HomeMy WebLinkAboutCC March 2, 1982
~ o¿ ANDOVER
REGULAR CITY COUNCIL MEETING-MARCH 2, 1982
AGENDA
1. Call to Order - 7:30 P.M.
2. Resident Forum
3. Agenda Approval
4. Discussion Items
a. Municipal state Highway System
1) Designations
2) Widths
b. City Street System
1)Descriptions/Streets
2)Ordinance Changes
c. Community Development Block Grant
1 ) Resolution/1983-1984 Funds
2) Transfer of 1982 Funds/Reimbursement
3) Approval of Preliminary Plans/Senior Center
d. Additional Property/Agricultural Preserve
e. Community School Report
f. Landfill Site Evaluation
5. Non-Discussion Items
a. Appointment/Community Industrial Development Committee
b. Purchase of Copier
c. Confirmation/Fire Department Election
d. Action/P.Nicko-Replacement
6. Reports of Committees, Commissions, Departments
a.
7. Approval of Minutes
8. Approval of Claims
9. Adjournment
-- -
CITY 01 ANDOVER
M E M 0 RAN DUM
TO: MAYOR AND COUNCIL
COPIES TO: /
FROM: CITY CLERK/ADMINISTRATO
FEBRUARY 26, 1982 ,----
DATE: ,
REFERENCE: AGENDA INFORMATION - MARCH 2, 1982
Item No. 3 - Agenda Approval
Please add Item No. 4f (Landfill Site Evaluation) and Item No. 5d-
(Action-Priscilla Nicko/Replacement) . Delete Item No. 4a (1) and 4 a ( 2)
and Item No. 4b entirely; the Road Committee has not yet met.
Item No. 4a - Municipal State Aid System
The Council indicated they would like to briefly discuss an assessment
policy for State Aid Highways. Jim Schrantz will present several
ideas and policies of other cities.
Item No. 4b - Delete
Item No. 4c - Community Development Block Grant
1. Attached is a resolution from Anoka County requesting congressional
support in the continuation of the Anoka County Community
Development Block Grant Program for FY 1983-1984. A motion is
needed for approval.
2. As you know, the City of Andover borrowed all available 1981
CDBG Funds in order to allow us to construct the building of
reasonable size. The City pledging us their 1981 allocation
was Lino Lakes. Attached is a resolution acknowledging receipt
of $46,927.00 (Lino Lakes 1981 Allocation) and agreeing to
pay to the City of Lino Lakes an equal sum from the City of
Andover 1982 Allocation.
3. Enclosed are the preliminary plans for the Senior Center.
Brad Lindberg of Bonestroo, Rosene and Anderlik, Inc. and I
have met with the Senior Steering Committee four times during
the past two months. These plans are a result of those meetings.
Hopefully, they will satisfy the present and future needs for
all concerned. There will be several alternates shown on the
specs so that all available funding will be used. A resolution is
needed for approval of the preliminary plans; and to direct
Bonestroo, Rosene, Anderlik, Inc. to prepare Final Plans and
Specifications for review at the March 16, 1982 Meeting.
Agenda Information
February 26, 1982
Page 2
Item No. 4-d - Additional Property/Agricultural Preserve
Attached is a letter from walter Laptuta requesting 40 acres of his
property to be included in Agricultural Preserve Designation. Inasmuch
as this is a zoning matter, it would have to be referred to the
Planning and Zoning Commission for Public Hearing for an Amendment
to the Zoning Map.
Item No. 4e - Community School Report
Nancy Hagman will be present to discuss the YearEnd Report, and review
some changes in reporting and program progress.
Item No. 4f- Landfill Site Evaluation
Metropolitan Council will soon be conducting Public Hearings and
passing upon the proposed Sanitary Landfill Sites. It became quite
apparent at the previous hearings/Board Meetings that unless the
municipality has substantiating data to their objections, very little
weight is placed on their presentation. Anoka County has prepared
very comprehensive documentation by engineering and planning firms
as to the viability of the Bunker Park Site for a sanitary landfill.
If the Council is still in opposition to this site, the City of
Andover should begin work on documentation to support this stand.
Mayor Windschitl has spoken to TKDA and will have a report for you.
Item No. Sa - Appointment/Community Industrial Development Committee
Councilman Jacobson briefly reviewed this Committee with you at the
February 16 Meeting. Suggestions for a member to serve on this
Committee should be discussed and an appointment made.
Item NO. Sb- Purchase of Copier
Since the February 16 Meeting, we have used the foIling additional
machines: 1 ) Minolta, 2)Sharp, and Pitney Bowes. Attached is a
cost comparison. In using the six different machines, the recommendation
at this time would still be the Cannon for over-all use. We have
only had the Minolta for 1/2 day, so will advise you on this at
the meeting. If we SO not purchase a machine, we will have to go
very soon to another rental unit. The LDC we now have is simply
not performing and requiring much maintenance--and more important--
down-time.
Item No. Confirmation/Fire Department Election
Roger Noyes, Andover Firefighter, will be present to discuss the
recent election and request confirmation on the election results.
Item NO. Sd - Action-Priscilla Nicho/Replacement
On Monday, February 22, 1982, priscilla came to work, picked up some
of her papers and left with no word to any-one. I had no idea if she
had quit, was sick, or ??? By Thursday no word had still been
received from her, however, in the mail that day, I received a
Ag2nda Information
February 26, 1982
Page 3
Item No. Sd - priscilla Nicko (continued)
Wage Information Request from the State Unemployment Office. Attached
is her report to them on the reason for her leaving. I am also
attaching my report to the Minnesota Department of Economic Security.
Inasmuch as Priscilla has not yet formally resigned; and did not do
so prior to leaving, I guess I would recommend she be formally
terminated for violation of City policy.
Another motion must be made to allow for advertisement for an individual
to fill the position. This should be done as soon as possible, inasmuch
as the Auditors are in now and requiring considerable amounts of my
time, thereby creating not only the bookwork not getting completed,
but administrative work as well.
Item No. 7- Approval of Minutes
February 2, February 8, 1982
· o¿ ANDOVER
~
REGULAR CITY COUNCIL MEETING - MARCH 2, 1982
MINUTES
The Regular Bi-Monthly Meeting of the Andover City Council was called to order by
Mayor Jerry Windschitl on March 2, 1982, 7:30 p.m., at the Andover City Hall, 1685
Crosstown Boulevard NW, Anoka, Minnesota.
Councilmen present: Jacobson, Lachinski, Orttel, Peach
Councilmen absent: None
Also present: City Attorney, William G. Hawkins; City Engineer, James
Schrantz; City Clerk, P. K. Lindquist; and others
AGENDA APPROVAL
MOTION by Jacobson, Seconded by Peach, the adoption of the Agenda with the deletion
of Items 4a, 1 and 2, and 4b, 1 and 2; and the addition of 4f, Landfill Site Evalua-
tion; 4g, Comprehensive Plan Report; Sd, Action/P. Nicko - Replacement; Se, Sewer
Service Advisory Board; and Sf, Load Limit Consideration. Motion carried unanimously.
MDTION by Jacobson, Seconded by Peach, to suspend the rules. Motion carried
unanlmously.
COMMUNITY DEVELOPMENT BLOCK GRANT - RESOLUTION/1983-84 FUNDS
MOTION by Orttel, Seconded by Lachinski, introduce a Resolution requesting authoriza-
tion for Anoka County to continue in the Community Development Block Grant Program
for fiscal years 1983-84 as prepared by the County of Anoka. DISCUSSION: It was
noted the Resolution before the Council needs to be changed to include Andover's name.
Councilmen Lachinski and Orttel WITHDREW the Second and the Motion.
MOITON by Lachinski, Seconded by Peach, directing the City Clerk to prepare a
Resolution in support of the Anoka County Resolution requesting authorization for Anoka
County to continue in the Community Development Block Grant Program for fiscal year
1983-84. (See Resolution R7-82) Motion carried unanimously.
CDBG - TRANSFER OF 1982 FUNDS/REIMBURSEMENT
MOTION by Peach, Seconded by Jacobson, introducing a Resolution accepting transfer
of 1981 Community Development Block Grant Funds and pledging repayment of same from
City of Andover 1982 allocations as presented by the City Clerk. (See Resolution
R8-82 ) Motion carried unanimously.
CDBG - APPROVAL OF PRELIMINARY PLANS/SENIOR CITIZEN CENTER
The City Clerk reviewed the preliminary plans prepared by the firm of Bonestroo,
Rosene, and Anderlik and as agreed to by the Senior Citizen Committee. Concerns of
the Council were that the warming house may not be large enough and that there may be
wasted space by having the long hallway in the office area. There was a great deal
of discussion on possible alternatives if the warming house were enlarged as to the
location and size of the garage, space for additional office area, the location of
storage space .and the reception area, etc.
Councilman Peach felt that the City should be having the deputy report to work and to
house the police cars in Andover, and that would require having the parking space for a
car plus a small office. He wanted to see those facilities available to allow them to
do that. Councilman Lachinski also questioned the location of the two doors to the
warming house.
After further discussion it was agreed to meet with the engineer and the Senior Citizen
Committee to review the Council's concerns.
Regular City Council Meeting
March 2, 1982 - Minutes
Page 2
(CDBG - Approval of Preliminary Plans/Senior Citizen Center, Continued)
MOTION by Jacobson, Seconded by Peach, that we hold a meeting one week from tonight,
March 9, at 7:30 at the City Hall with the Senior Citizen Advisory Council and the
architect to discuss the plans of the Senior Citizen Center. Motion carried
unanimously.
ADDITIONAL PROPERTY/AGRICULTURAL PRESERVE
Walter Laptuta, 15026 Crosstown Boulevard NW, wrote the Council requesting a parcel
of land be put in the Agricultural Preserve designation.
Discussion was that the County's cut-off date to be eligible for the tax advantage under
the program is March 1 of any given year. To save the time and expense of publishing
the map every time a new parcel is granted the AgP designation, it was agreed to collect
all requests during the course of the year and act on all reuqests around October 1.
That would allow sufficient time for the property owners to then go through the
rezoning procedure prior to the March 1 deadline for tax purposes.
MOTION by Jacobson, Seconded by Peach, that we set the date of October 1 of 1982 as
the cut-off date for individuals who wish to request to be put in the Agricultural
Preserve Act, and that all such requests be placed in the Agricultural Preserve Act
be collected and presented to the P & Z and the City Council following that cut-off
date. Motion carried unanimously.
LANDFILL SITE EVALUATION
Mayor Windschitl explained that the landfill site "Q" went to the MPCA Board with a
recommendation from the PCA staff and the PCA director that it was unsuitable for a
sanitary landfill. However, the MPCA Board declare it a suitable landfill site. The
Metro Council must now approve what the MPCA Board has done. He felt the only way
this could now be stopped is to provide expert testimony supporting the arguments that
the site is unsuitable for a sanitary landfill. He asked TKDA to put together a proposal
(reference the February 10, 1982, TKDA letter on the Groundwater Status in the Vacinity
of Proposed Sanitary Laridfi 11 Site "Q" - City of Andover).
Council discussion was on reasons why the County is in favor of the "Q" site as a
sanitary landfill, some question as to what would be gained through Phase I, the Review
of Existing Data proposed by TKDA at a cost of $2,000, and whether or not the City of
Coon Rapids would be willing to share in the costs since a portion of their city would
be affected as well.
MOTION by Orttel, Seconded by Lachinski, that the City Council authorize the firm of
TKDA to begin preparation of documentation to be used in the presentation to the
Metropolitan Council of the Andover dump site proposed by Anoka County as set forth in
their proposal dated February 10, 1982; and that we authorize Phase I of that proposal
only in an amount not to exceed $2,000; and that the City Engineering Department
contact the City of Coon Rapids to determine their interest in pursuing this as a joint
project. DISCUSSION: It was suggested TKDA review the engineering data the County
has plus the meeting minutes of the MPCA to determine why they went against their staff
recommendations.
Councilman Orttel ADDED TO MOTION that the appropriate existing data be compiled in
an orderly fashion and provided to the City of Andover. Second still stands. Motion
carried unanimously.
COMMUNITY INDUSTRIAL DEVELOPMENT COMMITTEE
Joe Sloan, Chairman of the Anoka Area Chamber of Commerce, addressed the Council
relative to the Chamber's desire to encourage and help the cities establish economic
Regular City Council Meeting
March 2, 1982 - Minutes
Page 3
(Community Industrial Development Committee, Continued)
development committees. He explained the Chamber is trying to enhance the economic
development climate of the Anoka area through the Chamber; but they are limited as to
what they can do because a lot of the activities that are important to economic develop-
ment have to be performed by the cities. The Chamber is interested in encouraging the
City of Andover, along with Ramsey, Champlin, and the City of Anoka, to become more
active in economic development. It is; conceived that the cities would establish an
Economic Development Commission, which would have the same status as the other
commissions within the city. Mr. Sloan also provided the Council with copies from the
State on the purposes and duties of such a Commission, provided information on the
Minnesota Star Cities program that outlines some things that need to be done for
economic development, plus provided the Coon Rapids community economic assessment profile
as an examp le. He briefly reviewed some of the information presented, stating the
Chamber would be willing to help the City in any way possible. Each city would have
a Commission and operate autonomously, and the Chamber is encouraging each of the cities
in which they have an interest to establish such a commission and to function actively
in economic development.
Council agreed to review the material and place the item on a future Agenda for
consideration.
COMMUNITY SCHOOL REPORT
Nancy Hagman, Community School Coordinator, highlighted the 1982 winter enrollment
figures in the report she presented the Council, noting a total of 813 youth, teen,
adults, and preschool attended. She also noted that the budget cutbacks in the school
district should not affect the community school program, as their budget is a separate
levy on the tax rolls. The cutbacks are affecting the general fund, so they will not
be asking for more money in the fall.
Ms. Hagman also stated she is going to do a needs assessment of the community school
progr am. She is preparing a questionnaire that will be going to a random number of
residents in the City of Andover to find out what they know about the community
school, how involved they are, its strengths, etc. She stated this might also be a good
vehicle for the City to find out some information en parks, fire and police protection,
etc., if the City would want to get involved. She would work with the City in formu-
lating the questions, etc., and would place those questions in the needs assessment.
Council felt it would be a good idea and agreed to have Ms. Hagman contact the various
City departments. A suggestion was also that once the City's new gun ordinance is in
effect, that its provisions be taught in conjunction with the community school gun
safetly classes.
COMPREHENSIVE PLAN REPORT
Mr. Schrantz reviewed the map before the Council of the urban service are~ and the
proposed pre-1990 development area in that ara. Excluding both areas talked about
previously (west of Shady Knoll Addition, south of South Coon Creek Orive and the
areas north of Coon Creek, east of the railroad tracks) and calculating the flows from
the industrial area to be 1,000 gallons per day per acre, the Metro Council Staff is
saying there is still 150 acres more than what they are allowing the City in pre-1990
development acreage.
Council reaction \/as that of frustration and exasperation, and tnat that is a completely
different attitude than what was aiven at the meeting the Mayor and other City
representatives attended two weeks ago (reference the February 16, 1982, City Council
Meeting Minutes), that there is nothing left in the urban service area to take out, and
that the Metro Council staff is now taking the same position that began all of this
Regular City Council Meeting
March 2, 1982 - Minutes
Page 4
(Comprehensive Plan Report, Continued)
when the Plan was first submitted. The City has already reduced that designated area
by over 700 acres. Mr. Schrantz noted that if the Plan is not approved by May 9, the
City will not only not have a Comprehensive Plan, but it will not have an interim
ssanitary sewer plan, and no projects will then be approved for the City.
Attorney Hawkins stated he talked with the Metro Council attorney and reviewed their
time schedule. Their attorney also indicated that at other times when there was a
problem between planners, that he intervened through the legal staff to get it
settled. The Metro Council received the City's Plan on August 1, 1980, and started
to review it on August 8, suspended the review on September 5, recommenced it on
November 28, and the City then requested an extension. The Statute reads they have
120 days to approve or reject the Plan, but the City asked for the extension within
that l20-day period. Their review process was completed and the Metropolitan Council
certified the Plan did not conform to the Metro Systems Statement Plan on August 27,
¡gal. The City had 60 days to appeal that decision, and the City did not do that.
Therefore, the law states the City has nine months to conform the Plan to the Systems
Statement, that nine-month period ending May 27, 1982, or they can commence civil
action to make the City comply. They have the authority to adopt the Systems State-
ment, and they have the ultimate authority to determine whether or not the City's Plan
is in compliance with their Systems Statement.
Council felt that the City was totally mislead on the appeal process, noting that the
City has continually met with the Metro Council staff members, they have negotiated
an agreement, the City does what is asked, but the staff then comes back with a
different opinion. Frustration was also expressed over the fact that no records are
kept of all the meetings between the City and the Metro Council staff representatives
and because of the apparent lack of support from the City's Metro Council representative.
Discussion again noted that the City is not disagreeing with the population and flow
projections, but the City is saying it is going to take a larger acreage than what
the Metro Council is willing to give because they are zoning the City to a greater
density than what the City intends. It was also suggested the City register an appeal
at this time, as the City has been negotiating in good faith all this time. Also,
the City has never been officially told in writing why. the Metropolitan Council found
the Plan nonconforming to the Systems Statement and that the City was lead to believe
by the Metro Council staff that the Plan would be approved if the area was reduced to
that area shown on the map before the Council.
It was agreed to have the Mayor arrange a meeting with Metropolitan Council Chairman
Charles Weaver, Mr. Hawkins, and other City representatives on the matter.
CONFIRMATION/FIRE DEPARTMENT ELECTION
MOTION by Lachinski, Seconded by Orttel, that we confirm the election of Frank Stone
to the position of Fire Chief of the Fire Department and the election of William
Bush to Assistant Fire Chief of the Fire Department. Motion carriedunanimously.
Chief Stone explained he is making some changes for weekend duties, and the Captains
will be running with the Chief's vehicle. That vehicle will be made into a first
responder to fires, and the Captains on duty for a weekend will be running it the
same as the Chief would. He also rearranged committees so no one is on more than two
committees to reduce the load on some of the fire fighters.
PURCHASE OF COPIER
The Clerk reviewed the Copier Comparisons sheet before the Council, noting the
differences in the various machines tried, and recommended the purchase of the Cannon 40D
Regular City Council Meeting
March 2, 1982 - Minutes
Page 5
(Purchase of Copier, Continued)
witb the reduction feature because of the ease of operation, quality of copy, speed
of copy, and because the price of the service contract is guaranteed for five years.
Council discussion was on the comparisons of the various copiers as to the price,
service contracts, operation, etc.
MOTION by Jacobson, Seconded by Lachinski, that we authorize the Clerk to contact the
Cannon copier people and say that we are extremely interested in their copier and
. have them send us the documentation, literature, contract, terms and conditions; and
at the next meeting, if we find that the contract is satisfactory, we would buy from
them. If there is a problem with the language in the contract, we will either revise
it or review again. Motion carrie:! unanimously.
Recess at 9:lS; reconvene at 9:26 p.m.
LOAD RESTRICTIONS
MOTION by Orttel, Seconded by Jacobson, introducing Resolution authorizing load
restrictions on City streets as prepared by the City Engineer. (See Resolution R9-
82) Motion carried unanimously. Attorney Hawkins advised that the State law states
unless the road limits are posted, they are not enforceable. Also, the only way they
can be enforced is through the adoption of an ordinance. Mr. Schrantz explained this
is what was done in Blaine. Every ,~a\ he ,would send letters to all the trucking
companies advising them of the load lmltatlonson City streets, and they had very good
cooperation from the users. Council agreed to add the item of the enabeling legislation
on the next Agenda and have the engineer draft an ordinances.
APPOINTMENT TO SEWER SERVICE ADVISORY BOARD
MOTION by Jacobson, Seconded by Peach, that we appoint Jim Schrantz to be our member
on the Sewer Service Advisory Board for our district. Motion carried unanimously.
ACTION/P. NICKO - REPLACEMENT
MOTION by Jacobson, Seconded by Lachinski, that we terminate Prescilla Nicko as of
noon of the work day on Thursday, February 18, 1982; the reason for the termination of
her being she has not reported to work since that date, communications with her have
failed to produce a reason. r'10tion carried"unanimously.
MOTION by Jacobson, Seconded by Peach, that we authorize the City Clerk to advertise
for an individual to fill the vacant position formerly occupied by Prescilla Nicko,
and that the advertisement note the position requires someone to have either prior
bookkeeping or accounting formal education or to have held a position of head bookkeeper
position. Motion carried unanimously.
APPROVAL OF MINUTES
February 8, 1982: Correct as written
MOTION by Jacobson, Seconded by Peach, that we approve the Minutes as presented for
February 8, 1982.
VOTE ON MOT! ON: YES-Jacobson, Orttel, Peach, Windschitl; ABSTAIN-Lachinski
Motion carried.
FINAL PAYMENT/198l-2
MOTION by Orttel, Seconded by Peach, to approve payment to Northern Asphalt Final
Payment for 1981-2 in the amount of $33,028.68. Motion carried unanimously.
Regular City Council Meeting
March 2, 1982 - Minutes
Page 6
PARK AND RECREATION COMMISSION REPORT
Council discussion with Chairman Bill LeFebvre was on the need for additional soccer
fields in the City, their costs, and on the scheduling of the grader to be able to
level the areas. Council advised that the Park Board work with Mr. Schrantz to get
the necessary plans for the soccer fields desired, thereby allowing the Public
Works Department to schedule the grader to do the necessary work. It was also suggested
the Park Board consider using some of the dedication fees received that are in the
savings account for soccer fields and/or other park improvements. Discussion was also
on improving the City Hall site and that the site plans should be updated.
VOLUNTEER FIRE DEPARTMENT/PALMER RESIGNATION
MOTION by Peach, Seconded by Orttel, that the City Council accept with regret the
reslgnation of Fire Chief Bob Palmer from the Fire Department and authorize the Clerk
to prepare a letter expressing our gratitude for his years of service. Motion
carried unanimously.
ADDITIONAL PUBLIC WORKS EMPLOYEE
MOTION by Jacobson, Seconded by Peach, that we allow the City Engineer the authority
to hire an individual to fill the position of laborer, permanent part-time, ceiling
of $5.50 per hour. DISCUSS ION: There was some discussion on the hourly rate for such
an employee, on whether this would be a part-time or full-time position, and on the
job description. Mr. Schrantz provided the Council with a job description of the
position. It was agreed to review the discription and discuss it at a future meeting.
Councilmen Peach and Jacobson WITHDREW the Second and the Motion.
APPROVAL OF CLAIMS
MDTION by Jacobson, Seconded by Peach, that we approve Checks 4746 through 4772 with
the exception of 4746 which is void in the amount of $24,484.71, noting the exception
of Check Number 4768 for the amount of $4,000, that check only to be paid to the
individual upon completion and approval of the Building Inspector's inspecting the
residence for compliance with ordinances. Motion carried unanimously.
MOTION by Orttel, Seconded by Lachinski, to adjourn. Motion carried unanimously.
Meeting adjourned at 10:18 p.m.
, ~tf""Y ,"b'itted'7 L
\ ~~"<L
Ma ella A. Peach
Recoriling Secretary