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HomeMy WebLinkAboutCC January 6, 1981 ~ 01 ANDOVER ANNUAL ORGANIZATIONAL MEETING - JANUARY 6, 1980 AGENDA 1. Call to Order - 7:30 P.M. 2. Resident Forum 3. Agenda Approval 4. Organizational Procedures a. Election of Acting Mayor b. Designation of Legal Newspaper c. Selection of Official Depositories d. Review of Council By-Laws e. Approval of Official Bonds f. Special/Standing Committee Appointments g. Appointment of Commission Members h. Appointment of Commission Chairpersons i. 5. Non-Discussion Items a. Approval of Licenses b. Amend Ordinance No. 19D/Plan Check Fees c. Authorization/Advertisement for Park Commission Members 6. Discussion Items a. Sewage Dumping Station Facility b. 7. Reports of Commissions, Committees, Boards 8. Approval of Minutes 9. Approval of claims 10. Adjournment CITY 01 ANDOVER MEMORANDUM TO: MAYOR AND COUNCIL COPIES TO: ATTORNEY, CONSULTING ENGINEER, STAFF FROM: ACTING ADMINISTRATOR DATE::: JANUARY 2, 1981 REFERENCE: AGENDA INFORMATION - JANUARY 6, 1981 Item No.3 - Agenda Approval Item No. 4a - Election of Acting Mayor Nominations are made for the position, with a vote being taken after nominations close; a motion is required to close nominations. Ken Ortte1 has acting in this capacity since 1977. Item No. 4b - Designation of Legal Newspaper A motion is needed to designate the Anoka Ccunty Union and Shopper as the legal newspaper for the City of Andover Item No. 4c- Selection of Official Depositories A motion is needed to designate the First National Bank of Anoka as officia1 depository. Item No. 4d - Review of Council By-Laws If any changes are desired, a motion is needed to refer them to the By-Laws Committee. Item Nc. 4e - Appr.9.Y~l.o.f Offic i~ 1 Bonds A motion is needed to approve the following bonds: Clerk/Treasurer (2) $25,000 each (1/1/81 through 12/31/81) Employee Blanket $20,000 " " Item 4f - Special/Standing Com~j;;~~_8ppointments The Mayor shall appoint a11 c:omm:tÜemembers, including chairmen. The Council approves the appointments. The Finance and Personnel Committee require two members of the City Counc il . All other Special Committeess mayor may not include Councilmen. Item No. 4f - Appointment of Commission Members An ad was run in the Anoka Union for three weeks requesting applicants for the Planning and Zoning . Only one response was received; that being from Glen Rogers, now serving on the Park Commission. John Scherer, Maynard Ape1 (terms expiring 12/31/80) have both reapplied. - -- . . , Agenda Intorma' 1 Jdnuary 6, 1981 Page 2 Item No. 49 - Appointment of Commission Members (continued) The Park Commission has openings for three (3) seats at the present time. Wes Mand has reapplied and it is assumed that Bill LeFebvre will also reapply. Edna Meyers has not attended any meetings during the last quarter, so she is automatically off pursuant to ordinance (See Item No.5-c). Item No. 4h - Appointment of Commission Chairmen Chairman for both Planning and Zoning and Park Board are needed. Wes Mand has stated he does not wish to have the Chairmanship for another year. Item No. 5a - Approval of Licenses Speedy Market has applied for renewal of both their Cigarette License and Non-Intoxicatinc Malt Liquor Off-Sale License. A motion is needed for approval through 12/31/81. Item No. 5b - Amend Ordinance No. 19D/P1an Check Fees In adopting the State Building Code, we also adopted the fee schedule which requires a 65% of the building permit fee for a plan check. Most of the surrounding municipa1itie~ require this for commercial, but have a lesser amount for residential. It would be recommended to amend the ordinance to include a statement that the plan check fee on residential building permits shall be set by resolution of the City Council. A motion is then needed to amend Resolution No. 102-78 to establish Plan Check Fees for residential structures at $20.00. Item No. 5c - Authorization/Advertisement for Park Board Members A motion is needed to authorize me to advertise per Item No. 4g. Item No. 6a - Sewage Dumping Facility Most of you will recall this has come up several times in the past. We get an increased number of requests when there are going to be a considerable number of people hooking up, such as will be the case in the Southwest Area. As yet we do not have our sewerage metered, so it is going to be difficult to determine a cost figure. If such a facility is set-up, perhaps it would encourage MWCC to install a meter (they promised us that this was going to be done in October of 1978). Attached is a memo from Larry covering some of the other items to be considered. Item No. 6b - Community Development Block Grant Larry has attended several of the technical meetings on this Grant Program. He will have a report for you. Counci1person Ortte1 is on the Steering Committee and will be able to give you additional information. A determination on the use of our funds has to be made by January 15, so this will require action at once. Item No.7 - Approval of Minutes Councilman Peach will not be at this meeting, so this item will be continued. I ! . , - ~ 01 ANDOVER REGULAR CITY COUNCIL MEETING - JANUARY 6, 1981 MINUTES The Regular Bi-Monthly Meeting of the Andover City Council was called to order by Mayor Jerry Windschitl at 7:30 P.M., Tuesday, January 6, 1981 at the Andover City Hall, 1685 Crosstown Boulevard N.W., Anoka, Minnesota. Councilmen Present: Jacobson, Lachinski, Orttel Councilmen Absent: Peach Also present: City Clerk, P.K. Lindquist; City Engineer, Larry Winner; and interested residents Agenda Approval MOTION by Jacobson, Seconded by Lachinski that the Agenda be approved with the addition of Item 6C, TKDA Reimbursement for the Xenia Street project. Motion carried unanimously. MOTION by Jacobson, Seconded by Lachinski to suspend the rules for the meeting. Motion carried unanimously. Election of Acting Mayor MOTION by Lachinski, Seconded by Jacobson to nominate Ken Orttel as Acting Mayor for 1981. Motion carried unanimously. Designation of Legal Newspaper MOTION by Jacobson, Seconded by Lachinski that ABC Newspapers in Anoka be designated the legal newspaper for the City. Motion carried unanimously. Selection of Official Depositories MOTION by Orttel, Seconded by Lachinski that the First National Bank of Anoka be designated the Official Depository for City funds during calendar year 1981. Motion carried unanimously. Review of Council By-Laws MOTION by Jacobson, Seconded by Lachinski that we put on the next agenda adoption or change the temporary rules that we have been under. Motion carried unanimously. Approval of Official Bonds MOTION by Lachinski, Seconded by Jacobson that the Clerk/Treasurer's bond in the amount of $25,000 be approved through the period of 1981; and that Employee's Blanket Bond in the amount of $20,000 be approved effective through 1981. Motion carried unanimously. Special/Standing Committee Appointments Mayor Windschitl noted that his nominations for the Committees are as follows: Capital - Improvements Committee - Ted Lachinski (Chairman), Bob Peach; Finance Committee - Bob Peach (Chairman), Ted Lachinski; Rules Committee - Ken Orttel (Chairman), Don Jacobson; Personnel Committee - Jerry Windschitl (Chairman), Ken Orttel; Communications Committee - back to staff function; Historical Committee - Lyle Bradley, Helen Frantz; Planning and Zoning Commission Chairman - d'Arcy Bosell. - --.. , - - Regular City Counc Meeting January 6, 1981 - Minutes Page 2 MOTION by Jacobson, Seconded by Orttel to adopt the committees as presented by the Mayor. Motion carried unanimously. MOTION by Jacobson, Seconded by Lachinski that we appoint d'Arcy Bosell as the Planning and Zoning Commission Chairman for 1981. Motion carried unanimously. Appointment of Commission Members/Appointment of Commission Chairpersons MOTION by Jacobson, Seconded by Orttel to appoint John Scherer for one three-year term for 1981, 1982 and 1983 on the Planning and Zoning Commission. Motion carried unanimously. MOTION by Orttel, Seconded by Jacobson to appoint Maynard Apel to the Planning and Zoning Commission for a term ending December 31, 1983. Motion carried unanimously. MOTION by Orttel, Seconded by Lachinski to reappoint Wes Mand to the Park Commission for a term ending December 31, 1982. Motion carried unanimously. MOTION by Orttel, Seconded by Jacobson that Wes Mand be appointed temporary Chairman of the Park Commission until such time as the intentions of the other members are received. Motion carried unanimously. Approval of Licenses MOTION by Orttel, Seconded by Lachinski to approve renewal of the Cigarette License and Non-Intoxicating Malt Liquor Off-Sale License for the Speedy Market. Vote on motion: Yes - Orttel, Windschitl, Lachinski; No - Jacobson. Motion carried on a 3 yes - 1 no vote. Amend Ordinance No. 19D/Plan Check Fees MOTION by Orttel, Seconded by Lachinski that we amend Ordinance 19D with the addition of the following provision: That the plan check fee for residential building permits shall be set by resolution of the City Council. Motion carried unanimously. MOTION by Orttel, Seconded by Jacobson that we amend Resolution 102-78 and establish plan check fees for residential structures at $20.00. Motion carried unanimously. Authorization/Advertisement for Park Commission Members MOTION by Jacobson, Seconded by Lachinski to authorize the City Clerk to advertise for Park Commission members. Motion carried unanimously. Sewage Dumping Station Facility City Engineer Larry Winner stated there have been several requests for a sewage dumping station in the City. The following criteria should be used in selecting a site: it should be located off a road where it will not create a hazard; it should be fenced to keep un- authorized persons out; it should not be in a residential area; it should be on city-owned property; a lift station would be the ideal place; however, the city has no lift stations. Charlie Vieman, 13646 Crooked Lake Boulevard - asked where the pumpers now dump and how many times a day they dump. Elmer Dargis, Ace Cesspool Service - stated that they dump in Coon Rapids by the Police Station approximately 6 to 8 times a day. The cost in Coon Rapids is $1.50 per load. Mr. Vieman felt that it would cost the city more to install a dumping station then it will cost the pumpers to go to Coon Rapids to dump. Councilman Jacobson felt that a dumping station would have to be on the Coon Rapids side of the shopping center. Regular City Coun, Meeting January 6, 1981 - Minutes Page 3 Councilman Lachinski felt the site would be limited to where the pumphouse is going, but that would be a questionable area because of the proposed housing development by Good Value. City Clerk pat Lindquist noted that in order to have a dumping facility, permits would have to be obtained from the Department of Natural Resources and Metropolitan Waste Control Commission. She felt that three or four sites be found and presented to the DNR and Metro- politan Waste Control for their opinions. Councilman Lachinski stated that there is an area off Crooked Lake Boulevard where the Temple Addition was proposed that could possibly be used. Mayor Windschitl asked the City Engineer to look at places that are away from residential areas where it might be feasible to put a dumping facility. City Engineer Winner stated that he has driven through the sewered area and couldn't find any place that would be suitable. Mayor Windschitl noted that at one time the Fire Department was interested in acquiring some property on Crosstown and Bunker Lake Boulevards that would be suitable for a dumping station. Fire Chief Bob palmer noted that they are still interested in obtaining that property. Councilman Jacobson noted that at the present time it would be impossible to put in a dumping station because of the sewage flow. It would be at least a year before we could put one in. Mayor Windschitl directed the City Engineer to find out what the State's permit requirements are for a sewage dumping facility. Community Development Block Grant Councilman Orttel noted that due to prior commitments, Dick Schneider did not accept his appointment to the Steering Committee. He further stated that the Steering Committee met and because of our poverty level we were placed in Group 4, along with Bethel, Burns Town- ship, Oak Grove, Ramsey and St. Francis. The amount of our grant is $72,300.00 which can be used for a number of different projects. By the 15th of January we have to submit a preliminary application noting what we intent to use our grant money for. He noted that perhaps the following items could be suggested for our grant: 1) Acquisition of historical property on Round Lake; 2) Cleanup of the hazardous waste problem at Heidelberger's. Councilman Jacobson felt that a good share of the grant should be used for cleaning up Heidelberger's and part of the money be used for parks. Councilman Orttel stated that it was suggested that we not use the money for cleaning up the hazardous waste but for the interim storage facility for the waste. Mayor Windschitl felt that the landfill problem is what we need to embarrass some people with. There has been no activity on this hazardous waste problem. Councilman Orttel stated that the City of Ramsey might be starting action to sue the PCA because of their inactivity on the land- fill in Ramsey. Doug Steele, member of the Hazardous Waste Committee - noted that 2~ months ago our City Attorney was instructed to do the same but obviously he hasn't done anything. He was also directed to find out what kind of action we could take against the County and the State. MOTION by Jacobson, Seconded by Orttel that we authorize a preliminary application to the County of Anoka Community Development Block Grant Steering Committee for an amount up to . . . Regular City Counc Meeting January 6, 1981 - M~nutes Page 4 $72,300. This money is to be used for two activities: 1) Activity relating to the clean- up of the hazardous waste area on the Cecil Heidelberger property; 2) Acquisition of park areas. Motion carried unanimously. Councilman Orttel noted that a public hearing should be held in February or March for public input regarding the grant. The City Clerk will schedule a public hearing for the first City Council meeting in March. Councilman Lachinski asked if the city still had copies of the materials Lyle Bradley put together on the property by Round Lake. The City Clerk will check to see if they're still available. MOTION by Orttel, Seconded by Lachinski that we appoint Charlie Vieman to the Community Development Block Grant Steering Committee. Motion carried unanimously. Reports of Commissions, Committees, Boards Bob Palmer, Fire Chief - asked if the Firefighters who run the rescue vehicle could be reimbursed $15.00 a week for usage of electricity at their homes because of the need for a tank heater and a heater in the rear of the vehicle to keep the equipment from freezing. MOTION by Lachinski, Seconded by Orttel that we authorize reimbursement of $15.00 per week for emergency vehicle storage at the operator's place of residence. Reimbursement will be allowed only during the cold months. Motion carried unanimously. Chief Palmer asked if the fire department will have enough insurance coverage. Councilman Orttel stated that Some sort of medical coverage will have to be obtained. John Ward, Hazardous Waste Committee Chairman - stated that the Hazardous Waste Committee has suggested that the Council approach other Councils in the area that would be affected by the hazardous waste flow, such as Coon Rapids, to see if they would be willing to share in the clean up cost. They would also like to be sure that the Council pressures the law to take appropriate action. Councilman Orttel stated that the County is going out for new bids to have the hazardous waste removed. At this time, Alabama is the only state that will accept the chemicals. Mayor Windschitl noted that the people who originally dumped the chemicals are known to the county and they are well known people. Doug Steele - stated that this information is falling out in bits and pieces and no one is willing to admit all they know. This information should be given to the Hazardous Waste Committee. Mayor Windschitl noted that he has contacted one of the State Senators and asked him to give us some help. Doug Steele - stated that he would encourage the Council to encourage the attorney to file a suit under freedom of information. The only way you're going to get any place is to take them to court. Lyle Bradley - noted that it's difficult to get facts to flow when we have governmental agencies involved. The Committee is not satisfied with what they're getting from the PCA and the county. He explained that the reason Spring Valley's hazardous waste problem is being taken care of is because they hired Craig Alexander, a consultant geologist, to see ., , _ ~-"'J ",uuut Meeting January 6, 1981 - Minutes Page 5 what contamination existed. He suggested that the Council hire a geologist and things will move faster. It's criminal that we don't take advantage of the expertise that we have availab Ie. Mayor Windschitl asked if the Council could authorize $500.00 for the Hazardous Waste Committee to hire a consultant geologist. Councilman Lachinski felt that the Hazardous Waste Committee should first determine whether there is someone qualified that will do a good job for $500.00. MOTION by Lachinski, Seconded by Orttel that we request Anoka County to provide the City with the Barr Engineering report for the study done at the hazardous waste pit at the Melron Land- fill. Amendment to motion: after landfill, add: along with any and all correspondence with the firm. In order to avoid duplication of costs, we request that this information be received within 30 days. Second stands. Motion carried unanimously. Mayor Windschitl noted that Bill Hawkins was supposed to let the Council know if and how the City could sue the State. The City Clerk will put this on the next City Council agenda. Councilman Orttel felt that the place to go is to the press. John Ward felt the we should obtain all facts first and then issue a press release. Mayor Windschitl stated that it appears that is the only way the thing will get going. Councilman Lachinski stated that the Council should have a copy of the bid proposal from the County and test results that they haven't seen yet. MOTION by Lachinski, Seconded by Jacobson that we request Anoka County to provide to the City of Andover test results from the testing of the hazardous waste at the Heidelberger property and also a copy of the bid proposals for the clean up on the Heidelberger property. This information should be received within 30 days also. Motion carried unanimously. TKDA Reimbursement/Xenia Street Project Mayor Windschitl explained that what TKDA is proposing to do is to absorb. part of the over- run cost on this project by reimbursing the City $4,781.00. Councilman Jacobson stated that we should ask for the attorney's opinion on whether or not this should be done. Mayor Winds chit 1 asked the City Clerk to check with Mr. Hawkins on this matter and to put it on the next agenda. Bob Palmer - stated that he was at the last Planning and Zoning Commission meeting and requested that all new plats be routed to the involved departments before going to the Council. The Planning Commission clerk has been instructed to route all new plats. Charlie Vieman - Thanked the City Council for the work that they have done throughout the year. Councilman Orttel stated that by going through the League's insurance program, the insurance cost would be less expensive. MOTION by Lachinski, Seconded by Orttel that we change insurance carriers to the League of Minnesota Cities programs. Motion carried unanimously. I ~C~UL~r ~~~y Couni Meeting January 6, 1981 - Minutes Page 6 MOTION by Jacobson, Seconded by Ortte1 to approve Checks 3705 through 3724 in the amount of $5,057.99, Check #426 in the amount of $164,025.35 for the 76-1 and 79-2 projects and Check #427 in the amount of $81,173.16 for improvement projects 77-1, 78-1 and 79-2. Motion carrie unanimously. MOTION by orttel, Seconded by Lachinski to adjourn. Motion carried unanimously. Meeting adjourned at 9:26 P.M. Respectfully submitted, d0L~ Vicki Volk, Recording Clerk