Loading...
HomeMy WebLinkAboutCC March 19, 1985 ~ 01 ANDOVER REGULAR CITY COUNCIL MEETING - MARCH 19, 1985 AGENDA 1 . Call to Order - 7:30 P.M. 2. Resident Forum 3. Agenda Approval 4. Presentation of Tri-City News 5. Discussion Items a. Hanson Boulevard Agreement b. Viewer's Report-Ditch No. 57 c. MSA Designations d. Street Lighting Policy e. f. .6. Non-Discussion Items a; Award Contract-IP84-12/Howard-Tempel Addition b. Award Contract-Electric/Cold Storage Building c. Date/P&Z, P&R Interviews d. Selection of Logo e. 7. Reports of Commissions, Committees, Staff 8. Approval of Minutes 9. Approval of Claims 10. Adjournment ~ 01 ANDOVER M E M 0 RAN 0 U M TO: COPIES TO: ATTORNEY AND STAF FROM: CITY CLERK ADMINIST DATE: MARCH 1 4 , 1985 RE FE RENCE' AGENDA INFORMATION - MARCH 19 MEETING Item No. ð - Aqenda Approval Please add Item No. 6e (Extension of Final Plat-Prairie Meadows and Woodland Ridge). Item No. 4 - Presentation of Tri-City News Greg Bergeron, publisher of Tri-City News, would like to make the formal presentation of the first edition of the Tri-City News. Item No. 5a - Hanson Boulevard Aqreement This item has been tabled from previous meetings. You have received all related materials in earlier meeting packets. Item No. 5b - Viewers' Report/Ditch No. 57 This item has been tabled from wevious meetings. The Coon Creek Watershed Board will soon be proceeding with the benefit roll and hearings for the ditch repair/improvement; therefore this item should be discussed and some agreement reached at this meeting. Item No. 5c - MSA Desiqnations This item was continued from an earlier meeting. Information has been sent to your in earlier meeting packets. Item No. 5d - Street Lighting Policy Councilman Elling has been doing considerable research on this item. You have all been furnished copies of the materials he has secured. The City of Champlin has just recently put a pOlicy into effect, a copy of which you have received. Item No. 6a - Award Contract/Howard Tempel Addition Enclosed is a memorandum from the City Engineer covering the latest bids. You will recall the earlier bids were rejected and the project was re-bid. The new bids were not substantially lower than those bid earlier this year. Agenda Information March 19 Meeting Page 2 Item No. 6b - Award Contract/Electric-Cold Storage Bldg. The City Engineer has received three quotations for the installation of the electric into the cold storage building. He is presently waiting for the materials list from the firms giving the quotes. Item No. 6c - Date/P&Z, P&R Applications We have received five (5) applications to the Commissions. They are all from residents who have not served on any city Commission or Committee in Andover, therefore, they should all be interviewed. It is recommended the date be set for sometime after March 31st, to allow time for notification of the applicants. Item No. 6d - Selection of Logo Enclosed are samples of City letterhead showing the two logo's picked by City Council and City Staff. The logo featuring the "A" in Andover was picked as a choice by everyone except two people. The other sample received the second highest votes. A total of 40 different designs were received (some residents submitted five or six individual sketches. The logo will be used on vehicles, stationary, water-tower, etc. Barbara Schilling submitted both sketches used in the enclosed samples. Some minor changes were made by us to ~ake them more compatible with the letterhead. Item No. 6e - Extension of Filing of Final Plat Enclosed are two requests from Lawrence B. Carlson to extend the filing dates per Ordinance 10, Section 11.01 (a) for Prairie Meadows and Woodland Ridge. Item No. 8 - Approval of Minutes February 19, 21, March 5, 1985 Enclosures ~ 01 ANDOVER REGULAR CITY COUNCIL MEETING - MARCH 19, 1985 MINUTES The Regular Bi-Monthly Meeting of the Andover City Council was called to order by Mayor Jerry Windschitl on March 19, 1985, 7:36 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, MN. Councilmen present: Elling, Knight, Lachinski, Orttel Councilmen absent: None Also present: City Attorney, William G. Hawkins; City Engineer, James Schrantz; and others RESIOENT FORUM Joe Merthléwicz, 15920 Swallow - asked for service on their r~ad. Since the snow started melting, there has been a hugh lake between his house and County Road 20. Finally the City started filling it and graded that portion off, but 10 feet past the grading there are very deep holes in the road. He stated the road is fine as a gravel road if it would be maintained. Mr. Merchlewicz stated when he moved there in 1969, the road was level with his yard; now it is 1\ to 2 feet lower. He felt if the road was maintained like it should be, that wouldn't have happened. The City approved the road without any gravel or anything. Now what does he have to do to get the problem straighted out? Mr. Schrantz stated that entire subdivision has a drainage problem. The last few days they brought in some sand to try to raise it up. He explained how the sand roads continue to go down because of the wind, blading, etc. At this point he hesitates to fill the roads because the water would drain into the yards in that area, and he explained some of the problems there. He has given some figures for blacktopping to some residents who expressed an interest there, but he hasn't heard from them since. Mr. Merchlewicz - felt regular maintenance would keep the road reasonably good. He dldn't feel the road was graded enough. He also asked about the possibility of coming back in with sewer and water if the roads were paved now. Mr. Schrantz stated the road grading is done on a routine maintenance schedule. There are no plans for utilities in that area for quite some time. Mayor Windschitl asked that the Engineer look into what could reasonably be done with the road to make it passab Ie. He stated there is a similiar problem on Ward Lake Drive. This item is to be discussed again at the next meeting. AGENDA APPROVAL MOTION by Orttel, Seconded by Elling, that we approve the Agenda as published with the Additions of Item 5e, Plat Extensions/Prairie Meadows and Woodland Ridge; 5f, Northglen 5th Addition Improvement Petition; 5g, Landfill; 5h, City Signs; 5i, Townhouse Development Discussion; 5j, PUDs; and 5k, Rum River Watershed Update. Motion carried unanimously. PRESENTATION OF TRI-CITY NEWS Greg Bergeron, publisher of the Tri-City News, made a formal presentation of the first edition of the Tri-City News to the Council and left additional copies. He stated the paper will come out on Thursday and will be mailed to all residents in Andover, Anoka, and Ramsey. He asked for feedback on the paper. They hope to keep the paper self-sustaining through advertisements. The lead articles will be on a rotating basis between the three cities for the first three issues. It wi 11 be reviewed after that time. They also plan to do a readership survey after the third issue. He commended Melanie DeLuca, Andover's coordinator, for her assistance \Iith the paper. Regular City Council Meeting March 19, 1985 - Minutes Page 2 HANSON BOULEVARD AGREEMENT and MSA DESIGNATIONS Mayor Windschitl noted within the agreement is a turnback of the 1\ miles of Nightengale to the City, though he understood they are willing to overlay the road before turning it over to the City. The County is, not willing to acquire the right of way for the remaining two miles of Hanson Boulevard. And the County is saying they cannot designate that portion of Hanson as a County MSA road because they don't have the mileage to do so. The County argument for turning Nightengale back to the City is that they do not need a county road parallel to Hanson Boulevard just a half mile apart. Further discussion noted the Count y has backed away from turning a portion of Crosstown Boulevard back to the City. The only major expense to the City in accepting Nightengale would be for snowplowing. Mr. Schrantz stated the City can designate the last two miles of Hanson Boulevard as a City MSA street; however, some other designated MSA streets would have to be revoked. After a brief discussion, it was generally agreed to designate the remaining two miles of Hanson Boulevard as a City MSA street to allow MSA funds to be used to obtain the right of way. If the City can find another method of obtaining that right of way, the MSA designation can be abandoned and used elsewhere. Mayor Windschitl informed the Council the County is willing to construct the north 1/2 mile of Hanson on the existing Ward Lake Drive this year assuming they can get an agreement on alignment. They are also willing to build the last two miles next year assuming the City obtains the right of way. Councitagreed to remove the .78 miles of alignment of Lily Street north of Bunker Lake Boulevard as an MSA designated street. The new 1985 MSA mileage designated would be the two miles of Hanson Boulevard and the short stretch of road between Crosstown Boulevard and Ward Lake Drive. Mr. Schrantz stated he would get State approval of the designations, after which a Resolution will be prepared for Council action. MOTION by Orttel, Seconded by Elling, that the Council authorize the Mayor and Clerk to enter into an agreement with Anoka County for the completion of Hanson Boulevard as prepared by the County, including the proposed turnback of Nightengale Street from Crosstown to Constance Bouelvard. Motion carried unanimously. Mr. Schrantz stated he has not yet seen the detailed plans for the north end of Hanson Boulevard on Ward Lake Drive. Mayor Windschitl informed residents present that as soon as those plans are ready, the City will notify the affected property owners. Dan Skwarek, 18017 Ward Lake Drive - stated at the first meeting it was mentioned the yellow marker on Flamingo and CoRd 58 is the center line of the road. In looking at that location from his property, it is not the center line. Mr. Schrantz explained how the road will be moved away from the houses close to the road and noted this can be looked at in more detail and with greater accuracy once the detailed plans are done. VIEWER'S REPORT - DITCH NO. 57 Council reviewed the November 22, 1984, memo from Mr. Schrantz relative to the Viewer's Report for the repair of Ditch No. 57. Mr. Schrantz stated he hasn't heard anything from the Watershed Board since then. Mayor Windschitl asked if the Coon Creek Watershed Board has taken out the areas in western Andover that are piped out of the Coon Creek Watershed District -- Northglen, Quickstrom, and Chapmans. Regular City Council Meeting March 19, 1985 - Minutes Page 3 (Viewer's Report - Ditch No. 57, Continued) Ken Slyzuk, Coon Creek Watershed Boardmember - didn't think a formal motion had been made to that effect, but the Viewer's Report is due at the May meeting. Mayor Windschitl felt there was agreement on these three areas because the water is piped out of the District; and these areas should be removed from the assessment rolls. Mr. Schrantz stated on the Woodland Terrace Plat of Larry Carlson, they are looking at draining the water to the north and then west, which would be out of the Coon Creek Watershed District and into the Rum River District. They are still working on the calculations; but if that works out, they wouldn't be dumping anything into Crooked Lake. And that area should then be moved into the Rum River District. Mayor Windschitl stated the problem is in the Red Oaks and Northwoods Area. He stated there would be three options: I) physically putting pipe in the ground to drain the pond and assess the residents in that area; 2) reduce the assessment charge against that area to some minimal amount since that area was not allowed to drain into Coon Creek and paid for ponding its drainage; or 3) leave the assessment stand as proposed by the Viewers. Mr. Slyzuk - remembered at the last discussion that the City didn't feel the proposed assessment was fair and the Viewers were going to review it again. He thought there was talk of charging a minimum assessment so that in the event the City would want an outlet from that area some day, there would be the right to do so. Council agreed to hold the discussion on this item until it is known what the latest Viewer's position is on the Red Oaks and Northwoods area. The Meadowcreek area also drains into a pond, not into Crooked Lake; and the question is how that is being treated relative to an assessment for the cleaning of Ditch 57. Mr. Slyzuk - stated the Board passed the Resolutiontoinclude the tributaries and branches into the cleaning of Oitch 57. Council noted that will mean dealing with additional properties that may also be unique relative to assessing for ditch repair. Council directed the Engineer to contact the Viewers about their latest position on these matters; and if there are still some unresolved questions, the Council felt a meeting with the Viewers and possibly with the Coon Creek Watershed Board is in order. There was also a brief discussion with Mr. Slyzuk as to the Council's request for a documented need for the repair project -- just where have problems occurred and how will the repair help these situations? AWARD CONTRACT - IP84-12/HOWARD-TEMPEL ADDITION MOTION by Orttel, Seconded by Knight, that we approve the Resolution accepting bids and awarding contract for the improvement of Project No. 84-12, sanitary sewers and streets in the area of Howard-Tempel Addition as prepared; recognize that the low bidder is Dryden Excavating in the amount of $26,676.00; the motion being contingent upon the completion of the development contract along with the funding for it. (See Resolution R014-85) Motion carried unanimously. MOTION by Orttel, Seconded by Lachinski, authorizing the Mayor and Clerk to enter -ìnto a development contract with the developers of the Howard-Tempel Addition. Motion carried unanimously. Recess at 8:52; reconvene at 9:11 p.m. STREET LIGHTING POLICY Council noted the street lighting policy is really two items. One, the adoption of a uniform standard for street lights throughout the City. Secondly, the location of street lights and a procedure for installing them. Regular City Council Meeting March 19, 1985 - Minutes Page 4 (Street Lighting Policy, Continued) The Council generally did not have a problem with the proposed uniform standards for street lights as proposed by Councilman Elling. There was, however, considerable discussion on deciding the locations and procedure for installing street lights as well as the problem of paying for the installation and use. Mayor Windschitl suggested a possibility would be to have a City policy of lighting street intersections with County roads; and he felt in that case all such intersections would need to be lighted over a programmed period of time. If it came to a $45,000 expense, it would be approximately one mill to the residents; and there is no vehicle for assessing it. He thought there may be a possibility of assessing interior lighting. Councilman Elling stated the City of Champlin did the entire city and included it in the tax base for the General Fund. He felt the problem is determining an assessment policy. He predicted there will be petitions for street lights from residents within the next month or two. Council discussed the possibility of assessing for interior lighting, noting the problems of establishing little assessment districts throughout the City, the problems of determining benefit, and the problems of billing for user fees. Mayor Windschitl suggested the City adopt a policy of lighting the intersections with County roads and simply tell residents within neighborhoods that they would be able to handle the situation much more effeciently with the power company than the City can. Attorney Hawkins stated the City can assess the original costs for street lighting, but he was not aware of any statuatory authority to set up a separate taxing district where the assessment would be collected with the yearly real estate taxes. Councilman Elling stated the power company would put up the lights, own them, and maintain them. The user fee is a fixed rate and could be billed along with the sanitary sewer/water billing on a quarterly basis. Council wanted to know what the cost would be for lighting the intersections of the city streets with county roads. They also asked that the total number of inter- sections in the City be determined, as well as the number of major City thoroughfare intersections with other City streets. The City Engineer was asked to make those determinations and report to the Council what it would cost the City to light those intersections. The Attorney was,'also asked to determine if special taxing districts for street lighting purposes can be established. After other discussion, it was thought that because of the problems with assessing and billing for street lights, most cities have chosen to cover those costs out of the General Fund and increase the mill rate accordingly. A suggestion was also to put the question to the people on a general referendum. No decision was made at this time as to what Andover's policy should be, but this will be discussed again after the Engineer's report on estimated costs for street lighting major intersections. PRAIRIE MEADOWS AND WOODLAND RIDGE/PLAT EXTENSIONS MOTION by Orttel, Seconded by Elling, that the Council grant extensions on Woodland Rldge and Prairie Meadows for filing of the final plats until September 18, 1985. (See Resolution R015-85) Motion carried unanimously. NORTHGLEN 5TH ADDITION IMPROVEMENT PETITION MOTION by Orttel, Seconded by Elling, introducing a Resolution declaring adequacy of petltion and ordering preparation of feasibility study for water, sewer, storm sewer, and street construction with concrete curb and gutter for Project 85-7, Northglen 5th Addition, as prepared. (See Resolution R016-85) Motion carried unanimously. Regular City Council Meeting March 19, 1985 - Minutes Page 5 LANDFILL Mayor Windschitl reported the generators have decided to go ahead with the project without the final MPCA and EPA approval. They have hired two additional laboratories, and the first round of samples was started last Thursday. They feel they can have the results of the first round of samples in about 3\ weeks. The most significan t thing is that within a month 1here will be some test resul1s to study. Councilman Orttel also no 'ed the article in the Anoka Union about Representative John Hartinger introducing a bill to freeze the landfill expansion and/or operation in the Ci ty of Ramsey after 1986 wi thout unanimous consent of the local city council. He felt that directly affects Andover by putting the Coun 1;y's Si te Q located in Andover and Coon Rapids next on the priority list. Council discussion was the concern of Rep. Hartinger's bill as to the ramifications to Andover. It was agreed Rep. Hartinger should be made aware of Andover's concern and i t desire to be included in the bill. MOTION by Orttel, Seconded by Lachinski, that the Council direct Pat Lindquist to prepare a Resolution to our State Representative expressing our concern over his legislation attempting to ha1t the expansion of the Ramsey landfill as that makes the proposed landfill in Andover and Coon Rapids a more primary site for development in the short term; and that the City of Andover would request that they be included as a city that would not have a landfill wi thou t City Council approval also. (See Resolution R017-85) Motion carried unanimously. CITY SIGNS Councilman Orttel stated there are no signs along the major roads indicating where Andover is. He thought the State prepares and pays for such signs. Mr. Schran tz stated the City would have to make a request in writing along with the locations. Council directed the Engineer to write to the State and ask that signs indicating where Andover is be installed on Highway 65 and Bunker Lake Boulevard, and along Highway 10 at Hanson Bouelvard, Crooked Lake Boulevard, and Round Lake Boulevard. TOWNHOUSE DEVELOPMENT DISCUSSION/ATTORNEY Attorney Hawkins reported the attorney for Larry Vaske, owner of the property on Round Lake Boulevard just recently denied a special use permit reques"IEd by J. Thomsen for a PUD development, contacted him asking if an agreementi can be reached as to what is or would be allowed on that property. He suggested a meeting between the Mayor, a Councilman, staff, and Mr. Vaske's attorney, and Mr. Vaske to see if there is a possibility of resolving the dispute. Mayor Windschitl stated he has had some discussions with Mr. Vaske, who is the fee owner of that property. Council ques tioned what authority Mr. Thomsen had to request the special use permit for the PUD development, as it was not disclosed at the time the permit was discussed that Mr. Vaske, not Mr. Thomsen, was the fee owner of the property. After some discussion, Council felt the City has an obligation to allow something that is reasonable and compatible with the surrounding neighborhood. It was generally agreed that Mr. Vaske would be allowed to develop to the density as being allowed in the proposed amendment to Ordinance 8, that being not more than four units per acre. In this case it would be about 9 units on that parcel. The Attorney was asked to relay that to Mr. Vaske's attorney. Mr. Vaske should also be direc 'ed to the City Staff if he has any further questions. Regular City Council Meeting March 19, 1985 - Minutes Page 6 PUD DEVELOPMENT/ORDINANCE AMENDMENT Attorney Hawkins reported he reviewed the proposed amendmen t and definitions for townhouses, condominiums, etc., and determing what is allowed in certain districts. It seems as if the City is pigeonholing different housing units into different zoning classifications. He suggested allowing townhouses or condominiums in an R-4 district, but the size and density must be the same as a single-family residence. Anything with more density or mixed uses would require a separate zoning district like a lot of cities do called a Planned Unit Developmentl Zoning District. The developer would ask for a rezoning to that dis tric t. And the development would then be controlled by special use permit after the rezoning. Right now the City is trying to determine what is allowed in each district under the framework of a special use permit, which holds the City to a higher standard than if it was dealing with a rezoniing. Rezoning is a legislative decision; and if it is not felt to be in the best interest of the City in that location, it is easier to defend that denial in court than it is to deny a special use permit and setting out criteria in -the ordinance. Council felt the Attorney's suggestion would be more workable than what is currently being done; however, Mr. Hawkins felt it would best be incorporated into the new proposed Ordinance 8 rather than rewriting the existing one and making amendments to it. Council felt the amendment proposed by the Planning Commission would be sufficient to deal with whatever comes up within the next few months and that that amendmen t should be adopted as soon as possible. But they also asked the Attorney to review the proposed new Ordinance 8 and suggest modifications to implement his suggeshon of a PUD zoning for greater residential densities and mixed uses. Council reviewed some of the concerns raised about the proposed amendment at the March 5 regular meeting (See Council Meeting Minutes of March 5, 1985). Attorney Hawkins advised condominiums and apar1rnents must be treated the same in the zoning districts. It was again agreed to eliminate the figure "8550" under the R-4 zone for single family, 2 dwelling units attached and for single family, 3 dwelling units or more, attached. Because there were some problems in the definitions, it was agreed to have the Attorney work with the staff and make recommendati ons to the proposed amendment. This item is to be placed on the next Council agenda for action. RUM RIVER WATERSHED UPDATE Councilman Knigh t reported the decision has been that the northern cities and townships would try to form their own watershed board; and Andover, Anoka, Coon Rapids, and Ramsey would try to form its own watershed. They don't know if it will be acceptable to the State Water Resources Board, but it was felt this would be the best so lu ti on. Cou nc il agreed. No action was required. NEIGHBORHOOD CRIME WATCH PROGRAMS MOTION by Knight, Seconded by Orttel, that the City provide Crime Watch signs for each neighborhood as they are organized, to come out of the General Fund. Motion carried unanimously. AWARD CONTRACT - ELECTRIC/COLD STORAGE BUILDING MOTION by Orttel, Seconded by Knight, that we table the electrical contract for the cold storage building. Motion carried unanimously. Regular City Council Meeting March 19, 1985 - Minutes Page 7 DATE/P&Z, P&R INTERVIEWS MOTION by Orttel, Seconded by Lachinski, to set April 4 at 7:30 as the time to lnterview applicants for the Planning and Zoning Commission and the Park and Recreation Commission. Motion carried unanimously. It was also agreed to work on the Ordinance 8 review following the interviews. SELECTION OF LOGO MOTION by Knight, Seconded by Elling, to accept the first one using the large A. DISCUSSION: Council felt that either oak leaves or pine trees should be used instead of the leaves. There was no consensus as to which of the two should be used. Councilmen Elling and Knight WITHDREW the Second and the Motion. It was agreed to table the item to the next meeting to allow staff to prepare four or five other selections on letterhead for Council consideration. PROCLAMATION/B. REDEPENNING MOTION by Elling, Seconded by Knight, presen ting a Resolution or Proclamation from the City to be mounted in a frame thanking Bud Redepenning for his years of service to the City, and signed by the Mayor. Motion carried unanimously. PARK & RECREATION COMMISSION/CITY HALL PARK LIGHTING Councilman Elling stated he was at the last Park Board meeting discussing the quote for lighting the City Hall park. He noted if the City wan~ to make application for grant monies for that project, it must be done by June. It is a one-time grant; therefore it would be advantageous to do the entire park at one time. Council discussion was on the concern of where the City's share of the project would come from, as it would amount to approximately $125,000. It was agreed to meet with the Park Board on April 4 after the interviews, as they have ameeting that evening as well. Discussion would be on the Park Board's priorities for park improvements and funding. Council also asked that the Clerk provide a summary of the Park Board budget as to what is available for park improvement~, Kelsey Park payment, etc. APPROVAL OF CLAIMS MOTION by Orttel, Seconded by Elling, that we approve Claims Numbered 9257 through 9306 with the exception of 9290 in the amount of $58,351.46. Motion carried unanimously. MOTION by Orttel, Seconded by Elling, that we authorize the purchase of two IBM wheelwriters and supplies in the amount of n920, and approve payment via Check No. 9290 in the amount of $1920 to Office Products of Minnesota. Motion carried unanimously. APPROVAL OF MINUTES February 19, February 21, and March 5, 1985: Correct as written. MOTION by Orttel, Seconded by Elling, that we approve Minutes of February 19 and 21, 1985, as prepared. Motion carried unanimously. MOTION by Lachinski, Seconded by Elling, that we approve the Minutes of March 5. VOTE ON MOT! ON: YES-Elling, Knight, Lachinski, Orttel; PRESENT-Windschitl Motion carried. Regular City Council Meeting March 19, 1985 - Minutes Page 8 MOTION by Orttel, Seconded by Elling, to adjourn. Motion carried unanimously. Meeting adjourned at 11 :32 p.m. Respectfully submitted, -1ì\0~Ô:>~?L Marcèl1a A. Peach Recording Secretary