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HomeMy WebLinkAboutCC May 1, 1984 , ~ 01 ANDOVER REGULAR CITY COUNCIL MEETING - MAY 1,1984 AGENDA 1- Call to Order - 7:30 P.M. 2. Resident Forum 3. Agenda Approval 4. Discussion Items a. Vacation of Easement - Sonsteby b. Kadlec 2nd Addition - Preliminary Plat c. D. Kociemba - Special Use Permit d. W. Rademacher - Special Use Permit e. Accept Feasibility Study, IP84-6 (South Coon Creek Drive West) f. Accept Feasibility Study, IP84-7 (Kadlec Addition) g. Approve Plans & Specifications, IP84-5 (Hugh's Addition) 5. Non-Discussion Items a. Ordinance 8 Amendment - Used Auto Parts/Bldg. b. Preliminary Plans, Ditch #57 Repair c. Change Date/P&Z-Council Joint Meeting 6. Reports of Commissions. Committee, Staff a. Police Department b. Fire Department c. Engineers - Water/Sewer Feasibility Plan/SE Area 7. Approval of Minutes 8. Approval of Claims 9. Adjournment ~ 01 ANDOVER M E M 0 RAN 0 U M TO: COPIES TO: FROM: DATE: ~PRTT. ?h r 1qRd REFERENCE: AGENOA ~OMMENTS - MAY 1, 1984 MEETING Item NO. 3 - Aqenda Approval Please add Item No. 6c - (Engineers-Sewer/Water Plan/SE Area) . Item No. 4a - Vacation of Easement/R. Sonsteby This item is continued from the April 17 Meeting to allow Attorney Hawkins to research the Court Order including the provisions for ingress and egress for the Hagens. Item No. 4b - Kadlec 2nd Addition/Preliminary Plat Enclosed is the Preliminary Plat for this Addition. Also enclosed is the Planning & Zoning Commission recommendation for approval. The Volks have given the developer the required easement for construction of the road to its full required width. You will note the exceptions needed on the lot depth of Lots 1 , 2, and 3 of Block 2. TO-date Mr. Kadlec still needs a letter of approval from Coon Creek Watershed District. A determination will have to be made insofar as easements, etc. required to provide sewer service to the area. Item No. 4c - Special Use Permit/D. Kociemba Mr. Kociemba is requesting a Special Use Permit to allow him to construct a storage building (accessory building) prior to construction of the principal structure on Lot 2, Block 2, Pine Hills Addition. He is building his own cabinets for his home and requires some place in which to store them until he constructs the house. A resolution will be prepared granting approval contingent upon the building being constructed in accordance with the plans and specifications furnished with the SUP request. Item No. 4d - Special Use Permit/W. Rademacher Enclosed is a recommendation for approval of a Special Use Permit to allow the installation of a propane tank at Bill's Superette. The tank will be set approximately 70' from the edge of the bituminous road surface of Round Lake Boulevard. You will note the p&Z has set out several requirements for this installation to insure the safety of the tank. Agenda Comments May 1, 1984 Regular Meeting Page 2 Item No. 4e - Approve Feasibility Study, IP84-6 Enclosed is the Feasibility Report for the improvement of sewer and water for South Coon Creek Drive West. Street improvement is not included in this report. A resolution will be prepared accepting the study and ordering the Public Hearing. Item No. 4f - Approve Feasibility Study, IP84-7 Enclosed is the Feasibility Report covering the improvement of sewer, water and bituminous streets for the Kadlec Addition. It has not been the policy of the City to assess for a sewer line going through undeveloped property. Mr. Wallace has already been assessed the area charge for a sewer trunk line under IP80-3. He would be assessed for the lateral at such time as the property is developed. TO-date he has not obtained the easement from Mr. Wallace. A resolution will be prepared accepting the study, waiving the public hearing and ordering final plans/specs. Item No. 4q - Approve FPS, IP84-5 B.R.A. will be presenting the Final Plans and Specifications for the improvement of bituminous streets for the Hugh's Addition. A resolution will be prepared granting approval and directing advertisement for bids. Item No. 5a - Ordinance 8 Amendment Enclosed is an amendment to Ordinance No. 8, covering a provision to allow for the sale and storage of used auto parts within a building only. You will note the p&Z did not recommend including a provision to allow for the storage or stripping of the vehicles. It was their feeling that this would lead to a problem of the vehicles being parked outside until they are stripped, or the skeletons and other parts being dumpeeL'outside. Item No. 5b - Preliminary Plans, Ditch Repair We have copies of the Preliminary Plans for the ditch repair to be done in 1984 on Ditch No. 57. This includes the tributaries and branches as well as Coon Creek itself. Enclosed is a memorandum from the City Engineer. Item NO. Sc - Change Date/P&Z-Council Joint Meeting A meeting was scheduled for May 17 to discuss Ordinance No. 8. The Board of Review is being held that evening, therefore, this date will have to be changed. Item No. 6a - Police Department Mayor Windschitl is obtaining a Feasibility Report from J.McElvy and the Anoka County Sheriff's Office covering l)Establishing our own Department and 2)Increasing the service hours from the County. I have gotten the 1984 Police Budgets from Ramsey and Champlin. If all the information is available prior to the meeting it will be Agenda Comments May 1, 1984 Meeting Page 3 Item No. 6a - Police Department (continued) delivered to you; if not, the item will have to be tabled to another meeting. Item NO. 6b - Fire Department Enclosed are quotations for the Fire Chief's vehicle. A motion is needed to award the contract to the recommended dealership. Item NO. 6c - Engineers/Water, Sewer plan (SE Area) John Davidson of TKDA will be present to discuss the draft he has prepared on the Feasibility of Water in the Southeast Area (this is the area which could potentially be affected by the landfill). Item No. 7 - Approval of Minutes February 21, March 6, 22, 28, April 7, 17, Enclosures ~ 01 ANDOVER REGULAR CITY COUNCIL MEETING - MAY 1, 1984 MINUTES The Regular Bi-Monthly Meeting of the Andover City Council was called to order by Mayor Jerry Windschitl on May 1, 1984, 7:30 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Anoka, Minnesota. Councilmen present: Elling, Knight, Lachinski Councilman absent: Orttel A 1 so present: City Attorney, William G. Hawkins; TKDA Engineer, John Davidson; City Engineer, James Schrantz; City Clerk, P. K. Lindquist; and others AGENDA APPROVAL MOTION by Lachinski, Seconded by Elling, to approve the Agenda as published with the following exceptions: Item 5d, Kennel Permit/Prior, and Item 6e, Engineers - Water/ Sewer Feasibility Plan/SE Area. Motion carried unanimously. VACATION OF EASEMENT - SONSTEBY Attorney Hawkins stated he has made repeated attempts to contact the Hagen attorney to see what he is basing his argument on relative to opposing the vacation of the easement, but he has not been able to make verbal contact. He has again reviewed the court orders and sees nothing that restricts the City from vacating this portion as long as it is deemed in the public interest. The City wasn't even made a party to the lawsuit . Rosella Sonsteby - read the judge's decree that the Hagen's have the right to use the easement but are limited to that actually used and can be determined by visual obser- vation. She also stated the lawsuit had nothing to do with the 33-foot easement. Attorney Hawkins advised that that opinion pertained to the 10.89-foot strip of land owned by Ms. Sonsteby and had nothing to do with the easement in question. Council discussion noted no legal description for the easement being vacated has been drawn up. Council also questioned who the property would go back to. Attorney Hawkins stated that is determined by the County and depends on who the underlying owners were initially. Ms. Sonsteby - claimed she owns and has the deed for that easement. There appeared to be some agreement on the part of the Council to vacate the easement, but they wanted to wait until a response is received from the Hagen attorney. Also, a description of the easement needs to be drawn up for Council Action. Ms. Sonsteb¥ - expressed displeasure with postponing the decision, feeling there has been plenty 0 time to obtain a response. MOTION by Lachinski, Seconded by Knight, that we table the request for vacation of easement by Mrs. Sonsteby until the next regularly scheduled Council meeting. Moti on carried unanimously. KADLEC SECOND ADDITION - PRELIMINARY PLAT Harve{ Kadlec - stated they have received the necessary easement from the Volks. At the Panning Commission meeting, Lot 1 was shown as a two-family unit. He has talked with Mr. Wallace, and it seemed agreeable to Mr. Wallace to come through the property but not be assessed until he develops. But Mr. Wallace has not yet talked with the City Engineer about the matter. Regular City Council Meeting May 1, 1984 - Minutes Page 2 (Kadlec Second Addition - Preliminary Plat, Continued) Mrs. Sonstebt - asked where the drainage will be going from the plat. Mayor Windschitl noted lt wil be going to the east. Mr. Schrantz stated they did not intend to put in the stubs while coming through the Wallace property with utilities. Mr. Wallace has already been assessed the full acreage charge on the trunk line. Mayor Windschitl felt it may be less expensive to put them in now. Mr. Schrantz stated it could be done if the Council wanted to do so. Mr. Davidson stated the stubs for six developable lots on the Wallace property have been included in the figures of the feasibility study. Mr. Schrantz explained when the sewer and water is eventually put in, the costs would reflect costs inflated to current figures. Mr. Davidson stated they have also found it will be more cost effective to serve the development, the Volk property, the Tressel property, and any future sub- division with sanitary sewer all from one side, down l42nd and down Quay. The water- main will hook eventually off of Round Lake Boulevard. MOTION by Lachinski, Seconded by Knight, approval of the Preliminary Plat for Kadlec Second Addition together with variances for minimum lot requirements on Lots 1, 2, 3, Block 2, because of lot depth, Section 6.02, Ordinance 8; and condition approval upon receipt of letter from the Coon Creek Watershed District in regard to proposed ponding for the plat indicating agreement, and that the property owned by the Volks be shown to be corrected right of way on the plat. DISCUSSION: Councilman Elling questioned the outlot and who will own it. Mr. Schrantz stated the ordinance says outlots cannot be used to prevent access for other lots, but a survey outlot is allowed. They haven't dealt with the ownership of the outlot, but the City could take it for mainten- ance. Attorney Hawkins also stated under State law, outlots are allowed to set aside storm water drainage areas, etc. Mr. Kadlec - stated he would not object to the City taking ownership of the outlot. Councilman Lachinski ADDED to the Motion: that the outlot be designated as easement for drainage purposes for the City aód that the City would be given title to the outlot, and that there be acknowledgement that there will be a fee set for money in lieu of parkland prior to the final plat. (See Resolution R029-84) Motion carried unanimously. D. KOCIEMBA - SPECIAL USE PERMIT Daniel Kociemba - stated he intends to construct the house in the fall of 1985 or spr1ng of 1986. MOTION by Elling, Seconded by Lachinski, introducing a Resolution approving a Special Use Permit for the construction of an accessory building prior to that of the principal structure as requested by Mr. Kociemba on Lot 2, Block 2, Pine Hills Addition per the attached sketches. (See Resolution R030-84) Motion carried unanimously. W. RADEMACHER - SPECIAL USE PERMIT John Prest, 10483 108th Avenue N, Bill's Superette, and Delton Young, Route 3, Princeton, Texgas, were present. Mayor Windschitl stated the biggest question of putting the tank near the road is that of safety. He asked the explosive range of the tank assuming a car would come off County Road g and run into it. Mr. Young - explained there will be steel posts with poured concrete to protect it, pred1ctlng the only vehcile that might possibly reach the tank would be a semitruck. ~ Regular City Council Meeting May 1, 1984 - Minutes Page 3 (W. Rademacher - Special Use Permit, Continued) Even if a car came flying over and ended up on top of the tank, the tank will hold it without breaking. He stated the cost of the posts is less than birming the tank, and it is considerably more expensive to bury the tank because of the special coating that would be required and the tank would have to be purchased. If it were birmed, some sort of retaining wall would need to be constructed to keep the dirt away from the tank. Mr. Prest - also explained he has worked with the Fire Department in trying to find a sUltable location. It cannot be placed behind the building because of the setback requirements plus some homeowners were opposed to it. He has since gone to the County Highway Department and has received a letter from Paul Ruud approving the location. Mr. Young - stated the normal setbacks are 30 to 50 feet from the right of way. The tank 1S about 3~ feet high. The tank will have a cabinet on one end of it and will be painted and maintained by Texgas. It is stripped at an angle for a neat appearance. He thought Texgas is about the most safety minded gas company in the area beca~se they are self-insured for the first $1.5 million. Mr. Schrantz stated there is a storm drainage not far from the proposed tank location. He asked what happens if there is a gas leak. Mr. Young - stated it will precipitate 77 feet. The state requirement is such a tank be located 50 feet from any storm sewer. Mayor Windschitl asked if it is the intent to have an employee be able to fill at all hours. Mr. Prest - stated all nights there is a minimum of four people working and three or four people working during the day, foreseeing there may be five people there most of the time this summer. The main reason he is asking for this is because he has received numerous requests from customers for this service. Mr. Young - stated Texgas insists that there be enough adequate people to operate it. They do train everyone that will be filling, and they keep a list of those employees. Every month he personally checks the fill-and-goes they have to make sure there is no employee that is not trained who is operating it. They are very strict on that. Rich Larson, Andover Fire Marshall - provided copies of his recommendation given to the Planning and Zon1ng Comm1ssion. Mrs. Bev Christenson, South Coon Creek Drive - felt it is a service to the residents and that the request should be granted. There was some concern on the part of the Council about safety and the asthetics question. After further discussion with Mr. Prest and Mr. Young, Mr. Prest agreed to birm the tank on the side facing the road so the tank could not be seen from the road and would also provide a greater margin of safety. They would also put some shrubbery on the birm to make it asthetically pleasing. The inside of the birm would have to be crushed rock, 4x4s, etc. -- not grass. MOTION by Knight, Seconded by Elling, a Resolution as presented approving a special use permit to allow the installation of a propane fuel tank at Bill's Superette and add the stipulation that a birm be added to the west and north side to approximately the height of the tank. (See Resolution R031-84) Motion carried unanimously. ACCEPT FEASIBILITY STUDY, IP 84-7 (KADLEC'S ADDITION) Mr. Davidson reviewed the feasibility study for the Kadlec Addition, noting the amendment to Page 4 presented this evening. What they have proposed in this report and that for South Coon Creek Drive is that the connection charge and the trunk area charge would be assessed rather than wait for building permits. Mayor Windschitl agreed with that proposal, feeling the connection charges don't work well. He asked if the property has already been assessed for the per-acre water charge. Regular City Council Meeting May 1, 1984 - Minutes Page 4 (Accept Feasibility Study - Kadlec's Addition, Continued) Mr. Davidson replied that it is not assessed for water; it is for sanitary sewer. The total project cost is estimated at $186,100 including the watermain area charge. He assumed six connections on the Wallace property to be deferred until such time as those six lots would connect. Mayor Windschitl stated there would only be four assessable lots, because two would front on the other street. Mr. Davidson stated they will have to make that adjustment to the figures. He also noted the twin-unit lot in the Kadlec Addition was given a l\-unit value. One of the twin-unit lots was deleted when the road alignment was changed, so there will be a slight adjustment to the per-unit costs resulting from that also. That will result in a $4,000 increase to be spread over 21 lots. MOTION by Elling, Seconded by Knight, introducing a Resolution accepting the Feasibility Report, waiving the public hearing and ordering the improvement and directing the preparation of final plans and specifications for Improvement Project 84-7. (See Resolution R032-84) Motion carried unanimously. ACCEPT FEASIBILITY STUDY, IP84-6(SOUTH COON CREEK DRIVE) Mr. Davidson reviewed the feasibility study for IP84-6, the watermain starting at Kadlec Addition and extending a 12-inch main up Round Lake Boulevard and west on South Coon Creek Drive. The Council called for the improvement to the Poppy Street alignment, but their analysis has found that there is enough elevation in the sewer line to be able to serve to ,the crest of the last home at approximately Narcissus Street. They are proposing the Council consider extending the project to include the area between the suggested terminal to what can actuallybeoserved so the entire street could be improved with the utilities in place. They are also suggesting the sewer and water area assess- ments be added into the overall assessment costs. Assuming 28 units, with each lot in the undeveloped area along South Coon Creek Drive being 100 feet wide, and a total project cost of $178,700, the per-unit cost for sewer and water would be approximately $5,548. The 12-inch watermain is suggested because it is proposed to be part of the overall looped water system, but the residents along South Coon Creek Drive would not be paying for the oversizing. The future City charges are for the 1.09 acres, which is the large lot that fronts on Round Lake Boulevard. Mr. Davidson reviewed the map showing the area covered for area charges, basically including one lot depth along South Coon Creek Drive. They are not proposing any initial assessment for those prop- erties not directly abutting South Coon Creek Drive. The watermain is being brought up Round Lake Boulevard without assessing the lots on the basis that they don't pay until they connect. Ms. Sonsteby - asked if the people petitioned for sewer and water along South Coon Creek Dr1ve. Mayor Windschitl stated they did. Mrs. Christenson - asked when they have to connect to the water when it comes through and will that mean shutting off the existing well. Discussion was the ordinance states the property owner does not have to hook up until it is needed. If something happens to a private well and city water is available, the private well cannot be repaired, but the owner must hook up to city water at that time. It does not require shutting off the private well. But the property owners will be assessed for the water when the project is completed. Ms. Sonsteby - asked if there are plans to extend utilities further north on Round Lake Boulevard. Council stated the plans call for extending it north only to South Coon Creek Drive, although there is a possibility it could go a little further north if someone wanted. Regular City Council Meeting May 1, 1984 - Mi nutes Page 5 (Accept Feasibility Study - South Coon Creek Drive, Continued) The Engineers stated they had not contacted the owners of Parcels 7200 and gOO off South Coon Creek Drive, feeling they should be brought into the public hearing process and be made aware of the potential of servicing their property. But the Council could choose to pull the project back to the original Poppy Street line without making any differences in the per-unit cost in the project because that stretch would be basically paying only for the actual costs to service those parcels. MOTION by Knight, Seconded by Lachinski, a Resolution accepting feasibility report and setting a public hearing for the improvement of Project No. 84-6, South Coon Creek Drive (West) for watermain and sanitary sewer, hearing to be held on May 15. DISCUSSION: There was a very lengthy discussion about whether or not to include the undeveloped land between the Kadlec Addition and South Coon Creek Drive and whether<Jor not to include those parcels abutting Round Lake Boulevard in the hearing. They have already been assessed for sanitary sewer; the question is whether or not to bring them into the project for assessing the water system. There was also some question as to whether or not the undeveloped property east of the residential units on South Coon Creek Drive should be included in the project area. The Engineers explained the proposal is the City could carry the oversizing of the l2-inch watermain and the future connection charges along Round Lake Boulevard, the sewer connection charge for 1.09 acres plus eight unit connection charges along Round Lake Boulevard, and 8.65 acres of area assessment along Round Lake Boulevard, for a total future deferred assessment of $30,972.64. But the actual deferred cost that the City will carryon the project is $23,374. During the discussion, Councilman Lachinski expressed the opinion that the Council should seriously consider assessing all properties that would abut the watermain, even those parcels with existing houses on them because lateral benefit is being provided and the connection charges will improve the poor condition of the water fund. His concern was having enough funds for the operation and future expansion of the water system. Mayor Windschitl was of the opinion that at least the undeveloped Thompson property, also known as the former Houligard property west of Round Lake Boulevard, should be assessed the per-acre charge. It is developable property and should be assessed the benefit as other undeveloped property is at the time a project is done. There was also some discussion about assessing the open property east of Round Lake Boulevard behind the developed lots, though it was noted much of that land is low. But it was pointed out the policy in the past has been not to assess water charges for an existing house until actual hookup was made, the theory being there is already a deep well on site and the City is not going to force hookup to the municipal system. Discussion continued on the costs and recovery of the overall water system, the dis- advantage of the connection charge and why it isn't working well for the city, that the petition for the project would be deficient if the properties along Round Lake Boulevard are included in the project, and the concern of some of putting in a l2-inch watermain at this time, question~ng the necessity of the added expense. Mr. Davidson then reviewed the concept of the total looped water system for the entire urban service area, the distribution system and providing all well facilities outside the well advisory area. He explained the extension of water to service the Good Value property south of Crosstown Boulevard could be done with just an initial assessment against their 165 developable acres. It was finally agreed to keep the project terminus at Poppy Street and South Coon Creek Drive and to include what is known as the Thompson property on the west side of Round Lake Boulevard. It was also agreed not to assess the property along Round Lake Boulevard for the benefit of water at this time but recognized that may have to be done Regular City Council Meeting May 1, 1984 - Minutes Page 6 (Accept Feasibility Study - South Coon Creek Drive, Continued) in the future. Mr. Schrantz was asked to send a letter to those residents along Round Lake Boulevard informing them of the impending improvement project so they could express any interest they may have of nooking up to municipal water. Councilman Knight AMENDED the Motion: to include the Thompson property and drop off the property between Poppy and Narcissus. (See Resolution R033-84) Motion carried unanimously. (There was more discussion on this item following the next Agenda item.) (NOTE: Subsequent to the meeting, the public hearing date was cancelled. The new date for the hearing will be set at the May 15 regular Council meeting. rs) APPROVE PLANS AND SPECIFICATIONS, IP84-5 (HUGH'S ADDITION) Mr. Schrantz noted 'the easement for the storm drainage area has not yet been obtained. MOTION by Knight, Seconded by Elling, a Resolution approving final plans and specifica- t10ns and ordering advertisement for bids for Project No. 84-5, Hugh's Industrial Park. (See Resolution R034-84) Motion carried unanimously. SOUTH COON CREEK DRIVE, IP84-6, CONTINUED Len Christenson, 3419 South Coon Creek Drive - voiced his grievance to the Council regarding the setback of a bUlld1ng off South Coon Creek Drive. He stated on May 7, 1976, the City of Andover issued a building permit at 3400 South Coon Creek Drive set off the road by only 21 feet. Now the City is proposing to take an additional three feet in addition to the 33-foot easement on his proeprty in order to make up for this mistake. This really grieves him. The City is already taking 30 percent of his property; and with the diagonal-shaped lot, the additional easement would mean he would have virtually no front yard left. He was opposed to the taking of additional easement from his property to provide a greater setback for the property across the street when it was the City's mistake to issue the pfrmitfor the lesser setback. Mrs. Christenson - showed the Council a sketch of the building that was presented when the building permit was issued. She stated she brought in a much more detailed drawing when she applied for her building permit, and that was denied. She didn't understand how the permit for 3400 South Coon Creek Drive was issued. After some discussion with the Christenson's, the Engineer was directed to stake the property in front of the Christenson's as proposed for the project, and the Council agreed to meet in front of the Christenson's property just prior to the May 15 Council meeting, 6:30 p.m., to view the effects the improvement would have on their property. Recess at 10:24; reconvene at 10:35 p.m. PRELIMINARY PLANS, DITCH #57 REPAIR County Commissioner Natalie Haas informed the Council when the Coon Creek Watershed Board comes to the County for monetary requests, the County must front the money. To the best of her knowledge, the Board has never asked for any large amounts of dollars in past years. But now the Watershed Board is ready to repair three ditches. In December, 1983, the County received a request of $90,000. But the most recent request has been for up to $1.5 million assuming all the project are to be done. In the next tew months, the County knows it will be about $370,000. The Watershed attorney was suggesting the County bond twice for the funds, which would mean twice the costs of bonding assessed back to the residents. So they directed the Watershed Board to come back with a firm commitment, which would involve virtually all of Andover. It is also Régùlar City Council Meeting May 1, 1984 - Minutes Page 7 (Preliminary Plans, Ditch #57 Repair, Continued) her understanding that new developments in Andover would be assessed for the cost if there will be runoff to the watershed; otherwise they will get assessed above and beyond for ponding. The last maps she has seen indicate the potential of three drainage ponds in the City of Andover. Mayor Windschitl reported he has talked with a Watershed Board member in an attempt to understand what they are proposing. The plan is to do a complete dredging of Ditch 57, which is Coon Creek, from Highway 242 to someplace in Ham Lake. It is anticipated that part of it will be done this year. The dirt along the sides will not be moved, but the tops will be leveled. It will be assessed back, which will include a majority of Andover residents. The disturbing part is that an Andover developer is going to be assessed an equi\lalenL of about $350 an acre on one-third-acre lots on top of their assessment for the line. There is a significant inequity in what is taking place in the assessment process. Commissioner Haas stated what is bothering her is that each time the Watershed Board comes in with a request, she asks them if they are communicating with the City of Andover. They answer yes. But she understands they may be talking with the staff, but didn't believe they have ever been before the Council to explain the situation. She suggested meeting with the Watershed Board about this matter. Mayor Windschitl stated in order to make the assessment work, the Watershed Board is wanting to enter into a joint powers agreement with the City to collect the money. After further discussion with Commissioner Haas about what is taking place and the Council's concern over the double assessment for new Andover developers, it was agreed to meet with the Watershed Board. The Clerk was directed to make arrangements for the Council and the City Attorney to meet with the Board. The Clerk was also asked to put together a fact sheet on the figures for the Council's review. POLICE DEPARTMENT Jack McElvy - made a presentation to the Council on several alternatives for increasing the City's police protection. He has been on the Minneapolis Police Department for 22\ years. And he worked to establish the police department in the City of Dayton. The first alternative would be for a full-time department with two full-time patrolmen covering the City 16 hours a day plus part-time patrolmen to cover days off and vacation time. He proposed two squad cars, a new one and a second-hand one, that would average 150 miles a day. The total cost would be approximately $155,911. The second proposal would be to supplement the existing police protection with part-time help on Friday and Saturday evenings from 6 p.m. to 2 a.m. The estimated cost, including the price of a used squad car, for additinoal protection from July 1 through December 31, 1984, is $17,664. Mr. McElvy also noted that he would be able to assist the City in purchasing two used squads through the City of Minneapolis for a total of $4,400 including lights, sirens, and an additional $75 each for the radios. The third proposal for approximately $150,911 would be with one less squad car. The fourth proposal would include two-man coverage on Friday and Saturday nights for 14 weeks. Mr. McElvy stated he knows of many officers from other cities who would be willing to work in Andover ona part-time basis. He also noted one of the problems is the squad cars from the City of Minneapolis are going on the block for sale on June 10. The cars have approximately 60,000 miles on them, and two-man squads usually average about 120,000 miles. He stated the City could get communications from the County dispatch, and Anoka County will change the crystals for free. Plus the City would have access Regular City Council Meeting May 1, 1984 - Minutes Page 8 (Police Department, Continued) to the County's investigative crime unit. He noted some major advantages of the City having its own department is the intercommunication between deputies, better responses, maintaining better community relationships, less wasted time, etc. Mayor Windschitl noted as a general rule of thumb, in the State of Minnesota there is about one police officer per 1,000 people. The City of Ramsey runs about 1.6 in their force. Andover runs three officers for 11,000 people, which is considerably under the average. Council asked various questions of Mr. McElvy as to how the department would function, etc. Mr. Mc~lvy stated he has had experience in scheduling, and he felt he would be able to get the necessary part-time help to fill in. He is also in favor of the crime watch program, feeling it is an excellent tool in fighting burglaries. Fire Chief Frank Stone stated having a City police department would be a great benefit to the Fire Department. Mayor Windschitl stated he will be getting the figures from the County for additional coverage in the City. He suggested the figures from Mr. McElvy's presentation be studied in depth by the Crime Prevention Committee and have that Committee come back to the Council with a recommendation as to which course of action to take. Another possibility for increased protection is a police reserve, which is being used quite successfully in Dayton for a very minimal cost. ~ire Marshall Rich Larson stated Jeff Arneson, an Andover resident, is on the Rescue Squad and has just joined the Fire Department, and he was an Anoka policeman for 11 years. Mr. Arneson has stated he would like to get back into policeowrk and would be willing to help out in establishing a department. MOTION by Lachinski, Seconded by Elling, that we reactivate the Crime Prevention Commlttee for the purposes of investigating alternatives for additional police protection and to make recommendation for same, and to appoint Mike Knight as Chairman of that committee and Ted Lachinski as a member. Motion carried unanimously. ANDOVER VOLUNTEER FIRE DEPARTMENT REPORT Chief stone presetned the quotes for a new Chief's vehicle, recommending his preference for the Marquis wagon. MOTION by Lachinski, Seconded by Elling, acknowledging receipt of quotes for a Chief's un1t and authorize the purchase of a 1984 Marquis wagon for the amount of $9,161.18 to Northside Lincoln Mercury. Motion carried unanimously. Chief Stone asked for Council approval to paint: the wagon white with trye yellow strip to match the new rescue unit. Council agreed. Chief Stone reported Councilman Orttel was at the Fire Department's last business meeting explaining the insurance aspect of the City relative to the issue of wearing beards by firemen. As of the 18th of last month, he has one firefighter on a gO-day leave of absence and two others under suspension for an indefinite time until the department can vote on it again. The previous vote of the firefighters came within two of dismissing those firefighters wearing beards from the Department. The rule of not allowing firemen to wear beards has been a State directive. Chief Stone also reported the Department is considering the construction of a sub- station in the northwest corner of the City, leaving the present building as the main station, and leaving the substation in the southern end of the City for future expansion. Regular city Council Meeting May 1, 1984 - Minutes Page 9 KENNEL PERMIT - PRIOR MOTION by Lachinski, Seconded by Knight, that we approve the Kennel License for Prior at 17041 Crocus Street. Motion carried unanimously. CHANGE DATE - P & Z/COUNCIL JOINT MEETING After failing to find a meeting date that would be agreeable to everyone, it was finally agreed to add the item of Ordinance 8 review with the Council to the May 22 Planning and Zoning Commission Agenda. APPROVAL OF CLAIMS MOTION by Knight, Seconded by Lachinski, payment of Checks 7837 through 7880 for a total amount of $37,981.09. Motion carried unanimously. ENGINEERS - WATER/SEWER FEASIBILITY PLAN/SE AREA Discussion was on setting a special meeting with John Davidson of TKDA to discuss the water/sewer feasibility plans for the southeast area. MOTION by Lachinski, Seconded by Knight, that we meet with TKDA on May 17 at 8 p.m. Mot1on carried unanimously. (This is following the 7 o'clock Board of Review) MOTION by Knight, Seconded by Elling, to adjourn. Motion carried unanimously. Meeting adjourned at 12:21 a.m. Respectfully submitted, ------- . , , ~~~L Recording Secretary