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HomeMy WebLinkAboutCC January 3, 1985 ~ 01 ANDOVER REGULAR CITY COUNCIL MEETING-JANUARY 3, 1985 AGENDA Swearing-In Ceremony - Council Elect Mayor Jerry Windschitl (5th Term) Councilman Ted Lachinski (3rd Term) Councilman Ken Orttel (3rd Term) 1. Call to Order - 7:45 P.M. 2. Resident Forum 3. Agenda Approval 4. Organizational Items a. Appointment of Acting Mayor b. Designation of Official Newspaper c. Selection of Official Depositories d. Approval of Official Bonds e. Special/Standing Committees f. Appointment of Commission Members g. Appointment of Commission Chairpersons 5. Discussion Items a. Woodland Terrace Sketch Plan b. 6. Non-Discussion Items a. lWard Contract/84-2 (HOward-Tempel Addition) b. Approve Development Contract/Howard-Tempel Addition) c. Change Order/84-7 (Kadlec Second Addition) d. Junkyard Licenses e. Contract Approvals 7. Reports of Commissions, Committees, Staff a. Utility Budget/Rate Resolution - Staff b. Specifications/Front End Loader - Engineer c. Coon Creek Viewers Report - Engineer 8. Approval of Minutes 9. Approval of Claims/1984-1985 10. Adjournment ~ 01 ANDOVER M E M 0 RAN 0 U M TO: MAYOR AND COUNCIL, /. COPIES TO: ATTORNEY, STAFF~~;) FROM: CITY CLERKí~:~/ ... . ..t/ ... DATE: DECEMBER '·2=1-/1984 REFERENCE: AGENDA COMMENTS - JANUARY 3, 1985 MEETING Swearing-In Ceremony The "Oath of Office" is to be administered to those officials, elected to office at the November 6 Election, and now taking office, i.e., Mayor Jerry Windschitl and Councilmen Ted Lachinski and Ken Orttel. Certificates are prepared and either the City Attorney or myself can administer the oath and present the Certificates. Item No. 3 - Agenda Approval Due to holidays and change of press date, the Agenda did not get published for this meeting. A motion is needed for approval. Item No. 4a - Appointment of Acting Mayor Councilman Orttel has acted in this capacity since 1978. The nominations are made by motion, with a vote taken after each. Item No. 4b - Designation of Official Newspaper As in previous years, the Anoka Union and Shopper are to be designated as the legal newspaper for the City of Andover. Item No. 4c - Selection of Official Depositories In previous years, the First National Bank of Anoka has been designated as the primary depository, with others to be used upon approval by the Mayor and Clerk. It is suggested that this policy remain (it allows us to use another depository for investments without calling a special meeting should exceptional rates become available somewhere else.) Item No. 4d - Approval of Official Bonds A motion is needed to approve the following: Clerk/Treasurer (2) - $25,000 each (1/1/85-12/31/85) Employee Blanket - $35,000 " .. Agenda Comments Regular Meeting - 1/3/85 Page 2 Item No. 4e - Special/Standing Committees The Council By-Laws require two Standing Committees, i.e. , Personnel and Finance. Two councilmembers are required on each, along with any interested residents. All other Special Committees may, or may not, include councilmembers. Those Committeess are: Road, Hazardous Waste, and Capital Improvements. The Mayor makes the appoints with approval by the Counc il Item No. 4f - Appointment of Commission Members Plannin & Zonin Commission - The terms of Donald Spotts and Marg Perry expired on 12/31 84. Enclosed is a letter from Mr. Spotts indicating his wanting to serve another term. To-date nothing has been received from Ms. Perry. Park & Recreation Commission - There are no terms expiring on this Commission, however, it is still short two members. Another ad will be run for members soon after the first of the year. Item No. 4g - Appointment of Commission Chairpersons The appointment of a Chairperson for the Planning and Zoning Commission and for the Park & Recreation Commission is made by the Mayor and approved by the Council. Item No. 5a - Sketch Plan/Woodland Terrace Enclosed is the proposed Sketch Plan for the PUD Development of Woodland Terrace by Lawrence B. Carlson. The developer will apply for the necessary Special Use Permit upon conceptual approval by Council of the PUD layout. Item No. 6a - Award Contract/84-12 (Howard-Tempel Addition) Bids were opened on Friday, December 28. Lowest bid was $27,573 from Forest Lake Contracting. This was $3,289 over Engineer's estimate and considerably higher than the proposal by Clement Schmitz (he no longer was interested, and therefore, did not bid). The City Engineer will talk to the developers to see if they wish to proceed at this time. Item No. 6b - Approve Development Contract (HOward-Tempel Addition This item is contingent upon the developers accepting the bids as covered under Item No. 6a. Item No. 6c - Change Order (Kadlec Addition) A resolution will be prepared to approve the Change Order covering several miscellaneous items, extension of storm sewer lines, fill removal, and different joints on connections. A Resolution will be prepared for approval. Item No. 6d - Junkyard License Approvals Andover Auto Parts and Commercial Auto have applied, however, both need cleaning up. We will check this on Thursday to determine whether the license can be acted upon. Agenda Comments Regular Meeting - 1/3/84 Page 3 Item No. 6e - Contract Approvals Approval and authorization for execution by Mayor and myself are needed on the following Contracts: Auditor - Geo. Murphy & Co. Police - Anoka County Sheriff's Office Animal Control - White Bear Animal Control Services have been satisfactory with all of the above, therefore, approval is recommended (copies of Contracts enclosed). Item No. 7a, 7b, and 7c (Utility BUdget/Rate Resolution, Front End Loader Specifications, Coon Creek Viewers Report) The above items were all tabled from the December 18 Meeting. Item No. 8 - Approval of Minutes November 20, December 4, 12, 18, 1984. (These Minutes must be approved at the January 3 Meeting). Item No. g - Approval of Claims Claims will be presented for 1)1984 and 2)1985; they are to be approved with separate motions. Enclosures ~ 01 ANDOVER REGULAR CITY COUNCIL MEETING - JANUARY 3, 1985 MINUTES The Regular Bi-Monthly Meeting of the Andover City Council was called to order by Mayor Jerry Windschitl on January 3, 1985, 7:35 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Anoka, Minnesota. Councilmen present: Elling, Knight, Lachinski, Orttel Councilmen absent: None Also present: City Attorney, William G. Hawkins and City Engineer, James Schrantz SWEARING-IN CEREMONY Attorney Hawkins administered the Oath of Office to those elected to office at the November 6 Election -- Mayor Jerry Windschitl and Councilmen Ted Lachinski and Ken Orttel. The Mayor then called the meeting to order. AGENDA APPROVAL MOTION by Lachinski, Seconded by Elling, that the Agenda as prepared be approved with the additions of Item 5b, Cold Storage Building - Public Works; Item 5c, Policy Escrowing for Commercial Building; Item 5d, Anoka County Land Transfer; and Item 7d, Goals and Objectives for 1985/Council. Motion carried unanimously. APPOINTMENT OF ACTING MAYOR MOTION by Elling, Seconded by Lachinski, that we appoint Ken Orttel as Acting Mayor for the next two-year term. Motion carried unanimously. DESIGNATION OF OFFICIAL NEWSPAPER MOTION by Knight, Seconded by Elling, that we appoint the Anoka County Union and Shopper as the official newspaper of the City of Andover. Motion carried unanimous ly. SELECTION OF OFFICIAL DEPOSITORIES MOTION by Orttel, Seconded by Lachinski, that we designate the First National Bank of Anoka as primary depository, with others to be used upon approval by the Mayor and Clerk. Motion carried unanimously. APPROVAL OF OFFICIAL BONDS MOTION by Orttel, Seconded by Elling, that we approve the following: two Clerk/ Treasurer bonds in the amount of $25,000 each and an Employee Blanket bond in the amount of $35,000. Motion carried unanimously. SPECIAL/STANDING COMMITTEES Mayor Windschitl suggested the Capital Improvements Committee and Finance Committee merge into one committee. He also recommended adding another committee of public safety or community service and ordinance review to incorporate matters dealing with Police and Fire uepartments and communication with residents on their concerns. He also made recommendations for appointments of the Councilmembers to these committees. Council discussed the recommendations and were agreeable to the changes in the committees. The following appointments were agreed to: Community Service -- Lachinski (Chair) and Knight; Hazardous Waste -- Elling (Chair) and Orttel; Road Committee -- Orttel (Chair) and Windschitl; Personnel Committee -- Knight (Chair) and Elling; and Finance -, Regular City Council Meeting January 3, 1985 - Minutes Page 2 (Special/Standing Committees, Continued) Committee -- Lachinski (Chair) and Windschitl. Those residents already serving on these committees will be asked to continue to serve. MOTION by Elling, Seconded by Lachinski, that we approve the standing committee appolntments as presented by the Mayor and amended. Motion carried unanimously. APPOINTMENT OF COMMISSION MEMBERS/APPOINTMENT OF COMMISSION CHAIRPERSONS Council noted the letter from Donald Spotts indicating a desire to serve another term on the Planning and Zoning Commission. Council also expressed disappointment that Marge Perry has decided not to seek another term on the p & Z. MOTION by Lachinski, Seconded by Elling, that we re-appoint Donald Spotts to the Planning and Zoning Commission for a term to expire 12/31/87. Motion carried unanimous ly. MOTION by Windschitl, Seconded by Orttel, that we appoint Don Jacobson as Chairman for the Planning and Zoning Commission. Motion carried unanimously. MOTION by Lachinski, Seconded by Elling, that we direct the City Clerk to prepare a letter to Marge Perry thanking her for her efforts on the Planning and Zoning Commission for the past several years. Motion carried unanimously. MOTION by Windschitl, Seconded by Elling, that we appoint Merlyn Prochniak as Chalrman of the Park and Recreation Commission. Motion carried unanimously. SKETCH PLAN/WOODLAND TERRACE Larry Carlson introduced Curt Adams who is working full time on the Woodland Terrace project, and Howard Young, a designer from a firm in St~ Paul who is experienced in this type of work and is working on this project. Mr. Adams reviewed the existing conditmons of the property lying south of Bunker Lake Boulevard and east of Round Lake Boulevard" and reviewed the stages of the design that lead to the proposal of one entry off Bunker Lake Boulevard and two onto Round Lake Boulevard. He also explained the drainage problem with the property and the directions of flow, plus the proposed phases of development of the project. Mr. Young reviewed the proposed land uses of a 1.4-acre office complex in the northwest corner, a 3.6-acre apartment complex in the northeast corner, 26 townhouse units, 6.9 acres for condominiums, 3 acres/20 units of twin homes, single family homes in the development, the parkway system and pedestrian walking system through the area, plus the existing park of 2.3 acres and the added 4.71 acres from this development. In total, the project would be 120 multiple units and 120 single family units developed in three phases. Council discussion with Mr. Carlson, Mr. Adams, and Mr. Young was on the proposal. The developers explained there would be no standing water in the proposed ponding area except for approximately six hours during a 10-year flood. Most of the time it wi 11 be grassy, noting the proposal is to landscape the entire area. T~e porlding areas would be an indention of three to four feet. No decisions have been made about road width at this time, though the proposal is for some parkway system through the development to County Road 9. They project most of the traffic would be from County Road 9; though it was felt there is also a natural corridor from Bunker Lake Boulevard east to Hanson Boulevard. Mr. Almgren proposed a way of constructing a road to tie in with Lily Street to the southeast so that no lots would be lost. Council and developers reviewed the situation. Mr. Carlson stated they will come back with some proposal to tie this plat to Lily Street. Regular City Council Meeting Janaury 3, 1985 - Minutes Page 3 (Sketch PI an/~ood I and ··Terrace Conti nued) Council was concerned with the twin home density of 20 units on three acres. The whole issue of multiple density is before the Planning and Zoning Commission now for review and revision. Mr. Adams stated the ordinance says 6,000 SF/unit, and they have about 6534 SF/unit. Mr. Carlson expected the occupants of such units would be the older or professionals, and he didn't expect a lot of children in these units. He also plans to have a higher-class development and expected the overall density of the multiples to be less than that in single-family neighborhoods. Council questioned the inclusion of property used for ponding purposes in the park dedication proposal. Mr. Carlson stated they have not yet met with the Park Board and do not know what they want. The proposal is to complete the existing park with ball fields and soccer fields, though it would be for neighborhood use, not big league use. He didn't know what the trade-offs, will be concerning the park. They are not yet firm in the drainage and ponding development. Attorney Hawkins advised the dedication of property can be for both park and ponding purposes. Council noted the question of rental property proposed in the northeast corner of the proj ect. Though in this proposal it fits in there nicely, the Council will need to decide if that type of housing is wanted in Andover. It was agreed to wait for resident input on this matter. Mr. Young reviewed the visual concepts of the office building, apartment complex, condominiums, townhomes, and twin homes that would be constructed in the development. Mr. Carlson stated his major concern is that they will be making the area too expensive. They will also be doing a lot of landscaping, decorating, and building to achieve nice curb appeal. The developers also reviewed their proposed sizes for each of the units. Council noted the interpretation of townhomes has been a minimum of 960 SF ground floor coverage and 440 SF garage for each unit. Mr. Adams stated they are trying to maintain some flexibility in the townhome develop- ment, but the problem is the townhome ordinance requires submission of the plan with the proposal. He noted the concept of linear condominium planning introduced in some other cities to provide that flexibility in townhouse construction. That way they would be able to place different models on the various lots. Council asked that they provide a written summary of the problem and suggestions or proposals to the problem. Council generally had no problem with the proposed office complex, though it was questioned whether that could be incorporated into the special use permit or would need to be rezoned. Council also noted there will be a question as to how to get 134th and 133rd Lane constructed from the project to County Road g, which is approximately 150 feet of road. If that is to be built and assessed to adjoining property owners, they must be brought into the required public hearing procedure. Mr. Schrantz stated the proposal eliminates any possibility of extending 135th Avenue from Meadowcreek Addition west. Council noted that stub in Meadowcreek was vacated, and the decision was made at that time that l35th would not be extended westward because the Church, which owns the property to the west, had indicated it would never need such a street. Mr. Schrantz stated the City will need to provide water service to this development. Mr. Carlson stated he intends to get the first phase under construction as soon as possible, thinking he could begin construction in late summer or fall. He is planning on that water source, as he has already been assessed for it. Counci I noted the problem with providing water service to that property but acknowledged it is the City's obligation to provide water. Council agreed this item must be discussed as soon as possible and later in the meeting decided to discuss it at the special meeting on January 10. Regular City Council Meeting January 3, 1985 - Minutes Page 4 ~ketch Plan/Woodland Terrace) M~ Schrantz then brought up the question of the direction of waterflow and how to handle the water in the plat. Mr. Carlson stated according to John Davidson of TKDA, 32 acres flows to the north and west. The biggest question is what they will have to do with the south. Hopefully they will be able to use the existing Coon Creek Watershed drainage, but they will have to work that out. He felt a settling pond would be needed prior to any overflow into Crooked Lake. Discussion was on some of the alternatives available. A decision on water drainage will ultimately have to be worked out by the developers. Council had no other major problems with the proposal. Recess at 9:34 p.m.; reconvene at 9:50 p.m. COLD STORAGE BUILDING/PUBLIC WORKS Mayor Windschitl noted the contract awarded was actually for a 78-foot building, not an 80-foot as bid, and to screw the metal to the posts rather than to nail it. Mr. Schrantz reviewed what was quoted by the companies; and when considering everything about the building specs, it was felt that Great Plains was the best buy per dollar, though they were not necessarily the lowest bidder. He felt the two-foot difference was within the tolerance, explaining why Great Plans can build only a 78-foot, not an 80-foot, building. The Attorney had no problem with the Council's action, as the contract was awarded to the lowest responsible bidder. Council also agreed to let its previous action stand. Mayor Windschitl noted Great Plains has agreed to add the one-foot overhang onto the building at no extra charge. Mr. Schrantz then provided a layout for the location of the building as it relates to the existing structure, road, etc. Council was agreeable to that location. Mayor Windschitl stated the doors to the building are metal, asking if the Council wants something different. Council discussion was that the doors should look like the ones on .the existing building. It was felt if they are flush steel doors, there would be no problem. Mayor Windschitl stated all other residents are required to brick the front of a metal building, and the City must also do the same. After discussion, it was agreed the best time to brick would be in the spring. Mr. Schrantz was asked to research the cost of the brick, stressing an attempt should be made to have this building look similiar to the existing buildings on site. Mr. Schrantz felt the Public Works employees may be able to do the brickwork in the spring. POLICY ESCROWING FOR COMMERCIAL BUILDING Mayor Windschitl stated John Imre contacted him this evening. Mr. Imre was told he must place a cash escrow for the parking lot. He would prefer to escrow with a performance bond rather than cash. Attorney Hawkins stated that would be acceptable as long as the bond says a specific amount is payable to the City in the event the work isn't completed by a specific date. It was agreed Mayor Windschitl will ask Mr. Imre to contact Mr. Hawkins on this matter. ANOKA COUNTY LAND TRANSFER Discussion noted the County wants the City to transfer the property at the end of Hanson Boulevard and County Road 20 to the County. That parcel was acquired as part of the right of way for Hanson Boulevard, but the final certificate hasn't been filed because not all transactions with that right of way for the project have been completed yet (because of negotiations continuing with Santa's Tree Farm). Regular City Council Meeting January 3, 1985 - Minutes Page 5 (Anoka County Land Transfer, Continued) MOTION by Orttel, Seconded by Lachinski, that we authorize the Mayor and Clerk to deed conveying right of way to Anoka County on Hanson Boulevard and 161st Avenue. Motion carried unanimously. AWARD CONTRACT AND APPROVE DEVELOPMENT CONTRACT/84-2 (Howard-Temple Addition) Mr. Schrantz stated as of this evening, Mr. Temple was not sure whether the bids are acceptable. Council agreed to table the item until the next regular meeting. MOTION by Knight, Seconded by Elling, that we table awarding the contract and the development contract to the Second Meeting in January on the Howard-Temple Addition. Motion carried unanimously. CHANGE ORDER/84-7 (Kadlec Second Addition) MOTION by Orttel, Seconded by Lachinski, that we approve Change Urder No. lR to Clement Schmitz for Kadlec Addition in the amount of $2,543.40. Motion carried unanimously. JUNKYARD LICENSES BUllding Inspector Dave Almgren stated he inspected the yards today, and there is still junk in front of Andover Auto Parts and Commercial Auto. MOTION by Elling, Seconded by Lachinski, that we continue to the next meeting the Junkyard Licenses of Andover Auto Parts and Commercial Auto. Motion carried unanimously. CONTRACT APPROVALS Police - Anoka County Sheriff's Office - Council was concerned that the contract is for two years, though the agreement can be terminated by either party at any time with or without cause with 120 days written notice. Discussion was on the listing of the amount of time a squad is pulléd~ out of the City for backup in another City. There was some fear that now that there are two cars in the City, a car will be called out more frequently. It was thought the Councll should also see how many times an extra car has been brought into the City for help and backup. It was agreed to table this item. Auditor - George MUr~hY & ComPany - The contract amount for last year was not known. It was agreed to tab e this item until the next meeting. Animal Control - White Bear Animal Control - MOTION by Elling, Seconded by Knight, that we approve the contract for animal control to White Bear Animal Control, Inc., for the years 1985 and 1986. Motion carried unanimously. SPECIFICATIONS/FRONT END LOADER - ENGINEER Council agreed to bid the loader both ways, one with total cost bidding and one without. It was also suggested the Engineer leave the option of bidding with another city. WATER CONNECTION CHARGE There was some concern that Andover's connection charges for industrial/commercial uses are high, though the actual costs should be reflected in the charges. ~. Schrantz reviewed his December 14, 1984, memo on the suggested proposal to charge Regular City Council Meeting January 3, 1985 - Minutes Page 6 (Water Connection Charge, Continued) twice the amount for unit or acreage charge because such uses have twice the demand on the system as residential. But the amount collected would be either per unit or per acre, whichever is the largest amount. He noted one of the reasons Andover's charges are higher than surrounding cities is because Andover is a start-up system. IrII'wasc'also noted another problem with paying for the expansion of the system is because of the policy to collect in the form of connection charges as development occurs rather than assess everything up front. Council still expressed concern over the charges and how the system will be expanded and paid for. It was agreed to discuss this entire matter at the January 10 Special Council meeting. After some discussion, it was also agreed to retain the 1984 utility rates as proposed by the Engineer in his December 13, 1984, memo. MOTION by Lachinski, Seconded by Orttel, that the water usage rates, connection charges and area special assessment be kept the same for 1985 because of the fact that we are still operating the system with collection fees. Motion carried unanimously. (These figures are to be incorporated into a Resolution tor passage at the next Council meeting.) ORDINANCE 8 REVISIONS Council noted the Planning and Zoning Commission has completed their revision of Ordinance 8. There was a great deaa of discussion as to what procedure would be best for reviewing the new ordinance and comparing it to the existing ordinance. It was felt the three areas that need to be brought out and discussed are philosophy questions, the additions to the new ordinance, and the comparison of the existing ordinance to the new one. It was finally agreed the Council will discuss this at a special meeting on January 31, that Marcie Peach will be hired to do a comparison of the existing and new ordinance on a trial basis until that time, and that each Councilmember will review the first 15 pages of the new ordinance for questions, comments, changes, etc. MOTION by Knight that we set the 31st, Thursday, at 7 o'clock for a full Council meeting to consider the comparisons of the old versus new ordinance made up to that poin~ on Ordinance 8. Motion.rlies for lack of a Second. MOTION by Knight, Seconded by Lachinski, that we set the 31st, Thursday, at 7:30 p.m. for a full Council meeting to consider the comparisons of the old versus new ordinance made up to that point on Ordinance 8. Motion carried unanimously. MOTION by Knight, Seconded by Lachinski, that we hire Marcie Peach at the rate of $6 an hour to give us an itemized comparison of the new Ordinance 8 versus the old Ordinance 8 up to the 31st of January, arid we wi 11 re-evaluate at that time whether we want to continue with that. Motion carried unanimously. APPROVAL OF MINUTES November 20, 1984: Correct as written. December 4, 1984: Correct as written. MOTION by Orttel, Seconded by Knight, that we approve the Minutes of December 4 as Wrl tten . VOTE ON MOT! ON: YES-Elling, Knight, Lachinski, Orttel; PRESENT-Windschitl Motion carried. December 12 and December 18 Regula,r r'leeting, 1984: Correct as written. MOTION by Knight, Seconded by Lachinski, that we approve the Minutes of November 20, December 12, and December 18 Regular Meeting as written. Motion carried unanimously. ,.- '\ Regular City Council Meeting " January 3, 1985 - Minutes Page 7 APPROVAL OF CLAIMS Ihe checks tor the ~ire and Rescue personnel were not approved because they were dated for 1984. MOTION by Elling, Seconded by Knight, that we approve Checks 8960 through 8978 for a total of $20,870.32. Motion carried unanimously. MOTION by Elling, Seconded by Orttel, that we approve Checks 8836 through 8838 and Checks 8894 through 8959 for a total of $35,389.72. Motion carried unanimously. MOTION by Orttel, Seconded by Lachinski, to adjourn. Motion carried unaòimously. Meeting adjourned at 11:56 p.m. Respectfully submitted, ì~~~~~L Mar lla A. Peach Recor ing Secretary