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HomeMy WebLinkAboutCC December 6, 1983 ~ 01 ANDOVER REGULAR CITY COUNCIL MEETING-DECEMBER 6, 1983 AGENDA 1. Call to Order - 7:30 P.M. 2. Resident Forum 3. Agenda Approval 4. Discussion Items a. Rezoning - Ada Orr b. EPA/PCA Study Advisors c. d. 5. Non-Discussion a. Suburban Rate Authority Agreement b. Award Contract-Rescue Yehicle c. Rate Schedule - Bonestroo, Rosene, Anderlik, Inc. d. Speed Study - prairie Road North e. Improvement Policy Revision Approval f. Joint Powers Agreement-Purchasing 6. Reports of Commissions, Committees, Staff 7. Approval of Minutes 8. Approval of Claims 9. Adjournment -- ~---.. -- CITY 01 ANDOVER M E M 0 RAN DUM TO: MAYOR AND COUNCIL COPIES TO: ATTORNEY, STAFF FROM: CITY CLERK/A. /~~ /í ¡ .-- DATE: NOVEMBER 30, ''t9<fj REFERENCE: AGENDA COMMENTS - DECEMBER 6 REGULAR MEETING Item No. 3 - Agenda Approval Please add Item NO. Sf-Joint Purchasing Agreement. Item NO. 4a-- Rezoning/Ada Orr Mrs. Orr has requested that her land be declared eligible for AgP and subsequently rezoned to that classification. The Planning and Zoning Commission has recommended approval of both requests. All items are in order for this rezoning. A resolution will be prepared to declare eligibility and to rezone the property. Item No. 4b - EPA/PCA Study Advisor Mayor Windschitl is securing an estimate from Hickock & Associates for them to act in the capacity as an advisor to the City on the Study being performed by the EPA Contractor on the landfill. He will have a report at the meeting. Item No. Sa - Suburban Rate Authority Agreement Attached is a letter explaining the Authority and inviting the City of Andover to become a member. The fee for our City would be approximately $500.00 at this time. In reading the correspondence, it appears this organization would give us a voice in many of the proposed increases; and perhaps a little more "clout" when dealing with MWCC. It is my understanding they do prepare brochures on rate comparables for the various cities. This, alone, would be very helpful to us. If the Council feels we should become a member, a motion would be needed to enter into a Joint Powers Agreement with SRA and authorize the Mayor and Clerk to execute the document. Item No. 5b - Award Contract/Rescue Vehicle A resolution will be prepared to accept the bids and award the Contract for the Rescue Vehicle to Road Rescue, Inc. for a bid price of $29,877 (figures will be available 12/1 ) Agenda Comments December 16, 1983 Regular Meeting Page 2 Item No. 5c - Rate Schedule/B.R.A. Attached is the proposed rate schedule from B.R.A. If this is acceptable, a motion is needed to approve;' Item No. 5d - Speed Study/North Prairie Road In 1975 prior to the surfacing of Prairie Road, a speed study was done by MNDot resulting in a recommended speed of 35 mph. The problem is that this speed cannot be changed until the Council requests another study. The City Engineer recently posted the street with the 35 mph signs and since that time we have received numerous complaints from residents using that roadway. It was designed for 50 mph at the time it was surfaced as a MSA project and their are no homes fronting on the street, except 3 or 4 oll.the far noth end. Attached is a resolution requesting another study. Item No. 5e - Improvement POlicy Revision Approval Attached is a re-write by the City Attorney of the proposed changes in the Public Improvement Policy. Please review these changes to insure they are written as the Council intended the Policy to read. Item No. Sf - Joint Powers Agreement/Purchasing The Fire Department is asking approval to enter into a Joint Powers Agreement (similar to the one adopted recently) to allow them to purchase fire equipment at lower prices. A motion is needed for approval and authorization for the Mayor and Clerk to execute. Item No. 6a - Fire Department Report The Fire Chief will have a brief report on the "finish" carpentry being done for the station. Approval of Minutes November 15, 1983. Attachments - - -.-,. -, ._, ~ 01 ANDOVER REGULAR CITY COUNCIL MEETING - DrCEMBER 6, 19S3 MINUTES The Regular Bi-Monthly Meeting of the Andover City Council was called to order by Mayor Jerry Windschitl on December 6, 1983, 7:30 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Anoka, Minnesota. Councilmen present: Elling, Knight, Lachinski, Orttel Councilmen absent: None Also present: City Attorney, William G. Hawkins; City Clerk/A. Administrator, P. K. Lindquist; and others RESIDENT FORUM Carroll Abbott, 2917 142nd Lane - asked if the Road Committee has met yet. Mayor W1ndschitl stated it had not but thought a meeting will be set up within a week or two. Mr. Abbott - &uggested the stop si gns a long Crocus be taken down temporari ly unti 1 a f1nal decision is made. He stated that what has happened is people are not stopping at the signs because of the snow and slippery streets after the snow storms. Also, he complained of the snowmobilers in the area racing down the streets at high speeds and disregarding anyone on the streets, relating incidents that have happened to him person a lly. He has talked with the Sheriff about it, but it seems that the snowmobilers are not around when the Sheriff is in the area. It seems to happen on weekends, at night, and even during the day. He suggested the possibility of saying something about it in a newsletter to the residents. Mayor Windschitl noted this is a problem not only with snowmobilers but with other motorized vehicles in the summer. If the Sheriff's Department knows about a problem, they will police the area. Councilman Orttel asked if it is the people living in the neighborhood that are causing the problem. If the people can be identified, that could be mentioned to the Deputy. Mr. Abbott - agreed that it is, but felt that he would be subjected to problems if he reported those people to the Deputy. Mayor Windschitl stated the identity of the complainant is not revealed. He agreed to talk with the Sheriff's Department about this problem and address it at the next Road Improvement Committee meeting. AGENDA APPROVAL MOTION by Orttel, Seconded by Elling, that we approve the Agenda as published with the add1t1on of Items 4c, Anoka County Corrections Help; 4d, Rum River Watershed Organiza- tion Extension; 4e, Blaine Race Track; Item 5f, Joint Powers Agreement - Purchasing; and Item 6a, Staff Issues. Motion carried unanimously. REZONING - ADA ORR Mayor Windschitl explained the Planning and Zoning Commission looked at the ramifications for Anoka County for the extension of Hanson Boulevard should this property be rezoned to Ag Preserve. The Clerk explained that under the ordinance, if the amount to be acquired for road easement is under ten acres, it can be dealt with like any other land acquisition. In this instance, if right of way were acquired for the extension of Hanson Boulevard through the property at 120 feet wide, it would be approximately eight acres. She also stated the latest proposal from the County for the road alignment is along the western boundary of Mrs. Orr's property. Ada Orr, 1814 181st Avenue NW - thought that the property to the south of her has been rezoned to Ag Preserve. Mayor Windschitl asked her if the property is farmed. Mrs. Orr - stated it is farmed now; she rents it out. And she plans to continue farming in the future, her desire being to keep that land as farmland. - .- Regular City Council Meeting December 6, 1983 - Minutes Page 2 (Rezoning - Ada Orr, Continued) MOTION by Knight, Seconded by Orttel, entering a Resolution as presented, Number Rl19-83, a Resolution establishing eligibility and approving a rezoning to AgP as requested by Ada Orr for the northeast quarter of the northeast quarter, the northwest quarter of the northeast quarter, the southeast quarter of the northeast quarter and the southwest quarter of the northeast quarter of Section 3, Township 32, Range 24. (See Resolution Rl19-83) Motion carried unanimously. EPA/PCA STUDY ADVISORS Associates, was present. Mayor Windschitl summarized the ounC1 s eS1re to ave someone w1th expertise represent the City relative to the hazardous waste issues, noting that the EPA's and PCA's priorities are not necessarily the City's priorities. Barr Engineering was to have begun work on the EPA study yesterday, but he has not yet received the copy of the work plan he requested. The Council would like to explore the possibility of hiring Hickok as a consultant to evaluate what is being done, to give suggestions as to what the City should be doing or what additions might be added to the study. He also expressed his concern that the pump test has been taken out of the study, and the· City has no way of knowing whether the alternatives proposed will provide sufficient information. The Mayor noted that a major developer in the City has requested municipal water for an area within the well advisory designated by the State Health Department. The well sampling shows deterioration at what the City feels is an alarming rate, noting the deep wells that have shown some contaminates in recent sampling. Mr. Boyer - stated there are a lot of people involved in the situation and that in ltself makes it rather difficult. He briefly reviewed the. procedures of the EPA study. He felt that they could be of some help, as they could look at the work plan, evaluate it, and find out precisely what is being proposed. And they could overlook the work to see if it is being done correctly and to bring the information back to the City in an understandable form, reporting periodically on the status of the job, problems, etc. Mayor Windschitl stated he has not been able to get an answer from anyone about the Health Department well advisory on a portion of urban and rural Andover. The City would like to know whether the resuÎts of the work that the EPA and PCA are doing will satisfy the Health Department requirements for the advisory. From what he could gather, the EPA and PCA have not talked with the Health Department to see what requirements they might have in satisfying the advisory. Also, it is apparent at some point the City will need to drill a new well, and something from these studies is needed to show where an acceptable site for that well would be. Mr. Boyer - guessed there was no discussion because similiar type situations have occurred within the metropolitan area. The Health Department has jurisdiction over potable water supplies until it is contaminated. Then it is in the hands of the PCA. The problems they have run into is that there is a real reluctance on the part of the Health Department in lifting any advisories, noting that acceptable levels of con- taminates in the water have never been established and citing the problems St. Louis Park has had with the Health Department. He was not aware that the pumping test had been eliminated from the EPA study. Mr. Boyer stated they could be very flexible, as far as a retainer on an hourly basis. Mayor Windschitl stated the City would also be interested in applying for any grant monies that might be available fOf a city water system. Mr. Boyer stated there afe some monies available from various agencies, and they could help the City with those. He stated he would do some investigating in that matter as to whefe the City could start applying for grant monies. Regular City Council Meeting December 6, 1983 - Minutes Page 3 (EPA/PCA Study Advisors, Continued) Councilman Lachinski explained the City delayed the water feasibility study because it was felt the information and possibly the study would be a part of the ,·EPA study, but some of the Council are sensing it could take quite some time for that study to be comp leted. He asked if Mr. Boyer had any feelings about whether or not the City should proceed with the study. Mr. Boyer - stated the EPA has said the study will be completed by May, but he would be very surprised if the City would have all the answers by May, as past experiences show that one study often shows a need for two or three more studies. And it cou Îd be two or three years for answers from the governmental agencies. So if the City is waiting with the feasibility study for the agencies to come up with an answer, it may be a long wait. He didn't feel that the City would be duplicating costs by going ahead with a water feasibility study, that a master plan could be done now, strategically locating wells assuming everything is okay with some alternative stategies in the event they cannot be drilled there. Discussion continued with Mr. Boyer on procedUres of the various agencies and time schedules to expect. Mayor Windschitl then suggested the City contract with Hickok to evaluate the work plan to see what is being done and what can be expected to be accomplished by it. Then the Council will have more facts on which to make a decision about going ahead with the water feasibility study. He felt that after the plan is reviewed and if Hickok feels additional work or tests should be done, there may be some additional funds from the County from the monies they set aside for hazardous waste problems in the county. Mr. Boyer - estimated it would take about a day to evaluate the EPA work plan, recommending the work be done by the head of their department, stating they would evaluate that plan and report back to the Council for $56 an hour, not to exceed $500. . MOTION by Elling, Seco~~~~b~~~chinski, that we engage Hickok and Associates for a sum - not to exceed $500 for""·' of the work study plan by EPA and PCA. Motion carried unnaimously. Council asked that they pay particular attention to their alternaté methods to doing the pump tests. Mr. Boyer stated they would do that and will get the plan this Thursday" getting some 1nformation back to the Council early next week. Council questioned whether there would be a conflict with Hickok representing Andover when they also work for the PCA in other matters. Mr. Boyer didn't feel that would be a prob lem. BLAINE RACE TRACK RESOLUTION Mayor Windschitl announced there is a meeting Thursday at the State Office Building on Blaine's plan for the racetrack to be constructed in Blaine. Blaine is asking that Andover conisder passing the Resolution supporting that location. The Council felt the track would have a fairly significant economic impact for the entire northern area. MOTION by Orttel, Seconded by Lachinski, introducing a Resolution supporting the locat1on of a racing facility in the City of Blaine as presented, with the addition in the last line NOW THEREFORE BE IT RESOLVED that the City Council, the City of Andover, suppor'ts... (See Resolution R120-83) Motion carried unanimously. SUBURBAN RATE AUTHORITY AGREEMENT Council discussion was on the Surburban Rate Authority, its function, and what benefit it would have for the City of Andover. Because the Council was generally unfamiliar with the Authority and the benefit it could have for the City, it was agreed to table the item to the next regular meeting and to have the Clerk contact some of the cities who are members for further information. Regular City Council Meeting December 6, 1983 - Minutes Page 4 AWARD CONTRACT - RESCUE VEHICLE Fire fighter Tom May presented the quotes for a new Type II Ambulance. Fire Chief Frank Stone also introduced Ron Nadeau to the Council as the new Rescue Coordinator for the City. Discussion on the bids noted that the bids cover everything that is needed for the ambulance except for the siren control and amplifier, which should cost approximateJy $350. MOTION by Lachinski, Seconded by Elling, acknowledging the bids from Smith Marten in the amount of $30,987.50, H.A.R. Inc., $30,856.00, Miller Meteor, $30,565.00, and Road Rescue, $29,865.00, and award the bid for the ambulance to Road Rescue in the amount of $29,865.00. (See Resolution R121-83) Motion carried unanimously. ANDOVER VOLUNTEER FIRE DEPARTMENT REPORT Chief Stone stated he could obtain only one quote to complete the carpentry work at the Fire Station. That quote is from Dale & Sons Construction in the amount of $2,400. Mayor Windschitl raised the question of whether or not the City would be required to pay overtime because Dale Mashuga is a City employee. Attorney Hawkins stated he would research that item. Council also wanted to see a more detailed quote as to the materials that will be needed, what Mr. Mashuga is providing for that amount, etc. The item was tabled to the next regular Council meeting. JOINT POWERS AGREEMENT - PURCHASING Mr. May asked for approval to enter into a joint purchasing agreement with the City of St. Paul to allow them to purchase fire equipment at a lower rate. The agreement is similiar to the one recently approved with the City of Minneapolis. MOTION by Elling, Seconded by Lachinski, that we authorize the Mayor and Clerk to enter 1nto a joint purchasing agreement with the City of St. Paul for a joint powers purchasing agreement. Motion carried unanimously. AVFD - BY-LAWS REVISIONS Mr. May reviewed the changes in the By-Laws agreed to by the members of the Fire Department. Page 3, Article III, Section 1: An Assistant Chief was added, and the position of Fire Marshall was deleted from an elected official. Section 5 tells how the Fire Marshall will be appointed. Page 10, Article VIII, Sections 5 and 6: This is the result of splitting the Section 5 into two sections. The sections deal with how a member is deleted from the rolls and how a member can be reinstated. Council discussion was on the necessity of a member having to come before the Council for disciplinary action. Chief Stone stated he personally would rather not have that in the by-laws at all. Several on the Council also preferred that the Department deal with the disciplinary action themselves, and that the Council should not have to get involved. Page 11, Article XII, Section 3: Clearly specifies the date of the annual meeting. After discussion, it was agreed to approve the By-Laws as presented, but the Department was requested to consider deleting the section relating to the public hearing by the City Council in Article VIII, Section 5. If that is agreeable to the members, the Council will act on that change then. Regular City Council Meeting December 6, 1983 - Minutes Page 5 (AVFD - By-Laws Revisions, Continued) MOTION by Knight, Seconded by Lachinski, that we approve the Constitution o~ the Volunteer Fire Department, Revision J, and with the provision that the Fire Department review Section 5, Article VIII, in regard to the last part of the sentence calling for a public hearing before the City Council on this issue. Motion carried unanimously. AVFD REPORT, CONTINUED Chief. Stone stated there is money in the budget to purchase a TV set to be used for training, weather, night stand-by, etc. Council generally agreed and suggested a 25- inch set may be preferable to the Department if one can be purchase for a reasonable price. Chief Stone will come back to the Council with specific costs. Chief Stone asked for volunteers to represent the Council for a committee to organize the 1984 Andover Fun Days. Mayor Windschitl and Councilmen Elling and Knight volunteered. RATE SCHEDULE - BONESTROO, ROSENE, ANDERLIK, INC. ïhere was concern over the 9 percent increase being quite high and the actual effect of that increase. It was agreed to table the item to the next meeting to allow the Clerk to compare those costs with those of TKDA. SPEED STUDY - PRAIRIE ROAD NORTH MOTION by Knight, Seconded by Orttel, a Resolution as presented requesting a State of Minnesota study on specific City streets to determine reasonable and safe speed limits. (See Resolution R122-83) Motion carried unanimously. IMPROVEMENT POLICY REVISION APPROVAL Council reviewed the November 14, 1983, recommended language for the new Section IIA City Financed Improvements (1), proposed by Attorney Hawkins. MOTION by Orttel, Seconded by Lachinski, that the City àdopt those changes to the City Public Improvement Financing Policy as prepared by the City Attorney. Motion carried unanimously. ANOKA COUNTY CORRECTIONS HELP City Engineer James Schrantz reviewed his memo of December 5, 1983, to allow the City of Andover to participate in Anoka County Corrections "Community Service" program, noting such help could be used for flooding rinks, etc. Attorney Hawkins explained these are usually people who don't have the funds to pay their fines; and in lieu'.of fines, they are requried to do some service for the community. He was not aware of any problems with the program elsewhere, but the question of liability has been raised. Mr. Schrantz understood they will be covered under Workman's Compensation and that they are covered by some legislation, so the City supposedly doesn't have any liability or Workman's Comp problems with it. Council agreed to table the item until more definite information is found out about the liability question. RUM RIVER WATER MANAGEMENT ORGANIZATION EXTENSION Kerer~~cfhe December 5, 1983, memo from Mr. Schrantz requesting an extension of time to form the Rum River Water Management Organization. MOTION by Orttel, Seconded by Knight, introducing a Resolution as prepared requesting extension of time to formulate the Rum River Water Management Organization. (See Resolution R123-83) Motion carried unanimously. Regular City Council Meeting December 6, 1983 - Minutes Page 6 (Rum River Water Management Organization, Continued) Councilman Knight then asked for Council reaction on several points of the joint powers agreement as proposed by the City of Anoka. Originally the organization used the Elm Creek by-laws as an example, but the City of Anoka has now submitted its own proposa 1. On Page 4 of that proposal, he asked for the Council's reaction to the sections on capital improvements and special projects. Discussion noted if the dam in Anoka were not there, it would lower the river considerably through the City of Andover. The Council generally questioned the proposal and was concerned with its implications. Councilman Knight also asked for Council reaction on the proposed voting strengths as recommended on Page 6. After discussion it was agreed to look at the proposal further and to discuss it again at the next meeting. STAFF ISSUES Mayor Windschitl explained during the last snow storm, Ray Sowada, who is in disagreement with one of the City's personnel policies,refused to work during the snow storm. Mr. Schrantz wrote a letter of reprimand, and the Mayor asked that the Personnel Committee address the matter relative to instituting a policy that says if an employee refuses to work during an emergency that it is grounds for termination. Mayor Windschitl also stated that Kevin Starr had an accident with a City truck during the last storm, which has caused a considerable amount of damage to the truck and was the reason the snowplowing was not as good as it should have been. Mr. Schrantz stated he also wrote a disciplinary letter and that he is looking into some training for the employees on handling the trucks under adverse conditions. APPROVAL OF CLAIMS MOTION by Orttel, Seconded by Elling, that we approve Claims 7280 through 7339 in the amount of $230,951.40, except Check Number 7283 in the amount of $225. ~10tion carried unanimous ly. MOTION by Orttel, Seconded by Knight, to approve Check Number 7283 in the amount of $225 to the Allen Company VOTE ON MOTION: YES-Elling, Knight, Lachinski, Orttel; PRESENT- Windschitl Motion carried. LEAGUE OF MUNICIPAL BDARD OF TRUSTEES/NOMINATION The Mayor explained there is a possibility of getting an appointment on the League of Municipal Board of Trustees for the insurance program, and Councilman Orttel has vo lunteeredto serve on it. Mayor Windschitl asked·for a motion to nominate Councilman Orttel for a position on that Board. MOTION by Knight, Seconded by Elling, to so move. . Motion carried unanimously. APPROVAL OF MINUTES November 15, 1983: Correct as written. MOTION by Orttel, Seconded by Lachinski, that we approve the Minutes of November 15 as written. Motion carried unanimously. MOTION by Orttel, Seconded by Lachinski, to adjourn. Motion carried unanimously. Meet1ng adjourned at 10:30 p.m. ~espe:;:b~~ ~. Peach, Recording Secretary