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HomeMy WebLinkAboutSP May 11, 1981 ~ 01 ANDOVER SPECIAL CITY COUNCIL MEETING - MAY 11, 1981 MINUTES A Special Meeting of the Andover City Council was called to order by Mayor Jerry Windschit1 on May 11, 1981, 8:14 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, for the purpose of discussing the 171st Avenue Extension, Rental of Front End Loader, White Oaks/Plans and Specifications, and Approval of Refund Deposit to Central Landscaping/Northwoods Park. Councilmen present: Jacobson, Lachinski, Ortte1, Peach Councilmen absent: None 171ST AVENUE EXTENSION Councilman Ortte1 reviewed the discussion which took place on the matter at the May 5 Regular Council meeting. Larry Carlson - stated that he would be willing to pick up 11/39th of the additional constructlon for 171st Extension, which would be for those lots along 172nd Avenue up to the boundary of White Oaks; but he asked that the amount not exceed $800 and that it be assessed against the lot in his proposed development abutting the proposed extension to the south. He felt the extension was a good buy, that it is needed for greater fire and police protection, and that it would provide a better ingress and egress to those in White Oaks, possibly increasing property values as a result. His offer is contingent upon Mr. Loftus not getting paid for the right of way. Councilman Jacobson stated he talked with Mr. Loftus prior to the Road Improvement Committee meeting on the possibility of accepting a greater assessment for the extension. Mr. Loftus then indicated he would prefer to just accept the two assessments against his property and donate the road right of way, plus park dedication fees for the two lots. He did not attend the Committee meeting. MOTION by Lachinski, Seconded by Ortte1, that the Council agrees in concept to allow Mr. Loftus to create two additional lots under the Lot Split Ordinance on the following described property (insert legal) with the following contingencies: that Mr. Loftus will pay the $200 in park dedication fees; that Mr. Loftus will dedicate the right of way for the construction of l71st Avenue; and NSP will grant an easement for construction of 171st Avenue; and that the City Council directs the City Engineer and City Attorney to work with Mr. Loftus to obtain the necessary right of way and to initiate the lot split and these other activities; and that Mr. Loftus has agreed to take two assessments equal to that of the unit assessment for White Oaks area; and that whatever parcel that is that Larry (Carlson) (Lot 1, Block 5) is going to take an assessment not to exceed $800; and that the people on 172nd Avenue up to the White Oaks Country Estates area will not have any assessment for the construction of 171st Avenue; and order the Engineer to prepare Plans and Specifications for the construction of 171st Avenue. (See Resolution R32-81) DISCUSS ION: Councilman Lachinski clarified that the intent is that those on 172nd will receive no assessment for 171st Avenue; that Mr. Carlson will be assessed 11/39th of the additional construction costs not to exceed $800; and if the costs exceed $800, the additional costs would have to be assessed against Mr. Loftus and the additional White Oaks area. Motion carried unanimously. Councilman Peach thanked Mr. Carlson on behalf of the City for his cooperation in thi smatter. -~- --¡-- 4·'_ Special City Council Meeting May 11, 1981 - Minutes Page 2 RENTAL OF FRONT END LOADER Councilman Lachinski noted that by the staff doing the work, it should be realized that the costs are higher than if it were contracted to have the dirt hauled out of the Northwoods Park, plus more manpower will be needed. Discussion also noted that it is expected that additional projects can be completed as well if the loader is rented for a month. MOTION by Peach, Seconded by Jacobson, that we approve Public Works to rent a loader from John Deere at a cost not to exceed $1,500 for a one-month period. Motion carried unanimous 1y. WHITE OAKS/PLANS AND SPECIFICATIONS Mayor Windschit1 asked if the Council is aware of what they approved last week, stating the last two pages were blank incomp1eted sheets. Because the Clerk was not present, he did not have before him all the facts of what has taken place on the matter, but he believed the plans first went out today; and he didn't know what had been done with the plans between the time of approval and submitting them to contractors. Councilman Peach explained that the Council was given the plans the night of the meeting last Tuesday, which were subsequently approved; but the Council did not have time for any review because they were not ready in time. The Engineer told the Council the reason the lines did not show on the last two pages was because it did not come through when copying the original. Councilman Peach stated that Mr. Winner's statement was untrue and that the last two pages were actually not yet completed. And at this point, he did not know what was in the plans and specs and what changes have been made. Councilman Ortte1 stated he had talked with Mr. Winner last Friday, who said he had to do some redrawing where the road had shifted on some curves. And they changed the thought on the construction, that being that they would use the existing gravel in the roadbed for the shoulders and the new gravel would be put on the driven portion of the road. Councilman Peach stated Mr. Winner proposed that at the information hearing. A short discussion ensued on what course of action to take at this time, if any. MOTION by Jacobson, Seconded by Ortte1, that we ask the City Engineer to have in our packets for next Tuesday's meeting, I mean the packets that are delivered on Friday so we have a chance to look at them over the weekend, information pertaining to the White Oaks Country Estates and what was not done by the time of the public meeting and what was changed, if anything, after that public meeting, and the reasons why. Motion carried unanimously. APPROVAL OF REFUND DEPOSIT TO CENTRAL LANDSCAPING/NORTHWOODS PARK Discussion was that City funds are being expended to remove the excess dirt, and the City wouldn't be in that position had the project been completed right to begin with. It was agreed to postpone action on the matter to allow time to determine whether the City or the contractor was at fault relative to the excess dirt in the park. It was also questioned if there is some responsibility by the Engineer in this matter as well. The matter is to be discussed again at the May 19 Council meeting. MOTION by Jacobson, Seconded by Lachinski, to adjourn. Motion carried unanimously. I Meeting adjourned at 8:37 p.m. ~ctful1Y~~!ed'...~ L . ~C\.~~ Mar lla A. Peach . Recording Secretary --