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Home My WebLink AboutSP January 12, 1982 .. ~ o¿ ANDOVER SPECIAL CITY COU;~CIL MEETING - JANUARY 12, 1982 MINUTES A Special Meeting of the Andover City Council was called to order by Mayor Jerry Windschitl on January 12, 1982, 7:30 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, for the purpose of discussing the line items in the 1982 budget and approving Public Works Employees attendance to the Collection System Operator's Seminar. Councilmen present: Jacobson, Lachinski, Orttel, Peach (arrived at 8:55 p.m.) Councilmen absent: None Also present: City Clerk, P. K. Lindquist and interested persons The Clerk explained there is approximately $41,000 carry-over from 1981 to carry through until July. However, the City has been notified it will be receiving approximately $95,000 State Aids which were withheld in 1981. That amount is included in the 1981 estimate of revenues of $764,212. The latest estimates are the City will not be receiving 20 percent of the 1982 local government aid shown in the budget, which amounts to approximately $25,000; but that amount would be offset by the $50,000 Unreserved amount on Page 30 of the expenditures in the budget. Council discussion noted the expenditures for 1981 exceeded revenues by approximately $26,000; but with the fund balance and the receipt of the 1981 State Aids, there should be a surplus of approximately $80,000 to $90,000. The Clerk also explained her December 19, 1981, memo on the 1982 proposed budget, in which $36,980 worth of expenditures need to be cut to balance. The 1982 budget figure adopted by the Council was $836,267 for revenues and expenditures. Council then reviewed the 1982 proposed budget making the following changes: Revenues Page 5,395.1, Fees/Projects: Increase by $30,000 for a total of $65,000. The increase is to cover the balance of the MSAH-Hanson Boulevard reimbursement for right-of-way to be received in 1982. Expenditures Page 29, 455.52, Park/Rec., Capital Outlay - Increase by $15,000 for land purchase for Kelsey Park. Total of the Item to be $30,200. Page 1, City Council Expenses: Council agreed to declare itself eligible for Worker's Compensation under the City's insurance policy. It was felt that the costs would be negligible and not to,be included at this time. MOTION by Orttel, Seconded by Lachinski, that the City Council declare themselves to be ellgible for Worker's Compensation and coverage under the City's casualty insurance policy, and advise the Clerk to notify the carrier of such. Motion carried on a 4-Yes, l-Absent (Peach) vote. Page 9, P & Z, Refunds/Reimbursements: It was agreed to reduce the amount to $1,500 because most of the refunds were made in 1981. Page 11, Fire Station, 4095.52: Fire Chief Bob Palmer felt that $2,000 could be deleted from this item, hoping that amount would be added for salaries for the Rescue Unit. Council agreed to change the item to $13,425. Page 12, 4096.50, Capital Outlay, Public Works Building: Mr. Sowada and Mr. Stone stated a fan is needed to remove the exhaust and fumes from the building. Discussion was on the types of fans available and costs. No change was made to this item. - - Special City Council Meeting January 12, 1982 - Minutes Page 2 Page 16, Fire Protection: Item 412.10, Salaries - Chief/Volunteers: $13,195 is shown as the revised 1982 amount. Fire Fighter Bill Bush reviewed the Department's most recent proposal for Fire Department salaries of $18,013 plus $4,000 for the Rescue Van. He noted the original budget was for approximately $25,000 which included nothing for the operation of the Rescue Vehicle. This proposal totals approximately $22,000, but includes $4,000 for the Rescue Vehicle. He also stated that consideration might be given to an increase for those persons manning the Rescue Vehicle on weekends, since many more hours are involved for weekend stand-by. Chief Palmer would also like to see additional compensation for weekend stand-by, but was aware of the budget constraints and would support a straight $5 per day per person as compensation. Council agreed to separate the Rescue Vehicle expenses by creating another line item for salaries. Add to budget: Line Item 412.11, Rescue Vehicle/Salaries: $4,000. MOTION by Lachinski, Séconded by Orttel, to add $4,000 under 412.11. Motion carrled on a 4-Yes, l-Absent (Peach) vote. Council agreed to delay further discussion on 412.10 until after the remainder of the budget is reviewed. Page 17, Add a new line item: 412.4011, Schools/Dues/Rescue Vehicle: $1,500. 412.401, Schools/Dues/Fire Department: Change to $4,360. No other changes were made in the remaining budget items. Discussion then returned to Page 16, Salaries for the Chief and Fire Fighters. Council noted that $25,000 is remaining in the budget as Unreserved, assuming the City will not be receiving $25,000 of the revenues shown from the State; and that the budget reflects $12,480 for another person in Public Works. With all the changes. there is approximately $1,520 which could be added to expenditures to balance the budget. If it were added to the Fire Department salaries budget, that total would be $14,7l~. Council discussed several alternatives of either increasing that figure or reducing the proposed pay for the volunteers. Councilman Lachinski suggested adding the $1,520 available in the budget plus $2,480 from the amount allocated for another Public Works person to Item 412.10, for a total of $17,19S. That is approximately $800 less than the Department's latest proposal and would allow for some increasing in the amount per point over last year, but not the total $5 per point as proposed. Discussion was on the pros and cons of reducing the amount allocated for another Public .Works employee, on the need for more help, and the impact on future budgets when hiring an additional employee. Mr. Sowada and Mr. Stone both felt it is more important to hire another person in the Public Works area than it would be to purchase more equipment· Chief Palmer was not opposed to leaving the point value for Fire Fighters at $4 a point for 1982 if that would be the guaranteed minimum per point for the year. He also favored additional pay for officers on fire calls because of the additional responsibilities they carry. After additional discussion, Council generally agreed to increase 412.10 to $17,195, which may provide some ability to increase the $4 per point somewhat if there is some excess at year end. In the event the budget is overrun for the additional Public Works person, it was felt the monies would come from the Unreserved amount. MOTION by Lachinski, Seconded by Orttel, that we modify Line Item 412.10, Salaries - ChlefjVolunteers to $17,195; and direct the City Clerk to balance the budget by correcting all figures in the budget and letting Item 493.4 be adjusted to balance the budget. Motion carried unanimously. - Special City Council Meeting January 12, 1982 - Minutes Page 3 MOTION by Orttel, Seconded by Lachinski, that the Fire Department fire response and tralning point value be set for 1982 at no less than $4 and the officers' differential be allowed as shown in the Fire Department proposal: Additional pay for officers on fire calls to be Chief, at $2 per call; Assistant Chief at $2 per call; Captains at $1.50 per call; and Lieutenants at $1 per call. Motion carried on a 4-Yes; 1- Absent (Peach) vote. (Councilman Peach arrived at this time; 8:55 p.m.) COLLECTION SYSTEM OPERATORS' SEMINAR MOTION by Orttel, Seconded by Lachinski, that the Council approve sending Frenchie, Ray, and Kevin to Collection System Operators' School at a cost of $40 each for $120; and approve the expenditure to have Frank, Ray, and Kevin take the Pollution Control Agency Certification of Wastewater Facilities Operator's Class S-D Exam at a cost of about $100 for each of the Public Works Employees; or $300 in 1982 schools. Motion carried unanimously. MOTION by Ortte 1, Seconded by Jacobson, to adjourn. Motion carried unanimously. Meeting adjourned at g o'clock p.m. Respectfully submitted, -'0~~ C\:~~ Marc lla A. Peach Recording Secretary --