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HomeMy WebLinkAboutCC December 4, 1984 ~ 01 ANDOVER REGULAR CITY COUNCIL MEETING-DECEMBER 4, 1984 AGENDA 1- Call to Order - 7:30 P.M. 2. Resident Forum 3. Agenda Approval 4. Discussion Items a. Special Use Permit/J. Imre b. Variance/J. Welsch c. Minnesota Recycling, Inc./Water-Septic Service d. Warming House Attendant/Crooked Lake School e. Public Works BldgJStorage f. g. 5. Non-Discussion Items a. WDE Generator Meeting Date b. c. 6. Reports of Commissions, Committees, Boards a. Volunteer Fire Department b. 7. Approval of Minutes 8. Approval of Claims 9. Adjournment more information available after that meeting. Mr. Chapman had requested the item dealing with sewer/water service to the project trailer be on the agenda. They would like to "tap" into the service now being utilized for the house on the adjoining parcel. I did inform Mr. Chapman that the on-site septic system is only sized to service a single family dwelling, therefore, they would have to install a separate system for the project trailer; all this would be contingent upon approval by the Council (the ordinances address project trailers as "temporary" until the project is complete; therefore, if approved, it would be on the condition that it is collapsed at a certain time, i.e. revocation of the SUP, completion of the project, within years, or ?????) I have not been able to reach the Heidelbergers-to see if they wish to continue with this item. Item No. 4d - Warming House Attendant/Crooked Lake School Enclosed is a memo from the Park and Recreation Commission covering their recommendation for the City paying the costs for this attendant. It should be noted that funding will have to come out of both the 1984 and 1985 budgets. Item No. 4e - Public Works Bldg./Storaqe Per the request of the Council at the November 20, 1984 Meeting, I have discussed the "vehicle storage" question with the Public Works people. They do agree that storage is needed for more than just one vehicle; and this need will increase each year. The City Engineer will be receiving delivery of his new car shortly, the 1985 budget provides for the purchase of a front-end loader; and the utility department is asking for a vehicle. This, with the police car would mean a space requirement for four more vehicles. In view of the above, I would think we should look to the construction of a cold storage "pole-type" building. The heavy trucks/grader, etc. could then be stored in this building leaving room for the other vehicles in the heated building. Costs for an approximate 36'x48' building are being checked; figures should be available by Tuesday. We will have some monies left from the 1984 Budget; and the balance could be paid in early 1985. Item No. 5a - WDE Generator Meetinq Date The generators representative has been contacted, however, I have not yet heard back from him on a possible meeting date. Item No. 6a - Fire Department To-date there has not been any information received by this office. Item No. 7a - Approval of Claims Mayor Windschitl is out of the country and will not be at the meeting, therefore, this item will be tabled until the next meeting when a full Council is in attendance. Enclosures ~ 01 ANDOVER M E M 0 RAN 0 U M TO: COPIES TO: AT TO FROM: CITY DATE: NOVEMB REFERENCE: AGENDA COMMENTS - DECEMBER 4. 1984 Item No. 3 - Agenda Approval Item No. 4a - Special Use Permit/J. Imre Enclosed please find the application for a Special Use Permit for a 3,000 square foot warehouse for the sale and storage of used auto parts as submitted by John Imre for the East half of Lot 3, Block 1, Pankonin Addition. The Planning & Zoning Commission recommendation for approval is also enclosed. You will note their recommendation indicates the approval is for a "cold storage" building. Limiting the structure to such cold storage would not be conducive to the type of use and operation which the City is encouraging. You will also note that a fence is proposed in front of the building between the street and the structure. Inasmuch as a Special Use Permit is being issued, terms, i.e. , blacktop parking lot, no fence in front, etc. , could be set out in the permit. It was not necessary to address the parking lot with the Mistelske SUP inasmuch as his plans showed a bituminous surface for the entire parking area. A resolution will be prepared eliminating the "cold storage" requirement and the fencing between the structures and between the structures and the street; and requiring a bituminous surfaced parking lot and the escrow deposit for landscaping, etc. ; and all junk clean-up. Item No. 4b - Variance/J. Welsch Mr. Welsch is requesting a variance to allow him to combine two lots in Cedar Crest Addition to create a parcel containing 36,000 squarefeet, 3,000 square feet less than the required for the construction of a dwelling unit. The property is zoned R-2, however, City ordinance does allow 39,000 for an on-site septic system. Planning & Zoning is recommending approval of the request. A resolution will be prepared, making the approval contingent upon the two parcels being combined into one. Item No. 4c - Minnesota Recycling, Inc. We have just been informed that there are some changes in the proposed partnership in that Messrs. Chapman and Sneider are no longer involved. A meeting is scheduled with the Co. Attorney, Mr. Hutchinson, the Heidelbergers and myself for Thursday, December 6, so there will be --- -- ~ 01 ANDOVER REGULAR CITY COUNCIL MEETING - DECEMBER 4, 1984 MINUTES The Regular Bi-Monthly Meeting of the Andover City Council was called to order by Acting Mayor Kenneth Orttel on December 4, 1984, 7:30 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Anoka, Minnesota. Councilmen present: Elling, Knight, Lachinski Councilman absent: Mayor Windschitl Also present: City Attorney, William G. Hawkins; City Engineer, James Schrantz; Planning and Zoning Commission Chairman, Don Spotts; City Clerk/A. Administrator, P. K. Lindquist; and others AGENDA APPROVAL The following additions to the published Agenda were recommended: Item 4f, Ordinance Renaming 165th Lane to l66th Avenue - Lund's Second Addition; Item 5b, Hanson Boulevard Right of Way; Item 5c, Tempel-Howard Addition Feasibility Study; and Item 6b, Engineer's Report - Public Works Employee and Engineering Vehicle. MOTION by Lachinski, Seconded by Elling to add the above items to the published Agenda. Motion carried unanimously. SPECIAL USE PERMIT/J. IMRE Chairman Spotts reviewed the Commission's recommendation to approve a special use permit to construct a cold storage 3,000-square-foot building on Mr. Imre's property subject to providing a suitable parking lot and a see-through fence for security. There will be no dismantling within the building. Attorney Hawkins advised there is an outstanding court order that Mr. Imre is required to comply with, but that is being held in abeyance while this application is being processed. In any event, the lot will have to be cleaned up and the court order complied with. There would be no exterior storage. The application is only for the east half of Lot 3, which is what the original permit was granted for. Ms. Lindquist stated the prepared Resolution deletes the portion on the cold storage. It is more of a sales operation within the structure, which is a logical use of it. Mark Kiperstin, John Imre's Attorney - stated they have amended their original request for a special use permlt and are now only asking for the construction of a building to store and sell parts at 1714 Bunker Lake Boulevard. He stated r1r. Imre wi 11 not do any dismantling on the property. He is renting 1858 Bunker Lake Boulevard that allows for the dismantling of automobiles. This building would basically be a warehouse for the storage and sale of new and used parts. Council questioned whether the front of the building should be required to have brick. Ms. Lindquist stated the plans for the Mistelski building showed a brick front; it was not made a requirement by the Council. John Imre - stated Mr. Mistelski's situation is different; that that building is stlll empty aòd a special use permit has not yet been applied for. He stated they have done everything to comply with the ordinance. He stated he will put in more trees, adding a second tier, noting there are some trees already there. The front of the building will be facing opposite the road, and he didn't feel requiring brick on the front would decorate the building as well as trees and landscaping. He stated the siding is colored. City Building Inspector Dave Almgren stated the Review Committee will go over the plans with the architect and the owner of the building, and the asthetics and ordinance requirements will be reviewed at that time. --- Regular City Council Meeting December 4, 1984 - Minutes Page 2 (Special Use Permit/J. Imre, Continued) r1r. Imre - then showed the 1 ayout of the fence on the plans, noti ng it will be 30 to 35 feet of cyclone fence between the buildings. He again stated he will update the trees, adding to what is already there. He felt a double or triple row of trees would provide adequate screening. Once the lot is cleaned up, there will be nothing behind the proposed building, although he stated he plans to come back for permission to construct a storage building on the back part of the lot. Council generally agreed the permit should be contingent upon no dismantling of vehicles within the building. It was also felt the Review Committee would be involved with the landscaping. MOTION by Elling, Seconded by Knight, introducing a Resolution as presented approving a Special Use Permit for the construction of a building for the purposes of sale and storing used auto parts pursuant to Ordinance No. 8Y as requested by John Imre, with the addition of Item No.7, no dismantling of vehicles shall be allowed on the property, and no outside storage of vehicles or parts shall be allowed. Motion carried unanimously. Mr. Kiperstin - stated they cannot remove the cars and clean up the lot until the building is up because maöy of the parts will be stored inside the building. They would like to break ground as soon as possible. But the resolution requires that the yard be cleaned up prior to the issuance of the building permit. Ms. Lindquist suggested the resolution, No.2, be amended to indicate the yard must be cleaned up prior to the issuance of the Certificate of Occupancy. MOTION by Lachinski, Seconded by Knight, to reconsider the prior motion. Motion carrled unanimously. MOTION by Elling, Seconded by Knight, introducing the same Resolution but with the addltion that all junk shall be removed from Lot 2, Block 3 and Lot 4, Block 1, Pankonin Addition, prior to the issuance of the Certificate of Occupancy or no later than March 1, 1985. (See Resolution R127-84) Motion carried unanimously. VARIANCE/J. WELSCH MOTION by Lachinski, Seconded by Elling, introducing a Resolution approving a Variance on Jot size as requested by John Welsch for Lot 8 and Lot g of Block 1, Cedar Crest Estates. (See Resolution R128-84) Motion carried unanimously. MINNESOTA RECYCLING, INC./WATER-SEPTIC SERVICE Ms. Lindquist reported Mr. Chapman requested this item be placed on the Agenda; however, she understands that Mr. Chapman is no longer involved in the partnership. The status of the partnership is not known, but she has a meeting with the County and the Heidelbergers on Friday. Council agreed to table this item until more information is known. WARMING HOUSE ATTENDANT/CROOKED LAKE SCHOOL Park Board Chairman Merlyn Prochniak stated the Andover Community Advisory Committee was at their November 15 Park Board meeting requesting funds from the Park Board budget or from the City to have an attendant at the warming house at the school with the intention of keeping the facility open as many hours as they can. The Park Board was thinking of using whatever is left from unused salaries in the 1984 budget and possibly taking the rest from the 1985 budget. Ms. Lindquist stated it appears there will be a surplus in the 1984 budget, so the Council could use those funds if they wanted and charge it to the Park Board 1984 budget. Regular City Council Meeting December 4, 1984 - Minutes Page 3 (Warming House Attendant/Crooked Lake School, Continued) MOTION by Lachinski, Seconded by Knight, that we allocate $800 for the purposes of funding the warming house attendant at Crooked Lake School, the monies to come from excess funds from the General Fund. Motion carried unanimously. PUBLIC WORKS BUILDING/STORAGE Ms. Lindquist stated it seems the most reasonable solution for storage of a second sheriff's vehicle and other public works vehicles would be to construct a 36x70-foot metal cold storage building behind the Public Works Building. It would cost approximately $12,000, and she felt there would be funds in the 1984 budget for this item. Mr. Schrantz stated it would be a ground/gravel floor placed just about where the blacktop ends now facing south. The cost estimates do not reflect the installation of electricity in the building, gravel, nor the completion of blacktop to the building. Council asked that quotes received contain all ancillary expenses as well, and that Mr. Schrantz make a projection as to the size of such a structure to meet future needs of the Public Works Department. The Council was also concerned about the long-range plans for the site of the Public Works Building. MOTION by Knight, Seconded by Elling, that we authorize Jim (Schrantz) to get bids on the building and also give us some kind of long-range plan as to what our needs will be and general outlook for the site. Motion carried unanimously. ORDINANCE RENAMING 165TH LANE TO 166TH AVENUE - LUNDS SECOND ADDITION MOTION by Elling, Seconded by Knight, introducing Ordinance No. 67, an Ordinance renamlng 165th Lane in Lund's Evergreen Estates Second Addition to 166th Avenue NW. Motion carried unanimously. WDE GENERATOR MEETING DATE MOTION by Elling, Seconded by Knight, that we set up a meeting with the Waste Disposal site generators for 7:30, December 12, at the City Hall. Motion carried unanimously. HANSON BOULEVARD RIGHT OF WAY MOTION by Knight, Seconded by Elling, the Resolution as presented, a Resolution to appropriate Municipal State Aid funds to County Sate Aid Highway No. 78 right-of- way acquisition. (See Resolution R129-84) Motion carried unanimously. TEMPEL-HOWARD ADDITION FEASIBILITY STUDY Mr. Schrantz briefly reviewed the feasibility report and explained the City will have to collect the connection charge of $540.89 per unit. The developers are waiving the public hearing; however, not all of the affected people have signed that waiver. MOTION by Lachinski, Seconded by Knight, entering a Resolution accepting feasibility study, waiving public hearing, ordering improvement, directing preparation of plans and specifications, and ordering advertisement for bid for the improvement of sanitary sewer and streets with concrete curb and gutter for the Tempel-Howard Addition contingent upon receiving a statement in writing from the property owners waiving the 429 procedure right to public hearing; and also modifying the prepared Resolution in that the Fourth WHEREAS the City Council reviewed the feasibility study and declares the improvement feasible, add a Fifth WHEREAS the firm of TKDA has prepared the final plans and specifications and that the City Council hereby approves said plans and specifications. (See Resolution R130-84) Motion carried unanimously. Regular City Council Meeting December 4, 1984 - Minutes Page 4 ANDOVER VOLUNTEER FIRE OEPARTMENT REPORT Acting Fire Chief Bob Palmer asked for the Council's feeling of how much they should sell the old Chief's rig for. Council suggested looking up the book value and that the Fire Department decide on that matter. ENGINEER'S REPORT - PUBLIC WORKS EMPLOYEE Mr. Schrantz reported the Council allocated monies in the 1985 budget for another public works employee. He asked whether the position should be advertised for or just posted in house. Council felt it would be sufficient to post the position. Discussion was on salary and title. Mr. Schrantz stated the budgeted amount is $7.21/hour or $15,OOO/year; and he suggested the jOb description be Public Works III. He would like the employee to begin work on January 1. MOTION by Lachinski, Seconded by Elling, that we authorize the City En9ineer to post for a Public Works III position at a salary not to exceed $14,000 per year effective January 1, 1985. Motion carried unanimously. ENGINEER'S REPORT - ENGINEERING VEHICLE Discussion noted $10,000 was approved in the 1985 budget for an engineering vehicle; however, another $670 is needed for a radio. MOTION by Lachinski, Seconded by Elling, that we authorize the expenditure of $600 from 1984 surplus funds toward the purchase of a radio for the engineering vehicle. Motion carried unanimously. APPROVAL OF CLAIMS MOTION by Elling, Seconded by Knight, approval of Checks 8742 through 8786 for a total of $435,693.05. Motion carried unanimously. MOTION by Knight, Seconded by Elling, to adjourn. Motion carried unaoimously. Meeting adjourned at 8:56 p.m. Respectfully submitted, " ~~~ Marce la A. Peach Recordl Secretary