Loading...
HomeMy WebLinkAboutSP November 10, 1981 I ~ 01 ANDOVER SPECIAL CITY COUNCIL MEETING - NOVEMBER 10, 1981 MINUTES A Special Meeting of the Andover City Council was called to order by Mayor Jerry Windschi1t on November 10, 1981, 7:30 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, for the purpose of discussing the 1982 Budget. Councilmen present: Jacobson, Lachinski, Ortte1, Peach Councilmen absent: None Also present: City Clerk, P. K. Lindquist; Fire Chief, Bob Palmer; Firefighters, Bob Dillon, Bill Bush, Dale Mashuga, and Tom May; Building Inspector, David Almgren; and Community School Coordinator, Nancy Hageman Discussion noted that even with the recommended deductions by the City Clerk, expendtitures exceed revenues by approximately $33,000. The possibility of a reduction in the Local Government Aid and Revenue Sharing was also discussed. It was felt for budget purposes the revenues for these categories should remain as shown and that the $50,000 shown as Unreserved on Page 30, 493.4, should remain as is to offset any reduction to revenues. Council then did a page-by-page review of the proposed budget making the following recommendations and suggestions: Revenues The Clerk noted the revenues are based on an increase in charges for such items as plat fees and various permits. Council generally agreed that the fees should cover the costs involved and that the increases suggested would be reasonable. 311.7, Junkyards: It was agreed to raise the fee charge from $75 to $100, thereby increasing the 1982 proposed revenue from $600 to $800. 1982 Employee Splits The Clerk stated that the percentages are estimated to the nearest 5 percent to simplify accounting. Council discussion was on the accuracy of the employees' time splits among the various departments. The Clerk was directed to readjust those figures to the nearest whole number to be as accurate as possible. Expenditures Page 4, 405.31, Postage/Meter: Increase from $900 to $1,000. Page 9, 4091.31, Postage/Meter: Increase from $900 to $1,000. Page 10, 4094.53, Capital Outlay/Equipment: Discussion was that $600 seems high for 30 percent of a snowblower. It was felt this item should be investigated further. Page 11: 4095.21, Operational Supplies: Agreed to reduce item from $500 to $200. 4095.211, Heat: Agreed to increase from $2,500 to $2,800. 4095.22, Repairs/Maintenance Supplies: Agreed to reduce from $300 to $50. 4095.31, Telephone: Chief Palmer stated they would like a separate phone in the Fire Department with an unlisted number. As it is now, they get calls during meetings, etc., which is a nuisance because many of the calls are for public works. Council questioned whether it would be possible to get an unlisted number for a business phone. No change was suggested. 4095.35, Insurance: Agreed to reduce from $450 to $350. - ,-. -.....- ., ~.- Special City Council Meeting November 10, 1981 - Minutes Page 2 4095.53, Capital Outlay - Imp.: The 1982 proposal was $45,425 but the Clerk recommended reducing that amount by $30,000. Representatives from the Fire Department explained their desire to install at least one rainy well this year, estimating it would be $7,000 or more based on TKDA's estimate made two or three years ago. Mr. Dillon explained the different methods of developing the rainy well; and if dewatering is necessary, it could be very expensive. He questioned whether $7,000 would be sufficient. Council generally agreed that approximately $7,000 would be allocated to develop one rainy well. It was also noted that the City could look to getting land for future fire stations through dedication as the land develops. Council also reviewed the remaining requests in this category, including land, blacktop for the front parking lot, no parking signs, fire department entrance, and upstairs office. It was agreed to allocate $300 for a canape over the entrance door to the Fire Station. Discussion on the paving in front of the fire station and around the gas pumps suggested the price of concrete be investigated, feeling concrete would hold up longer than bituminous. The financing of this was discussed, suggesting maybe only a portion could be done in 1982 and the rest the following year. It was agreed to leave the amount as proposed, $15,425, with the approval of each item at the Council's discretion. Page 12: 4096.21, Operating Supplies: Agreed to decrease from $1,000 to $750. 4096.211, Heat: Agreed to increase from $2,500 to $2,800. 4096.23, Small Tools: Agreed:to decrease from $500 to $300. 4096.37, Repairs/Maintenance, Labor: Agreed to decrease from $1,000 to $100. 4096.52 and 4096.53, Capital Outlay: Discussion was on the items requested. Council agreed to reduce 4096.52 from $5,000 proposed to $2,000 and Item 4096.53 from $2,000 proposed to $1,000. Page 13, Item 410.304, MSAH - Projects/Maintenance: Agreed to decrease from $4,000 to zero. Page 14: 4101.10, Salaries: Because of the salary of the new in-house engineer, Council agreed to raise the item from $30,491 to $34,491. 4101. 14 and 4101. 141: It was agreed the total of these two items should increase by $500, the amount to be split between the categories by the City Clerk. 4101.50, Capital Outlay: Agreed to reduce from $2,000 to $500. Page 16: 412.10, Salaries - Chief/Volunteers: Discussion was on the proposal of paying volunteers $5 for the first hour and $3 an hour thereafter for fire calls. Mr. Bush explained the first call the volunteer would be guaranteed one hour. If the call ran more than an hour, the remaining hours would be broken down into one-half hour segments at the rate of $3 an hour. Mayor Windschit1 requested information as to what some of the surrounding derpartments are paying for pOints and how much the cities contribute to the relief association. He was also concerned with getting an accurate number at this time, even having an extra amount in the budget rather than coming up short at the end of the year. Chief Palmer also noted that the numbers do not reflect any compensation for those manning the rescue vehièle. He explained the problems there have been with keeping the rescue vehicle manned, feeling that some system should be set up to compensate those on rescue stand-by for some incentive. Council generally felt it would be desirable to keep the rescue vehicle in operation, that some compensation should be provided for those manning --. . - .... Special City Council Meeting November 10, 1981 - Minutes Page 3 (412.10, Salaries - Chief/Volunteers, Continued) the vehicle, and that the rescue vehicle should become a separate item in the budget rather than be incorporated with the 412 fire protection account. Council- man Lachinski felt that this may be the wrong year to make an increase in the point system for the fire fighters. He suggested possibly a nominal increase in the dollar per point and budgeting more than what was actually spent this year. Council directed the fire Department to make a recommendation of the costs involved to keep the rescue vehicle in service, including compensation, schools, etc., and a log of the calls made by the vehicle to date. The Department is also to gather information about fire departments of surrounding communities as to volunteer compensation, the city's contribution to the relief association, etc. No further action was taken at this time. 412.21, Operating Supplies: It was agreed to reduce the figure from $2,000 to $1,500. 412.211, Gas/Oil: It was agreed to reduce the figure from $4,718 to $3,000. 412.22, Repairs/Maintenance Supplies: It was agreed to reduce the figure from the proposed $7,508 to $3,008 (Based on the assumption that equipment bonds will be used to purchase a new truck to replace 4885). 412.37, Repairs/Maintenance Labor: It was agreed to reduce it from $7,523 proposed to $3,523 (Based on the assumption that equipment bonds will be used to purchase a new truck to replace 4885). 412.401, Schools/Dues: Agreed to reduce from $5,860 to $5,230. 412.50, Capital Outlay: (Reference Fire Department Capital Equipment Budget requests in which equipment is being requested to be financed by an equipment bond of $125,950 and other equipment requested to be financed by general funds at a cost of $6,710.) (Mayor Windschit1 left the meeting at 9:30; Acting Mayor Orttel conducted this portion of the meeting.) . Discussion was on the cash flow problem of repaying an equipment bond, on what sources are available for bonding, that it would take at least a year to receive a new truck after ordering it, and on the difference between the equipment to be financed from bonds and from general funds. The Clerk was directed to check on sources available for bonding. Council agreed to reduce the proposed amount from $17,900 to $6,710, though no decision was arrived at relative to the request for an equipment bond to purchase the remaining equipment. Recess at 9:42; reconvene at 9:56 p.m. Page 18, 414.211, Gas and Oil: Agreed to reduce from $1,000 to $900. Page 19: 414.40, Miscellaneous: Agreed to reduce from $500 to $100. 414.401, Dues/Schools: Agreed to reduce from $500 to $300. Page 21, 421.211, Gas/Oil: Agreed to reduce from the proposed $4,000 to $3,000. Page 22: 421.403, Schools/Dues: Agreed to reduce from $400 to $300. 421.53, Capital Outlay-Equipment: It was suggested that capital outlay purchases be taken out of the general budget and consider purchasing such items by equipment bonds as has been suggested for the Fire Department. Agreed to reduce the amount from $20,000 to zero. ~ . -.. - . .., . I Special City Council Meeting November 10, 1981 - Minutes Page 4 Page 25, Street Lighting, 4217: The Clerk was directed to investigate if the City is obligated to pay any operating costs in 1982 for the semaphores on Bunker lake Boulevard and Round Lake Boulevard. Page 26, 4224.53, Capital Outlay-Equipment: It was suggested the purchase of this equipment also be considered using equipment bonds. It was agreed to reduce the figure from the propOsed $2,500 to zero. Page 27, 4228.53, Capital Outlay-Equipment: Agreed to reduce from $500 to $250. Page 28: 455.30, Professional Services: Agreed to reduce from the propos~d $5,000 to $2,000. 455.35, Insurance: Agreed to reduce from $1,000 to $800. (Mayor Windschitl returned to chair the meeting at this time. 10:26 p.m.) Page 29: 455.38, Rentals: Agreed to reduce from $2,200 to $1,200. 455.402, Summer School Program: It was agreed to leave the figure of $6,925 as proposed. 455.52, Capital Outlay-Improvements: It was agreed to reduce the proposed $30,200 to $15,200. MOTION by Orttel, Seconded by Lachinski, that we set our final budget meeting for December 3. Motion carried unanimously. There was a brief discussion on the progress of the City's Capital Improvements Program, with Councilman Lachinski stating that the Committee is waiting for further information from parks, public works, roads, etc. It was suggested that the Committee make its recommendations based on the information it has at the time, possibly noting that the plan is subject to change and update in the future. MOTION by Lachinski, Seconded by Jacobson, to adjourn. Motion carried unanimously. Meeting adjourned at 10:50 p.m. ~ Respectfully submitted, '\\t,\~ê,,- ,\'~::~ Marcèlla A. Peach Recording Secretary . _0' . ....