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HomeMy WebLinkAboutCC March 2, 1982 ~ o¿ ANDOVER REGULAR CITY COUNCIL MEETING-MARCH 2, 1982 AGENDA 1. Call to Order - 7:30 P.M. 2. Resident Forum 3. Agenda Approval 4. Discussion Items a. Municipal state Highway System 1) Designations 2) Widths b. City Street System 1)Descriptions/Streets 2)Ordinance Changes c. Community Development Block Grant 1 ) Resolution/1983-1984 Funds 2) Transfer of 1982 Funds/Reimbursement 3) Approval of Preliminary Plans/Senior Center d. Additional Property/Agricultural Preserve e. Community School Report f. Landfill Site Evaluation 5. Non-Discussion Items a. Appointment/Community Industrial Development Committee b. Purchase of Copier c. Confirmation/Fire Department Election d. Action/P.Nicko-Replacement 6. Reports of Committees, Commissions, Departments a. 7. Approval of Minutes 8. Approval of Claims 9. Adjournment -- - CITY 01 ANDOVER M E M 0 RAN DUM TO: MAYOR AND COUNCIL COPIES TO: / FROM: CITY CLERK/ADMINISTRATO FEBRUARY 26, 1982 ,---- DATE: , REFERENCE: AGENDA INFORMATION - MARCH 2, 1982 Item No. 3 - Agenda Approval Please add Item No. 4f (Landfill Site Evaluation) and Item No. 5d- (Action-Priscilla Nicko/Replacement) . Delete Item No. 4a (1) and 4 a ( 2) and Item No. 4b entirely; the Road Committee has not yet met. Item No. 4a - Municipal State Aid System The Council indicated they would like to briefly discuss an assessment policy for State Aid Highways. Jim Schrantz will present several ideas and policies of other cities. Item No. 4b - Delete Item No. 4c - Community Development Block Grant 1. Attached is a resolution from Anoka County requesting congressional support in the continuation of the Anoka County Community Development Block Grant Program for FY 1983-1984. A motion is needed for approval. 2. As you know, the City of Andover borrowed all available 1981 CDBG Funds in order to allow us to construct the building of reasonable size. The City pledging us their 1981 allocation was Lino Lakes. Attached is a resolution acknowledging receipt of $46,927.00 (Lino Lakes 1981 Allocation) and agreeing to pay to the City of Lino Lakes an equal sum from the City of Andover 1982 Allocation. 3. Enclosed are the preliminary plans for the Senior Center. Brad Lindberg of Bonestroo, Rosene and Anderlik, Inc. and I have met with the Senior Steering Committee four times during the past two months. These plans are a result of those meetings. Hopefully, they will satisfy the present and future needs for all concerned. There will be several alternates shown on the specs so that all available funding will be used. A resolution is needed for approval of the preliminary plans; and to direct Bonestroo, Rosene, Anderlik, Inc. to prepare Final Plans and Specifications for review at the March 16, 1982 Meeting. Agenda Information February 26, 1982 Page 2 Item No. 4-d - Additional Property/Agricultural Preserve Attached is a letter from walter Laptuta requesting 40 acres of his property to be included in Agricultural Preserve Designation. Inasmuch as this is a zoning matter, it would have to be referred to the Planning and Zoning Commission for Public Hearing for an Amendment to the Zoning Map. Item No. 4e - Community School Report Nancy Hagman will be present to discuss the YearEnd Report, and review some changes in reporting and program progress. Item No. 4f- Landfill Site Evaluation Metropolitan Council will soon be conducting Public Hearings and passing upon the proposed Sanitary Landfill Sites. It became quite apparent at the previous hearings/Board Meetings that unless the municipality has substantiating data to their objections, very little weight is placed on their presentation. Anoka County has prepared very comprehensive documentation by engineering and planning firms as to the viability of the Bunker Park Site for a sanitary landfill. If the Council is still in opposition to this site, the City of Andover should begin work on documentation to support this stand. Mayor Windschitl has spoken to TKDA and will have a report for you. Item No. Sa - Appointment/Community Industrial Development Committee Councilman Jacobson briefly reviewed this Committee with you at the February 16 Meeting. Suggestions for a member to serve on this Committee should be discussed and an appointment made. Item NO. Sb- Purchase of Copier Since the February 16 Meeting, we have used the foIling additional machines: 1 ) Minolta, 2)Sharp, and Pitney Bowes. Attached is a cost comparison. In using the six different machines, the recommendation at this time would still be the Cannon for over-all use. We have only had the Minolta for 1/2 day, so will advise you on this at the meeting. If we SO not purchase a machine, we will have to go very soon to another rental unit. The LDC we now have is simply not performing and requiring much maintenance--and more important-- down-time. Item No. Confirmation/Fire Department Election Roger Noyes, Andover Firefighter, will be present to discuss the recent election and request confirmation on the election results. Item NO. Sd - Action-Priscilla Nicho/Replacement On Monday, February 22, 1982, priscilla came to work, picked up some of her papers and left with no word to any-one. I had no idea if she had quit, was sick, or ??? By Thursday no word had still been received from her, however, in the mail that day, I received a Ag2nda Information February 26, 1982 Page 3 Item No. Sd - priscilla Nicko (continued) Wage Information Request from the State Unemployment Office. Attached is her report to them on the reason for her leaving. I am also attaching my report to the Minnesota Department of Economic Security. Inasmuch as Priscilla has not yet formally resigned; and did not do so prior to leaving, I guess I would recommend she be formally terminated for violation of City policy. Another motion must be made to allow for advertisement for an individual to fill the position. This should be done as soon as possible, inasmuch as the Auditors are in now and requiring considerable amounts of my time, thereby creating not only the bookwork not getting completed, but administrative work as well. Item No. 7- Approval of Minutes February 2, February 8, 1982 · o¿ ANDOVER ~ REGULAR CITY COUNCIL MEETING - MARCH 2, 1982 MINUTES The Regular Bi-Monthly Meeting of the Andover City Council was called to order by Mayor Jerry Windschitl on March 2, 1982, 7:30 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Anoka, Minnesota. Councilmen present: Jacobson, Lachinski, Orttel, Peach Councilmen absent: None Also present: City Attorney, William G. Hawkins; City Engineer, James Schrantz; City Clerk, P. K. Lindquist; and others AGENDA APPROVAL MOTION by Jacobson, Seconded by Peach, the adoption of the Agenda with the deletion of Items 4a, 1 and 2, and 4b, 1 and 2; and the addition of 4f, Landfill Site Evalua- tion; 4g, Comprehensive Plan Report; Sd, Action/P. Nicko - Replacement; Se, Sewer Service Advisory Board; and Sf, Load Limit Consideration. Motion carried unanimously. MDTION by Jacobson, Seconded by Peach, to suspend the rules. Motion carried unanlmously. COMMUNITY DEVELOPMENT BLOCK GRANT - RESOLUTION/1983-84 FUNDS MOTION by Orttel, Seconded by Lachinski, introduce a Resolution requesting authoriza- tion for Anoka County to continue in the Community Development Block Grant Program for fiscal years 1983-84 as prepared by the County of Anoka. DISCUSSION: It was noted the Resolution before the Council needs to be changed to include Andover's name. Councilmen Lachinski and Orttel WITHDREW the Second and the Motion. MOITON by Lachinski, Seconded by Peach, directing the City Clerk to prepare a Resolution in support of the Anoka County Resolution requesting authorization for Anoka County to continue in the Community Development Block Grant Program for fiscal year 1983-84. (See Resolution R7-82) Motion carried unanimously. CDBG - TRANSFER OF 1982 FUNDS/REIMBURSEMENT MOTION by Peach, Seconded by Jacobson, introducing a Resolution accepting transfer of 1981 Community Development Block Grant Funds and pledging repayment of same from City of Andover 1982 allocations as presented by the City Clerk. (See Resolution R8-82 ) Motion carried unanimously. CDBG - APPROVAL OF PRELIMINARY PLANS/SENIOR CITIZEN CENTER The City Clerk reviewed the preliminary plans prepared by the firm of Bonestroo, Rosene, and Anderlik and as agreed to by the Senior Citizen Committee. Concerns of the Council were that the warming house may not be large enough and that there may be wasted space by having the long hallway in the office area. There was a great deal of discussion on possible alternatives if the warming house were enlarged as to the location and size of the garage, space for additional office area, the location of storage space .and the reception area, etc. Councilman Peach felt that the City should be having the deputy report to work and to house the police cars in Andover, and that would require having the parking space for a car plus a small office. He wanted to see those facilities available to allow them to do that. Councilman Lachinski also questioned the location of the two doors to the warming house. After further discussion it was agreed to meet with the engineer and the Senior Citizen Committee to review the Council's concerns. Regular City Council Meeting March 2, 1982 - Minutes Page 2 (CDBG - Approval of Preliminary Plans/Senior Citizen Center, Continued) MOTION by Jacobson, Seconded by Peach, that we hold a meeting one week from tonight, March 9, at 7:30 at the City Hall with the Senior Citizen Advisory Council and the architect to discuss the plans of the Senior Citizen Center. Motion carried unanimously. ADDITIONAL PROPERTY/AGRICULTURAL PRESERVE Walter Laptuta, 15026 Crosstown Boulevard NW, wrote the Council requesting a parcel of land be put in the Agricultural Preserve designation. Discussion was that the County's cut-off date to be eligible for the tax advantage under the program is March 1 of any given year. To save the time and expense of publishing the map every time a new parcel is granted the AgP designation, it was agreed to collect all requests during the course of the year and act on all reuqests around October 1. That would allow sufficient time for the property owners to then go through the rezoning procedure prior to the March 1 deadline for tax purposes. MOTION by Jacobson, Seconded by Peach, that we set the date of October 1 of 1982 as the cut-off date for individuals who wish to request to be put in the Agricultural Preserve Act, and that all such requests be placed in the Agricultural Preserve Act be collected and presented to the P & Z and the City Council following that cut-off date. Motion carried unanimously. LANDFILL SITE EVALUATION Mayor Windschitl explained that the landfill site "Q" went to the MPCA Board with a recommendation from the PCA staff and the PCA director that it was unsuitable for a sanitary landfill. However, the MPCA Board declare it a suitable landfill site. The Metro Council must now approve what the MPCA Board has done. He felt the only way this could now be stopped is to provide expert testimony supporting the arguments that the site is unsuitable for a sanitary landfill. He asked TKDA to put together a proposal (reference the February 10, 1982, TKDA letter on the Groundwater Status in the Vacinity of Proposed Sanitary Laridfi 11 Site "Q" - City of Andover). Council discussion was on reasons why the County is in favor of the "Q" site as a sanitary landfill, some question as to what would be gained through Phase I, the Review of Existing Data proposed by TKDA at a cost of $2,000, and whether or not the City of Coon Rapids would be willing to share in the costs since a portion of their city would be affected as well. MOTION by Orttel, Seconded by Lachinski, that the City Council authorize the firm of TKDA to begin preparation of documentation to be used in the presentation to the Metropolitan Council of the Andover dump site proposed by Anoka County as set forth in their proposal dated February 10, 1982; and that we authorize Phase I of that proposal only in an amount not to exceed $2,000; and that the City Engineering Department contact the City of Coon Rapids to determine their interest in pursuing this as a joint project. DISCUSSION: It was suggested TKDA review the engineering data the County has plus the meeting minutes of the MPCA to determine why they went against their staff recommendations. Councilman Orttel ADDED TO MOTION that the appropriate existing data be compiled in an orderly fashion and provided to the City of Andover. Second still stands. Motion carried unanimously. COMMUNITY INDUSTRIAL DEVELOPMENT COMMITTEE Joe Sloan, Chairman of the Anoka Area Chamber of Commerce, addressed the Council relative to the Chamber's desire to encourage and help the cities establish economic Regular City Council Meeting March 2, 1982 - Minutes Page 3 (Community Industrial Development Committee, Continued) development committees. He explained the Chamber is trying to enhance the economic development climate of the Anoka area through the Chamber; but they are limited as to what they can do because a lot of the activities that are important to economic develop- ment have to be performed by the cities. The Chamber is interested in encouraging the City of Andover, along with Ramsey, Champlin, and the City of Anoka, to become more active in economic development. It is; conceived that the cities would establish an Economic Development Commission, which would have the same status as the other commissions within the city. Mr. Sloan also provided the Council with copies from the State on the purposes and duties of such a Commission, provided information on the Minnesota Star Cities program that outlines some things that need to be done for economic development, plus provided the Coon Rapids community economic assessment profile as an examp le. He briefly reviewed some of the information presented, stating the Chamber would be willing to help the City in any way possible. Each city would have a Commission and operate autonomously, and the Chamber is encouraging each of the cities in which they have an interest to establish such a commission and to function actively in economic development. Council agreed to review the material and place the item on a future Agenda for consideration. COMMUNITY SCHOOL REPORT Nancy Hagman, Community School Coordinator, highlighted the 1982 winter enrollment figures in the report she presented the Council, noting a total of 813 youth, teen, adults, and preschool attended. She also noted that the budget cutbacks in the school district should not affect the community school program, as their budget is a separate levy on the tax rolls. The cutbacks are affecting the general fund, so they will not be asking for more money in the fall. Ms. Hagman also stated she is going to do a needs assessment of the community school progr am. She is preparing a questionnaire that will be going to a random number of residents in the City of Andover to find out what they know about the community school, how involved they are, its strengths, etc. She stated this might also be a good vehicle for the City to find out some information en parks, fire and police protection, etc., if the City would want to get involved. She would work with the City in formu- lating the questions, etc., and would place those questions in the needs assessment. Council felt it would be a good idea and agreed to have Ms. Hagman contact the various City departments. A suggestion was also that once the City's new gun ordinance is in effect, that its provisions be taught in conjunction with the community school gun safetly classes. COMPREHENSIVE PLAN REPORT Mr. Schrantz reviewed the map before the Council of the urban service are~ and the proposed pre-1990 development area in that ara. Excluding both areas talked about previously (west of Shady Knoll Addition, south of South Coon Creek Orive and the areas north of Coon Creek, east of the railroad tracks) and calculating the flows from the industrial area to be 1,000 gallons per day per acre, the Metro Council Staff is saying there is still 150 acres more than what they are allowing the City in pre-1990 development acreage. Council reaction \/as that of frustration and exasperation, and tnat that is a completely different attitude than what was aiven at the meeting the Mayor and other City representatives attended two weeks ago (reference the February 16, 1982, City Council Meeting Minutes), that there is nothing left in the urban service area to take out, and that the Metro Council staff is now taking the same position that began all of this Regular City Council Meeting March 2, 1982 - Minutes Page 4 (Comprehensive Plan Report, Continued) when the Plan was first submitted. The City has already reduced that designated area by over 700 acres. Mr. Schrantz noted that if the Plan is not approved by May 9, the City will not only not have a Comprehensive Plan, but it will not have an interim ssanitary sewer plan, and no projects will then be approved for the City. Attorney Hawkins stated he talked with the Metro Council attorney and reviewed their time schedule. Their attorney also indicated that at other times when there was a problem between planners, that he intervened through the legal staff to get it settled. The Metro Council received the City's Plan on August 1, 1980, and started to review it on August 8, suspended the review on September 5, recommenced it on November 28, and the City then requested an extension. The Statute reads they have 120 days to approve or reject the Plan, but the City asked for the extension within that l20-day period. Their review process was completed and the Metropolitan Council certified the Plan did not conform to the Metro Systems Statement Plan on August 27, ¡gal. The City had 60 days to appeal that decision, and the City did not do that. Therefore, the law states the City has nine months to conform the Plan to the Systems Statement, that nine-month period ending May 27, 1982, or they can commence civil action to make the City comply. They have the authority to adopt the Systems State- ment, and they have the ultimate authority to determine whether or not the City's Plan is in compliance with their Systems Statement. Council felt that the City was totally mislead on the appeal process, noting that the City has continually met with the Metro Council staff members, they have negotiated an agreement, the City does what is asked, but the staff then comes back with a different opinion. Frustration was also expressed over the fact that no records are kept of all the meetings between the City and the Metro Council staff representatives and because of the apparent lack of support from the City's Metro Council representative. Discussion again noted that the City is not disagreeing with the population and flow projections, but the City is saying it is going to take a larger acreage than what the Metro Council is willing to give because they are zoning the City to a greater density than what the City intends. It was also suggested the City register an appeal at this time, as the City has been negotiating in good faith all this time. Also, the City has never been officially told in writing why. the Metropolitan Council found the Plan nonconforming to the Systems Statement and that the City was lead to believe by the Metro Council staff that the Plan would be approved if the area was reduced to that area shown on the map before the Council. It was agreed to have the Mayor arrange a meeting with Metropolitan Council Chairman Charles Weaver, Mr. Hawkins, and other City representatives on the matter. CONFIRMATION/FIRE DEPARTMENT ELECTION MOTION by Lachinski, Seconded by Orttel, that we confirm the election of Frank Stone to the position of Fire Chief of the Fire Department and the election of William Bush to Assistant Fire Chief of the Fire Department. Motion carriedunanimously. Chief Stone explained he is making some changes for weekend duties, and the Captains will be running with the Chief's vehicle. That vehicle will be made into a first responder to fires, and the Captains on duty for a weekend will be running it the same as the Chief would. He also rearranged committees so no one is on more than two committees to reduce the load on some of the fire fighters. PURCHASE OF COPIER The Clerk reviewed the Copier Comparisons sheet before the Council, noting the differences in the various machines tried, and recommended the purchase of the Cannon 40D Regular City Council Meeting March 2, 1982 - Minutes Page 5 (Purchase of Copier, Continued) witb the reduction feature because of the ease of operation, quality of copy, speed of copy, and because the price of the service contract is guaranteed for five years. Council discussion was on the comparisons of the various copiers as to the price, service contracts, operation, etc. MOTION by Jacobson, Seconded by Lachinski, that we authorize the Clerk to contact the Cannon copier people and say that we are extremely interested in their copier and . have them send us the documentation, literature, contract, terms and conditions; and at the next meeting, if we find that the contract is satisfactory, we would buy from them. If there is a problem with the language in the contract, we will either revise it or review again. Motion carrie:! unanimously. Recess at 9:lS; reconvene at 9:26 p.m. LOAD RESTRICTIONS MOTION by Orttel, Seconded by Jacobson, introducing Resolution authorizing load restrictions on City streets as prepared by the City Engineer. (See Resolution R9- 82) Motion carried unanimously. Attorney Hawkins advised that the State law states unless the road limits are posted, they are not enforceable. Also, the only way they can be enforced is through the adoption of an ordinance. Mr. Schrantz explained this is what was done in Blaine. Every ,~a\ he ,would send letters to all the trucking companies advising them of the load lmltatlonson City streets, and they had very good cooperation from the users. Council agreed to add the item of the enabeling legislation on the next Agenda and have the engineer draft an ordinances. APPOINTMENT TO SEWER SERVICE ADVISORY BOARD MOTION by Jacobson, Seconded by Peach, that we appoint Jim Schrantz to be our member on the Sewer Service Advisory Board for our district. Motion carried unanimously. ACTION/P. NICKO - REPLACEMENT MOTION by Jacobson, Seconded by Lachinski, that we terminate Prescilla Nicko as of noon of the work day on Thursday, February 18, 1982; the reason for the termination of her being she has not reported to work since that date, communications with her have failed to produce a reason. r'10tion carried"unanimously. MOTION by Jacobson, Seconded by Peach, that we authorize the City Clerk to advertise for an individual to fill the vacant position formerly occupied by Prescilla Nicko, and that the advertisement note the position requires someone to have either prior bookkeeping or accounting formal education or to have held a position of head bookkeeper position. Motion carried unanimously. APPROVAL OF MINUTES February 8, 1982: Correct as written MOTION by Jacobson, Seconded by Peach, that we approve the Minutes as presented for February 8, 1982. VOTE ON MOT! ON: YES-Jacobson, Orttel, Peach, Windschitl; ABSTAIN-Lachinski Motion carried. FINAL PAYMENT/198l-2 MOTION by Orttel, Seconded by Peach, to approve payment to Northern Asphalt Final Payment for 1981-2 in the amount of $33,028.68. Motion carried unanimously. Regular City Council Meeting March 2, 1982 - Minutes Page 6 PARK AND RECREATION COMMISSION REPORT Council discussion with Chairman Bill LeFebvre was on the need for additional soccer fields in the City, their costs, and on the scheduling of the grader to be able to level the areas. Council advised that the Park Board work with Mr. Schrantz to get the necessary plans for the soccer fields desired, thereby allowing the Public Works Department to schedule the grader to do the necessary work. It was also suggested the Park Board consider using some of the dedication fees received that are in the savings account for soccer fields and/or other park improvements. Discussion was also on improving the City Hall site and that the site plans should be updated. VOLUNTEER FIRE DEPARTMENT/PALMER RESIGNATION MOTION by Peach, Seconded by Orttel, that the City Council accept with regret the reslgnation of Fire Chief Bob Palmer from the Fire Department and authorize the Clerk to prepare a letter expressing our gratitude for his years of service. Motion carried unanimously. ADDITIONAL PUBLIC WORKS EMPLOYEE MOTION by Jacobson, Seconded by Peach, that we allow the City Engineer the authority to hire an individual to fill the position of laborer, permanent part-time, ceiling of $5.50 per hour. DISCUSS ION: There was some discussion on the hourly rate for such an employee, on whether this would be a part-time or full-time position, and on the job description. Mr. Schrantz provided the Council with a job description of the position. It was agreed to review the discription and discuss it at a future meeting. Councilmen Peach and Jacobson WITHDREW the Second and the Motion. APPROVAL OF CLAIMS MDTION by Jacobson, Seconded by Peach, that we approve Checks 4746 through 4772 with the exception of 4746 which is void in the amount of $24,484.71, noting the exception of Check Number 4768 for the amount of $4,000, that check only to be paid to the individual upon completion and approval of the Building Inspector's inspecting the residence for compliance with ordinances. Motion carried unanimously. MOTION by Orttel, Seconded by Lachinski, to adjourn. Motion carried unanimously. Meeting adjourned at 10:18 p.m. , ~tf""Y ,"b'itted'7 L \ ~~"<L Ma ella A. Peach Recoriling Secretary