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HomeMy WebLinkAboutCC February 7, 1984 · ~ 01 ANDOVER REGULAR CITY COUNCIL MEETING-FEBRUARY 7, 1984 AGENDA 1 . Call to Order - 7:30 P.M. 2. Resident Forum 3. Agenda Approval Presentation - Neighborhood Crime Watch Committee 4. Discussion Items a. Rezoning - AgPreserve/E. Peterson b. Development Plans - Andover Shopping Center C. Change Order - Bid/Paving (1980-3) d. Temporary Permit-Mobile Home'Office/Schripteck, Inc. e. Andover Auto, Cor!Unerc ial Au to Parts, Mom~sc..Sal vage, Rite-Way Auto, and Schripteck/Junkyard Licenses. f. Water Feasibility Study g. MSA - 1984 Projects h. i. S. Non-Discussion Items a. Petition/Street Improvements-164th Avenue Area b. Date/P&Z Interview, Utility Budget c. Donation-Alexandra House d. Fire Department/Election Results * e. Ordinance No. 8 Amendment-House Completion Dates f. 6. Reports of Committees, Commissions, Staff a. Personnel Committee b. Fire Department c. Building Department 7. Approval of Minutes 8. Approval of Claims 9. Adjournment ~ 01 ANDOVER M E M D RAN 0 U M TO: MA'O AND COUNCIL COPIES TO: ATTORNEY STAFF/-\ CITY CLERK/A, //f; FROM: "- DATE: FEBRUARY 1 , 198~ REFERENCE: AGENDA COMMENTS - FEBRUARY 7, 1984 REGULAR MEETING Item No. 3 - Aqenda Approval please add Item No. 6a (Personnel Committee) and Item No. 6b (Fire Department)i also Item 6c - Vehicle/Bldg. Dept. Add Item No. 5e- Ordinance No. 8 Amendment Presentation - Neiqhborhood Crime Watch Committee Councilman Knight has been working closely with the Sheriff's Office relative to setting up Neighborhood Crime Watch Committees in several areas in the city. He and the Deputies would like to cover this with the City Council. Item No. 4a - Rezoninq/AqPreserve-Peterson Attached is the Planning and Zoning Commission recommendation for approval of the request for AgPreserve Zoning for the property owned and farmed by Anoka Independent Grain & Feed (E. Peterson) . I have researched the AgP Ordinance and can find no stipulation that the property must be in full compliance with all the provisions of Ordinance 8, therefore, I would not think that the mobile home violation would have any impact on this rezoning (Mr. Peterson replaced an,èolder mobile home with a new one in 1980 and removal complaint of same is under litigation at the present time) . It will be necessary to first declare eligibility of the property and then act on the rezoning. A resolution will be prepared. Item NO. 4b - Development Plans/Andover Shoppinq Center Representative from Rademacher & Associates and Boyclair Corporation have requested some time to share with the Council their plans and time schedules for the development of this property. !te17~-No'.' '4c ehanÿê-erder -'Bid Pavinq/1980-3 Enclosed is information from the City Engineer covering this Change Order. John Davidson, T.K.D.A. will have additional figures for you before the meeting. Item No. 4d - Temporary Permit - Mobile Home Enclosed is a letter from Schriptek, Inc. , requesting a permit to Agenda Comments February 7, 1984-Regular Meeting Page 2 Item No. 4d - Temporary Permit/Schriptek, Inc. (continued) place a mobile home (similar to the construction shack used by Forest Lake Contracting) next to the office on the property. City ordinance does allow the temporary use of a "construction trailer" for City projects. The question would be whether this tire shredding could be interpretted a City project. One was used by the Contractor building the two new churches on Bunker Lake Boulevard, but other than those, I am not aware of any others having been used for projects other than improvement projects. If such a use is approved by the Council, a deadline date should be set for removal from the property. Item No. 4e - Junkyard Licenses Andover Auto Parts - We have now received a security deposit from Mr. Pears to cover replacement of the fence on or before May 1. All other items are in. The last checking of the property indicated the cars and other debris outside the fence had been cleaned up. Mom's Salvage - The gate has been installed and the cars outside the fenced area have been removed. The County has checked the pond and found it to be cleaned of debris. All other items are now in. Rite-Way Auto Parts (Batson) - The renewal check had been received on December 16, but through an over-sight the actual application was not turned in until the first part of January. The insurance and bond are in order. Mr. Batson has been contacted relative to an escrow deposit to cover the fencing on the east side of the yard. We should have this by Monday. (It will now be necessary for him to install a fence on this side inasmuch as All-Imports is no longer fenced. Commercial Auto Parts - We have now received the renewal application/ fee and all other items are in order. The property has been cleaned of debris. Item No. 4f - Water Feasibility Study Enclosed is information from the city Engineer and T.K.D.A. covering the study. Cost figures are also included. Item No. 4q - MSA 1984 Projects Enclosed is information from the City Engineer covering the proposed projects. Bonding information is also included. Item No. Sa - Petition/Street Improvements-164th Avenue Area A petition has been received and contains the signatures of over 35% of the affected property owners. A resolution is prepared. Item No. Sb - Date/P&Z Interviews Enclosed are resumes for the positions on the Planning & Zoning Commission. A date should be set for interviews. Agenda Comments February 7, 1984 Regular Meeting Page 3 Item No. 5c - Donation/Alexandra House Enclosed is a request to contribute a portion of our CDBG Funds for this purpose. Depending on the cost of the 138th Avenue Tot Lot, we may have extra monies left from the 1983 Allocation. The balance had been designated for Economic Development, as had our next three year funding. If the 1983 monies are not used for E.D., a portion of it will be used to reimburse the general funds for the additional monies spent on clean-up, etc. from the July 3 storm. Item No. 5d - Fire Department/Election Results On January 28, the Fire Department elected officers for the 1984 Year. They are ShOWD on the enclosed. Conformation is needed by the City Council. Note: The Fire Department over-rode the Council's motion covering the appointment of Fire Marshall, therefore, the position continued as an elected position. Item No. 6a - Personnel Committee Enclosed is the adopted Administrative Policies. You will note the pOlicy No. 3, covering sick leave is not included. I did talk to our Auditor and to the League covering the requirements for "Sick-leave ¡:>ay-offs"; and was told that it is treated the same as accrued vacation pay, i.e. , shown as a liability a year-end. The Auditor suggested we simply show it in the General Fund Budget each year under "Unallocated" or something similar. As far as survivor benefits, here again, it is paid exactly the same as accumulated vacation, i.e., to the estate of a deseased person. In speaking to some other cities, I was told that they do not budget the entire liability each year, inasmuch as a fair portion of it is picked up under salaries which would not be paid out for a period of time should an employee leave. Item No. 6b - 6b - Fire Department The Fire Department would like a firm ruling by the Council on the amount of contribution the City would pay to the Relief Association. You have received a copy of correspondence from me covering this item. Item No. 6c - Bldq. Dept./Vehicle Purchase Enclosed are proposals for a vehicle for the Building Department. Inasmuch as the City does not have any full-sized vehicles, it was felt that one should be available in the event transportation is needed for more than two or three people, i.e. , Park Commission inspections, etc. There will be a shortage of approximately $500 in the Building Department Budget, therefore, I would suggest taking the balance out of "Unallocated" for the time being. Item No. 7 - Approval of Minutes December' 27, January 3, 17 Enclosures ~ 01 ANDOVER REGULAR CITY COUNCIL MEETING - FEBRUARY 7, 1984 MINUTES The Regular Bi-Monthly Meeting of the Andover City Council was called to order by Mayor Jerry Windschitl on February 7, 1984, 7:30 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Anoka, Minnesota. Councilmen present: Elling, Knight, Lachinski, Orttel Councilmen absent: None Also present: City'Attorney, William G. Hawkins; City Engineer, James Schrantz; City Clerk/A. Administrator, P. K. Lindquist; and others RESIDENT FORUM Mary Simcoe - presented a copy of a model dog ordinance, asking that it be presented to the Planning and Zoning Commission for consideration. AGENDA APPROVAL The following amendments were agreed to: 6a, Personnel Committee; 6b, Fire Depßrtment; 6c, Building Department; and 5e, Ordinance No.8 Amendment - House Completion Dates. MOTION by Elling, Seconded by Knight, that we accept the Agenda as amended.. Motion carried unanimously. NEIGHBORHOOD CRIME WATCH COMMITTEE Councilman Knight stated he has asked Sgt. Aherns and Kathy Hartly' from Coon Rapids to have a presentation as to how the Neighborhood Crime Watch operates in their City, looking at what would be applicable to the City of Andover. Ms. Hartly - is the Community Education Coordinator at Morris Bye School. In 1980 the Clty council voted to approve a pilot project at Morris Bye, because the mayor- appointed crime committee wanted to do something about the vandalism in the community. Their philosophy is to prevent a crime from happening versus trying to do something about it afterwards. They started by dividing an area of about 1500 homes into 50 block groups. Each block group has a block captain who communicates with the people in the group. When an officer is called to make a report in an area for a burglary, theft, or vandalism, she gets a copy of the report. If it is something maj or, she calls the block captain; otherwise a report is sent to the block captains every two weeks. The block captains then distribute this information to the neighbors in his group. That way everyone in the neighborhood is kept informed of what is taking place. In the area of prevention, they hold meetings explaining how the system works, security, etc. She stated since this system has been started, they have had many instances where burglaries have been prevented. Another advantage for the police department has been the residents become more informed on the officers' role or how the' department works. Sgt. Aherns - agreed that this provides an opportunity to talk with a police officer ln other than a crisis situation and felt those meetings are a positive benefit. He coordinates this program, and there are four or five officers who have gone to school who attend the meetings to talk about security procedures including Operation ID and the procedure of the program; and they answer questions. Afterwards, Ms. Hartly has meetings with the block captains to discuss specific problems. He felt the program has been successful, reporting that reported burglaries are down overall 40 percent since the program began. Ms. Hartly - stated they average about 50 people per meeting, which she felt was good. They estimate about 40 to 50 percent come to the first meetings. Wi llingness to participate by the residents certainly depends on whether or not something is happening in their neighborhood. She holds monthly meetings for the key coordinators at the Regular City Council Meeting February 7, 1984 - Minutes Page 2 (Neighborhood Crime Watch Committee, Continued) school where she covers statistics, and other speakers will come in as well. Plus there is a bulletin from her every two weeks, and a newsletter to everyone in the community with all the crime that occurred within the last two months. There is continual communication. They also have other meetings that don't necessarily involve the police department, feeling the most important thing is that the neighbors get together, get to know each other. And they would like to have a meeting or block party with everyone at least once a year. S~t. Aherns - explained the program started around Morris Bye, then Sand Creek, and t lS year they are starting at L. O. Jacobs, doing one school area at one time. Ms. Hartly - stated about 1/3 of the city is covered right now. --- Two Andover deputies were also present and explained they do have a crime watch coordinator in their office, but they were unfamiliar with how the program is set up. Their office has coordinated similiar programs in Ham Lake, St. Francis and Burns. Their main problem is one of personnel, emphasizing that active citizen involvement would be crucial if such a program were established in Andover. The structure of the police and the sparse population in areas of the City will also have to be con- sidered in Andover. Council discussion with Sgt. Aherns, Ms. Hartly, and the Deputies continued noting the cluster developments in Andover, responsibilities of those involved, costs, etc. Ms. Hartly - stated the city council originally funded $2,400 for the program, which gave her a person to assist her with her other responsibilities. It is presently funded at $8,000 for Sand Creek and Morris Bye, excluding the police salary costs. ~ Aherns - estimated those costs to be another $5,000, about three or four horus a week tor the officers. Ms. Hartly also left a packet of materials which everyone receives at the initial meeting. She noted the City of Fridley was under a grant for their program, but that funding has since been eliminated. Carroll Abbott - asked the responsibility of the block captain. And if someone in the neighborhood sees something going on, who does he call? Ms. Hartly - stated the main duty would be to keep in contact with the people in that area, whlch is about 16 to 28 homes, to report any events or rumors that may be circulating in the area, to attend the monthly meetings, and to set up follow-up meetings. The person seeing some activity in the neighborhood would call the police. She also recommended talking with the Crooked Lake Advisory Council, as she has already made a presentation to them and they were very interested. Councilman Knight agreed to pursue this further. REZONING - AgPRESERVE/E. PETERSON Planning and Zoning Commission Chairman Don Spotts reviewed the Commission's recommenda- tion to approve the rezoning to AgPreserve, stating their only question was the grant- ing of a special use permit for the poultry facility. Mayor Windschitl asked if all the property is actively being used for farming. Dave Peterson - stated that it is. Councilman Lachinski asked what process is used to check that these properties are complying with the ordinance. Mayor Windschitl stated the City should be reviewing these annually. There was some discussion on the special use permit. The Clerk stated the operation was grandfathered in under the zoning ordinance and assumed it would be grandfathered under Ordinance 57 as well. The Council noted the property was declared eligible for AgPreserve zoning two years ago, but the poultry operation has been in business since the 1950s. Regular City Council Meeting February 7, 19S4 - Minutes Page 3 (Rezoning - AgPreserve/E. Peterson, Continued) MOTION by Knight, Seconded by Orttel, a Resolution as presented establishing eligibility and approving a rezoning to AgPreserve as requested by Anoka Independent Grain and Feed, Inc., for that part of Section 7, Township 32, Range 24, containing approximately 440 acres, with the legal description as presented in the application. (See Resolution ROll-84) Motion carried unanimously. The attorney advised that the Council may have the authority to grant a permit at this time to bring the operation into complete compliance with the new zoning classifica- tion, but he would prefer to do some more research on the issue if the Council felt it was important. Council generally felt that the special use permit for the poultry operation would not be required at this time, but would be required if the operation were expanded. Mr. Peterson - stated 40 to 60 acres are used for the poultry operation and the rest is either woods or field. A few minutes later another gentleman stated at certain times of the year as much as 200 to 300 acres are used for ranging the turkeys. Mayor Windschitl wanted it made clear that the Council action this evening would in no way affect the litigation involved with this property relative to the mobile home. Mr. Peterson - stated he and his attorney will be before the City on the 28th regarding that matter and felt that is not the issue before the Council at this time. Mr. Hawkins was directed to give an opinion on the ramifications of allowing mobile homes in the agricultural areas of the City to be used only for seasonal workers. DEVELOPMENT PLANS - ANDOVER SHOPPING CENTER Wayne Anderson, Rademacher and Associates, and Jeff Wickert of Boyclair, were present. Mayor Wlndschitl clarified that the shopping center is bein'g funded 100 percent by private sources, and the City is not involved in any funding of the center. All city expenses involved with providing the vehicle for obtaining industrial revenue bonds were reimbursed by the developers. Mr. Wickert - presented a status report on the Andover Shopping Center, thanking the Councll for its continued support in the project. First, regarding market input, he explained the procedure used for getting feedback from potential tenants to be used in both their design and marketing effort. They have modified their architectural scheme and provided for a multiuse space in the center of the mall. That space will be linked with a marketing program to have events scheduled throughout the year to attract people to the center and linked to certain specials from tenants within the mall. They have also found they would like to provide a mixed use environment on the site and are looking at a multilevel facility, having the architect look at second floor office space with some of it overlooking the atrium into the multipurpose space. Second, their leasing effort has been affected by the things that are happening in the supermarket industry. They have contacted every supermarket chain in the area, plus every distributor of food, plus over 200 operators in an effort to find a tenant for the center. Twenty operators have asked them to return with more information; and of those, three have asked to be presented leases next week. The supermarkets are very interested in tying in with the special marketing program. Other tenants typically fall in line after a supermarket is in place. They are still talking of two hardware stores, two drug stores, and a variety store who have strong interests in the center. There are about 30 or 40 other tenants who have shown a strong interest in locating in the center, and a number have stated they would like to go ahead regardless of what happens with the supermarket. They have also done a lot of research on the design, special use, tenant layout based on typical shopping excursions. They do intend to Regular City Council Meeting February 7, 1984 - Minutes Page 4 (Development Plans - Andover Shopping Center, Continued) submit all modified plans to the City for the appropriate approvals. Third ly, they expect to begin construction on June 1, and their project sign will go up on the site this Monday. Originally there were only two buildings, but now four buildings are proposed. They are finding a lot of interest in the service store area and will try to break ground on both phases simultaneously. CHANGE ORDER - BID/PAVING (1983-3) John Davidson of TKDA explained the overrun of the 25 percent restriction on the increase in project total costs. The project bid did not include any work in the Northglen Fourth" Addition, but that was then included in the project based on the request of Good Value Homes. Because of additional costs to the project -- the addition of storm sewer, water connect with Anoka, and insulation over some sewer lines -- the project exceeds the basic contract plus 25 percent by approximately $50,000. All of the concrete curb and gutter and base material is in except in the Fourth Addition, and none of the bituminous work was completed before winter. They are asking that the Council approve Change Order No.5 deleting $90,483.80, which consists of the blacktop street surfacing. Orfei, the prime contractor, will still complete the balance of the concrete curb and gutter and base work in the Fourth Addition. The blacktop surface itself for all of Northglen and Rosella's and Shirley's Additions will have to be rebid, and he asked for authorization to prepare the plans and specifications for the balance of that work. It is anticipated that with these changes, it will only affect the cost of the lot within the subdivisions by not more than a $200 increase. The Council was concerned that the rebidding of the blacktop surfacing not interfere with the costs to Rosella's and Shirley's Additions, because the changes are a direct result of what has taken place in the Northglen Additions. It was agreed to hold the price constant for Rosella's and Shirley's Additions; and if there is an increase in the blacktop surfacing, it would be given to Good Value Homes projects. MOTION by Lachinski, Seconded by Orttel, that we approve the Change Order No.5 for ProJect 1983-3 Utility and Street Improvements for Orfei and Sons, Inc., a total amount to be reduced to be $90,483.80, and that approval for this change order is in consideration for Rosella's Addition and Shirley's Addition that the amount to be assessed for the blacktopping of the streets in those two additions not be increased as a result of this change order. Motion carried unanimously. MOTION by Lachinski, Seconded by Elling, authorizing TKDA to prepare specifications and detailed plans for the blacktopping of the 1983-3 project. (See Resolution R012-84 ) Motion carried unanimously. TEMPORARY PERMIT - MOBILE HOME OFFICE/SCHRIPTEK, INC. Ray Slayback, Schriptek Recovery Systems - stated a fire destroyed their office, and they are now asking to move in an office trailer until they can provide a permanent office in the spring. He stated the trailer is on wheels and is not intended to be permanent. And they will not start construction until the spring thaw. He estimated needing the trailer for six months. Mayor Windschitl explained the City is able to authorize a 60- or gO-day permit for a trailer'on the property to be used during the construction of a permanent structure. MOTION by Orttel, Seconded by Elling, that Schriptek Recovery Systems, Inc., be allowed to occupy a temporary office trailer for a period of gO days to allow for construction of a new office that was destroyed by fire, noting that this office that was destroyed did not contain any permanent sewer/water hookups and for that reason none will be required in the temporary trailer. Motion carried unanimously. - Regular City Council Meeting February 7, 1984 - Minutes Page 5 ANDOVER AUTO, COMMERCIAL AUTO PARTS, MOM'S SALVAGE, RITE-WAY AUTO, SCHRIPTEK/JUNKYARD LI CENSES MOTION by Orttel, Seconded by Knight, that we approve a renewal license for Andover Auto Parts at 13526 Jay Street. Motion carried unanimously. The Clerk reported the two items that remained for Mom's Auto Salvage have been accomp 1 i shed. Rick Heidelberåer, Cedar, representing Mom's Auto Parts - stated the Building Inspector was on slte an stated everything is okay. There is a 200-foot fence of galvenized sheet metal on the west side that was put up within the past four months. MOTION by Orttel, Seconded by Elling, that we approve a renewal junkyard license for Mom's Salvage, 2052 Bunker Lake Boulevard NW. Motion carried unanimously. The Clerk reported everything is now in for Rite-Way Auto Parts. MOTION by Elling, Seconded by Knight, that we approve the renewal license for Rite- Way Auto at 1854 Bunker Lake Boulevard. Motion carried unanimously. The Clerk reported the application and fee have been received and everything else is in order for Commercial Auto Parts. MOTION by Orttel, Seconded by Lachinski, that we approve the renewal junkyard license for Commercial Auto Parts at 13576 Jay Street. DISCUSSION: Erwin Shaw, attorney for Mr. Mistelski who was also present - stated they are awaiting the Council decision. The winter is a busy time for their type of business, and that is the reason the application and fee were not submitted in time. Motion carried unanimously. The Clerk reported the matter of the special use permit for Schriptek Recovery Systems is on the P & Z Agenda at their next meeting. The yard is not yet licensed. Mr. Slayback - requested the waiver of the bond required to put up the fence by May 1 and Just allow it to be put up by that time. He explained within the next 60 days they will have a change of management with a new company purchasing Schriptek. It is a problem getting everything accomplished within the short period of time, and that is why nothing has been done yet. He felt they are making a lot of progress there in spite of the ;Jroblems with the winter weather and hazardous waste. He felt this was an unusual circumstance which could be treated separately. They do intend to put the fence up and want to incorporate the new office of structure within that fence. Mr. Slayback felt it is an unusual circumstance with running into hazardous waste and having to spend a month digging ditches to satisfy the Minnesota Pollution Control Agency to take care of the problem. He felt a bond was unnecessary, as they do have every intent to put the fence up. They already have a bond to take care of the tires. The Council felt because it had been so insistent with all the other yards, it could not make an exception in this case. They did not believe the City is named in that bond, but it was suggested he contact the bonding company to get the same guarantee with the same bond and then it shouldn't cost anything additional. Mr. Slayback - stated he will be a stockholder and officer of the new company, and the new company will be putting the fence up. He then requested a 30-day delay to get the required bond. Council explained that it will be heard by the Planning and Zoning Commission next week, who can either make a recommendation to the Councilor continue the hearing before making a decision. It was felt that it would be several weeks before the Council would hear the matter, and Mr. Slayback should have time to meet all the requirements by then. Mr. Sla~back - felt they have acted in good faith and that there really wasn't time in tne fal to get the fence construction because of the many problems with the hazardous waste. Their first priority was to clear the front area so the trucks could turn" Regular City Council Meeting February 7, 1984 - Minutes Page 6 (Junkyard Licenses, Continued) around, which has been accomplished. He also felt they didn't need all the publicity of threatening to be closed, and he felt this is being blown out of porportion when they really are working hard. He also felt they should not be required to have a junkyard license but some kind of recycling license. Council expressed appreciation for the efforts thus far. Councilman Lachinski noted the City may be looking to changing the ordinance to require nicer, more presentable fencing, and offered tD,work with Mr. Slayback for ideas on a fence. He also suggested Mr. Slayback present the the Planning Commission with a plan of materials to be used, timetable for construction, other improvements made thus far, etc. No Council action was taken on this matter. PETITION/STREET IMPROVEMENTS - 164TH AVENUE AREA MOTION by Orttel, Seconded by Lachinski, introducing a Resolution declaring adequacy of petition and directing preparation of a feasibility report for the improvement of street construction, Project No. 84-4, in the NW~ of the NW~ of Section 16 - l64th Avenue, Jonquil Street, and 163rd Lane Area as prepared. (See Resolution R013-84) Motion carried unanimously. Recess at 9:18; reconvene at 9:30 p.m. WATER FEASIBILITY STUDY Mayor Windschitl explained he has consolidated the items on the water feasibility study based on previous discussions, divorcing the hazardous waste issue from the study. The study would basically cover the urban service area outside the CAB area, plus any area outside the urban service area that may be affected by the well advisory; and that is what is reflected in the proposals before the Council from Bonestroo, Rosene, Anderlik and Associates and from TKDA. The idea would be to have a plan that could be used if a municipal water system is to be constructed, or it could be used to provide more specific figures for residents inquiring about municipal water. The Mayor also stated he talked with a representative from Good Value today, who stated they would be willing to accept a trunk charge for their property off County 18 and Bunker Lake Boulevard if water was delivered to the site. Good Value is looking at platting the property sometime in 1985 with the lots being available in late 1985 or 1986. They would want the assessments to be payable in 1986, which means an assessment in 1985. He also thought there may be two other properties that may join in as well once this progresses further. There was some discussion as to how a feasibility study could be done without doing the studies on the hazardous waste issue, the Mayor feeling that if a well needed to be sited, it would probably have to be done by someone with expertise in that area who would site the well and get approval for it. The feasibility report would be for costs to run lines to service the area that could be potentially affected. Mr. Davidson stated they would probably avoid the area of the well advisory at this time when looking for a well site, recognizing that once the real contamination is defined, the well may be able to be located in a part of that well advisory area in the future with some additional capacity. The well location does have an affect on the size of the water mains but it isn't that serious to the overall cost of the system. The analysis is made on a sophisticated computer analysis of tempering the dynamics of the system with the well or wells, tank, and size of the water mains balanced to end up with a cost efficient system. There will be some problems putting in a well anywhere in the City because the Jordan has been eroded in much of the area, and the Board of Health is involved in the entire process. Regular City Council Meeting February 7, 1984 - Minutes Page 7 (Water Feasibility Study, Continued) Councilman Knight wondered if the City does receive funding for this':study that they would want to do their own feasibility study. Mayor Windschitl felt that is possible, but no one has committed to whether or not they will do the study. They say it is possibly one of the elements. He stated there may be some benefit to the City of having everything defined as to how the City wants it versus how someone else might think it should be. Councilman Lachinski felt the City should take steps to insure that if it can be funded, it will be. He considered this a contingency plan in case there is a problem, as the City would not be planning to service the developed area if the hazardous waste issue were not eminent. The Mayor also informed the Council that the generators will not meet the February 17 deadline for submitting a plan. Negotiations will only be beginning on February 16. There was also some discussion on upgrading the existing well, questioning whether there is enough capacity to service the upcoming developments. It was also speculated that if construction could start late this fall, it would be next year before the delivery would be completed. Bob Schunicht, BRA - then summarized their proposal to do the water feasibility study, that it is baslcally the same proposal as last fall with the deletion of anything having to do with the hazardous waste issue. They would look at sizing the trunk watermains, locating the wells and storage facilities, tying all storage together, and proper sizing for water supply and distribution using a detailed computer analysis. They wou ld also do a financial analysis, a cost flow analysis incorporating area charges, etc., and a capital improvement program. They would be looking at two systems -- the major distribu- tion main and the tower financed by area charges, and the lateral system in front of the houses probably assessed on a unit basis. Mr. Schunicht stated he would be doing the work for the City of Andover, having had 12 years of experience and doing 25 similiar studies. The quote of $5,965 is a total fee for the study. John Davidson, TKDA - then summarized their poposal to do the water feasibility study for the urban service district excluding the CAB interceptor area in line with the comprehensive report they did in the '70s. But they now have a much more sophtsticated method of water system design and can be much more cost effective in sizing mains for the distribution system, the sizing of the pumping capacity, and the size of storage. He also briefly reviewed the philosophy behind the construction of the original water system to provide domestic water supply for 154 homes and sizing the mains to connect with the Good Value property on Bunker Lake Boulevard and County 18. It was his advice not to drill a well within the advisory area, but to locate the wells outside that area. The water systems analysis as it relates to production, storage and distribution, and estimating the cost of each segment would be based on the 1984 construction costs. Council discussion was that the assessment policy for water ought to be reviewed before the next assessment. Mr. Davidson stated they didn't put anything in the proposal that would relate to the funding program, but they would estimate the costs of the various parts of the project and that"would have to be related to the specific condition to work out a financing program. They would have to check to determine if the current financing program will pay for the system, and that could be built into the proposal. Council action on this item was taken later in the meeting. MSA - 1984 PROJECTS Mr. Schunicht of BRA presented the feasibility reports and three alternate financing proposals for MSA street projects for 1984 for l6lst Avenue, the unsewerable portion of South Coon Creek Drive, and 157th Avenue. He reported in the first alternative, all three projects could be completed and bonded without having to use general funds if the interest rate did not exceed 8 percent. Alternate II proposed to construct 161st Regular City Council Meeting February 7, 1984 - Minutes Page 8 (MSA - 1984 Projects, Continued) Avenue and the unsewerable portion of South Coon Creek Drive and could be bonded without having to use general funds if the interest rate did not exceed 10 percent. Alternate III proposed to construct 161st Avenue, a shorter portion of South Coon Creek Drive, and 157th Avenue, and could be bonded without having to use general funds if the interest rate on the bonds did not exceed g percent. Discussion noted paving the unsewerable portion of South Coon Creek Drive would leave approximately 1/4 mile on each end unpaved. There was a lengthy discussion as to which projects should be done and the philosophy used to choose which roads will be improved. Councilman Orttel argued against paving only the middle portion of a road (South Coon Creek Drive) without having any plan to finish either end. He stated it is ridiculous to be spending $431,000 for the construction of a road in the middle of nowhere with so few houses on it leaving the ends unpaved and with no assurance that they ever will be. He also noted there are no plans to improve Ward Lake Drive, and that has a lot of traffic, is in poor condition, and has the most demand for improvement. Mayor Windschitl argued the road is very dangerous, especially for bus traffic, because of the sand and sharp curves. He also felt the residents on either end would be in favor of sanitary sewer if the City would approve it. He also noted Ward Lake Drive will be replaced with the construction of Hanson Boulevard. South Coon Creek Drive would also be providing an east-west route, especially for emergency vehicles. Discussion was also that the ends of South Coon Creek Drive cannot be paved until the areas are served with sanitary sewer, that water is a question for the east end, that the costs are higher than what was originally talked about for these projects, that the full state aid allocation each year is not being used for payment of the 10-year bond as there will be about one-half of the funds left over each year that could be used for smaller projects, and that MSA streets have been running approximately $400,000 a mi le. It was suggested that all the residents along South Coon Creek Drive be called in for the public hearing to inform them of~the project, feeling if the residents on the west end want sanitary sewer that it could be installed and then the road finished on the west end, to Round Lake Bou levard. The feasibility of servicing the ends with sanitary sewer was discussed noting the ends of the sewer stubs, costs, etc. The possibi lity of realign:tng the road on the west end of South Coon Creek Drive was also discussed along with the potential development in that area. Mr. Schunicht also explained the costs of right-of-way acquisition are not in the feasibility report because they are assessed to the property owners. It was also explained that concrete curb and gutter streets are less expensive than the rural section because less right of way is needed and less removal of trees. A 30-mph street design is used. Council discussion also noted that there may be some administrative costs associated with these MSA projects, with Mr. Schrantz explaining if the project is large enough, the engineering fee curve usually goes down and the city can then receive enough State Aid to balance the project out. If the fee curve remains high, it is a problem. Council discussed this item again later in the meeting. ANDOVER VOLUNTEER FIRE DEPARTMENT REPORT Fire Chief Frank Stone explained that the procedures had not been followed correctly by the Department to change the bylaws to add a second Assistant Chief and to appoint the Fire Marshall. For the elections in January, the old rules were applied, and they will be presenting an amended bylaws to the Council for final approval. The change suggested by the Council that the Council not be involved in disciplining its members has been approved by the fire fighters and will also be so reflected in the amended bylaws. Regular City Council Meeting February 7, 1984 - Minutes Page 9 (AVFD Report, Continued) Jim Schrantz was in charge of the election committee and reported to the Council that the following officers were elected to the Fire Department for 1984: Fire Chief, Frank Stone; Assistant Chief, William Bush; Secretary, Joyce Noyes; and Fire Marshall, Rich Larson. The election committee recommends the Council approve those election. results. MOTION by Knight, Seconded by Elling, to so move. Motion carried unanimously. Chief Stone then introduced Rich Larson as the new Fire Marshall. Mr. Larson also reviewed the schooling and qualifications he has had for the position. Chief Stone reported the new fire truck was taken to Lavern for some warranty work and it was found that the pump in the back of the unit was burned out. lt is not known when or how that happened. The manufacturer said it was burned out because it ran dry, but no one noticed the warning light on. The new pump will have an audio alarm. He stated there is a check coming through this evening for $2,456 for the pump which needs to be paid before they will release the truck. There are a few other items on the bill including a change in the type of handles on the doors. There was quite a discussion on what may have happened to the pump, the feeling generally being that the cost of repair is outrageously high and that the Council should see an itemized statement and parts price list prior to paying the biœl. There was a 1 so some question as to the possibility of it being a faulty pump and that the issue of warranty should be explored. Chief Stone explained he authorized the work to be done, but was told they wouldn't know the cost of repairing the pump until it was taken apart. The truck was taken back for warranty work; and he was never told the work on the pump would not be covered by the warranty. It was with great reluctance that the Council agreed to send the check down with the fire fighters picking up the truck tomorrow, requesting that they look at the itemized statement prior to paying the bill and that they express the City's displeasure with what has taken place. Tom May reviewed their understanding of the City contributing $250 per fire fighter annually toward the Relief Association, and he reviewed the system of distributing the funds to the fire fighters each year. They have: not asked for an increase of that $250 throughout the life of the plan, and it is in its fourth year. The fluctu,ation in the budget has been based on the number of members on the fire department. Last year there were 18 members; this year there are 28. So the amount they are requesting is $7,000. Council discussion was that each year the State surcharge put toward this fund increases, and questioned whether the City wants to continue with the $250 per fire fighter con- tribution or to use the surcharge to balance the amount to $250. There was also some ,discussion on what other cities do. lt was felt if the City is goingtocontinue with the $250 contribution, then the Department should have the budget reflect that amount. The problem this year is that the amount requested is $2,000 over the budgeted amount. A suggestion was to possibly budget $250 times the maximum department size of 35, and back out whatever is not needed when the money is finally allocated. MOTION by Orttel, Seconded by Elling, that we authorize $250 contribution to the Retlrement Fund for each firefighter and that $2,000 in addition to what we expected in the budget will come out of the contingency fund. Motion carried unanimously. MSA - 1984 PROJECTS, CONTINUED Discussion continued on what should be done. It was agreed that on South Coon Creek Drive, all property owners should be brought in and told what is being proposed, giving them the opportunity to decide whether or not they want to proceed with the installation Regular City Council Meeting February 7, 1984 - Minutes Page 10 (MSA - 1984 Projects, Continued) of sanitary sewer on either end of the road. Mr. Schunicht estimated if all of South Coon Creek Drive were done this year and 157th Avenue dropped, there would be enough State Aid funds in 1986 to finish 157th Avenue. Another suggestion was to do 161st and 157th, and start on the west end of South Coon Creek Drive coming east doing as much as possible with the bonding available that doesn't interfere with the operating fund. Or to ~o with the proposal of Alternate I as long as there is a committment to complete South Coon Creek Drive as soon as possible. There were various suggestions made as to which roads should be done first, the feeling being that 157th Avenue should be done to correlate with Ham Lake's schedule if possible. MOTION by Orttel, Seconded by Lachinski, that we accept feasibility reports for the proposed 1984 MSA Street Improvements 84-1, 16lst Avenue, 84-2, South Coon Creek Drive, 84-3, 157th Avenue with the understanding that these projects will be allocated on the basis of perceived demand and/or reluctance at the time of the public hearings and any problems that could be encountered as far as right-of-way acquisition, construction problems, etc., with the intent to build as many of those three projects as possible in 1984 through bonding for a total estimated cost of $785,650. DISCUSSION: It was felt the City should receive a firm committment from Ham Lake as to when they will be completing their portion of 157th Avenue. The intent is also to inform all property owners along South Coon Creek Drive of the public hearing. Councilman Orttel ADDED TO THE MOTION to hold a public hearing on March 28. Second still Stands. (See Resolution R014-84) Motion carried unanimously. BUILDING DEPARTMENT REPORT Building Inspector Dave Almgren reviewed the quotes received for a car for the Building Department; however, the amount budgeted is $548 less than the lowest quote. MOTION by Lachinski, Seconded by Elling, that we authorize the purchase of a 1984 Impala tour-door from Main Motors for the amount of $9,448 less $900 for trade-in of 1977 Chevy Malibu wagon, for the difference of $8,548. Motion carried unanimously. APPOINTMENT TO PLANNING COMMISSION Because one of the applicants possessed a great deal of experience and qualifications for the position, it was agreed to waive the interviewing process in the interest of time for all concerned. MOTION by Lachinski, Seconded by Orttel, to appoint Don Jacobson to the Planning and Zoning Commission for the unfilled term of Rich Schreiner. Motion carried unanimously. It was suggested the other applicants be contacted and informed of the openings, on the Park and Recreation Commission. WATER FEASIBILITY STUDY CONTINUED Council discussion was on the work each of the engineering firms has done for the City and the results of those projects and on the specific area that would be included in the feasibility study. MOTION by Elling, Seconded by Knight,'that we authorize TKDA to do a Comprehensive Water System and Feasibility Report to include the Urban Sèrvice District less the CAB plus any area outside the Urban Service District within the well advisory area per the attached map, for a cost not to exceed $5,500, payment to be deferred for a period of two years or until construction commences with no committment for further work beyond the scope of this specific 'authorization. (See Resolution R015-84) Motion carried unanimously. Regular City Council Meeting February 7, 1984 - Minutes Page 11 ORDINANCE NO.8 AMENDMENT - HOUSE COMPLETION DATES Mayor Windschitl asked for a motion to refer this amendment to the Planning Commission. MOTION by Elling, Seconded by Orttel, to so move. Motion carried unanimously. DONATION - ALEXANDRA HOUSE Council questioned what percentage of Andover residents use the facilities and tabled the matter to the next meeting. APPROVAL OF CLAIMS MOTION by Elling, Seconded by Orttel, that we approve Checks 7518 through 7S94 for a total of $72,639.71. Motion carried unanimously. MOTION by Elling, Seconded by Knight, to adjourn. Motion carried unanimously. Meeting adjourned at 1:17 a.m. Respectfully submitted, '7 "~~~ lAS\f:L Mar 11a A. Peach Recording Secretary