the capacity of the room should be posted and enforced. Council thought seating capacity signs were available, and the Administrator was directed to check into this further. Chief Palmer asked the Council's opinion of storing the DNR vehicle at the fire station because of the closing of the DNR Carlos Avery headquarters. At this point he didn't know if Andover would be responsible for maintenance on the vehicle. Council was concerned with what the City's responsibility,WQ~bdbe toward the truck regarding maintenance, insurance, etc., and what it would be used for. Chief Palmer stated he would check into the details and report back. Council then discussed the November 15 letter from Custom regarding their recommendation for work to correct the rust problem on the 1979 General C 8000, estimating a cost of over $13,000. Council was especially concerned that it is a relatively new truck and shouldn't have that much rust. They felt General, who built the truck, should bear some responsibility for that. Regular City Council Meeting November 19, 1985 - Minutes Page 7 (AVFD Report, Continued) Firefighter Tom May stated they have not checked other places for a cost on the work. He thought the construction of the truck was the state of the art at the time the truck was built. He stated it is an adhesive problem with the paint coming off down to the bare metal. He also noted that the Department had projected in its capital plan to replace the body of the truck in 1989, recognizing there is a rust problem and wanting to change the design to a five-man cab. It was finally agreed the truck should be taken to General for their suggestion as to what should be done, again noting their feeling that General should bear some of the responsibility for it because the rust problem should not be of this magnitude after only five years. The Staff was also asked to summarize the proposal from Custom, asking that General respond to that proposal. It was also agreed that Custom would leave the base off after doing the modifications on the truck so General will be able to see the extent of the rust and chipping paint problem. Council also noted that they did not want to spend $13,000 at this time, but preferred to wait until 1989 and replace the body as scheduled. Mr. May asked the Council's opinion of leasing or buying a printer for the Fire Department. He has loaned the Department a computer, which will be very useful when writing specs, etc. He has found a printer can be rented for $120/month or a lease option to buy for $75 with purchase of $900 at the end of one year. After a brief discussion, Council asked for a recommendation from the Department as to cost and budget line item. TELEMETERING SYSTEM/WATER SYSTEM Mr. Davidson reviewed his November 15, 1985, memo on a telephone versus radio control for the telemetry system. He noted the radio telemetry system would require a 56- month payback for an initial additional capital cost of $6,450. MOTION by Knight, Seconded by Orttel, that we accept the radio telemetry system for the water system. Motion carried unanimously. Mr. Davidson reported they had the preconstruction conference with the contractor last week for the water tower. The watermains were staked and they started construction on the 16-inch line back to the tank on Monday. The footing shop drawings should be in on November 22, which can then be started about the first week in December. They will be fabricating the tank throughout the winter to be ready for spring. Mr. Davidson also reported there was a question as to whether the three-\hase current could be put in the pumphouse before frost. The contractor had determi ned if it couldn't get in this fall that he would delay start-up until spring. The well is finished and they are test pumping right now. They should finish this week. He thought the three-phase has been received by Anoka Electric. If that is the case, the pumphouse contractor will go onto the site just as soon as Renner moves off; and it should get closed off before winter sets in. Mr. Davidson stated Curt Adams has been asking for a change in the roof to the pumphouse to a shake roof. They are getting prices from the contractor for consideration. Mr. Davidson also reported the field surveys are completed for the watermain extension project, and they should be starting the design phase shortly. They are looking for a mid-December plan completion, a January bid lettering, and an early spring start of construction. Mr. Schrantz also noted the County would like to have a sprinkling system for the expansion of their shop building in the park. Plus there have been other inquiries for utilities in the area of Hanson and Bunker Lake Boulevards. Regular City Council Meeting November 19, 1985 - Minutes Page 8 (Telemetering System/Water System, Continued) Mr. Davidson asked for a n opportunity to meet with the Council and attorneys in closed session regarding the Sonsteby lawsuit. Mr. Hawkins stated he, Mr. Burke, and Mr. Davidson will talk about such a meeting; and if it is felt there is a need, they will ask for a special meeting. It was felt such a meeting could be held on December g. LAWRENCE UTILITIES Mr. Schrantz stated Mr. Lawrence, Round Lake Boulevard, called today stating his well went out and asking for City utilities. He did inform Mr. Lawrence that it would have been cheaper if the utilities could have been put in when the contractor was there for the Sipe utilities. He estimated it will cost an extra $1,000 to have a contractor come in there again. Council discussion noted that in order to serve the Lawrence property, the line will have to cross a vacant lot owned by the Sipes. The question at this time is whether to assess the Sipes to run line past that lot. If so, it was noted the City would need to go through the entire 429 procedure unless the Sipes signed a 100 percent petition to that effect. Mr. Schrantz also noted the work cannot be done on the same contract as the Sipes property because it would exceed the 25 percent limit for a change order on the original Northglen 5 project contract. Mr. Schrantz was directed to talk with the Sipes regarding the crossing of their vacant lot and to determine the most feasible way to service the Lawrences. Mr. Hawkins advised the Engineer can negotiate a separate contract up to $15,000 without having to go out for bids. WARNING SIRENS MOTION by Orttel, Seconded by Elling, that we authorize Dave Almgren to prepare bid specifications for warning sirens for the City and to advertise those in the City's legal newspaper; with six siren units as per the plan approved by the City Council. Motion carried unanimously. ELECTRICAL BID/COLD STORAGE BUILDING MOTION by Orttel, Seconded by Knight, that we award the bid for electrical work for the cold storage building in the amount of $3,300 to AID Electric. DISCUSSION: There was a lengthy discussion on the type of light needed or desired in the building, Several were opposed to high pressure sodium lights, feeling they were too expensive, not necessary in a storage building, and that eight would be too many for the size of the building. Others were opposed to florescent lighting, especially in a cold building in the winter. Council debated on just what is needed and desired in the building. Mr. Schrantz stated the receptacles are needed to be able to get the trucks started. Councilmen Knight and Orttel WITHDREW the Second and the Motion. MOTION by Knight that we accept the AID bid for $2,805 with eight incandescent flxtures. Motion dies for lack of a Second. MOTION by Knight to reject all these bids. Motion dies for lack of a Second. MOTION by Elling that we authorize the City Engineer to get the cold storage building wired and lit with a licensed electrical contractor for an amount not to exceed $3,500. Motion dies for lack of a Second. Regular City Council Meeting November 19, 1985 - Minutes Page g (Electrical Bid/Cold Storage Building, Continued) MOTION by Orttel, Seconded by Knight, that we authorize the City Engineer to contract with a licensed electrical contractor to provide for wiring and lighting of the cold storage building for a cost not to exceed $3,000, and that we reject bids received from Shortstop, AIDS, and Three-Way for the same project as being inadequate. DISCUSSION: It was felt that $3,000 should be adequate to get four hps lights in the building if that is still what the Public Works Department wants, but it was also hoped the contract would be closer to $2,500 by reducing the number of lights. It was also preferred not to have hps· lights. VOTE ON MOTION: YES-Knight, Lachinski, Orttel, Windschitl; NO-Elling Motion carried. CROOKED LAKE CLEANUP Mr. Schrantz explained the Committee felt an informational meeting should be held to inform people of the proposal. Councilman Elling emphasized that the matching funds from the DNR are for a study only. It is felt a study could be done for about $5,000, which would only mean $2,500 in funds from the cities, residents, county, or wherever. After some discussion, it was agreed the property owners around the lake would be notified of an informational hearing to be held on January 16, 1986, at the Bunker Hills Activity Center. The Mayors will chair the meeting. PET SHOP Council noted the inquiry to open a pet shop in the Downtown Center for the purpose of selling such animals as mice, gerbils and fish, but no dogs or cats. Council felt it would be a permitted use under the zoning. MOTION by Lachinski, Seconded by Knight, that we approve the establishment of a pet shop in the Downtown Center. Motion carried unanimously. APPOINT AUDITOR/1985 Council felt the additional auditfor Federal Revenue Sharing should not cost $800 and agreed the total amount of the contract should not exceed $8,700. MOTION by Lachinski, Seconded by Orttel, that we authorize George M. Hansen Company to do the audit for 1985 for the sum not to exceed $8,700 to include all special audits. Motion carried unanimously. ENGINEERING RATES/BRA Council asked if TKDA and BRA are under the same contract. Mr. Schrantz stated they are not and personally preferred the contract the City has with BRA. MOTION by Orttel, Seconded by Elling, that the City Council renew the contract with Bonestroo, Rosene, Anderlik and Associates, Inc., based on their rates and schedule as submitted on October 29, 1985, and shown as 1986 schedule. Motion carried unanimously. SENIOR TRANSPORTATION ADVISORY COMMITTEE/APPOINTMENT Mr. Schrantz stated a senior citizen is needed for the committee, as the committee deals with transportation for senior citizens in the vicinity. Council agreed to ask the Senior Citizens group which meets at the Senior Citizens Center if anyone is interested in serving on that committee. Re9ular City Council Meeting November 19, 1985 - Minutes Page 10 CLERK/TREASURER POSITION - INTERVIEW DATE Council agreed the Administrator is to phone screen the following applicants to determine if they are still interested in the position: Garrison Hale, Larry Johnson, Patrick Klaers, Shirley Clinton, Antony Hallman, Joan Flavin. MOTION by Knight, Seconded by Lachinski, that we set December g as the night to lnterview Clerk/Treasurer applicants. Motion carried unanimously. CALENDAR YEAR/BILLS, PAYROLL, FIRE DEPARTMENT Council agreed it would not be necessary to hold a year-end meeting because the same Council will reign next year. It was also agreed the payroll did not need to be split because of the year end. There was some discussion on the payment of the points earned by the firefighters. The Fire Department would like a check issued prior to Christmas every year, wanting to use October 30 as their year end~ Chief Palmer understood that a second check would be issued for the remaining weeks of the year. Discussion noted the staff would prefer not to have to issue two checks each year. It was finally agreed the following procedure would be followed: the year-end for points for the firefighters will be on October 30 of each year, and the checks for the point system, November 1 through October 30, will be approved at the first meeting in December of each year. Council also felt the Department should make a recommendation as to whether rescue should be paid on the same system. APPROVAL OF CLAIMS MOTION by Elling, Seconded by Knight, that we approve Checks 10297 through 10357 wlth the exception of 10302 and 10353 for a total of $81,555.49. Motion carried unanimously. APPROVAL OF MINUTES August 20, September 3, September 17, September 18, September 24, October 1, 1985: Correct as written. MOTION by Elling, Seconded by Lachinski, to approve Minutes of August 20, September 3, September 17, September 18, September 24 Special and Closed. Motion carried unanimously. MOTION by Knight, Seconded by Elling, to approve the Minutes of October 1. VOTE ON MOTION: YES-Elling, Knight, Orttel, Windschitl; PRESENT-Lachinski Motion carried. October 7, October 8, October 15 Regular and Closed: Correct as written. MOTION by Knight, Seconded by Lachinski, to approve the above Minutes as written. Motlon carried unanimously. MAYOR'S REPORT Mayor Windschitl reported he has received an inquiry as to the City's intent for assessing the acquisition of right of way for Hanson Boulevard from Andover Boulevard north to County Road 20. Apparently there is some interest in developing some property along Hanson Boulevard north of Andover Boulevard. Council discussion noted it is their intent to assess for that street, though it hasn't been done yet because of the pending litigation by Santa's Tree Farm. Regular City Council Meeting November 19, 1985 - Minutes Page 11 (Mayor's Report, Continued) There was also some discussion as to whether His wise to allow the development of 2~-acre lots in this vicinity, the thought being this is a future development corridor through the City. It was felt the Council should give serious consideration to the future expansion of sanitary sewer beyond Coon Creek up Hanson Boulevard. It was also mentioned that residents along Andover Boulevard have expressed a desire for sanitary sewer as well. And it was thought the MUSA line beyond 1990 would need to be extended north of Coon Creek and along Hanson Bouelvard. PARK & RECREATION COMMISSION/PROCHNIAK MOTION by Knight, Seconded by Elling, to direct the Clerk to write a letter of appreciation to Merlyn Prochniak. Motion carried unanimously. SUMMER EMPLOYMENT Mr. Schrantz asked the Council's opinion of hiring Tim Koltes for next summer to work in Public Works, mainly on sewers. Council had no problem with it if there are funds in the budget. PARK & RECREATION COMMISSION/EXPENDITURES MOTION by Elling, Seconded by Knight, that we approve the purchase of three new backstops for the City Hall site, 4 bleachers and a pair of soccer goals, and snow- fence for four ballfields for an amount not to exceed $13,000 for the City Hall site. DISCUSSION; Council suggested instead of snowfence that chainlink fence be purchased for ballfields. It was acknowledged that would be more expensive and suggested just one or two ballfields be fenced each year. Councilman Elling CHANGED the Motion: and get proposals for chain link fence around the ballfields. Second Stands. Motion carried unanimously. MOTION by Orttel, Seconded by Elling, to adjourn. Motion carried unanimously. Meeting adjourned at 12:42 a.m. Respectfully submitted, f\ ~CQ~~ Ma ella A. Peach Reco Secretary