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HomeMy WebLinkAboutCC November 16, 1982 ~ o¿ ANDOVER REGULAR CITY COUNCIL MEETING - NOVEMBER 16,1982 AGENDA 1. Call to Order - 7:30 P.M. 2. Resident Forum 3. Agenda Approval 4. Proclamatìon-Community School Week 5 . Discussion Items a. Lakeside Estates/Final Plat b. Northglen III/Final Plat c. Final Resolution/Shopping Center d. Modification of Contours/Landfill e. Ordering Preparation of Report/Hanson Blvd.-1982 f. Ordering Preparation of Report/Hanson Blvd.-1983 g. Auditor's Contract h. Andover West-Extension of Final Plat i. Rezoning Fee/Eveland 6. Non-Discussion Items a.Junkyard License Renewal Fees b.Authorization/Votomatic Purchase c.Transfer of Funds/1980-3C to 1982-7 7. Reports of Committees, Commissions, Staff a. Hazaràous Waste Committee b. Fire Department-Amendment/By-Laws c. 8. Approval of Mìnutes 9. Approval of Claims 10. Adjournment CITY 01 ANDOVER M E M 0 RAN DUM TO: MAYOR AND COUNCIL COPIES TO: ATTORNEY, STAFF FROM: CITY CLERK/A. ADMINISTRATOR DATE: NOVEMBER 14, 1982 REFERENCE: AGENDA TNPORMA~TON - NOVEMRER 1 " , 19R7 Item No. 3 - Agenda Approval Please add Item No. 5i-Rezoning Fee/Eveland, Item No. 6a-Resolution/Set Junkyard License Renewal Fee, and Item No. 6b-Authorization/Votomatic Purchase, and Item No. 6c-Transfer of Funds/1980-3C to 1982-7. Item No. 4 - Proclamation/Community School Week Attached is a copy of a proclamation honoring Community Education Day- November 17. Tony Strukel, Coordinator for Crooked Lake Community Schools will be present to discuss the Fall/Winter Sessions. The Proclamation should be acknowledged by the Council Item No. 5a - Final Plan/Lakeside Estates Attached is a copy of the Final Plat for Lakeside Estates. Attorney Hawkins will have the Title Opinion ready for the Meeting. Park dedication in the form of land is shown on the Plat. All other fees have been paid. Item No. 5b - Final Plat/Northglen III Attached is the copy of the Final Plat of Northglen III. This is a replat of sixteen (16 ) double lots included in the plat of Northglen I. A Title Opinion was done at the time of the Northglen I approval and was satisfactory. Park dedication fees were also paid at that time. A motion is needed for approval. Item No. 5c - Final Resolution/Shopping Center To-date I have not received a copy of the Final Resolution; I have not been able to reach the applicant, therefore, I would assume that this will be tabled to the December 7 Meeting. Item No. 5d - MOdification of Contours/Landfill Jim Schrantz has been meeting with the landfill people and has a report prepared. The original Contract calls for a closing of the landfill by 1985. Perhaps this contour change should be reviewed with them to see if it will have any impact on the July 15, 1985 closing. Item No. Se - Ordering Preparation of Report/Hanson Blvd.-1982 In order to assess the purchased right-of-way for Hanson Boulevard between Bunker Lake Boulevard and Andover Boulevard, it will be necessary to follow the required Chapter 429 procedures, i.e., call for a report, accept the report, hold the public hearing, order the project, have the assessment hearing and adopt the roll. If the Council wants to proceed with this assessment the first step is to order the report. Note: The public hearing could be for the same night as the report is accepted. Item No. Sf - Ordering Preparation of Report/Hanson Blvd.-1983 This is for the possible assessment of right-of-way for the portion of Hanson Boulevard to be constructed between Andover Boulevard and Crosstown Boulevard. The same procedure as Item No. Se must be followed. Item No. Sg - Auditor's Contract Attached is a copy of the proposed Contract with George M. Hanson Co. You will note an added section dealing with charges exceeding the estimate. This should be approved as soon as possible inasmuch as it is getting near year-end and the reports should be started within the next two weeks in order to allow completion early in the spring. Item No. Sh - Andover West-Extension of Final Plat Attached is a letter from New Generation Homes, is self-explanatory and relates to the Andover West Plat. You will recall the Preliminary Plat was approved almost two years ago and at that time Mr. Berger informed the Council he would be finaling the Plat in phases. The first phase was finaled shortly after approval of the Preliminary Plat. The second phase will soon be ready for final approval and Mr. Hawkins feels a formal extension should be granted at this time prior to submission of the Plat. Item No. Si - Rezonin~Fee/Eveland Enclosed is a copy of the minutes from the March 16, 1982 Council Meeting, at which time Mrs. Eveland requested Rezoning of various parcels of land into AgP. You will not some discussion on whether another fee would be required when and if the Council moved to allow parcels in the Urban Service Area to be rezoned. The costs involved for the new rezoning would be about the same as that for the original zoning (City costs) . The Council was not definite on whether soils tests would be required to establish if the land met the Ordinance requirements for Urban parcels. Item No. 6~-~esolution/Junkyard License Renewal Fees Pursuant to City Ordinance, the Council must establish by resolution the amount of the renewal fee. If a new resolution is not adopted, the fee will remain the same, i.e. , $100.00. Item No. 6b - Authorization/Votomatic Purchase We have just received correspondence from our Votomatic supplier, that due to an over-stock they are offering their self-contained units at a special price of $22S.00 each. They normally retail for well over $300.00. Inasmuch as there is not a budget amount in 1982 for this, I am requesting authorization to purchase five (S) units for an amount of $1, 12S, with funding to come from "unallocated transfers". Ite~No. 6c-Transfer of Funds/19ªO-3C tQ...12..ê.2-7 A resolution is needed to transfer the surplus 1980-3C Funds to the 1982-7 Improvement Fund. A resolution citing all pertinent legal data will be prepared. Item No. 7a - Hazardous Waste Committee The Committee is holding an informal meeting on November 15. They should have a report for the Council Item No. 7b - Andover Fire Department The Fire Department is requesting approval for an amendment to their By-Laws. Attorney Hawkins has reviewed the change and it meets with his approval. We have also received a request for payment of $250 each to three (3) firefighters who are no longer with the Department. If this is paid to them, the budgeted 1982 amount will be exceeded by $250.00. Also the checks cannot be written to the individuals as requested, but rather must be paid to the Andover Firefighters Relief Association and they, in turn, disburse the monies to the individuals. Item No. 8 - Approval of Mi~t~ October 27 (Public Hearing-Special Meeting), November 4, 1982. ~ o¿ ANDOVER REGULAR CITY COUNCIL MEETING - NOVEMBER 16, 1982 MINUTES The Regular Bi-Monthly Meeting of the Andover City Counci 1 was called to order by Mayor Jerry Windschitl on November 16, 1982, 7:30 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Anoka, Minnesota. Councilmen present: Jacobson, Lachinski, Orttel, Peach Councilmen absent: None Also present: City Attorney, William G. Hawkins; City Engineer, James Schrantz; City Clerk, P. K. Lindquist; and others RESIDENT FORUM Al Fulton, 2643 l39th Lane - ever since city sewer was installed, he has had problems once a year wlth the sewer backing up. He was told by the City that if the problem was found on his property, he would have to pay for the corrections; but if the problem was found in the street, the City would be responsible for any repairs. In September the City dug it up and discovered the problem is with the connection at the street. A temporary clean-out was put in. He presented the City with claims for the expenses he has incurred for having the sewer cleaned out since 1978. Mr. Schrantz explained the prob 1 em is in the line in the street, as the line was laid very flat so there isn't any slope between the end of the service and the street. Council agreed since it is the City's problem, there is an obligation to pay Mr. Fulton's claims. They will go through the normal claims procedure. AGENDA APPROVAL MOTION by Lachinski, Seconded by Orttel, to approve the Agenda as published with the following additions: Item Si, Rezoning Fee/Eveland; Item No. 6a, Junkyard License Renewal Fees; Item No. 6b, Authorization/Votomatic Purchase; Item No. 6c, Transfer of Funds/1980-3C to 1982-7. Motion carried unanimously. MOTION by Jacobson, Seconded by Lachinski, to suspend the rules. Motion carried unanimously. PROCLAMATION - CDMMUNITY SCHOOL WEEK MOTION by Jacobson, Seconded by Orttel, a Proclamation for Anoka-Hennepin School Ulstrlct No. 11 setting November 17 as Community Education Day in the City of Andover. Motion carried unanimously. Tony Strukel, Coordinator of the Crooked Lake Community School, presented the enroll- ment figures for the fall session and briefly reviewed the upcoming winter session. Council discussion was about those people in Andover within District 15 receiving the community school bulletin. The Clerk was authorized to provide Mr. Strukel with the names of those people so the bulletin could be mailed to them. LAKESIDE ESTATES/FINAL PLAT (Mayor Windschitl stepped down to the audience; Acting Mayor Orttel conducted this portion of the meeting.) Mayor Windschitl stated everything has been completed with the exception of the final seeding, and all fees have been paid for. Mr. Schrantz stated he determined an escrow amount of $350 on this plat, that figure based on mileage and what was escrowed for the HawkRidge East plat. It was his opinion that the amount would be sufficient to cover the final seeding if necessary. There was some discussion on the reasons for and the amounts of the escrow, and it was suggested Mr. Schrantz establish a policy of escrowing or bonding on new plats. Regular City Council Meeting November 16, 1982 - Minutes Page 2 (Lakeside Estates/Final Plat, Continued) Discussion was also on whether or not an additional amount should be required to cover the cost of the final seeding. Mayor Windschitl elllplained there was a lot of peat brought up and there is a lot of natural growth on the boulevards. The reason the final seeding was not done is because the gas company's lines are not in yet. Mayor Windschitl noted the property in the southwest portion has been set aside in the event the City wants to purchase it as a part of the Kelsey Park project. He also noted the names of the two property owners on the plat are incorrect, but they have been corrected on the hardshells. MOTION by Lachinski, Seconded by Jacobson, that we approve the final plat of Lakeside Estates and authorize the Acting Mayor and Clerk to sign the plat. (See Resolution R100-82) AMENDMENT TO MOTION by Peach to amend the escrow amount to $500. Motion dies for lack of a Second. VOTE ON MOTI ON: YES-Jacobson, Lachinski, Orttel, Peach; NOT VOTING-Mayor Windschitl as he is directly affected. Motion carried. (Mayor Windschitl chaired the remainder of the meeting.) NORTHGLEN III/FINAL PLAT John Peterson of Good Value Homes stated no changes have been made to the approved prelimlnary plat. The Clerk noted all fees have been paid. The Attorney stated the change in the use from doubles to single-family residential would be taken care of in the Special Use Permit. Mr. Schrantz also stated they will be required to dig up the curb stop and clamp off the water main and glue on the sewer cap for those extra stubs in the area. MOTION by Lachinski, Seconded by Peach, that we approve the final plat of Northglen III Addition and authorize the Mayor and Clerk to sign the plat. (See Resolution R101-82) Motion carried unanimously. MOTION by Jacobson, Seconded by Lachinski, to amend the PUD Special Use Permit for ÑÕrthglen I to reflect the change in the plat for what is now termed Northglen III Addition, the change of the Special Use Permit will be from the original doubles which were allowed in the now Northglen III Addition to reflect the change to single family use in Northglen III Addition. DISCUSSION: The Clerk stated this was done in the original motion of the preliminary plat and didn't think it needed to be done again. Council noted this will clarify the change. Motion carried unanimously. Mr. Peterson - stated they are thinking of platting their property west of Round Lake Boulevard to single family homes, but in the next two months they will be making their final decision. They may be coming in with a PUD requesting the lots to be somewhat smaller than the City's standard. FINAL RESOLUTION/SHOPPING CENTER Wa~ne Anderson, representing Rademacher Associates, introduced Jeff Wieckert of the BOlsclair Corporation. Mr. Wieckert - explained First Minneapolis has given them a commitment of $7.7 million bond issue, which is now contingent upon final bond documents acceptable to the City, to First Minneapolis, and to the developer. They have initiated the bond development process, and they will be contacting the City's attorney on this matter. They are concerned about legislation introduced in Congress about IRBs and how restrictive it would be on their project. They are looking at a December 20 bond closing. Regular City Council Meeting November 16, 1982 - Minutes Page 3 (Final Resolution/Shopping Center, Continued) Mr. Wieckert - also presented a corporate resume to the Council explaining the background of Boisclair Corporation and the corporate structure. Each project is set up as a separate partnership. He also reviewed their experience with tax exempt financing, such projects totalling $92.2 million. Mr. Wieckert also explained the shopping center project, noting it is a total of 135,000 square feet of retail space, but they are planning to develop it in two phases. The first phase would be for 97,000 square feet and the second for 38,000 square feet developed approximately 24 months after Phase 1 is under construction. They anticipate the first phase to begin in June, 1983. It will have some preleasing agreement that the bank will impose upon it before construction money will be disbursed. They feel the phasing is important to the marketability, as is control of the outlots. There is some flexibility in the design, tenant layout, whether or not to enclose the walkway, rock-faced block veneer or brick veneer, etc.; and th3Y are looking for tenant input on these items. There are no thoughts to changing the general looks of the project, but they have looked at several minor alternatives. The original design showed each store with a jog, and it is anticipated changing that so only the major anchor tenants have a jog to save construction costs. They anticipate replacing the rock-faced block veneer with a brick veneer and have looked at slightly modifying the roof line. Councilman Lachinski stated he was relatively pleased with the looks of the shopping center and would be concerned if there would be much of a change. Council also questioned whether the City's actions were based upon the specific layout presented, in which case Council approval would be required for changes to the project. It was felt that should be researched. Mr. Wieckert - felt they would bring any proposed change to the Council's attention. In further discussion, Mr. Wieckert noted Dorsey will be representing the bank, Weinstein will be representing Boisclair, and they have suggested Holmes and Graven to be the City's bond counsel. Council suggested they discuss the choice of a bond counsel with the City Attorney as soon as possible. ~r. Anderson asked if it would be necessary, would the Council be willing to hold a special meeting to act on the final bond documents prior to the end of the year. Mayor Windschitl stated the Council would be open to suggestions. ORDERING PREPARATION OF REPORT/HANSON BOULEVARD - 1982-16 The Clerk explained all properties can be assessed for the right-of-way acquisition costs as per the City's policy for MSA streets. The policy is that residential property will be assessed only for right-of-way acquisition costs; however, commercial and industrial property may be assessed for the entire amount. The Attorney advised that the entire 429 procedure must be done (per the November 15, 1982, memo from the City Engineer on the preparation of Report/Hanson Boulevard/ Project 82-16). This should be done immediately because the project has already been completed and assessing street projects cannot be delayed. Discussion noted the funds received from the assessment go back into the City's MSA account, and only costs incurred by the eity can be assessed. Council discussion was on the City policy for assessing MSA streets. Mayor Windschitl asked if there wasn't a confiscatory question by paying for right-of-way but then turning around and assessing to get that money back. Attorney Hawkins stated that happens in any project -- acquire the land, put the money back into the project, then assess the benefitted properties for it. The only difference is in this instance all property must be acquired and the same property owners will be assessed. Regular City Council Meeting November 16, 1982 - Minutes Page 4 (Ordering Preparation of Report/Hanson Boulevard - 1982-16, Continued) Other Councilmen also noted that the amount received for the right-of ,way and the amount paid as an assessment by any property owner may not be the same amount. And others felt it was very reasonable to assess only right-of-way costs in a project such as this where landlocked land will now be getting access. Further discussion questioned whether the assessment method would be on a front- footage basis or some other basis. Mr. Schrantz stated he would present several alternatives in the feasibility report for the Council's review. Mayor Windschitl requested that a standard policy be adopted setting forth the basis on which right- of-way acquisition costs for MSA projects are assessed. MOTION by Jacobson, Seconded by Lachinski, ordering a feasibility report and setting õT-aãfe for public hearing for Hanson Boulevard Project No. 82-16. Motion carried unanimous ly. MOTION by Jacobson, Seconded by Orttel, that we order the City Engineer to have the feasibility report available to the City Council for the first regularly scheduled City Council meeting in the month of December and order Public Hearing on the project for the same day. (See Resolution R102-82) Motion carried unanimously. - ORDERING PREPARATION OF REPORT/HANSON BOULEVARD - 1983-1 MOTION by Lachinski, Seconded by Orttél, ordering a feasibility report for Hanson Boulevard Project 83-1 to be prepared by the City Engineer for the second regular meeting in December. (See Resolution R103-82) Motion carried unanimously. AUDITOR'S CONTRACT (Reference the November 11, 1982, letter from the George M. Hansen Company, P.A., confirming their understanding of the arrangements covering their examination of the financial statements of the City of Andover for the year ending December 31, 1982.) Discussion was on clarifying the wording in the second paragraph of Page 2 to indicate no services would be performed in excess of $6,800 unless authorized by the Council. MOTION by Jacobson, Seconded by Lachinski, to clarify the wording to cross out extended and read "...and no services in excess of $6,800 will be performed unless authorized." Motion carried unanimously. ANDOVER WEST - EXTENSION OF FINAL ~LAT William Edes of New Generation Homes, addressed the Council requesting "n extension ~he Andover West preliminary plat (Reference the November 8, 1982, letter from Mr. Edes on this request). Mr. Hawkins advised that the plat was going to be developed in phases and one of the phases has been finalized. The ordinance requires that the final be submitted within six months and the preliminary plat may be deemed void unless extended by the City Council. Nothing in the ordinance indicates the application for the extension has to be made within the six months or after the six months. It is up to the City Council as to whether or not they feel there has been significant changes in the area that would warrant review of the entire situation. If not, it would be appropriate to approve the extension. Discussion was on a review of the events that have taken place with the plat, and that the Council noted in the Resolution approving the preliminary plat that it would be developed in phases. Because it has been alimost two years since the preliminary plat was approved, it was questioned whether or not it should go back to the P & Z for review. However, a majority felt that because there has been no changes to the platting and zoning ordinance since that time and little change in the surrounding area, that it would be unnecessary to go through the platting stage again. Regular City Council Meeting ~ovén;ber 16, 1982 - Minutes Page 5 (Andover West - Extension of Final Plat, Continued) Mr. Edes stated their development plans with the six-month extension are to do some gradlng yet this fall, especially in the low areas, and do the grading in the spring. With the approval of this extension, they will ¡proceed with the engineering for the final plat. They are proposing to do a second phase of the plat along the north end. Mr. Edes explained they had sold the land to Mr. Berger who did the plat and developed the first phase. He felt the plat had a good layout but because there is some less desirable type construction on the main entry to the land, he wants to develop the second phase on the north end of the plat and work south to the finalized portion, feeling it would be a selling advantage to start on that end. In discussing the park dedication, Mr. Edes stated the property has been set aside on the plat and assumed as each phase develops, the percentage of parkland would be dedicated until the entire amount is dedicated. The City has control of that at the time the final plat is approved. MOTION by Orttel, Seconded by Peach, that we give an extension to the filing of the . flnal plat to six months until May 16, 1983, for the Andover West Subdivision. (See Resolution R104-82) DISCUSSION: Mr. Edes stated they would be developing approximately ZS lots in the next phase, which amounts to around 70 to 75 acres; and he pointed out the streets that would be constructed in the northwestern corner. There would be an access from County Road 9 and from County Road 20 in the next phase. Motion carried unanimous ly. Mr. Schrantz suggested as a matter of policy, the developers be required to request plat extensions before the plat expires. Council generally agreed but noted this is called for-in the ordinance. Possibly Mr. Schrantz and the Clerk could recommend a procedure that could be followed. REZONING FEE/EVELAND There was a lengthy discussion as to whether or not Mrs. Eveland should be required to pay the $150 rezoning fee for a request of AgP zoning on a parcel of land within the Urban Service Area and on what was said at the March 16, 1982, meeting when this was discussed. The original request asked for the AgP zoning on this parcel as well as other land outside the MUSA area, but this parcel was withdrawn because the AgP ordinance did not allow for that zoning within the Urban Service District at that time. The Council has since moved to allow such zoning in the MUSA area under certain conditi ons. During the course of tonight's discussion, there was no agreement as to whether or not the fee should be required for this rezoning request. The Clerk explained the City costs involved ,for the new rezoning would be about the same as that for the original zoning, and the fee does not begin to cover the City's costs for AgP rezonings because of the maps that have to be published, which is very costly. There was still disagreement as to whether or not a fee should be charged for this request. The Clerk was asked to review the tapes of the March 16 meeting plus the meeting when the Ag Preserve was enacted to see what was said about charging a fee in such instances. MOTION by Jacobson, Seconded by Orttel, the issue of rezoning fee for the Eveland property to the next regularly scheduled meeting. Motion carried unanimously. Because Mrs. Eveland has already applied for the rezoning request and will be before the P & Z's next meeting, it was agreed to collect the $150 filing fee at this time. I n the event the Council moves that such fee should not be collected, it would then be returned to Mrs. Eveland. Recess at 8:52; reconvene at 9:15 p.m. Regular City Council Meeting November 16, 1982 - Minutes Page 6 JUNKYARD LICENSE RENEWAL FEES The Clerk was asked to review the Council's most recent actions relative to junkyard licensing on the yards to insure that all are now either licensed or legal action is being taken. Council also felt that because of the time and legal fees involved with the junkyards, the current junkyard license fees do not cover the City's expenses. MOTIuN by Orttel, Seconded by Peach, that we increase the Junkyard License Renewal Fee to $500. Motion carried unanimously. AUTHORIZATION/VOTOMATIC PURCHASE Ms. Lindquist explained the need for additional voting booths for the elections, noting the Votomatic supplier is offering'their self-contained units at a special price of $225 each, normally retailing over $300. There is no amount budgeted this year or next for this item. They are self-contained and wou1d not Tequ i re booths. They have sides about two-feet high. She stated if five were purchased plus one conversion kit, all six units could be placed in one precinct. Discussion was on the cost of the booth-type voting machines, with some expressing a preference for the booths with curtain. The Clerk was directed to ask the supplier if the booth-type machines could be obtained at a special price and to report back to the Council. HAZARDOUS WASTE COMMITTEE Though no one from the committee was present, Natalie Haas, County Commissioner Elect, explained the Hazardous Waste hearing, which is holding a public heading tomorrow evening at Roseville, will also reschedule another meeting, possibly in a central location in Anoka. TRANSFER OF FUNDS/1980-3C to 1982-7 MOTION by Jacobson, Seconded by Lachinski, a Resolution establishing improvement construction fund No. 1982-7; and ordering transfer of funds from 1980-3 construction improvement fund to 1982-7 construction improvement fund, such Resolution as presented by the City Clerk on this date. (See Resolution R10S-82) Motion carried unanimously. FIRE DEPARTMENT - AMENDMENT/BY-LAWS Fire Chief Frank Stone and Joyce Noyes were present. Chief Stone explained the differences to the by-laws. In Article 2, Section 3, they added "Reserve Member", a member who is training to become a probationary member. These people will go through complete training but will not be responding to calls. When there is an opening in the Department, it will be filled from the reserve members. The only thing that would be paid for is their schooling. The most reserves at anyone time would be ten. Chief Stone explained the only other change to the by-laws was when people quit the Department and want to come back, they will be interviewed by the active members of the Fire Department rather than just the Personnel Committee as has been done. These changes have been approved by the Fire Department membership. MOTION by Orttel, Seconded by Peach, that the Council approve the By-Laws as proposed by the Fire Department and approved by the City Attorney as to legality. Motion carried unanimously. Regular City Council Meeting November 16, 1982 - Minutes Page 7 (Fire Department, Continued) Discussion was on the request for payment of $250 each to three firefighters who are no longer with the Department. Chief Stone stated that Tom May has the information on this matter; and because Mr. May was not at the meeting, the Council agreed to carry the discussion over to the next regular scheduled Council meeting. Chief Stone then requested authorization to purchase a base radio for $3,500 for the fire station, noting there are sufficient funds for improvements in the Fire Building's budget. Discussion was on the need for such a radio and the advantages it would provide for the Department. Chief Stone explained it would have an antenna on top of the building of approximately 25 feet, would carry a signal within a 20-mile radius, that it would be valuable for him to be able to talk with those at the station without having to go through Central, that the method used now of using the truck radios to talk with those at the station does not work very well, that one person would automat- cally control the base radio, that most of the surrounding departments now have a base station, and the ~3,500 is for the complete unit with the firefighters putting up the antenna, running the wires, etc. Discussion was on the amount left in the budget, and it was determined that the funds are available. MOTION by Jacobson, Seconded by Orttel, that we allow the Fire Department to purchase base station radio for the Fire Hall at a price not to exceed $3,500, such monies to come from the Fire Department Building Capital Expenditures. Motion carried unanimously. Chief Stone stated he would bring the quotes before the Council prior to the purchase. MODIFICATION OF CONTOURS/LANDFILL Rcm Roth and Jerry Sunde, representing Waste Disposal Engilleering, Inc., were present. Mr. Roth stated the proposed change in contours will not affect the closing date of July 15, 1985. He also stated whether the landfill would close sooner if these contour changes are not approved is difficult to answer because the closing is based upon incoming volume which can be regulated. But even with the additional contours, based upon current volume, it would close before the July 15, 1985, date. The Council was disturbed and didn't understand why County representatives were not present for this discussion. Mr. Roth stated they held a meeting with Mr. Schrantz and Mr. Hutchinson to discuss the technical questions on the contour changes. The current plans were filed with the PCA in early 1971, but the slopes have been subject to revisions for almost all landfills because of the erosion and based upon experience. Keeping in mind the end use and the continued maintenance situation of the slopes based upon this area, they are asking for the contour changes which would be beneficial to the site in the long run to reduce maintenance costs. Councilman Lachinski felt the key issue is the end use, asking if it is known what that use will be. Mr. Roth stated the original final plans call for recreational activity there. Any use they request must be approved by the County. They are restricted as to building structures, etc., on the site which would degregate the top terminal cover area. He stated they would probably come back to the City for a zoning change on the property, but they are limited to an end use of some type of recreational or agricultural purposes, with ag seeming to be the most obvious one to get through the phase period. Councilman Lachinski suggested the contours be changed by not increasing the total volume but by staying within the number of cubic yards already approved. He felt he would possibly give some additional thought to changing the approved volume if a final use plan was being presented and specific contours are needed for that purpose. Mr. Roth stated the basic structure is not going to change based upon the end use. Bëëãuse the contours are permanent, they are looking at the smallest amount of maintenance that' Regular City Council Meeting November 16, 1982 - Minutes Page 8 (Modification of Contours/Landfill, Continued) can be built in now for the long run. They are involved with other property adjacent to the landfill site to provide a buffer so residential property doesn't build next to the landfill, and it has been his intention to use the landfill and the adjacent property together in the end use. He mentioned how other landfill sites have been used, including municipal and private golf courses, recreational with hor,se activites, etc.; but the slopes will be permanent. This would help him now in terms of curing a long-term maintenance problem. Mr. Roth also stated the fee owner of the property is Waste Disposal Engineering, WhlCh has been merged with Melron, both Minnesota corporations; and there is a mortgage on the property. He explained they cannot shift volumes around because the slopes and elevations are already in place. Council again expressed frustration that the County has the expertise on this matter but there is no one from the County present this evening, nor has the City received any recommendations from the County. Council's concern was also not wanting to increase the life of the landfill, on the long-term effect and safety of the increased volume, and on what was felt is a low security amount after the landfill is closed. Mr. Roth felt the County representatives would be here if the Council makes that request. . Council agreed to carry the discussion over to the December 7 meeting and ask the Councy representatives to be present at that time. It was also suggested the Council hold either a special meeting on the site to view the slopes or to do so on an individual basis. No formal action was taken on that suggestion. Mr. Sunde - then briefly reviewed the proposed final contours noting the proposal is to increase the farthest eastern corner by ten feet to direct water to the swale. It was noted there is little run-off and erosion at this time, but that will increase substantially once the final cap is placed in that area. Mr. Schrantz stated Bob Hutchinson at the County spoke strongly in favor of getting the water off the slopes. The impact on the County isn't that great, as the additional volume: would affect the County's overall program by two or three months. The one argument Mr. Hutchinson had at that meeting was the only impact would be the hauling impact versus the significance of the landfill itself. He didn't know if the City was concerned with the transportation of hauling the materials to the site or with the quantities of material at the site. If the hauling is a concern, possibly it could be moved to come in via Hanson Boulevard. Mr. Roth stated their contract with the City is to July 15, 1985, based upon control of the volume into the site. He stated as part of the agreement between Andover and himself, he would be willing to stipulate a date that would be sooner than 1985 and control the volume on an orderly basis up to that date rather than drag it out to 1985. But he felt it is in the best interest of everyone to control the future maintenance problems, as those problems are too difficult to solve once the landfill is closed. It is his problem to maintain the landfill as long as he owns the property. The Council was also distressed that no agreement has been reached to remove the hazardous waste from the site, feeling some agreement on this should be made as soon as possible with the County and Melron. Discussion continued on the proposal and various suggestions by the Council as to other solutions or possible negotiations on the close date or increased security following the landfill closing. The discussion was then continued to the December 7 meeting. Regular City Council Meeting Nove~ber 16, 1982 - Minutes Page 9 APPROVAL OF MINUTES -- October 27 Public He~ring, October 27 Special Meeting, and November 4, 1982, Regular Meetlng: Correct as written. MOTION by Jacobson, Seconded by Peach, the adoption of the Meeting Minutes for October 27, both the Special and the Public hearing Meeting Minutes, and the Regular City Council Meeting Minutes of November 4. Motion carried unanimously. APPROVAL OF CLAIMS MOTION by Peach, Seconded by Orttel, to approve Checks Numbered 5927 through 5995 excluding Check 5953 for a total of $295,439.92, noting 5992 is void. Motion carried unanimously. MOTION by Jacobson, Seconded by Orttel, that we approve Check 5953 to Robert Peach tor total of $388. VOTE ON MOT! ON: YES-Jacobson, Lachinski, Orttel, Windschitl; PRESENT-Peach Motion carried. CHANGE ORDER/82-S Mr'. Schrantz stated the change order authorized by the Council was up to $2,000; however, the order is actually for $2,380. MOTION by Jacobson, Seconded by Orttel, that we approve a work order change to Municipal State Aid Improvement Project No. 82-5 which was previously listed as $2,000, to increase it to an amount not to exceed $2,380; and authorize the Clerk and Mayor to sign such documents as may be necessary. Motion carried unanimously. MOTION by Jacobson, Second~d by Ortteì, to adjourn. Motion carried unanimouslý, Meeting adjourned at 10:55 p.m. Respectfully submitted, ~.ü"-~L Marce a A. Pe ach Recording Secretary