Loading...
HomeMy WebLinkAboutCC February 21, 1984 ~ 01 ANDOVER REGULAR CITY COUNCIL MEETING - FEBRUARY 21, 1984 AGENDA 1. Call to Order - 7:30 P.M. 2. Resident Forum 3. Agenda Approval 4. Discussion Items a. Rezoning/AgPreserve-J. Misslin b. Kadlec 2nd Addition Sketch Plan c. Rum River Watershed d. Utility Budget e. 5. Non-Discussion Items a. Donation - Alexandra House b. Park Commission/Interview Date c. Plans/Specs 83-3/Street Imp, d. 6. Reports of Commissions, Committees, Staff a. Community Schools b. Personnel Committee c. Fire Dept. Constitution/By-Laws d. Road Committee 7. Approval of Minutes 8. Approval of Claims 9. Adjournment ~ 01 ANDOVER M E M 0 RAN 0 U M TO: COPIES TO: ATTORNEY FROM: OA TE: REFERENCE: AGENDA COMMENTS - 2/21/84 REGULAR MEETING Item No. 3 - Aqenda Approval Please add Item No. 5 (e)-Junk yard License-Schriptek. Item No. 4a - Rezoning/AgPreserve-J. Misslin Attached is the Planning & Zoning Commission recommendation that the Misslin Rezoning be tabled until the information requested by the Commission at their 1/24/84 Meeting had been secured. I contacted Joe Misslin today and he reported that there were three(3) houses on the property, a cowbarn, pig shed and storage shed. They run approximately 50 head of cattle and 30 - 50 pigs. The balance of the property is used for raising crops; the rest is woods. The farming operation has been in use in its present size for over 20 years; therefore, this would be treated exactly the same as the Peterson poultry operation. A resolution will be prepared granting approval of the request for rezoning to AgP (eligibility has alrëady been declared in 1982) . Item No. 4b - Kadlec Addition/Sketch Plan Enclosed is a copy of the sketch plan for Kadlec 2nd Addition. The Planning & Zoning Commission has reviewed the sketch. Also enclosed is a memo from the City Engineer covering the P&Z review and his comments. Item No. 4c - Rum River Watershed Councilman Knight has requested that this item be discussed at the meeting. Attached is a memoradum from the Committee covering the changes in the Joint Powers Agreement. You will note there are several areas for which agreement has not been reached by the various participants. Item No. 4d - Utility Budget This item is continued from previous meetings. No changes have been made since the original proposed budget was presented to you in December, 1983. Agenda Comments February 21 Regular Meeting Page 2 Item No. Sa - Donation/Alexandra House A report is being prepared to show the number of Andover residents using the facility since its opening. A percentage comparison will also be done; we should have this by Tuesday. Item No. 5b - Park Commission/Interview Date TO-date, two of the applicants for the Planning and Zoning Commission have indicated their willingness to serve on the Park & Recreation Commission. Perhaps the interviews could be done prior to the next Regular Meeting, i.e., 15 minutes each. Item No. 5c - Plans & Specifications, 83-3 Street Improvement These are the plans for the Northglen Area Change. A resolution is prepared for approval. Item No. 6a - Community Schools Melanie DeLuca is requesting a few minutes to review the summer program with the Council. She will bring full information with her. Item No. 6b - Personnel Committee This is continued from previous meetings for the adoption of a "Sick Leave" Policy. You have received complete information. Item No. 6c - Fire Department/By-Laws Council approval is needed for the recommended changes by the Department. TO-date, I have not received any information. Item No. 6d - Road Committee The Road Committee met on February 13. Enclosed is a report and recommendations from that meeting. Item No. 7 - Approval of Minutes December 20, 27, January 3, 17, 31 , February 7. Attachments ~ 01 ANDOVER REGULAR CITY COUNCIL MEETING - FEBRUARY 21, 1984 MINUTES The Regular Bi-Monthly Meeting of the Andover City Council was called to order by Mayor Jerry Windschitl on February 21, 1984, 7:30 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Anoka, Minnesota. Councilmen present: Elling, Knight, Lachinski, Orttel Councilmen absent: None Also present: City Attorney, William G. Hawkins; City tngineer, James Schrantz; Planning and Zoning Chairman, Don Spotts; City Clerk/A. Administrator, P. K. Lindquist; and others RESIDENT FURUM Kich Lund, Northglen Association - stated their Association is concerned about the type of screening between the home and the shopping center. Mayor Windschitl stated he learned of the concerns of the Association, part of it based on the fact that the screening behind Bill's Superette and the liquor store have not yet been completed. He stated he has talked with Wayne Anderson from Rademacher and Associates, who has stated they will take care of the screening behind the superette with earth and birm and planted trees. Mr. Lund - explained that they want some screening behind the shopping center because they do not want to be able to see the refuse and parking from their living room windows and for security reasons. Discussion noted the center will be requireo by ordinance to have some screening that must be at least eight feet tall. The builders will be bringing the changes in the oesign before the Council again, and the screening question can be addressed at that time. The group trom Northglen Association were encouraged to attend that meeting. Carroll ADbott, ~917 l42nd Lane - in looking at the sketch plan tor Kadlec Second Additlon that wlll be before the council this evening, he asked if an extension of 142nd Lane has been considered that could eventually connect to Green Acres. Counc i 1 noted this will be discussed under Item 4b. AGENDA APPROVAL MOTION by Orttel, Seconded by Elling, that we approve the Agenda as published with the adoltlon of Item 4e, Schriptek Junkyard License; 5d, Community Bulletin Boards; and 63, Planning and zoning Update. Motion carried unanimously. REZONING/AgPRESERVE - J. MISSLIN Lhairman Spotts explained the Planning Commission recommended this item De tabled to ask direction from the Council, as the owners were asked to appear on two ditferent occasions to answer questions but failed to do so. The Commission wanted to know the type of farming operation, the number of buildings on the 80 acres and where they are located, and how any new construction would be handled through a special use permit. The Clerk reported she talked with Mr. Misslin, and the reason they have not been at the meetings is both of them are very hard of hearing and they do not meet with the public unless necessary. She found out there are three houses and three outbuildings. íheir farming operation is apparently selt-sufficient. She also noteo the cut-otf date tor the AgP rezoning is March 1, after which the Misslins would have to wait another year before receiving the benefits trom such a rezoning. MOTION by Knight, Seconded by Lachinski, that we approve the Rezoning request for Ag Preserve tor the Misslin parcel as requested. (See Resolution R016-84) Motion carried unanimous ly. Regular City Council Meeting February 21, 1984 - Minutes Page 2 KADLEC SECOND ADDITION SKETCH PLAN Commissioner Spotts stated the recommendations are Lot 1 needs to be larger, the park on the east side is low and the easement to it is inadequate in size, and the easement to the road needs to be clarified. Council discussion was the Park Board should address the possibility of accepting park fees instead of land dedication with the fees being used to improve the wuickstrom/Northglen park. There was also some discussion about extending 142nd Lane either to the east or to the north to meet South Coon Creek Drive, though Mr. Schrantz noted the problem is the area is quite low. It was also felt that ideally the property to the south should be developed in conjunction with this property to provide tor greater continuity. No Council action was required, but it was suggested more accurate contours be obtained and that a road to the north or to the east be provided for from the development. RUM KIVtR WATERSHED Councilman Knight asked for the Council's opinion on the issue of tinancing, noting it lS extremelY difficult to get an agreement trom nine cities as varied in urban and rural makeup as are in this watershed. By using assessed valuation, which is the easiest way of financing, the Lity of Anoka would have to pay approximately one.fialf of the costs, wnich they ooject to. They nave tried to determine several other methods of financing, and in most cases Andover would end up paying the same amount. The cost of a plan and administrative costs would be approximately l~ mills based on assessed valuation. The problem is getting the City of Anoka and the more rural communities of Burns and Oak Grove to agree on a financing method. They have decided to allow one vote per city. It has been estimated that a feasibility study could cost as much as $200,000 plus administrative costs on top of that. No construction work is being ta lked about. The study is needed to satisfy the Metro Council and the state law. There was a lengthy discussion on the etfects of using assessed valuation Tor residents in Anoka versus those in Burns TownShip, on the varlOUS watersheds that Anoka is in, what would be included in a plan, and on what will happen if the cities cannot reach an agreement on the joint powers agreement. The Council noted that Andover has already invested some funds into a storm sewer plan and that plan should be used in any other plan that would be developed, which should lower the costs or credit given tor it. At first it was felt that assessed valuation would be the most appropriate method of financing, out other suggestions were to have each city do its own plan and pay for it and then have all those plans incorporated into the watershed plan, or to ask that the watershed be split, possibly down the middle of the Kum Kiver, to reduce the size of the watershed to a more manageable number of cities, or to work out a financing plan based on a formula using both assessed valuation and gross acreage. It was also noted that this will not be a watershed, but a water management board that the nine cities will operate themselves. If the cities cannot reach an agreement, the county would take over and form a watershed to manage the district. It was finally suggested that the possibility of reducing the size of the watershed be investigated further and that an equitable formula weighing acreage and valuation would be an acceptable form ot funding. SCHKIPIEK JUNKYAKD LICENSE The Clerk reported she has received a cash escrow deposit of $8,100 from Schriptek today, which is approxi.mately 150 percent of the estimated work to be completed. MOTION by Urttel, Seconded oy Elling, that we issue a renewal junkyard license for SChriptek Recovery ~ystems, Inc., based on the fact that the City has received a cash bond in the amount of $8,lUO, which is approximately 150 percent of the estimated value of the fence; and that the fence must be constructed prior to May 1, 1984, or the bond wi 11 be forfeited. Motion carried unanimously. Regular Clty Lounci I Meeting February 21, 1984 - Minutes Page 3 DONATION - ALEXANURA HOUSE Molly Greenman, Director, and Karen Irvin, Chairman of the Board of Alexandra House, addressed the Councll. Ms. Greenman explained their primary functlon and for WhlCh they are seeking funding is for their emergency shelter program for battered women and their children. They have been open since April, 1980, and serve primarily Anoka County and the northern communities of Hennepin, Ramsey, and Washington counties. Since they have opened, they have served 21 people from Andover; the City of Anoka tells them they have served more as some people from Andover use Anoka addresses. That is approximately the same percentage of Andover residents that reflects the entire county populi at ion, that being approximately five percent of their Anoka County residents. This is the first year they have gone to all Anoka County communities for donations, as in the past several years they have only gone to the larger municipalities for capital funds. Ms. Greenman stated in determining the amount of their request from Andover, they determined the percentage of women and children they served. They need to raise approximately $55,000 this year for their sponsorship fund. They also get probably three times as many calls on their crisis line, plus they have support groups and other activities for battered women who may not use the shelter, and those are not reflected in their useage figures. They are a private, non-profit organization. They receive money from the county for room and board of women who are eligible for AFDC, and they are asking for the City's donation to pay for those women who are not eligible for AFDC, which makes up about 30 percent of their population. The county also gave them a grant for the land for their facilities. They also get some money from the State Department of Corrections and from the United Way, and other cities have used their CDBG funds for this in the past. The Council was generally supportive of the facility and felt a contribution for the Alexandra House would be appropriate if the funds are available. Because all the costs are not yet known for the park being constructed using 1983 CDBG funds, it was agreed that the amount of the donation would not be determined until those costs are determined, expecting that will be done within the next six weeks. PARK COMMISSION/INTERVIEW DATE MOTION by Orttel, Seconded by Lachinski, that we interview Park Board members at 7:00 p.m., at the Andover City Hall at the first Council meeting in March. Motion carried unanimously. PLANS/SPECS 83-3/STREET IMPROVEMENT MOTION by Lachinski, Seconded by Orttel, that we accept the plans and specifications for bituminous surfacing for Northglen II and IV, Rosella's and Shirley's Additions, and set the bid opening date for March 27 at 10 a;m. (See Resolution R017-84) Motion carried unanimously. COMMUNITY SCHOOLS Melan~ DeLuca, Community School Coordinator, presented the 1982-83 annual report and highllghted some of the enrollment figures 'ònd philosophy statements. For the, summer program, she asked the Council to return the sheet she presented last time with their opinions and suggestions. She also thought she would be changing the location of at least two of the playgrounds where there has been very small enrollments in the past, asking for suggestions as to where other playground activities could be held. Council suggested meeting with the representatives from the Northglen Association. Regular City Council Meeting February 21, 1984 - Minutes Page 4 (Community Schools, Continued) Mr. Lund - felt there would be some interest but preferred to have it located in the southern end of the neighborhood if possible. Council discussion was on the possibility of using the area around the pumphouse, directing that the legality of using that area be investigated further. Ms. DeLuca also reviewed her proposals to increase opportunities for the teens,senior citizens, using cable TV facilities, etc. Councilman Knight asked if she is familiar with the Coon Rapids Crime Prevention Program and how it is operated, and if she could help out with such a program in Andover. Ms. DeLuca felt that was a possibility, that it needs to be explored more, stating she would talk with her supervisor to find out his position[)n the matter. Ms. DeLuca stated she wants to work closely with the City to meet the community's needs and to provide periodic updates to the Council, and she noted the Chemical Task Force recently established as a part of the Advisory Council. Recess at 9:20; reconvene at 9:42 p.m. UTILITY BUDGET Council discussion was on the water portion of the budget, especially questioning the amount of time allocated to the system. Mayor Windschitl had trouble with the allocations of time, feeling too many dollars are being allocated for salaries to the water system, especially when compared to the salaries allocated to the sewer system. Mr. Schrantz stated the time allocated was updated to reflect actual hours worked from the previous year, and last year the time that should have been spent on sewer was spent on tree rem ova 1 instead. Mr. Schrantz and Mr. Stone also reviewed the work that needs to be done on the water system and the time it takes for those tasks. The Mayor still felt it was high for such a small water system and that in turn would reflect a higher expense in the water budget. He stated it would be very helpful to see a log sheet of actual time spent on the water system and how that time was spent. Mr. Stone also noted he charged the water department for the removal of snow around the water hydrants. Mr. Schrantz thought he had changed that to the snow removal budget, and the Council generally agreed that is where it should come from. Mr. Schrantz was asked to review the log sheets to determine whether the time logged to the water system should indeed be charged to that department and that the budget reflect the actual costs of running the system. MOTION by Orttel, Seconded by Lachinski, that we adopt the 1984 Utility Budget as presented with the following changes: that the major salary allocation under water showing 75 percent for Frank Stone be changed to show the figure of 50 percent with the additional 25 percent allocated to sewers. DISCUSSION: The Clerk noted that would then require raising the rates for Sewer Fund B since there is only a surplus of $900 in that fund. After some discussion, the Council then agreed to table the matter and directed the Clerk and Engineer to go through the allocations for the next meeting. Councilmen Lachinski and Orttel WITHDREW the Second and the Motion. MOTION by Elling, Seconded by Knight, that we table this to the next meeting and ask Jlm (Schrantz) and Pat (Lindquist) to define the problems that were brought up tonight. Motion carried unanimously. ANDOVER VOLUNTEER FIRE DEPARTMENT - CONSTITUTION AND BYLAWS Fire Chief Frank Stone reviewed the following changes to the Constitution and Bylaws: Page 3, Sections 1, 4, and 5 - Calls for the election of Fire Chief, one Assistant Fire Chief, Secretary, and Fire Marshall, deleting the appointment of the Fire Marsha 11. Regular City Council Meeting February 21, 1984 - Minutes Page 5 (AVFD - Constitution and Bylaws, Continued) Page 10, Section 5 - Deleted the portion of the section that previously called for Council action to terminate a member. Page 11,- Calls for the regular meetings to be held the first two Wednesdays of the month, the business meeting held on the fourth Wednesday of the month, and the third Wednesday, which was previously a regular drill meeting, will be used for officers' and committee meetings, etc. MOTION by Orttel, Seconded by Elling, to approve the Constitution and Bylaws as amended and noted as Revision K as presented by the Fire Department. Motion carried unanimously. Chief Stone asked for approval to spend $2,500 held over from the 1983 budget to complete the work in the Fire Station. He has the written information from Mashuga and Sons Construction on what will be done. Nothing will be paid until the job is comp leted. MOTION by Lachinski, Seconded by Orttel, that we authorize the expenditure of $2,500 for the Fire Department to hire Mashuga and Sons Construction to finish the trim work and cabinetry work in the Fire Station subject to an itemized listing approved by Pat (Lindquist) of materials to be furnished and work to be completed. Mot i on carried unanimously. PLANNING AND ZONING COMMISSION REPORT Chairman Spotts reported when the ordinance revision project was first started, the consulting firm gave them a ream of paper, doubled spaced, that they started to work with. After about three months it was realized that all it was was basically a re- typing of the City's Ordinance. But it forced them to study the ordinance, and they have eliminated the things that are not germane, updated, and codified the ordinance trying to make it legally correct but understandable to the residents. He fe It they would have a rough draft of the revised ordinance after three or more meetings and suggested the Planning Commission and Council meet for a work session. Council agreed to schedule a joint meeting around the middle of April. There was also a brief discussion on the possibility of recovering the City's funds paid to the con- sulting firm in this project, feeling the firm did not perform to the contract. ROAD COMMITTEE Discussion was on the letter to the residents of Green Acres and Northwoods Addition that was drafted by the Engineer. The following changes were recommended: Page 1, paragraph 1: "Your neighborhoods are experiencing speeding problems, the most severe being on 138th Avenue, Crocus Street, 141st Avenue, and the south ends of Heather Street and Ivywood Street where there have been personal injury accidents and numerous complaints." Page 2, paragraph 1: "The city is determined to make these neighborhoods safe for pedestrians, bikers, and vehicle traffic; and therefore the city has requested the Sheriff's Department to increase its enforcement of speeding and stop sign violations." MOTION by Lachinski, Seconded by Elling, to authorize the City Engineer to distribute Vla flrst Class mail his prepared letter to the residents in Northwoods and Green Acres. Motion carried unanimously. SENIOR CITIZEN CENTER USE Mayor Windschitl informed the Council there have been requests to use the Senior Citizen Center for private events, asking the Council's opinion on the matter. Discussion was there is no organized senior citizen committee at this time and no rules have been set Regular City Council Meeting February 21, 1984 ~ Minutes Page 6 (Senior Citizen Center Use, Continued) up to regulate the use of the center. There was some concern over the issue of enforcement if there should be a problem with damages, cleanup, or use of liquor in the building. The Clerk stated unti 1 now she has allowed "public organizations" (Lions, Boy Scouts, etc.) to use the building. The controls over private events were mentioned, and the Clerk was asked to investigate how other cities handle private events in public facilities. RESPONSE TIMES/POLICE Mayor Windschitl reported because of the size of the City and only one officer on duty at a time, the response times to emergency situations have been quite slow and coverage quite thin at times. He asked the Council's opinion of having the Crime Prevention Committee meet again to discuss the problem and make recommendations. Counc i 1 discussed reasons for the problems, noting possible solutions of adding another officer from the Sheriff's Department, increasing coverage time, or starting a police department for the City. It was generally agreed that the Crime Prevention Committee should study the situation and options available and make a recommendation to the Council. COMMUNITY BULLETIN BOARDS Councilman Elling reviewed the three quotes he received for 10 x 20-foot bulletin boards, 6- to 8-inch letters, illuminated, both sides. He felt three boards would cover the major accesses to the City by the ice arena, the new shopping center, and by Speedy Market. The costs varied from $2,500 to $6,000 per sign depending on the variety of the specifications. He thought a 6x12-foot sign would be more than adequate, and the cost would then be considerably less. Council expressed interest in pursuing it further, suggesting the various civic organizations in the City be contacted to see if they would be interested in funding a portion of the sign. It was also felt that only one sign should be put up to begin with. APPROVAL OF MINUTES December 20, 1983, December 27, 1983, January 3, 1984, January 17, 1984: Correct as wntten. January 31, 1984: Page 4, middle of the last paragraph, change to: "Mayor Windschitl stated for the next meeting he had collected all of the various ideas from the Councilmen and put it into a water feasibility report." February 7, 1984: Correct as written. MOTION by Lachinski, Seconded by Elling, that we approve the Minutes of December 27, 1983, as written. VOTE ON MOT! ON: YES-Elling, Lachinski, Windschitl; ABSTAIN-Knight, Orttel MOTION by Lachinski, Seconded by Elling, that we approve the Minutes ,for December 20, 1983, as written. Motion carried unanimously. MOTION by Lachinski, Seconded by Knight, that we approve the Minutes of January 3, ]984. Motion carried unanimously. MOTION by Lachinski, Seconded by Knight, that we approve the Minutes of January 17, 1984. VOTE ON MOTION: YES-Elling, Knight, Lachinski, Windschitl; ABSTAIN-Orttel Regular City Council Meeting February 21, 1984 - Minutes Page 7 (Approval of Minutes, Continued) MOTION by Lachinski, Seconded by Elling, to approve the Minutes of January 31, 1984, as amended. Motion carried unanimously. MOTION by Lachinski, Seconded by Elling, that we approve the Minutes of February 7, 1984, as written. Motion carried unanimously. APPROVAL OF CLAIMS MOTION by Lachinski, Seconded by Elling, that we approve Claims 7595 through 7620 ln the amount of $18,640.53. Motion carried unanimously. MOTION by Elling, Seconded by Lachinski, to adjourn. Motion carried unanimously. Meeting adjourned at 11:25 p.m. Respectfu lly submitted, \~~~~~ Recording Secretary -