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HomeMy WebLinkAboutCC July 23, 1981 ~ 01 ANDOVER CONTINUED REGULAR CITY COUNCIL MEETING - JULY 23, 1981 AGENDA 1, Call to Order - 7:30 P.M. 2. Agenda Approval 3. Approval-Final Plans & Specifications/1981-2 4. Fee Schedule - Demolition of Buildings 5. Salary Adjustment - R. Yaeger 6. Hawk Ridge Park Lease 7. Meeting Date/Winner's Probation 8. Capital Improvement Committee Report 9. 10. Approval of Minutes 11, Approval of Claims 12. Adjournment ! ~ - " ~ 01 ANDOVER CONTINUED REGULAR CITY COUNCIL MEETING - JULY 23, 1981 MINUTES The Continued Regular Meeting of the Andover City Council was called to order by Mayor Jerry Windschit1 on July 23, 1981, 7:33 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Anoka, Minnesota. Councilmen present: Jacobson, Lachinski, Ortte1, Peach Councilmen absent: None Also present: City Engineer, Larry Winner; Building Inspector, David Almgren; City Clerk, P. K. Lindquist; and a resident from the Smith's Rolling Oaks area AGENDA APPROVAL MOTION by Peach, Seconded by Lachinski, that we approve the Agenda as printed. Motion carried unanimously. FEE SCHEDULE - DEMOLITION OF BUILDINGS It was agreed to change under the Commercial Units - Minimum Fee, to read: $1 per $100 of estimated cost of removal. MOTION by Jacobson, Seconded by Ortte1, that we adopt a Resolution establishing a schedule of permit fees for the demolition of buildings in the City of Andover as amended. (See Resolution R59-81) Motion carried unanimously. APPROVAL/FINAL PLANS & SPECIFICATIONS - 1981-2 (Reference July 23, 1981, memo from Mr. Winner on the engineer's estimate for the project.) Mr. Winner stated he added additional quantities of bituminous removal since Tuesday's meeting for the existing bituminous on Prairie Road. The grade will be changed there slightly to provide for a smooth grade for the approach of 146th from Prairie Road. Discussion was on the engineering costs incurred to date, with the Clerk estimating approximately 6 percent has been incurred, with 8 percent engineering costs beinJ estimated for the entire project. She also stated that in talking with the consulting engineering firms, they estimated that approximately 40 percent of the time is spent through the final plans and specification stage, and 60 percent of the engineering time after that point for staking and inspecting. She also explained that all engineering costs are being calculated at the rate of 2 times Mr. Winner's regular salary for all the hours he has spent on the project, which includes overtime hours as well; but no additional figures are used for the additional manpower used for surveying, etc. Some Councilmen felt that work done after the letting of the bids amounts to 2 percent for staking and 1 percent for inspections. Discussion was then on the proposal for 146th, with Mr. Winner stating he did not do a breakdown for that section for the engineer's estimate, intending to do that once the bids are in. Council generally felt that with the additional gravel needed for that portion of the project, that the assessment along that portion of road may very well be higher than what was estimated for the public hearing. Mr. Almgren questioned the increase in Class 5 quantities. It was his feeling that for that portion of the project excluding 146th between Prairie Road and Evergreen, the exact quantities of Class 5 should have been originally calculated correctly because the width and length of road plus depth of Class 5 is known. He was concerned that those along 146th pay for the work done on that portion of the project, so the remaining residents do not pick up that additional cost. If all the additional Class 5 is for 146th Lane, he calculated it would mean about 27 percent increase to that assessment. Council noted there are - -- ~ -"I -- Rontinued Regular City Council Meeting July 23, 1981 - Minutes Page 2 (Approval/Final Plans & Specifications - 1981-2, Continued) two separate assessment rates for the project, one.for that portion of 146th between Prairie Road and Evergrem, and another for the rest of the project. Those along 146th will be assessed for whatever work is done on that portion of the road. Council also suggested that those along 146th be notified of the possible increased cost to do that portion of the street and that the Council will consider the awarding of the contract at the August 18 meeting. It was also thought that the land north of 146th is in Green Acres. Discussion returned to the engineering costs of the project, questioning whether it is warranted charging two times the engineer's hourly rate to the project for drafting work. Mr. Winner estimated that approximately 80 percent of the time in a project is spent on field work and drafting. Council discussion was that the fee recovery on projects should be designed only to recover the City's costs onthe,project, manpower plus overhead. It was also suggested that if drafting, etc., could be done for less than the two times engineer's salary factor, it should be done with the lowest cost reflected in the residents' assessments. Also, the upper limit for engineering costs should be based on the standard engineering curve. MOTION by Jacobson, Seconded by Lachinski, entering a Resolution accepting final plans and specifications for the improvement of bituminous streets for 146th Lane from Prairie Road to Evergreen Street, and Evergreen Street, Butternut Street, 146th Lane and 150th Lane in Section 24/32/24 and Section 25/32/24 and directing advertisement for public bids, as presented in the Resolution before the Council at an estimated construction cost of $171,310. (See Resolution R60-81) DISCUSSION: The Clerk was directed to research where the engineering costs to date fit on the standard engineering curve and what would be normal engineering fee charges through the bidding stage, with those figures to be reviewed by the Council. Motion carried unanimously. MOTION by Ortte1, Seconded by Lachinski, that a letter be sent by City Staff to the property owners on 146th Lane from Prairie Road to Evergreen advising them that due to the fact that additional gravel work will have to be done on their street, their project costs may increase, that they should attend the meeting on August 18 when the bids for the project will be discussed. DISCUSSION: was on whether or not the property owners in the rest of the project should also be sent a letter advising them that the bids will be discussed on August 18. Although it is not anticipated that the costs will increase much over what the residents in that area were told at the public hearing, the concern was that should the bids come in high, there would be no time to allow for additional resident input. Because of the time factor involved, another two-week delay could very well cause the project to be carried over to the next construction season. AMENDMENT TO MOTION by Jacobson, Seconded by Lachinski, that the additional property owners ln the proposed area be notified that the Council will discuss the bids on their meeting of August 18; and if they wish to, they may want to attend. DISCUSSION: Councilman Peach was concerned that this would be setting a precedent for mailing notices to residents about the consideration of awarding bids for all projects. Councilman Ortte1 suggested that if there is a precedent for anything, it would be true for projects being considered in August where there is the possibility that a delay could mean the loss of the construction season. VOTE ON AMENDMENT: YES-Jacobson, Lachinski, Orttel, Windschit1; NO-Peach Amendment carried. VOTE ON MOTION: Carried unanimously. 1 Continued Regular City Council Meeting July 23, 1981 - Minutes Page 3 SALARY ADJUSTMENT - R. YAEGER Council discussion was on Mr. Yaeger's present salary, on his duties and responsibilities, and comparisons with other part-time help in the city and surrounding cities. City Staff noted that Mr. Yaeger has a Class B license and does drive the trucks, that his present salary is the same as what he was making last summer, and that he is doing the same work that was done by Mr. Keller who was making a higher salary, noting the favorable remarks on his performance by his superiors. MOTION by Jacobson, Seconded by Lachinski, that we increase the salary of Rick Yaeger from the present $3.35 an hour to $4.35 an hour and look at it again on January 1 with all the City employees. Motion carried unanimously. HAWK' RIDGE PARK LEASE MOTION by Jacobson, Seconded by Ortte1, that we authorize the City Clerk and Mayor to enter into an agreement to lease the Hawk Ridge Park as presented in the report before the Council (Memo dated July 15, 1981, from the Park Commission). Motion carried unanimously. Due to the tornaJo warning just sounded, Mayor Windschit1 suggested, continuing the meeting to Tuesday, July 28, 1981, 7:30 p.m., to discuss Mr. Winner's probation, Minutes, and Claims. MOTION by Jacobson, Seconded by Lachinski, to so move. Motion carried unanimously. Meeting continued to July 28, 1981. 8:32 p.m. Respectfully submitted, ~~~'~L Mar 11a A. Peach Recor 'ng Secretary - 1