HomeMy WebLinkAboutCC September 20, 1983
~ 01 ANDOVER
REGULAR CITY COUNCIL MEETING-SEPTEMBER 20, 1983
AGENDA
1. Call to Order - 7:30 P.M.
2. Resident Forum
3. Agenda Approval
4. Discussion Items
a. Osmon Easement
b. Sonsteby Survey
c. Water Feasibility Study
d. Water Testing Reports/Landfill Area
e. Accept Petition - D. Steele
f.
g.
h.
5. Non-Discussion Items
a. CATV Resolution
b. Cable Conference
c.
d.
6. Reports of Committees, Commissions, Staff
a. 1984 Budget Reports
7. Approval of Claims
8. Approval of Minutes
9. Adjournment
CITY 01 ANDOVER
M E M 0 RAN 0 U M
TO: MAYOR AND COUNCIL
COPIES TO: ATTORNEY, STAFF
.
FROM: CITY CLERK/A. ADMINIS'Ï'RA'J;'O
SEPTEMBER 15, 1983 .- ./
DA TE: --
REFERENCE: AGENDA COMMENTS - SEPTEMBER 20 REGULAR MEETING
Item No. 3 - Agenda Approval
Please add Item No. 4e-Accept Petition/D. Steele. This item was not
on the published agenda.
Item No. 4a - Osmon Easement
Approximately six months ago, the City Council agreed to accept the
easements from Mr. Osmon contingent upon including enough land to
construct a cuI de sac at the end of 167th Avenue. This would give
him an accepted roadway abutting his property (the building permit
was issued with only an easement between the Osmon property and
167th Avenue. Mr. Osmon is now requesting that he be allowed to
extend the approved easements approximately 350' and then ending
it with the cuI de sac. He is also asking that he be allowed to
make this extension without meeting the City standards, i.e. I
blacktop streets. The Council did allow him to do this when there
was only 60' of extension proposed. The new request would extend
the 350' beyond the original approved 60'. Attached is a memo
from the City Engineer with his recommendation.
Item No. 4b - Sonsteby Survey
Attached is a letter from Rosella Sonsteby requesting payment from
the City for survey charges of two parcels. These are the two
lots from which the City acquired easement when the storm sewers
were constructed in 1975 in Auditor's Subdivision 82. The new survey
was done without City authorization, however, I would assume it was
necessary. Mrs. Sonsteby had called me sometime ago about it, however,
nothing definite was determined at that time. It would be my recommendation
that the City pay at least a portion of the charges, as was done with
a similar situation for a lot on Crooked Lake.
Item No. 4c - Water Feasibility Study
Enclosed is a proposal from E.A. Hickok & Associates, Inc. for the
preparation of a feasibility study for the installation of municipal
water in the Crosstown Boulevard area. This Firm has done considerable
work for the MPCA and specialize in water construction such as this.
It is my understanding that they are also on the Federal List of
approved contractors for such studies when EPA Grants are involved.
Agenda Comments
September 20 Meeting
Page 2
Item No. 4d - Water Testing Reports
No additional reports and/or information has been received. MPCA just
took samples again last week, so those findings will not be available
for at least another week.
Item No. 4e - Accept Petition/D. Steele
Mr. Steele is requesting that 140th Lane, west of prairie Road, be
blacktopped in front of his home. Apparently he has contacted other
residents on that street and they are not interested in having the
rest of the street done at this time. This is just off the section
of Prairie Road now being improved as an M.S.A.H. Mr. Steele has
included in the petition, requests to waive the various required
hearings and his right to appeal the assessment. A motion is needed
to accept the petition as being 100%, and acknowledging his requests
to waive hearings and his right to appeal the assessment.
Item No. Sa - CATV Resolution
I have not been able to secure a copy of the Bill, however, I did
talk to Senator Bostwich's office in St. Paul; they advised that the
SF 66, primarily removed all controls for subscriber charges for service,
programming, up-dating facilities, etc. away from the cities and
allowed them to be at the discretion of the Cable companies. The
Federal Government will have the control over the signals and other
types of items, similar to the controls of radio transmissions by
FCC. The franchises protect the cities for various periods of time
as set out in that franchise, however, such items as rate changes
will be coming up in less than two years--this would be the first
impact Andover would feel if the House passes this Bill as written.
TO my knowledge, all local cities involved in cable have adopted
resolutions opposing passage of the Bill.
Item No. 5b - Cable Conference
The national conference of municipal cable commissions is being held
in Baltimore on September 26, 27 and 28. Our Quad-City Commission
would like to send one representative from each City. Don Jacobson
is unable to go, therefore, I would be the City representative. The
Commission will be paying all expenses; as far as my "time-off", I
will take vacation time if necessary. I do have almost four weeks
of accumulated vacation, and will start losing it soon if I do not
take it. Scheduling for that week looks OKay insofar as City business.
Applications will be coming in for the open position, however, interviews
will not be until the following week. I will be able to get all other
business finished before I leave or the week/weekend after the Conference.
Item No. 6 - 1984 Budget Reports
Attached is a memo covering some of the questions asked at the budget
work session on the 13th.
Item No. 7- Approval of Minutes
August 2, 15, 16, September 6
Attachments
~ 01 ANDOVER
REGULAR CITY COUNCIL MEETING - SEPTEMBER 20, 1983
MINUTES
The Regular Bi-Monthly Meeting of the Andover City Council was called to order by
Mayor Jerry Windschitl on September 20, 1983, 7:30 p.m., at the Andover City Hall,
1685 Crosstown Boulevard NW, Anoka, Minnesota.
Councilmen present: Elling, Knight, Lachinski, Orttel
Councilmen absent: None
Also present: City Attorney, John Burke; City Engineer, James Schrantz;
City Clerk/A. Administrator, P. K. Lindquist; and others
RESIDENT FORUM
Rosella Sonsteby, 4151 141st Avenue NW - asked when the City changed its procedure on
announcing rezonings of property. She understood that everyone with 350 feet of the
person's property was notified, but she stated a sign has been placed on her property
to give notice to the public of a proposed rezoning. Council noted that has been
done in other areas, such as the rezoning of the Shopping Center District several
years ago.
AGENDA APPROVAL
Mayor Windschitl suggested the following changes: Add Item 4f, Good Value Homes
Assessment Discussion; Item 5c, Indian Meadows Final Plat; and 5d, Kelner Mobile Home
Permit; and Delete Item 5b, Cable Conference.
MOTION by Elling, Seconded by Knight, that we accept the Agenda as amended.· Motion
carr1ed unanimously.
OSMOND EASEMENT
Council noted this is the third time this has been heard and was concerned that
gradually a road will be built that is not up to standard. Mayor Windschitl asked if
the road is to go as far as it is being requested, rather shouldn't it be extended all
the way to the end of the 40 because of the potential of connecting with the new
Hanson Boulevard that is proposed through that area. He stated he talked with County
officials, who are getting pressure to have the new Hanson Boulevard align with one
of the existing roads in Oak Grove. He was troubled with the request because a road
would be allowed to creep in when anyone else coming in would be required to put in
a blacktop road.
Mr. Schrantz reviewed some of the Hanson Boulevard alignments he is familiar with,
including the one that would cut diagonally through the property. He also stated
Mr. Osman is looking at making two lots out of the south property. Council generally
felt the first request was approved to accommodate Mr. Osman and to make the lot legal.
But the standard of a blacktop street is required, especially if lots are going to
be subdivided; and Mr. Osman should meet the same criteria anyone else would have to
meet.
MOTION by Elling, Seconded by Orttel, that we leave the existing conditions stand as
from our first dealings on the matter and leave it the way it was with the cul de sac
at the end of the street; and if he wants to develop those lots, let him come in for
a street proposal. Motion carried unanimously.
SONSTEBY SURVEY
Rosella sonstebh - stated this pertains to the five-foot easement from each lot for
storm sewer. S e stated when the storm sewer was put in in 1975, the stakes were
removed between the two lots. The original survey was done by LeRoy Winter, but he
Regular City Council Meeting
September 20, 1983 - Minutes
Page 2
(Sonsteby Survey, Continued)
has since gone out of business and was not able to do the resurvey. No other surveyor
would resurvey from the next lot, so she hired Caine & Associates to do it, who surveyed
it from Round Lake Boulevard to put in the stakes that were removed. They would not
give her a Certificate of Survey unless they survyed it from the road, and she needed
that certificate before she could sell the lots.
Council questioned the total cost, asking John Davidson of TKDA if he felt it was a
reasonable cost. Mr. Davidson stated he wasn't aware that the stakes were taken out,
as normally the stakes are tied back during construction and replaced in its normal
location.
Council felt the records of the engineering firm should be checked to see what happened,
if the stakes were tied in, and whether or not the $400 is a reasonable cost. Mr.
Davidson agreed to do that and report back to the Council.
WATER FEASIBILITY STUDY
George Boyer and Dale Tranter represented Eugene A. Hickok and Associates, Inc., giving
a br1ef presentat10n on their September, 1983, proposal for a feasibility study for
an urban water service area for Andover. They have about 50 personnel in their main
office in Wayzata, have been in business for 20 years, have a certified lab, and have
done work on a national level as well, noting some of the major projects they have done.
The proposal includes nine basic tasks of data collection, hazardous waste areas,
alternative non-contaminated water sources, initial screening of alternatives, final
screening of alternatives, developing water supply needs, developing the distribution
system needs, financial planning, and the final report.
Mr. Boyer stated there is a very complex geological formation in Andover and water is
not that easy to find, noting their experience in this area and their knowledge of
the Andover hazardous waste site, having been retained by MPCA to perform a hydrogeological
evaluation and to identify ground water contamination at the Andover landfill site.
Their estimated labor requirements totalled $25,491. Of that amount, $10,277 would
relate to the hazardous waste problem and which should be reimbursable by state or
Federal dollars. $12,400 of that amount is to do the master plan for siting the wells,
developing water mains, distribution and storage, etc. Some of that amount would be
recoverable from future developers. They would also agree that the fee will not be
billed until completion of the project in lY84, and they would comply with no payment
for one year.
Mr. Turner also stressed their experience and expertise on groundwater problems, noting
they are now working on about 15 projects directly related to TCE pollution. He
explained their work in Mankato to site, design, and supervise construction of a second
Ranney well and their negotiations with the MPCA to be allowed to proceed without
MPCA approvals and to potentially reimburse Mankato for actions taken in response to
the threat of emminent source contamination. Anything the City of Mankato spends on
protecting the well field and locating the source is considered part of the 10 percent
local match for State and Federal funds. They also represent the City at any meetings
with the State, and they have been able to extract better agreements for the City
and get better work done for them.
Both representatives stressed that the City do the up-front work necessary first and
have a master plan that is correct. They are also the only approved contractor in
the State that would be acceptable to the MPCA and EPA. Mr. Turner also felt it is
better for the City to have its own contractor to be representing them because the
State's interests are not always the same as the City's. Mr. Boyer also stated their
proposal would be to do two pump tests, which would be of short duration, 24-48 hours,
Regular City Council Meeting
September 20, 1983 - Minutes
Page 3
(Water Feasibility Study, Continued)
to find out if there is a physical connection between the upper and lower drift and
between the lower aquifer and the bedrock formation. By using existing wells, it is
estimated it would cost a couple thousand dollars apiece. They think those costs
would be eligible for State reimbursement.
Mr. Turner also noted that the State is more study oriented than result oriented, and
Mr. Boyer stated they have a very good track record of getting money for their clients
through negotiations on the State. and Federal level. And they have neogotiated
more federally assisted clean lakes programs in the State of Minnesota than in any
other state, stressing their ability to work with the PCA and EPA. Mr. Boyer stated
the argument of fielding wells versus scattering them depends on the location and
on the geology and hydrogeology of the area. Their real expertise is in the geology
area, but they also do municipal engineering work. They see the engineering side of
the distribution and storage system as being a relatively simple project. They wou ld
end up with a map of a water system for Andover and a system that would be approved by
all agencies involved. He stated that with the pump tests, the most the study would
be is $26,500. They also don't believe in charging according to the engineering tee
curve on the design portion, having found that by charging on an hourly basis, their
costs generally are significantly less. That estimate is the maximum hourly estimate;
it could be less. They again stated they would be willing to wait a year before the
payment of the total fee.
John Peterson, Good Value Homes, stated it is difficult to know whether or not they
would be bU1lding in the new area in 1984, but there is a high probability they
would be selling lots and building in 1985.
Council then asked several questions of John Davidson of TKDA relative to last week's
presentation and proposal submitted for a municipal water feasibility study. Mr.
Davidson stated they have the hydrogeological expertise in-house. If they get into
actual soil borings and analysis, then they would have to have a joint venture with
a soi ls firm. And there are some other firms they have worked with, depending on the
sophistication of the study they are intending to make. Their approach is they would
analyze the system taking into account the areas designated as potential for contamination.
If the degree of contamination needs to be determined, that would be a separate study.
He recommended the City not spend a lot of money in those areas until the PCA has
committed themselves and expended their funds. He felt that a total system could
very adequately be designed keeping in mind the areas of contamination, and the
degree of contamination could mean minor adjustments to the system as development
occurs. In his opinion, to spend a lot of money to analyze at this point is money
not we 11 spent. Water could possibly be provided from the existing well or by locating
wells in areas where it is known there is no contamination or the potential is minimal
rather than trying to locate as close as possible to the contaminated area. They
will establish as much information as they can from available data regarding the
possible fault and determine if the well couldn't be located on the other side of the
fault. They have a hydrogeologist on staff.
Council then asked several questions of Bob Schunicht of Bonestroo, Rosene, and
Anderlik relative to last week's presentation and proposal submitted for a municipal
water feasibility study. Mr. Schunicht stated their poposal emphasizes finding
where a water supply can go, and about 20 percent of the funds in the study would be
to hire a hydrogeologist from the University of Minnesota in determining where the
water supply should go and to work with the PCA and Health Department to meet their
requirements. Plus they will do a computer analysis of the Mt. Simon/Hinckley aquifer
to make sure the well can be dug without adversely affecting other areas. Second ly,
they want to provide a system that is affordable, to set up a feasible financing plan,
and to develop a system in phases. The amount for pump tests is not included in their
Regular City Council Meeting
September 20, 1983 - Minutes
Page 4
(Water Feasibility Study, Continued)
estimate. There is a fair amount of data from the Mt. Simon/Hinckley aquifer already
that can be used for input into the computer. By using existing wells for pump tests,
Mr. Schunicht stated it is not a lot of money, estimating it to be under $1,000.
He doubted that any of this money could be reimbursed from the State or Federal super-
fund, noting the time it usually takes for any Federally funded projects.
No further action was taken by the Council at this time.
WATER TESTING REPORTS/LANDFILL AREA
Mayor Windschitl stated a meeting has been scheduled for 3 o'clock Monday, Sept. 26.
To date he is not aware of any progress being made on the Roman Przezdziecki well,
and time is getting critical because of the cold weather setting in. Samples have
been retaken on the deep well in question north of Coon Creek, but the results have
not yet come in. The Mayor stated he met with several State and County representatives
who will be attempting to find avenues whereby the City and/or its residents can
receive grants, matching grants, or funding to assist with this problem. Mr. Schrantz
stated as a last resort, possibly the Health Department would consider granting a
variance to Mr. Przezdziecki to allow him to develop a shallower well but to put
something on his deed cautioning anyone who purchased the property that there is a
possibility that the well is bad. He stated that has been done before in certain
instances. Mayor Windschitl stated he has heard no indication of that happening.
ACCEPT PETITION - D. STEELE
Mr. Burke stated the agreement reached with Mr. Steele appears to satisfy the 429
Statute requirements. Mayor Windschitl stated it should be recognized that this
proposal does not go past all of Mr. Steele's property, so at such time as the re-
mainder of 140th Lane is improved, the remaining property owners will be paying for
a portion that doesn't go past their property.
Mr. Schrantz stated Mr. Steele is paying his share right now. He estimated the cost
to do the entire project, and Mr. Steele is paying 1/6 of the cost of paving the
entire street from Prairie Road to Palm Street at 24 feet, plus $1,000 for curb and
gutter. They are leaving enough of Mr. Steele's front so the others will pick that up
to help balance what he is paying now.
MOTION by Orttel, Seconded by Elling, that we accept the petition from Douglas Steele
tor the improvements to the property at 140th Lane NW noting that he has waived the
public hearing, and he's waived the two notices for the assessment hearing, and has
agreed to pay the entire cost of construction as designated, and allow the cost of the
project to be assessed against the property rather than to be paid in full. (See
Resolution R98-83) Motion carried unanimously.
Recess at 9:04; reconvene at 9:20 p.m.
GOOD VALUE ASSESSMENT DISCUSSION
Mark Haggerty, representing Good Value Homes, stated the City has or is in the process
of selling temporary bonds as opposed to permanent bonds for their project. The
temporary bonds are for three years, and they were talking about a five-year payback
for lots sold on a mortgage basis. (Reference the September 6, 1983, Minutes -
AMENDMENT TO IMPROVEMENT POLICY) He suggested the policy be to issue all temporary
bonds for three years with a 15-year amortization, with a balloon at the end of three
years. All lots which have actually been sold would be due in three years. But bonds
on lots that Good Value still owns and have not been developed would be converted to
permanent bonds. Typically Good Value develops a subdivision in two years, and the
Regular City Council Meeting
September 20, 1983 - Minutes
Page 5
(Good Value Assessment Discussion, Continued)
bonds would be paid off. But this would give them a safety val~e in case something
goes wrong. Plus Good Value could take advantage of the lower interest rate in the
temporary bonds. And if th~re is a higher interest rate for the permanent bonds,
Good Value would then pay that higher interest rate at that time. That also helps the
City because at the end of three years, the City does not have to do any restructuring
for the permanent financing. The City could easily reissue the long-term bonds at
that point without all the complications that would occur with a five-year situation.
And the City is not exposing itself to a loss at all. The first-mortgage to the
City would still be retained, but it would be on a three-year period rather than the
five years that was approved at the last meeting.
Council generally agreed with the concept but debated whether to amend the improvement
policy or deal with the issue on an individual basis as the developers request it. Ms.
Sonsteby stated she is also wanting to sell lots on a purchase mortgage basis. Council
generally agreed to deal with each developer on an individual basis, but that all should
be treated in the same manner. The Clerk also explained these lots will not be certified
to the County, and the City will be doing the billing for the assessments. Mr. Peters on
stated they have two payments a year, on April 15 and September 15, directly to the
City. If those payments are not made, the City still has the right to certify with the
County for collection. That is provided for in the development contract with the City.
Mr. Burke then recommended the following wording for a motion: "Move that the
development contract between the City of Andover and Good Value shall be amended and
the development contract hereafter shall provide that the payment schedule shall be
on a 15-year amortization with a three-year balloon on any lots that are sold by the
developer at an interest rate of 8.S-percent per annum. In the event the payments
on or before the third year balloon do not retire the temporar.y bonds, then the City
has the option to sell permanent financing bonds and the interest rate on said
permanent bonds sha 11 be paid by the deve 1 oper as set by the City."
Discussion clarified that the lots that have been sold by Good Value Homes will have
to be retired at the end of three years. The ones that are still on inventory owned
by Good Value would be restructured into the permanent bond issue for 12 years and
would correspond with the bond issue dates.
Discussion was also on the lead time necessary to determine whether or not permanent
bonds will be required. Mr. Burke recommended the following addition to a motion:
"That the date for the final payment of the temporary bond from the developer be
advanced to July 1, 1986, to finalize the transition from temporary to permanent
bonds."
Ms. Sonsteby - asked if she could take advantage of the same situation as Good Value is.
Council stated if she would so request, she would be treated in the same fashion.
MOTION by Lachinski, Seconded by Orttel, to move the motion as suggested by the
attorney. Motion carried unanimously.
INDIAN MEADOWS FINAL PLAT
Mr. Schrantz stated the final plat of Indian Meadows was approved on July 19, 1983,
contingent upon the completion of several items, three of which are not yet complete.
He has been dealing with the contractor, but they haven't finished the shouldering
and they are having the question about the testing. The Clerk also stated no escrow
amounts have been deposited.
Regular City Council Meeting
September 20, 1983 - Minutes
Page 6
(Indian Meadows Final Plat, Continued)
MOTION by Orttel, Seconded by Lachinski, that the City Engineer be directed to notify
the developers of Indian Meadows that the time to complete the contingencies required
at the final plat stage has expired and the six-month period of time for which to file
the final plat is nearly expired, and at the end ofthat'time the Council has no
obligation to consider the plat. Motion carried unanimously.
KELNER MOBILE HOME PERMIT EXTENSION
MOTION by Orttel, Seconded by Knight, that we grant a 30-day extension to Michael
Kelner at 15478 Prairie Road to allow him to live in his mobile home on the property
while his permanent home is completed. Motion carried unanimously.
CATV RESOLUTION
MOTION by Orttel, Seconded by Elling, introducing a Resolution opposing Senate File 66
and urging the defeat of any companion bill in the U.S. House of Representatives.
DISCUSSION: The Clerk stated the issue is whether- or not the City wants to have some
local control over cable TV or does it want it to be strictly a private industry with
only some federal regulations. After some discussion the pros and cons of the
proposal, Council unanimously passed the motion. (See Resolution R099-83)
The meeting was then closed to hear comments from the Attorney on the Holasek/Hamilton
litigation. Mayor Windschitl opened the meeting to the public agaim following the
discussion on the litigation.
1984 BUDGET
Mr. Burke was asked what happens if the Park Board does not pay the assessments against
the park property. Mr. Burke stated those assessments are in-name assessments only,
as the City has taken the policy decision of charging assessments against itself. If
the City chooses not to allocate that money for that purpose, it can do so. The
Clerk stated several of the projects have not matured enough to know how the account
stands financially. She felt in looking at the assessments in the various projects
that about half of them would not need to be paid without affecting the issue. Counci 1
debated the concept now and again when discussing the Park Board budget. Park
Commissioners Bill LeFebvre and Merlyn Prochniak then went through the Park Board
Budget with the Council.
101 Salaries: The Administrative recommendation of $18,240 represents a 13 percent
increase over 1983. No change was recommended.
221 Repair/Maintenance ~Supplies - Vehicle: The Administrative Recommendation was to
budget $1,000. Counci 1 generally fe lt that the amount requested was necessary
and to leave the amount at $2,000.
225 Repair/Maintenance Supplies - Landscaping: The Administrative Recommendation
was to budget $1,000. She looked at that item as being for fertilizer, seed,
gravel, rock, limestone, etc., for parks. Council generally felt that the
amount requested was necessary and to leave the amount for this-item at $2,000.
580 Capital Outlay - Equipment: Because the Toro lawnmower was paid for out of the
1983 budget, it was agreed this item could be reduced to $5,000.
530 Capital Outlay - Improvements: The Administrative Recommendation was to budget
$10,000; the requested amount was $45,000. Mr. LeFebvre stated they would like
to put in a sprinkler and to finish off the City Hall site. He and Mr. Prochniak
were also concerned with having funds to add ball fields and soccer fields,
feeling there will be pressure from the residents to have more fields. Mayor
Regular City Council Meeting
September 20, 1983 - Minutes
Page 7
(1984 Budget, Continued)
Windschitl suggested in dealing with the completion of the City Hall site, that
the money generated from the sale ot lots in the Nordeen Addition and possibly
the old school house site be used for that purpose. Others on the Council felt
that would be a good program but expressed doubts that the City would be
receiving much revenue from those sales. Plus land sales generally are sold on
terms so not much money would be received at one time. Councilmen Lachinski
and Orttel also noted that the City has a legal obligation to meet the payments
for the Round Lake site (Kelsey Park). Ms. Lindquist stated the money for the
1984 payment is in the Park Fund, but they are about $10,000 short, assuming
that is the cost of the Windschitl property being condemned for part of the
Kelsey Park area. She also noted there is approximately $11,000 budgeted for
assessments for improvements past City parks. Councilman Lachinski stated he
would like to see the money from that debt service be placed in Line Item 530,
but there was no consensus on that matter. Council noted with the changes
made thus far in the budget. it amounts to a gain of $2,400. It was generally
agreed to add that amount to the Administrative Recommendation of Item 530,
making that budgeted amount $12,400.
613 Debt Service Interest - Short Term: The amount requested is the interest to
purchase a front-end loader. Council asked if the loader of that expense can
be utilized and the cost justified. It was suggested a used loader be con-
sidered. No decision was made on this item.
Council then spent a considerable amount of time discussing the 1984 salaries. It was
noted the Administrative Recommendation was a general 5 percent cost-of-living increase
with an additional 2 percent merit increase for several employees. The total amount
proposed for wages in the budget is $246,316. Mayor Windschitl also suggested for
the Recording Secretary's salary that the amount until 11 o'clock be increased from
$63 to $66, and the per-hour rate past 11 o'clock be increased from $16 to $17. This
amounts to approximately a 5 percent increase. It was also thought the Urban CPI is
about 2 or 3 percent, with the overall CPI being 4 or 5 percent.
MOTION by Orttel that the following individuals' salaries be adjusted as proposed by
the C1ty Administrator: David Almgren, Shirley Clinton, Pat Lindquist, Jim Schrantz,
Ray Sowada, Frank Stone, Vicki VOlk, as well as a new part-time public works position
and the position formerly held by Rae Ellen Bakke, and that the position of Marcie
Peach be adjusted as proposed by the Mayor. Motion dies for lack of a Second.
There was more discussion on the recommended increases and on the procedure for making
annual salary adjustments.
MOTION by Elling, Seconded by Orttel, that we accept the salary increases as presented
by the City Clerk with the addition of Marcie Peach's increase as proposed. DISCUSSION:
Council reviewed the dollar amount that those increases represent for each employee,
noting the proposal represent approximately a b.35 percent increase overall for
employees, excluding the new part-time position proposed for public works. Ms.
Lindquist explained the reason she suggested a 10 percent increase for Ms. Volk is
because she started out with a low rate when hired and was never brought up to where
she should be according to the standard rate for that position. Councilman Orttel
also questioned an increase for the Bakke position, noting a new employee will
probably be started at a lower rate, so the amount for that position would actually
decrease. Councilman Lachinski did not agree with the percentage increase, recommending
instead that a 4 percent increase be given to all, but with a 7 percent increase for
Ms. Clinton, Mr. Mashuga, Mr. Schrantz, Mr. Starr, Mr. Stone, and Ms. Volk. Council-
man Elling felt that the Personnel Committee should work on establishing a range and
four-step program for each position to simplify salary negotiations each year. There
Regular City Council Meeting
September 20, 1983 - Minutes
Page 8
(1984 Budget, Continued)
was also discussion on any further increases for Mr. Starr and Mr. Mashuga as
proposed by the City Engineer, but no consensus was reached at this point. Council-
man Elling then stated the intent of his motion was just the 5 percent across-the-
board; and because of the confusion of the motion, Councilmen Orttel and Elling
WITHDREW the Second and the Motion.
MOTION by Lachinski that Dave Almgren, Pat Lindquist, Ray Sowada be given a 4 percent
1ncrease for 1984, and that Shirley Clinton, Dale Mashuga, Jim Schrantz, Kevin ~tarr,
Frank Stone, and Vicki Volk be given 7 percent increase in 1984. Motion dies for
lack of a Second. Councilman Lachinski felt that a 2 percent adjustment is not
enough; so if the consensus is to go with 5 percent across the board, he felt the merit
increase should then be 8 percent.
MOTION by Orttel, Seconded by Elling, that the salaries as proposed by the City
Adm1n1strator be approved with the exception of Marcie Peach, and her salary as
proposed by the Mayor be approved for 1984, with the exception of the Bakke position
which will be established at the time the position is filled. DISCUSSION: Counci 1-
man Orttel felt that the adjustments for Mr. Starr and Mr. Mashuga can be handled
separately, possibly re-establishing those positions.
VOTE ON MOTION: YE~-Elling, Knight, Orttel, Windschitl; NO-Lachinski
Motion carried.
-Discussion was again on a better method of making salary adjustments and on any
~additional adjustments for Mr. Starr, Mr. Mashuga, and Mr. Stone. Mayor Windschitl was
concerned with the positions of Mr. Starr and Mr. Mashuga, suggesting reclassifying,
defining, and determining those positions. Arguments of the September 13 meeting were
reiterated about these two positions, dabating the needs of the City, the classifications
of the positions, commensurate salaries, etc. It was also noted that Mr. Stone has
been made supervisor of public works, which Mayor Windschitl stated usually means a
5 to 10 percent wage differential for added responsibilities.
MOTION by Lachinski, Seconded by Knight, that we increase the salaries of ~rank Stone,
Kevin (Starr) and Dale (Mashuga) 10 percent for 1984 over the 1~83 wages. (AdJusted
annual salaries would be: David Almgre~,$24,824, 5 percent increase; Shirley Clinton,
$15,848, 7 percent increase; Pat Lindquist, $29,595, 5 percent increase; Dale Mashuga,
$14,483, 10 percent increase; James Schrantz, ~36,498, 5 percent increase; Ray Sowada,
$Z3,894, 5 percent increase; Kevin Starr, $16,896, 10 percent increase; Frank Stone,
.. $24,742, 10 percent increase; Vicki Volk, $13,687, 10 percent increase; Marcie Peach,
$66 for meetings until 11 o'clock, $17 per hour after 11 o'clock, approximately 5
percent 1ncrease; and ~5,OOO budgeted for a part-time public works position) DIScUSSION:
Councilman Orttel felt that some comparisons should be made with other municipalities
relative to the percentage of payroll to assessed valuation and on the work load of
the emp 1 oyees. He felt if these people are working over the position they are classified,
then a 10 percent increase makes them overpaid in that classification; but it actually
doesn't bring the salaries in line to what they are doing. The classifications needed
in the City should be determined and the position paid for accordingly. Mayor
Windschitl stated he was not opposed to giving the increases, but requested the
positions be called what they are now and when they are hired.
VOTE ON MOTION: YES-Elling, Knight, Lachinski, Windschitl; NO~Orttel
Motion carried.
It was agreed to discuss the budget again after the meeting with State and County
representatives on the hazardous waste issues on Monday, September 26.
-.
Regular City Council Meeting
September 20, 1983 - Minutes
Page g
APPROVAL OF CLAIMS
MOTION by Elling, Seconded by Knight, that we approve Checks 6985 through 7025 for a
total of $42,188.12. Motion carried unanimously.
MOTION by Orttel, Seconded by Elling, to adjourn. Motion carried unanimously.
Meeting adjourned at 12:37 a.m.
Respectfully submitted,
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Mar lla A. Peach
Recor ing Secretary