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HomeMy WebLinkAboutCC May 19, 1981 ~ 01 ANDOVER REGULAR CITY COUNCIL MEETING - MAY 19, 1981 AGENDA 1- Call to Order - 7:30 P.M. 2. Resident Forum 3. Agenda Approval 4. Continuation/Board of Review 5. Discussion Items a. Variance/Duane Granum b. Junkyard License/M. Heidelberger c. Washout/Navajo Street d. Smith's Rolling Oaks/Supplemental Feasibility Report e. Kelsey Park Grant Application f. Final Plans - 171st Avenue Extension g. h. 6. Non-Discussion Items a. Cigarette/Non-Intox. Malt Liquor Licenses-Nemeth's b. Temporary Mobile Home Permit-Budge c. Gladiola Street Contract d. 7. Reports of Commissions, Committees, Staff a. Road Improvement Committee Report b. 8. Approval of Minutes 9. Approval of Claims 10. Adjournment ~ 01 ANDOVER REGULAR CITY COUNCIL MEETING - MAY 19, 19S1 MINUTES The Regular Bi-Monthly Meeting of the Andover City Council was called to order by Mayor Jerry Windschitl on May 19, 1981, 7:30 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Anoka, Minnesota. Councilmen present: Lachinski, Orttel, Peach Councilman absent: Jacobson Also present: City Attorney, William G. Hawkins; TKDA Engineer, r,1ark Schumacher; City Engineer, Larry Winner; City Clerk, P. K. Lindquist; and others RESIDENT FORur~ Stan Deden, 13836 Round Lake Boulevard - explained that their road has been in for about six days, and now earth movers are going across the tar. One foot of the edge has been broken up and one of the entrances to the storm sewer is mashed. He asked who he can contact about the problem. Also, he understood there was to be a thickened edge to the bituminous, noting that there is such an edge on Underc1ift, but not on Round Lake Boulevard. Mr. Schumacher stated that the broken tar is the contractor's liability, and he will have the contractor repair the damage and continue the operation in such a manner that it doesn't happen again. TKDA will also check on the thickened edge question. AGENDA APPROVAL MOTION by Lachi nsk i, Seconded by Ortte 1, that we approve the "Agenda as pub 1 i shed wi th the following additions: Item 5g, Central Landscaping/Northwoods Park; Item 5h, White Oaks Plans and Specifications; Item 5i, Northwest Area/Assessment Discussion; and Item 5j, Springsted Report; and Item 6d, League Meeting. AMENDMENT TO MOTION by Peach, to delete Items 5b, c, d, and f as the material was not avallable at the Friday distribution. Amendment fails for lack of a Second. VOTE ON MOTI ON: YES-Lachinski, Ortte1, Windschit1; NO-Peach Motion carried. CONTINUATION/BOARD OF REVIEW Bob Weisbrich, County Assessor, made the following recommendations: Rosella Sonsteby, Plat 65921, Parcel 7010: Recommended no change. No act i on was taken by the Councll. Rosella Sonsteby, Plat 65929, Parcel 1650: It is a small parcel on the lake with the County taking a portlon of the lot for the improvement of County Road 9. r~r. Weisbrich recommended a reduction from $4,000 to $2,000. Rosella Sonsteby, Plat 66091, Parcel 1120: Mr. Weisbrich recommended a reduction from $6,000 to $2,000, determlnlng that the lot would be difficult to sell because of the water runoff 90ing' through the property. Council noted that until the installation of the sanitary sewer, the lots along the lake were unbuildab1e. Sanitary sewer was not available to those lots as of January 1, 1981, so they were unbuildable at that time; however, sanitary sewer is now available, which should then be reflected in next year's evaluation. Rosella Sonsteby, Plat 66091, Parcel 6500: Mr. Weisbrich recommended no change. No action was taken by the Councll. Regular City Council Meeting May 19, 1981 - Minutes Page 2 (Continuation/Board of Review) MOTION by Lachinski, Seconded by Ortte1, that the property valuation for Plat 65929, Parcel 1650 be changed from $4,000 to $2,000; and that the valuation of Plat 66091, Parcel 1120, that the valuation there be changed from $6,000 to $2,000. Motion carried unanimously. Barr~ Gusk, Plat 65915, Parcel 4590: Mr. Weisbrich recommended a reduction from $59, 00 to $52,200 after viewing the house, noting that the basement was not finished as the records had indicated. MOTION by Lachinski, Seconded by Ortte1, that the property valuation on Plat 65915, Parcel 4590, be reduced from $59,900 to $52,200 because of the recommendation of the County Assessor. Motion carried unanimously. Donald Sparks, Plat 65928, Parcel 6350: Mr. Weisbrich recommended a reduction from $83,100 to $77,200 after viewing the house. He explained that the basement was all torn up, but the original valuation included a completely finished basement. Mr. Weisbrich stated Mr. Sparks had assured him the basement was tore up for remodeling purposes on January 1, 1981. MOTION by Ortte1, Seconded by Lachinski, that Plat 65928, Parcel 6350, that the assessed valuation on that plat and parcel be reduced from $83,100 to $77,200 according to the Assessor's recommendation. Motion carried unanimously. John Zi11hardt, Plat 66091, Parcel 360: Mr. Weisbrich recommended no change after vlewlng the parcel. No actlon was taken by the Council. Robert Dillon, Plat 65986, Parcel 1970: After reappraising the parcel, Mr. Weisbrich recommended no change. He corrected the records to indicate there is no deck on the house; however, more things of value were found after viewing the parcel. No action was taken by the Council. John MCKe1Ve!, Plat 65922, Parcel 1500: Mr. Weisbrich recommended a reduction from $104,400 to 96,900 after vlewlng the parcel. MOTION by Lachinski, Seconded by Ortte1, that the property valuation on Plat 65922, Parcel 1500, be reduced from $104,400 to $96,900 as per the Assessor's recommendation. Motion carried unanimously. Ken Kobs, Plat 65908, Parcels 6000,6010, 6030, 6040, 6050, 6060, 6070, 6080, 6090, 6100, 6110, 6120, 6130, 6140, 6155, 6160, 6170, 6180, 6190, 6200, 6210, 6220, 6230, 6240, 6250, 6260, 6270, andl6280: Mr. Welsbrich was going to recommended there be no change, as after viewing the property two times, he had not been able to determine that the property is being farmed. However, this evening Mr. Kobs presented him with a letter from a person who had been cutting hay off that property. Mr. Weisbrich had originally planned to leave the property classified as agricultural, but his boss told him to change the classification to residential and offered no explanation why. Ken Kobs stated that the Board of Review has the power over all assessment matters, feellng the Council does have the authority to reclassify the property. Mr. Kobs also stated he purchased the property in 1964 and they were lots of record at that time. But they have always been classified agricultural. He stated there has been no change as to the use of the land and felt the reclassification to residential was made arbitrarily. The adjacent 35 acres has remained agricultural. Mr. Weisbrich stated on the basis of the letter received, he would recommend the classification be reverted back to agricultural. The classification of agricultural requires that some type of farm income is made from the land, and cutting hay would be an agricultural purpose. Regular City Council Meeting May 19, 1981 - Minutes Page 3 (Continuation/Board of Review) MOTION by Lachinski, Seconded by Ortte1, that the Plat 65908, Parcels 6000 and parcels as ltemized, be classified as agricultural. DISCUSSION: was that those lots that abut a public road would be buildable at this time; however, a road built to City standards and accepted by the City would be required for any of the interior lots to become buildable. Mr. Weisbrich also explained that the definition for an agricultural classification is based on the Green Acres Law, in that $300 and $10 per acre must be earned. Mr. Kobs stated he is not willing to participate in the Green Acres Law. Councilman Lachinski then ADDED TO MOTION: providing that it conforms with the definition of agricultural defined by the County Assessor. Second still stands. DISCUSSION: If the land does not conform to the County's definition of agricultural, Mr. Kobs could argue his case before the County Board of Review. Motion carried unanimously. MOTION by Lachinski, Seconded by Peach, to close the local Board of Review. Motion carrled unanimously. 8:00 p.m. VARIANCE/DUANE GRANUM There was some discussion as to the correct legal description of the property involved. The item was postponed to allow the Attorney time to read the legal description. JUNKYARD LICENSE/M. HEIDELBERGER The Clerk indicated that Mrs. Heidelberger presented notification that the insurance and bond have been applied and paid for; however, the actual copies are not yet at the City HalL Attorney Hawkins summarized the events of the court hearing to find them in contempt for failing to comply with the court's order. He explained that the Heidelberger marriage has been dissolved, and Mrs. Heidelberger has been awarded the property, but Mr. Heidelberger is apparently not cooperating in paying maintenance. With regard to the fencing, the hearing was continued to July 22 with the understanding that Mrs. Heidelberger provide the documents, the license would be issued contingent upon meeting the fencing requirements set out in the order by the next court hearing. Marian Heidelberger - does not want to dissolve the junkyard. She wants a junkyard license so she can make enough money to support herself and her 15-year-01d daughter. She was awarded the cars, the land, the big iruck in order to make a living for herself. She stated she will abide by the ordinances and will put up the fence. She would like approximately 90 days to get some trees growing and the fence on the west side. Her 21-year-old son is going to run the junkyard for her and has also agreed to abide by the ordinances as well. They will do their best to cooperate. She has never been a party to the quarrels Mr. Heidelberger has had with the City. In further discussion, Attorney Hawkins stated that though junkyards are no longer allowed in the City, this one has been grandfathered in. The court ordered the issuance of the license but it set out the conditions that must b,e met. There was also some discussion relative to the preference to see this, and all other, junkyards be terminated because they are unsightly, etc. Mrs. Heidelberger stated that there are 750 cars on the land which she felt she would be able to sell within six months; that the six acres involved includes the house and land in the back and on the west side; that more trees need to be planted as some of them have died; and that the funds from the sale of the cars would be sufficient to install the required fencing. ,- - - - Regular City Council Meeting May 19, 1981 - Minutes Page 4 (Junkyard License/M. Heidelberger, Continued) MOTION by Peach, Seconded by Lachinski, that an Auto Reduction Yard License be issued to Mrs. Heidelberger contingent on the compliance of Mrs. Heidelberger to the court order by July 22, the fencing provision of our ordinance. DISCUSSION: Mrs. Heidelberger was told that the Building Inspector will inform her what needs to be fenced. Motion carried unanimously. Discussion also noted that the City has taken a firm stand relative to the compliance of junkyards to the regulations; Mrs. Heidelberger stated she and her son will do their best to comply. VARIANCE/DUANE GRANUM, CONTINUED MOTION by Lachinski, Seconded by Ortte1, to adopt a Resolution granting a variance pursuant to Ordinance No. 8C, Section 6.02 (Lot Width at Front Setback Line) for Duane Granum on the division of Plat 65905, Parcel 456, adding the words after Exhibit "A", as amended by the City Attorney; the Resolution being adopted is the one prepared by the City Clerk. (See Resolution R33-81) Motion carried unanimously. WASHOUT/NAVAJO STREET Mr. Winner reviewed his May 15, 1981, memo explaining that the water runs off the street with such velocity, goes underneath the sod p1acedin the right of way by the City last year, and washes out the dirt down the side lot line beginning about 20 feet from the curb. Discussion was on what course of action to take; that the City cannot make improvements on private property; that by doing so would be setting a precedent in the City; and that a large portion of the natural drainage area was filled in when the house was constructed thus concentrating the flow to a smaller area causing the area to wash out much faster. Allen Michels, 17130 Navajo - stated he did not build the house. He also explained that the other slde of the street does not have the steep slope that this side has. He felt that a part of the problem is that the street is not constructed properly, as there is more drainage to his side than to the other side. Plus the runoff comes from approximately four other lots in the area, two lots on each side of him. He has brought in approximately five loads of fill, and it has continually washed out and is building up in the back of the lot. Right now there is a hole approximately three/four feet deep which is getting dangerous. He has also had the area leveled twice, but he can't get it to hold. He never had the opportunity to sod it all the way back; a1thought he felt that if sod were put in and could be held, it might solve the problem. He has been in the house for three years, and last week he put in a load of sand to hold the foundation of his house. Discussion continued on possible solutions of either correcting the problem out of maintenance funds or treating it as an assessment project, sugges'ting that there probably should have been some storm drainage improvement to begin with to handle that water. Mr. Michels - stated that his neighbor had sodded and planted trees, and the ditch has contlnua11y gotten deeper and wider to the point where it is now taking out those trees and sod. He felt there would be no problem if the water can be brought back to the area he left natural with trees and brush toward the back of his lot. Attorney Hawkins stated that before any work could be done past the right of way, an easement would have to be acquired. Councilman Lachinski suggested that because it is believed the problem is a result of the development in that area, that the improvement should be assessed against those properties. He also felt that the costs to install a catch basin and pipe should be known. Mr. Michels - stated he and his neighbor would voluntarily give the easements for such an improvement. Regular City Council Meeting May 19, 1981 - Minutes Page 5 (Washout/Navajo Street, Continued) MOTION by Lachinski, Seconded by Ortte1, to direct the City Engineer to prepare a teaslbi1ity study for the Navajo Street washout problem at 17130 Navajo Street, and to direct the City Clerk to publish a public hearing for the first meeting in June. (See Resolution R34-81) Motion carried unanimously. There was also some discussion with Mr. Michels as to the areas contributing to the problem, suggesting some of the areas across the road may also be contributing. Mr. Winner will obtain the elevations and determine the contributing area. Council also noted that it is intended that the problem be corrected this year. Mr. Winner indicated that unless there is some additional work for Smith's Rolling Oaks project, he would have time to do the feasibility study for this project. SMITH'S ROLLING OAKS/SUPPLEMENTAL FEASIBILITY REPORT Discussion was on the issue of the two street stubs in the northwest corner of the project area. Mayor Windschit1 asked how these roads would get built when the adjoining property is developed if they are now left out of the project. It has been the City's policy to construct the road to the end of the project area. Councilmen Lachinski and Ortte1 argued that the cost of those two stubs amounts to approximately 10 percent of the project costs, that the adjacent property owners don't want those stubs, and that it seems like an unnecessary expense. Discussion noted that neither of the stubs presently exist; that if it is not done and assessed now, it would have to be put in at City expense when they are constructred; speculating as to when or if the adjoining properties would be developed and relating that to the logical street extension; and that the property abutting the stub streets would be receiving some benefit and could be assessed, but only for the width of the road right of way which actually abuts the property. Councilman Peach objected to discussing the Supplemental Feasibility Report as that information was not received until today and he has not had time to review it. Mayor Windschit1 asked if the Council wants to continue discussion on the item. When it was pOinted out that the material was dated May 15 but the Council did not receive it, Ms. Lindquist stated the material was done about 3 or 3:30 Friday afternoon, but the Agenda material had already gone out. Mr. Winner then summarized the May 15 memo on the Supplemental Feasibility Study, noting that 146th Lane was handled as a separate project since it is already graveled. Item 1 represents 146th Lane only; Item 2 represents the remaining project area including the two stubs; Item 3 represents the remaining project area excluding the Evergreen Street stub; Item 4 represents the reamining project area excluding both stubs; and Item 5 represents the entire project area excluding the stubs based on a modified urban street section, which is the cheapest estimate. Dave A1mrren - understood from the last meeting that Mr. Winner was to determine the cost dlf erence between Evergreen and Butternut, since Evergreen is already partially built to a typical road section. Mr. Winner explained that in either area the street would have to be widened, and that would take place whether it is a rural or modified urban street section. However, he felt there would be some cost savings on Evergreen over that on Butternut. Mr. Almgren - stated that all that is wanted is a simple street using what is already there. Council discussion was on the reasons for the street standards being used and the most cost effective standards for this project. MOTION by Ortte1 for the City Engineer to determine for the public hearing on Smith's Rolling Oaks Addition the difference in costs for common excavation between the old area of the Smith's Area and the new area of the Smith Area that has the ditch sections constructed; further that we go into the public hearing on June 2 proposing the Regular City Council Meeting May 19, 1981 - Minutes Page 6 (Smith's Rolling Oaks/Supplemental Feasibility Report, Continued) (Motion by Ortte1 continued) modified urban section for the entire area except 146th street between Prairie Road and Evergreen Street; and that we propose at the public hearing the construction of one stub, that being Evergreen Street to the north. Motion dies for lack of a Second. Discussion was again on the ipr~~eR~eÖhe two street stubs in the northwest corner of the project area with reasons for both including and excluding one or both from the project, suggesting the possibility of assessing the abutting property owners if the stubs are included. Fire Chief Bob Palmer explained that they are looking at getting through streets in the City, and the stubs would provide that continuity when the adjacent property develops. Councilman Ortte1 stated in this case the stubs are not even constructed and also noted that such deadend streets around the City tend to be places where people dump garbage, or party, are race tracks for mini bikes, etc., and the trouble that is caused. Councilman Lachinski felt he could be in favor of including the stubs if they were already constructed; and if they are put in, he would like to see the abutting property owners receive some assessment. It was also noted that the adjoining property is in Green Acres, so the assessments would be deferred. MOTION by Peach, Seconded by Windschit1, to table this item until the next regular meetlng. DISCUSS ION: Councilman Ortte1 stated this information involves the public hearing and felt it should be dealt with now. Councilman Peach stated that as long as the Council condones late material, it will continue. Councilman Ortte1 stated there were also other items that they had no material on that was acted on by the Council. VOTE ON MOT! ON: YES-Lachinski, Peach, Windschit1; NO-Orttel Motion carried. MOTION by Peach, Seconded by Ortte1, that the City Engineer be directed to evaluate the lmprovement on Butternut area and the Evergreen area to establish if there is a difference in the cost of the improvement and what the difference would be. Motion carried unanimously. MOTION by Peach, Seconded by Ortte1, that it be done on the modified urban street section for all the area except for 146th. Motion carried unanimously. MOTION by Lachinski, Seconded by Ortte1, that the property abutting Smith's Rolling Oaks to the north and to the west where the street extensions would be built be included in the project for notification of public hearing. VOTE ON MOT! ON: YES-Lachinski, Orttel, Windschit1; NO-Peach Motion carried. Recess at 9:12; reconvene at 9:22 p.m. CIGARETTE/NON-INTOXICATING MALT LIQUOR LICENSES - NEMETH'S MOTION by Ortte1, Seconded by Peach, that we approve a Non-Intoxicating Malt Liquor Llcense and a Cigarette License for Steve Nemeth, Sr., for a period until December 31, 1981, at 13325 Crooked Lake Boulevard, Andover. Motion carried unanimously. FINAL PLANS - 171ST AVENUE EXTENSION Discussion was on the question of taking the cu1 de sac right of way as shown on the final plans. After discussion on the buildability of the two proposed lots on the Loftus property, it was generally agreed that the cu1 de sac right of way is not necessary and is not required. -. .- - Regular City Council Meeting May 19, 1981 - Minutes Page 7 (Final Plans - 171st Avenue Extension, Continued) MOTION by Ortte1, Seconded by Lachinski, that the Council approve the Plans and Specifications for 171st Avenue Extension as presented by the City Engineer and authorize the Mayor and Clerk to enter into a contract with Leonard Thayer Construction Company for the construction of the road in the amount specified in his quotation submitted to the City, in the amount of $3,500, for the rough construction only; gravel and finish blacktop to be completed at a later date, contingent upon the City receiving easement for the construction from NSP Company and the property owner; and to note the deletion of the proposed cu1 de sac on the final plans. DISCUSSION: Councilman Peach stated that he intends to vote no because the material was received late from the Engineer. VOTE ON MOTI ON: YES-Lachinski, Ortte1, Windschit1; NO-Peach Motion failed because it is a City-initiated project which requires a 4/5 vote to have the project ordered. Discussion noted that because the Thayer bid holds until May 23, failure to order the project this evening could mean an increase in the overall project cost. Council- man Peach stated he regrets it if the project costs more; that he is in favor of the project; but he felt if the Council accepts the late material, it is never going to stop. And the reason the project would cost more is because of the tardiness of the Engineer. MOTION by Peach to table this item until the next regular Council meeting. Motion dies for lack of a Second. In an attempt to compromise, the fo11ówing action was taken: MOTION by Peach, Seconded by Lachinski, that the Council formally reprimand Mr. Winner for having Items 5c, 5f, and 5d late for this meeting. DISCUSSION: Counci 1man Ortte1 stated he didn't have the supporting information for the Agenda until tonight for any of the items. And apparently those items were done on May 15 and some got to Council and some didn't. VOTE ON MOTION: YES-Lachinski, Peach, Windschit1; NO-Ortte1 Moti on carried. MOTION by Ortte1, Seconded by Lachinski, to reinstate the original motion. (See Resolution R35-81) Motion carried unanimously. COMPREHENSIVE DEVELOPMENT PLAN (Reference the May 19, 1981, TKDA memo relative to the meeting with the Metropolitan Council and Metropolitan Waste Control Commission staff to discuss the critical issues in adoption of the Comprehensive Plan for the City) Mayor Windschit1 explained that apparently a solution to the issues would be to have the City provide additional demographics of the urban area versus the rural area plus several other small items. He requested the Council authorize the Clerk and TKDA to supply the information to the Metro Council. He explained that the confusion has been that they treated part of the City's rural area as urban. MOTION by Ortte1, Seconded by Peach, that we direct the City Clerk to supply the demographic information to the Metropolitan Council through TKDA to clarify current conditions in the rural versus urban area of our City at the total consultant cost not to exceed $200. Motion carried unanimously. Regular City Council Meeting May 19, 1981 - Minutes Page 8 CENTRAL LANDSCAPING/NORTHWOODS PARK Mr. Schumacher explained that it was agreed to by the Park Board to have the excess fill from the 138th and Xavis Street project placed in the Northwoods Park; however, that has now amounted to excess material placed in the park. In addition, there wa$ additional debris mixed with the fill, but that has since been buried by the contractor. Discussion was then on what can be done to prevent this from happening again, as it is now going to cost the City $1,500 to have the excess dirt removed from the park. Mr. Schumacher stated to make an accurate determination of how much fill can be placed in a particular area, cross sections and site plans would have to be made of the area and elevations taken as it is being placed. The contract specified that the excess fill was to be placed in the Northwoods Park. It also comes to the question of what grade the City wants the park, as possibly raising the grade six inches would spread the fill out evenly. Councilman Lachinski suggested that this problem arose because of a lack of communication between the City Staff, TKDA, and the contractor, and he felt that better coordination is needed in future projects. No further action was taken by the Council. TEMPORARY MOBILE HOME PERMIT/BUDGE MOTION by Ortte1, Seconded by Lachinski, that we approve a Temporary Mobile Home Permlt for a period not to exceed 90 days for Mr. and Mrs. Budge at 15140 Juniper Ridge subject to the adequate sanitation facilities being provided. Motion carried unanimously. PARK AND RECREATION - CROOKED LAKE SCHOOL SPRINKLER SYSTEM MOTION by Ortte1, Seconded by Peach, that the Council approve the Park Commission's recommendation to participate in the amount of $1,500 in the purchase and installation of a sprinkler unit for the Crooked Lake School park site. Motion carried unanimously. ANDOVER VOLUNTEER FIRE DEPARTMENT Fire Chief Bob Palmer asked if the $3 fee for burning permits is intended to be used for mileage for the inspections. Council agreed to that use. Chief Palmer agreed to write a memo relative to the burning cedar tree cut down by the Fire Department on Ms. Sonsteby's property. He has talked with Ms. Sonsteby about the incident. Chief Palmer suggested that people be billed for nuisance calls made, noting some incidences of such calls. Attorney Hawkins was not aware of anything that entitles the City to collect. Chief Palmer thought that some cities do make such a charge and stated he would find out which ones do. Chief Palmer also asked if some formal written warning could be drawn up that he could issue for burning barrels, etc., as the Deputies are not tagging the offenders. Attorney Hawkins didn't feel the Chief had the authority to be issuing formal warnings. Mayor Windschit1 stated he would discuss the problem with the County Sheriff. GLADIOLA STREET CONTRACT MOTION by Ortte1, Seconded by Lachinski, that the Council authorize the correction of the water problem on Gladio1a and Bunker Lake and the installation of a sidewalk 5 feet by 70 feet, and that we authorize the Engineer to contract to have this work completed with the parties currently working on City improvement project areas in the Southwest Area, for a cost not to exceed $2,350, funds to come from 420.2211. Motion carried unanimously. Regular City Council Meeting May 19, 1981 - Minutes Page 9 ROAD IMPROVEMENT COMMITTEE - SEALCOATING (Reference the May 15. 1981, memo from Larry Winner relative to the Road Improvement Committee Report) MOTION by Ortte1, Seconded by Lachinski, that we approve the Sea1coating Program for 1981 for bidding as presented by the Road Improvement Committee. Councilmen Lachinski and Ortte1 then WITHDREW the Second and the Motion. MOTION by Ortte1, Seconded by Lachinski, that we direct the City Engineer to prepare Plans and Specifications for the 1981 Sea1coating Program with the streets to be sea1coated being those as recommended by the Road Improvement Committee with the exception of the City Hall parking lot. Motion carried unanimously. Discussion was that the City Hall parking lot was just recently sea1coated, and after obtaining bids, it will be determined if some other road should be substituted for the parking lot. ROAD IMPROVEMENT COMMITTEE - 1981 GRAVEL IMPROVEMENTS Mayor Windschit1 explained that the proposal is to do Prairie Road for the area south of the bridge, and reviewed the remaining recommended improvements. MOTION by Ortte1, Seconded by Peach, that we approve the gravel street improvements as presented by the Road Improvement Committee in the matter of priority as they are listed in the report, and that they be done to the extent that the monies are available in the priorities listed. Motion carried unanimously. ROAD IMPROVEMENT COMMITTEE - PROPOSED MSA ROUTES/1981 MSA PROJECTS Mayor Windschit1 explained there is approximately $100,000 MSAH funds available, suggesting the possibility of completing Prairie Road from Andover Boulevard to the bridge approach. There was disagreement among the Council as to whether Plans and Specifications for that portion of the road have been done previously, directing the Clerk to investigate that further. It was also commented that this portion of Prairie Road should be completed only if there are plans to eventually complete the south end, and that it be done at a reasonable cost. The Mayor also noted that other possibilities to use the MSAH funds are to take out the bad corner around the bridge on South Coon Creek Drive or begin construction on Tulip. Council then reviewed the proposed MSAH routes on a map prepared by the City Engineer. After some discussion, it was generally agreed to the following: 1. The top priority would be to provide an access from County Road g to County Road 58, and that that right-of-way acquisition should begin. 2. Second priority would be some variation of South Coon Creek Drive; possibly designating it as a parkway; possibly a third routing suggestion using the existing road, then proceeding south on County Road g to meet the existing easement south of Auditor's Sub. 82, with the road then continuing west to County Road 7. Suggestions were also on the importance of providing a road between County Road 9 and County Road 7 in the area south of Round Lake if it can be worked out. 3. The Engineer is also to address the feasibility and cost estimates of constructing a road west from the City Hall area to County Road 9, either going directly west or at a diagonal in a southerly and/or northerly direction. Mayor Windschit1 stated that the Road Improvement Committee would discuss the proposals again at their next meeting. Regular City Council Meeting May 19, 1981 - Minutes Page 10 NORTHWEST AREA ASSESSMENTS Councilman Lachinski questioned what policy was established relative to the unbui1dab1e lots in the project area. After some discussion, it was felt that all the lots have not yet been assessed but are to be assessed at a supplemental hearing. The Clerk was directed to research what action was taken and to place the item on the next Council Agenda. SPRINGSTED REPORT lhe Clerk stated that Mr. Forness of Springsted stated he ran the figures on the sanitary sewer fund balances using the City's balances as of the end of March at 10 percent interest all the way through. Those figures indicate the City would not have to levy anything else. Before giving the information to the Council, he wants to run the figures with the balances as of the end of April. He will also provide a breakdown of the costs incurred. FINAL PLANS AND SPECIFICATIONS/WHITE OAKS COUNTRY ESTATES PROJECT (Reference the May 15, 1981, memo from Mr. Winner relative to the Final Plans/White Oaks Country Estates) Councilman Lachinski stated that all the questions and issues raised were addressed fully to his satisfaction in Mr. Winner's memo, and he agreed with the actions taken by the Engineer to make the plans more professional looking. Couni1man Peach stated he had heard that some changes were going to be made, then heard there was some invisible ink, and then he was told that Mr. Winner forgot to do some things, and those three stories were still confusing to him. Mr. Winner stated the existing profile would not even have to be put in the plans for the bids because the existing grades are not being changed. Ms. Lindquist stated for Council consideration that Mr. Winner's time sheets show approximately 20 hours were spent on the plans and specs for the project prior to their approval on May 5, and 50/p1us hours spent on them following their approval refining the plans. It cost. three times as much to put in the additional information, and suggested the Council consider whether or not the additional information is necessary. After a brief discussionwithCounci1men Lachinski, Ortte1, and Peach again noting their opinion of the issue, no further Council action was taken. LEAGUE MEETING MOTION by Orttel, Seconded by Peach, to authorize the Council, Pat Lindquist, and the City Engineer to attend the League of Minnesota Cities' Convention, St. Paul, and note that the expenditure to be reimbursed by the City does not include rooms. DISCUSSION: The Clerk was asked to find out if one could register for a particular session rather than for the entire convention. Motion carried unanimously. PARK AND RECREATION COMMISSION/KELSEY PARK GRANT APPLICATION Lyle Bradley, Wes Mand, and dO Zi11hardt were present to discuss the Kelsey Park grant application. Mr. Bradley showed the general area that the historical clay pits and other historical findings are located and gave a brief historical background of the Round Lake area. The Clerk also reviewed her May 19, 1981, memo noting that the 50 acres outside the MUSA will not be considered for grant funds. Therefore, the total application cost is reduced to $117,900, with Andover's share of a 50-percent grant being $58,950 for the remaining 39.3 acres. The project could be done over a two-year period. Further discussion noted that the City will be receiving area containing the largest clay pits with the dedication of the Andover West parkland. Regular City Council Meeting May 19, 1981 - Minutes Page 11 (Park and Recreation Commission/Kelsey Park Grant Application, Continued) MOTION by Orttel, Seconded by Lachinski, that the Council notify the State Planning Agency that the City will commit itself to its share of up to the maximum of 50 percent in the project presented in the Round Lake park site over a period of 24 months in the amount not to exceed $58,950. DISCUSSION: Mr. Bradley indicated he would research his files for historical information of the area and stated he would be willing to do whatever he could to help the Park Board and to generate some interest on the part of those people providing the funds. Motion carried unanimously. LIQUOR ORDINANCE/AMENDMENTS TO ORDINANCE 8 MOTION by Ortte1, Seconded by Peach, that the Planning Commission be advised that the State Statutes require they hold public hearings on amendments to the Zoning Ordinance, and the City Council is asking the Planning Commission to hold a public hearing to determine in which zone or zones in the City liquor should be allowed or should not be allowed, to review the existing ordinance to see if any changes are necessary. Motion carried unanimously. SALARY/KEVIN STARR Council discussion was on the request of Kevin Starr for a salary increase and the recommendations of the Acting Administrator and Public Works staff. It was generally agreed that though Mr. Starr is a dedicated worker and is doing a fine job in Public Works, the City's policy is to consider salary increases once each year and the Council is not willing to change that policy at this time. His salary will be considered at the end of the year. APPROVAL OF CLAIMS MOTION by Ortte1, Seconded by Peach, that we approve Claims 4022 through 4038 in the amount of $23,324.02. Motion carried unanimously. MOTION by Ortte1, Seconded by Peach, approve Claims 468 through 473 in the amount of $20,755.28, excluding Check Number 471. Motion carried unanimously. MOTION by Lachinski, Seconded by Ortte1, to adjourn. Motion carried unanimously. Meeting adjourned at 11:46 p.m. Respectfully submitted, ~7 ~~L Mar 11a A. Peach Recor 'ng Secretary --- ~