Loading...
HomeMy WebLinkAboutCC September 20, 1983 ~ 01 ANDOVER REGULAR CITY COUNCIL MEETING-SEPTEMBER 20, 1983 AGENDA 1. Call to Order - 7:30 P.M. 2. Resident Forum 3. Agenda Approval 4. Discussion Items a. Osmon Easement b. Sonsteby Survey c. Water Feasibility Study d. Water Testing Reports/Landfill Area e. Accept Petition - D. Steele f. g. h. 5. Non-Discussion Items a. CATV Resolution b. Cable Conference c. d. 6. Reports of Committees, Commissions, Staff a. 1984 Budget Reports 7. Approval of Claims 8. Approval of Minutes 9. Adjournment CITY 01 ANDOVER M E M 0 RAN 0 U M TO: MAYOR AND COUNCIL COPIES TO: ATTORNEY, STAFF . FROM: CITY CLERK/A. ADMINIS'Ï'RA'J;'O SEPTEMBER 15, 1983 .- ./ DA TE: -- REFERENCE: AGENDA COMMENTS - SEPTEMBER 20 REGULAR MEETING Item No. 3 - Agenda Approval Please add Item No. 4e-Accept Petition/D. Steele. This item was not on the published agenda. Item No. 4a - Osmon Easement Approximately six months ago, the City Council agreed to accept the easements from Mr. Osmon contingent upon including enough land to construct a cuI de sac at the end of 167th Avenue. This would give him an accepted roadway abutting his property (the building permit was issued with only an easement between the Osmon property and 167th Avenue. Mr. Osmon is now requesting that he be allowed to extend the approved easements approximately 350' and then ending it with the cuI de sac. He is also asking that he be allowed to make this extension without meeting the City standards, i.e. I blacktop streets. The Council did allow him to do this when there was only 60' of extension proposed. The new request would extend the 350' beyond the original approved 60'. Attached is a memo from the City Engineer with his recommendation. Item No. 4b - Sonsteby Survey Attached is a letter from Rosella Sonsteby requesting payment from the City for survey charges of two parcels. These are the two lots from which the City acquired easement when the storm sewers were constructed in 1975 in Auditor's Subdivision 82. The new survey was done without City authorization, however, I would assume it was necessary. Mrs. Sonsteby had called me sometime ago about it, however, nothing definite was determined at that time. It would be my recommendation that the City pay at least a portion of the charges, as was done with a similar situation for a lot on Crooked Lake. Item No. 4c - Water Feasibility Study Enclosed is a proposal from E.A. Hickok & Associates, Inc. for the preparation of a feasibility study for the installation of municipal water in the Crosstown Boulevard area. This Firm has done considerable work for the MPCA and specialize in water construction such as this. It is my understanding that they are also on the Federal List of approved contractors for such studies when EPA Grants are involved. Agenda Comments September 20 Meeting Page 2 Item No. 4d - Water Testing Reports No additional reports and/or information has been received. MPCA just took samples again last week, so those findings will not be available for at least another week. Item No. 4e - Accept Petition/D. Steele Mr. Steele is requesting that 140th Lane, west of prairie Road, be blacktopped in front of his home. Apparently he has contacted other residents on that street and they are not interested in having the rest of the street done at this time. This is just off the section of Prairie Road now being improved as an M.S.A.H. Mr. Steele has included in the petition, requests to waive the various required hearings and his right to appeal the assessment. A motion is needed to accept the petition as being 100%, and acknowledging his requests to waive hearings and his right to appeal the assessment. Item No. Sa - CATV Resolution I have not been able to secure a copy of the Bill, however, I did talk to Senator Bostwich's office in St. Paul; they advised that the SF 66, primarily removed all controls for subscriber charges for service, programming, up-dating facilities, etc. away from the cities and allowed them to be at the discretion of the Cable companies. The Federal Government will have the control over the signals and other types of items, similar to the controls of radio transmissions by FCC. The franchises protect the cities for various periods of time as set out in that franchise, however, such items as rate changes will be coming up in less than two years--this would be the first impact Andover would feel if the House passes this Bill as written. TO my knowledge, all local cities involved in cable have adopted resolutions opposing passage of the Bill. Item No. 5b - Cable Conference The national conference of municipal cable commissions is being held in Baltimore on September 26, 27 and 28. Our Quad-City Commission would like to send one representative from each City. Don Jacobson is unable to go, therefore, I would be the City representative. The Commission will be paying all expenses; as far as my "time-off", I will take vacation time if necessary. I do have almost four weeks of accumulated vacation, and will start losing it soon if I do not take it. Scheduling for that week looks OKay insofar as City business. Applications will be coming in for the open position, however, interviews will not be until the following week. I will be able to get all other business finished before I leave or the week/weekend after the Conference. Item No. 6 - 1984 Budget Reports Attached is a memo covering some of the questions asked at the budget work session on the 13th. Item No. 7- Approval of Minutes August 2, 15, 16, September 6 Attachments ~ 01 ANDOVER REGULAR CITY COUNCIL MEETING - SEPTEMBER 20, 1983 MINUTES The Regular Bi-Monthly Meeting of the Andover City Council was called to order by Mayor Jerry Windschitl on September 20, 1983, 7:30 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Anoka, Minnesota. Councilmen present: Elling, Knight, Lachinski, Orttel Councilmen absent: None Also present: City Attorney, John Burke; City Engineer, James Schrantz; City Clerk/A. Administrator, P. K. Lindquist; and others RESIDENT FORUM Rosella Sonsteby, 4151 141st Avenue NW - asked when the City changed its procedure on announcing rezonings of property. She understood that everyone with 350 feet of the person's property was notified, but she stated a sign has been placed on her property to give notice to the public of a proposed rezoning. Council noted that has been done in other areas, such as the rezoning of the Shopping Center District several years ago. AGENDA APPROVAL Mayor Windschitl suggested the following changes: Add Item 4f, Good Value Homes Assessment Discussion; Item 5c, Indian Meadows Final Plat; and 5d, Kelner Mobile Home Permit; and Delete Item 5b, Cable Conference. MOTION by Elling, Seconded by Knight, that we accept the Agenda as amended.· Motion carr1ed unanimously. OSMOND EASEMENT Council noted this is the third time this has been heard and was concerned that gradually a road will be built that is not up to standard. Mayor Windschitl asked if the road is to go as far as it is being requested, rather shouldn't it be extended all the way to the end of the 40 because of the potential of connecting with the new Hanson Boulevard that is proposed through that area. He stated he talked with County officials, who are getting pressure to have the new Hanson Boulevard align with one of the existing roads in Oak Grove. He was troubled with the request because a road would be allowed to creep in when anyone else coming in would be required to put in a blacktop road. Mr. Schrantz reviewed some of the Hanson Boulevard alignments he is familiar with, including the one that would cut diagonally through the property. He also stated Mr. Osman is looking at making two lots out of the south property. Council generally felt the first request was approved to accommodate Mr. Osman and to make the lot legal. But the standard of a blacktop street is required, especially if lots are going to be subdivided; and Mr. Osman should meet the same criteria anyone else would have to meet. MOTION by Elling, Seconded by Orttel, that we leave the existing conditions stand as from our first dealings on the matter and leave it the way it was with the cul de sac at the end of the street; and if he wants to develop those lots, let him come in for a street proposal. Motion carried unanimously. SONSTEBY SURVEY Rosella sonstebh - stated this pertains to the five-foot easement from each lot for storm sewer. S e stated when the storm sewer was put in in 1975, the stakes were removed between the two lots. The original survey was done by LeRoy Winter, but he Regular City Council Meeting September 20, 1983 - Minutes Page 2 (Sonsteby Survey, Continued) has since gone out of business and was not able to do the resurvey. No other surveyor would resurvey from the next lot, so she hired Caine & Associates to do it, who surveyed it from Round Lake Boulevard to put in the stakes that were removed. They would not give her a Certificate of Survey unless they survyed it from the road, and she needed that certificate before she could sell the lots. Council questioned the total cost, asking John Davidson of TKDA if he felt it was a reasonable cost. Mr. Davidson stated he wasn't aware that the stakes were taken out, as normally the stakes are tied back during construction and replaced in its normal location. Council felt the records of the engineering firm should be checked to see what happened, if the stakes were tied in, and whether or not the $400 is a reasonable cost. Mr. Davidson agreed to do that and report back to the Council. WATER FEASIBILITY STUDY George Boyer and Dale Tranter represented Eugene A. Hickok and Associates, Inc., giving a br1ef presentat10n on their September, 1983, proposal for a feasibility study for an urban water service area for Andover. They have about 50 personnel in their main office in Wayzata, have been in business for 20 years, have a certified lab, and have done work on a national level as well, noting some of the major projects they have done. The proposal includes nine basic tasks of data collection, hazardous waste areas, alternative non-contaminated water sources, initial screening of alternatives, final screening of alternatives, developing water supply needs, developing the distribution system needs, financial planning, and the final report. Mr. Boyer stated there is a very complex geological formation in Andover and water is not that easy to find, noting their experience in this area and their knowledge of the Andover hazardous waste site, having been retained by MPCA to perform a hydrogeological evaluation and to identify ground water contamination at the Andover landfill site. Their estimated labor requirements totalled $25,491. Of that amount, $10,277 would relate to the hazardous waste problem and which should be reimbursable by state or Federal dollars. $12,400 of that amount is to do the master plan for siting the wells, developing water mains, distribution and storage, etc. Some of that amount would be recoverable from future developers. They would also agree that the fee will not be billed until completion of the project in lY84, and they would comply with no payment for one year. Mr. Turner also stressed their experience and expertise on groundwater problems, noting they are now working on about 15 projects directly related to TCE pollution. He explained their work in Mankato to site, design, and supervise construction of a second Ranney well and their negotiations with the MPCA to be allowed to proceed without MPCA approvals and to potentially reimburse Mankato for actions taken in response to the threat of emminent source contamination. Anything the City of Mankato spends on protecting the well field and locating the source is considered part of the 10 percent local match for State and Federal funds. They also represent the City at any meetings with the State, and they have been able to extract better agreements for the City and get better work done for them. Both representatives stressed that the City do the up-front work necessary first and have a master plan that is correct. They are also the only approved contractor in the State that would be acceptable to the MPCA and EPA. Mr. Turner also felt it is better for the City to have its own contractor to be representing them because the State's interests are not always the same as the City's. Mr. Boyer also stated their proposal would be to do two pump tests, which would be of short duration, 24-48 hours, Regular City Council Meeting September 20, 1983 - Minutes Page 3 (Water Feasibility Study, Continued) to find out if there is a physical connection between the upper and lower drift and between the lower aquifer and the bedrock formation. By using existing wells, it is estimated it would cost a couple thousand dollars apiece. They think those costs would be eligible for State reimbursement. Mr. Turner also noted that the State is more study oriented than result oriented, and Mr. Boyer stated they have a very good track record of getting money for their clients through negotiations on the State. and Federal level. And they have neogotiated more federally assisted clean lakes programs in the State of Minnesota than in any other state, stressing their ability to work with the PCA and EPA. Mr. Boyer stated the argument of fielding wells versus scattering them depends on the location and on the geology and hydrogeology of the area. Their real expertise is in the geology area, but they also do municipal engineering work. They see the engineering side of the distribution and storage system as being a relatively simple project. They wou ld end up with a map of a water system for Andover and a system that would be approved by all agencies involved. He stated that with the pump tests, the most the study would be is $26,500. They also don't believe in charging according to the engineering tee curve on the design portion, having found that by charging on an hourly basis, their costs generally are significantly less. That estimate is the maximum hourly estimate; it could be less. They again stated they would be willing to wait a year before the payment of the total fee. John Peterson, Good Value Homes, stated it is difficult to know whether or not they would be bU1lding in the new area in 1984, but there is a high probability they would be selling lots and building in 1985. Council then asked several questions of John Davidson of TKDA relative to last week's presentation and proposal submitted for a municipal water feasibility study. Mr. Davidson stated they have the hydrogeological expertise in-house. If they get into actual soil borings and analysis, then they would have to have a joint venture with a soi ls firm. And there are some other firms they have worked with, depending on the sophistication of the study they are intending to make. Their approach is they would analyze the system taking into account the areas designated as potential for contamination. If the degree of contamination needs to be determined, that would be a separate study. He recommended the City not spend a lot of money in those areas until the PCA has committed themselves and expended their funds. He felt that a total system could very adequately be designed keeping in mind the areas of contamination, and the degree of contamination could mean minor adjustments to the system as development occurs. In his opinion, to spend a lot of money to analyze at this point is money not we 11 spent. Water could possibly be provided from the existing well or by locating wells in areas where it is known there is no contamination or the potential is minimal rather than trying to locate as close as possible to the contaminated area. They will establish as much information as they can from available data regarding the possible fault and determine if the well couldn't be located on the other side of the fault. They have a hydrogeologist on staff. Council then asked several questions of Bob Schunicht of Bonestroo, Rosene, and Anderlik relative to last week's presentation and proposal submitted for a municipal water feasibility study. Mr. Schunicht stated their poposal emphasizes finding where a water supply can go, and about 20 percent of the funds in the study would be to hire a hydrogeologist from the University of Minnesota in determining where the water supply should go and to work with the PCA and Health Department to meet their requirements. Plus they will do a computer analysis of the Mt. Simon/Hinckley aquifer to make sure the well can be dug without adversely affecting other areas. Second ly, they want to provide a system that is affordable, to set up a feasible financing plan, and to develop a system in phases. The amount for pump tests is not included in their Regular City Council Meeting September 20, 1983 - Minutes Page 4 (Water Feasibility Study, Continued) estimate. There is a fair amount of data from the Mt. Simon/Hinckley aquifer already that can be used for input into the computer. By using existing wells for pump tests, Mr. Schunicht stated it is not a lot of money, estimating it to be under $1,000. He doubted that any of this money could be reimbursed from the State or Federal super- fund, noting the time it usually takes for any Federally funded projects. No further action was taken by the Council at this time. WATER TESTING REPORTS/LANDFILL AREA Mayor Windschitl stated a meeting has been scheduled for 3 o'clock Monday, Sept. 26. To date he is not aware of any progress being made on the Roman Przezdziecki well, and time is getting critical because of the cold weather setting in. Samples have been retaken on the deep well in question north of Coon Creek, but the results have not yet come in. The Mayor stated he met with several State and County representatives who will be attempting to find avenues whereby the City and/or its residents can receive grants, matching grants, or funding to assist with this problem. Mr. Schrantz stated as a last resort, possibly the Health Department would consider granting a variance to Mr. Przezdziecki to allow him to develop a shallower well but to put something on his deed cautioning anyone who purchased the property that there is a possibility that the well is bad. He stated that has been done before in certain instances. Mayor Windschitl stated he has heard no indication of that happening. ACCEPT PETITION - D. STEELE Mr. Burke stated the agreement reached with Mr. Steele appears to satisfy the 429 Statute requirements. Mayor Windschitl stated it should be recognized that this proposal does not go past all of Mr. Steele's property, so at such time as the re- mainder of 140th Lane is improved, the remaining property owners will be paying for a portion that doesn't go past their property. Mr. Schrantz stated Mr. Steele is paying his share right now. He estimated the cost to do the entire project, and Mr. Steele is paying 1/6 of the cost of paving the entire street from Prairie Road to Palm Street at 24 feet, plus $1,000 for curb and gutter. They are leaving enough of Mr. Steele's front so the others will pick that up to help balance what he is paying now. MOTION by Orttel, Seconded by Elling, that we accept the petition from Douglas Steele tor the improvements to the property at 140th Lane NW noting that he has waived the public hearing, and he's waived the two notices for the assessment hearing, and has agreed to pay the entire cost of construction as designated, and allow the cost of the project to be assessed against the property rather than to be paid in full. (See Resolution R98-83) Motion carried unanimously. Recess at 9:04; reconvene at 9:20 p.m. GOOD VALUE ASSESSMENT DISCUSSION Mark Haggerty, representing Good Value Homes, stated the City has or is in the process of selling temporary bonds as opposed to permanent bonds for their project. The temporary bonds are for three years, and they were talking about a five-year payback for lots sold on a mortgage basis. (Reference the September 6, 1983, Minutes - AMENDMENT TO IMPROVEMENT POLICY) He suggested the policy be to issue all temporary bonds for three years with a 15-year amortization, with a balloon at the end of three years. All lots which have actually been sold would be due in three years. But bonds on lots that Good Value still owns and have not been developed would be converted to permanent bonds. Typically Good Value develops a subdivision in two years, and the Regular City Council Meeting September 20, 1983 - Minutes Page 5 (Good Value Assessment Discussion, Continued) bonds would be paid off. But this would give them a safety val~e in case something goes wrong. Plus Good Value could take advantage of the lower interest rate in the temporary bonds. And if th~re is a higher interest rate for the permanent bonds, Good Value would then pay that higher interest rate at that time. That also helps the City because at the end of three years, the City does not have to do any restructuring for the permanent financing. The City could easily reissue the long-term bonds at that point without all the complications that would occur with a five-year situation. And the City is not exposing itself to a loss at all. The first-mortgage to the City would still be retained, but it would be on a three-year period rather than the five years that was approved at the last meeting. Council generally agreed with the concept but debated whether to amend the improvement policy or deal with the issue on an individual basis as the developers request it. Ms. Sonsteby stated she is also wanting to sell lots on a purchase mortgage basis. Council generally agreed to deal with each developer on an individual basis, but that all should be treated in the same manner. The Clerk also explained these lots will not be certified to the County, and the City will be doing the billing for the assessments. Mr. Peters on stated they have two payments a year, on April 15 and September 15, directly to the City. If those payments are not made, the City still has the right to certify with the County for collection. That is provided for in the development contract with the City. Mr. Burke then recommended the following wording for a motion: "Move that the development contract between the City of Andover and Good Value shall be amended and the development contract hereafter shall provide that the payment schedule shall be on a 15-year amortization with a three-year balloon on any lots that are sold by the developer at an interest rate of 8.S-percent per annum. In the event the payments on or before the third year balloon do not retire the temporar.y bonds, then the City has the option to sell permanent financing bonds and the interest rate on said permanent bonds sha 11 be paid by the deve 1 oper as set by the City." Discussion clarified that the lots that have been sold by Good Value Homes will have to be retired at the end of three years. The ones that are still on inventory owned by Good Value would be restructured into the permanent bond issue for 12 years and would correspond with the bond issue dates. Discussion was also on the lead time necessary to determine whether or not permanent bonds will be required. Mr. Burke recommended the following addition to a motion: "That the date for the final payment of the temporary bond from the developer be advanced to July 1, 1986, to finalize the transition from temporary to permanent bonds." Ms. Sonsteby - asked if she could take advantage of the same situation as Good Value is. Council stated if she would so request, she would be treated in the same fashion. MOTION by Lachinski, Seconded by Orttel, to move the motion as suggested by the attorney. Motion carried unanimously. INDIAN MEADOWS FINAL PLAT Mr. Schrantz stated the final plat of Indian Meadows was approved on July 19, 1983, contingent upon the completion of several items, three of which are not yet complete. He has been dealing with the contractor, but they haven't finished the shouldering and they are having the question about the testing. The Clerk also stated no escrow amounts have been deposited. Regular City Council Meeting September 20, 1983 - Minutes Page 6 (Indian Meadows Final Plat, Continued) MOTION by Orttel, Seconded by Lachinski, that the City Engineer be directed to notify the developers of Indian Meadows that the time to complete the contingencies required at the final plat stage has expired and the six-month period of time for which to file the final plat is nearly expired, and at the end ofthat'time the Council has no obligation to consider the plat. Motion carried unanimously. KELNER MOBILE HOME PERMIT EXTENSION MOTION by Orttel, Seconded by Knight, that we grant a 30-day extension to Michael Kelner at 15478 Prairie Road to allow him to live in his mobile home on the property while his permanent home is completed. Motion carried unanimously. CATV RESOLUTION MOTION by Orttel, Seconded by Elling, introducing a Resolution opposing Senate File 66 and urging the defeat of any companion bill in the U.S. House of Representatives. DISCUSSION: The Clerk stated the issue is whether- or not the City wants to have some local control over cable TV or does it want it to be strictly a private industry with only some federal regulations. After some discussion the pros and cons of the proposal, Council unanimously passed the motion. (See Resolution R099-83) The meeting was then closed to hear comments from the Attorney on the Holasek/Hamilton litigation. Mayor Windschitl opened the meeting to the public agaim following the discussion on the litigation. 1984 BUDGET Mr. Burke was asked what happens if the Park Board does not pay the assessments against the park property. Mr. Burke stated those assessments are in-name assessments only, as the City has taken the policy decision of charging assessments against itself. If the City chooses not to allocate that money for that purpose, it can do so. The Clerk stated several of the projects have not matured enough to know how the account stands financially. She felt in looking at the assessments in the various projects that about half of them would not need to be paid without affecting the issue. Counci 1 debated the concept now and again when discussing the Park Board budget. Park Commissioners Bill LeFebvre and Merlyn Prochniak then went through the Park Board Budget with the Council. 101 Salaries: The Administrative recommendation of $18,240 represents a 13 percent increase over 1983. No change was recommended. 221 Repair/Maintenance ~Supplies - Vehicle: The Administrative Recommendation was to budget $1,000. Counci 1 generally fe lt that the amount requested was necessary and to leave the amount at $2,000. 225 Repair/Maintenance Supplies - Landscaping: The Administrative Recommendation was to budget $1,000. She looked at that item as being for fertilizer, seed, gravel, rock, limestone, etc., for parks. Council generally felt that the amount requested was necessary and to leave the amount for this-item at $2,000. 580 Capital Outlay - Equipment: Because the Toro lawnmower was paid for out of the 1983 budget, it was agreed this item could be reduced to $5,000. 530 Capital Outlay - Improvements: The Administrative Recommendation was to budget $10,000; the requested amount was $45,000. Mr. LeFebvre stated they would like to put in a sprinkler and to finish off the City Hall site. He and Mr. Prochniak were also concerned with having funds to add ball fields and soccer fields, feeling there will be pressure from the residents to have more fields. Mayor Regular City Council Meeting September 20, 1983 - Minutes Page 7 (1984 Budget, Continued) Windschitl suggested in dealing with the completion of the City Hall site, that the money generated from the sale ot lots in the Nordeen Addition and possibly the old school house site be used for that purpose. Others on the Council felt that would be a good program but expressed doubts that the City would be receiving much revenue from those sales. Plus land sales generally are sold on terms so not much money would be received at one time. Councilmen Lachinski and Orttel also noted that the City has a legal obligation to meet the payments for the Round Lake site (Kelsey Park). Ms. Lindquist stated the money for the 1984 payment is in the Park Fund, but they are about $10,000 short, assuming that is the cost of the Windschitl property being condemned for part of the Kelsey Park area. She also noted there is approximately $11,000 budgeted for assessments for improvements past City parks. Councilman Lachinski stated he would like to see the money from that debt service be placed in Line Item 530, but there was no consensus on that matter. Council noted with the changes made thus far in the budget. it amounts to a gain of $2,400. It was generally agreed to add that amount to the Administrative Recommendation of Item 530, making that budgeted amount $12,400. 613 Debt Service Interest - Short Term: The amount requested is the interest to purchase a front-end loader. Council asked if the loader of that expense can be utilized and the cost justified. It was suggested a used loader be con- sidered. No decision was made on this item. Council then spent a considerable amount of time discussing the 1984 salaries. It was noted the Administrative Recommendation was a general 5 percent cost-of-living increase with an additional 2 percent merit increase for several employees. The total amount proposed for wages in the budget is $246,316. Mayor Windschitl also suggested for the Recording Secretary's salary that the amount until 11 o'clock be increased from $63 to $66, and the per-hour rate past 11 o'clock be increased from $16 to $17. This amounts to approximately a 5 percent increase. It was also thought the Urban CPI is about 2 or 3 percent, with the overall CPI being 4 or 5 percent. MOTION by Orttel that the following individuals' salaries be adjusted as proposed by the C1ty Administrator: David Almgren, Shirley Clinton, Pat Lindquist, Jim Schrantz, Ray Sowada, Frank Stone, Vicki VOlk, as well as a new part-time public works position and the position formerly held by Rae Ellen Bakke, and that the position of Marcie Peach be adjusted as proposed by the Mayor. Motion dies for lack of a Second. There was more discussion on the recommended increases and on the procedure for making annual salary adjustments. MOTION by Elling, Seconded by Orttel, that we accept the salary increases as presented by the City Clerk with the addition of Marcie Peach's increase as proposed. DISCUSSION: Council reviewed the dollar amount that those increases represent for each employee, noting the proposal represent approximately a b.35 percent increase overall for employees, excluding the new part-time position proposed for public works. Ms. Lindquist explained the reason she suggested a 10 percent increase for Ms. Volk is because she started out with a low rate when hired and was never brought up to where she should be according to the standard rate for that position. Councilman Orttel also questioned an increase for the Bakke position, noting a new employee will probably be started at a lower rate, so the amount for that position would actually decrease. Councilman Lachinski did not agree with the percentage increase, recommending instead that a 4 percent increase be given to all, but with a 7 percent increase for Ms. Clinton, Mr. Mashuga, Mr. Schrantz, Mr. Starr, Mr. Stone, and Ms. Volk. Council- man Elling felt that the Personnel Committee should work on establishing a range and four-step program for each position to simplify salary negotiations each year. There Regular City Council Meeting September 20, 1983 - Minutes Page 8 (1984 Budget, Continued) was also discussion on any further increases for Mr. Starr and Mr. Mashuga as proposed by the City Engineer, but no consensus was reached at this point. Council- man Elling then stated the intent of his motion was just the 5 percent across-the- board; and because of the confusion of the motion, Councilmen Orttel and Elling WITHDREW the Second and the Motion. MOTION by Lachinski that Dave Almgren, Pat Lindquist, Ray Sowada be given a 4 percent 1ncrease for 1984, and that Shirley Clinton, Dale Mashuga, Jim Schrantz, Kevin ~tarr, Frank Stone, and Vicki Volk be given 7 percent increase in 1984. Motion dies for lack of a Second. Councilman Lachinski felt that a 2 percent adjustment is not enough; so if the consensus is to go with 5 percent across the board, he felt the merit increase should then be 8 percent. MOTION by Orttel, Seconded by Elling, that the salaries as proposed by the City Adm1n1strator be approved with the exception of Marcie Peach, and her salary as proposed by the Mayor be approved for 1984, with the exception of the Bakke position which will be established at the time the position is filled. DISCUSSION: Counci 1- man Orttel felt that the adjustments for Mr. Starr and Mr. Mashuga can be handled separately, possibly re-establishing those positions. VOTE ON MOTION: YE~-Elling, Knight, Orttel, Windschitl; NO-Lachinski Motion carried. -Discussion was again on a better method of making salary adjustments and on any ~additional adjustments for Mr. Starr, Mr. Mashuga, and Mr. Stone. Mayor Windschitl was concerned with the positions of Mr. Starr and Mr. Mashuga, suggesting reclassifying, defining, and determining those positions. Arguments of the September 13 meeting were reiterated about these two positions, dabating the needs of the City, the classifications of the positions, commensurate salaries, etc. It was also noted that Mr. Stone has been made supervisor of public works, which Mayor Windschitl stated usually means a 5 to 10 percent wage differential for added responsibilities. MOTION by Lachinski, Seconded by Knight, that we increase the salaries of ~rank Stone, Kevin (Starr) and Dale (Mashuga) 10 percent for 1984 over the 1~83 wages. (AdJusted annual salaries would be: David Almgre~,$24,824, 5 percent increase; Shirley Clinton, $15,848, 7 percent increase; Pat Lindquist, $29,595, 5 percent increase; Dale Mashuga, $14,483, 10 percent increase; James Schrantz, ~36,498, 5 percent increase; Ray Sowada, $Z3,894, 5 percent increase; Kevin Starr, $16,896, 10 percent increase; Frank Stone, .. $24,742, 10 percent increase; Vicki Volk, $13,687, 10 percent increase; Marcie Peach, $66 for meetings until 11 o'clock, $17 per hour after 11 o'clock, approximately 5 percent 1ncrease; and ~5,OOO budgeted for a part-time public works position) DIScUSSION: Councilman Orttel felt that some comparisons should be made with other municipalities relative to the percentage of payroll to assessed valuation and on the work load of the emp 1 oyees. He felt if these people are working over the position they are classified, then a 10 percent increase makes them overpaid in that classification; but it actually doesn't bring the salaries in line to what they are doing. The classifications needed in the City should be determined and the position paid for accordingly. Mayor Windschitl stated he was not opposed to giving the increases, but requested the positions be called what they are now and when they are hired. VOTE ON MOTION: YES-Elling, Knight, Lachinski, Windschitl; NO~Orttel Motion carried. It was agreed to discuss the budget again after the meeting with State and County representatives on the hazardous waste issues on Monday, September 26. -. Regular City Council Meeting September 20, 1983 - Minutes Page g APPROVAL OF CLAIMS MOTION by Elling, Seconded by Knight, that we approve Checks 6985 through 7025 for a total of $42,188.12. Motion carried unanimously. MOTION by Orttel, Seconded by Elling, to adjourn. Motion carried unanimously. Meeting adjourned at 12:37 a.m. Respectfully submitted, '\\~t"^-( '';;::Î ~- '- tCl..~_~ Mar lla A. Peach Recor ing Secretary