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HomeMy WebLinkAboutSP April 9, 1980 ~ 01 ANDOVER SPECIAL CITY COUNCIL MEETING - APRIL 9, 1980 AGENDA 1979-2 Street Improvement West Half Section 17, Genie Drive-Section 18 1. Call to Order - 7:30 P.M. (Acting Mayor-Ken Ortte1) 2. Review Action To-Date 3. Council Comments 4. Engineer Comments * 5. Resident Comments 6. Council Discussion 7. Adopt Resolutions Setting Bond Sale for May 6~ 8. Adjournment * All residents wishing to make comments must speak into microphone and identify themselves by name and address before testimony. All comments must be pertinent to the issue being discussed and limited to 3 minutes. ~ 01 ANDOVER SPECIAL CITY COUNCIL MEETING - APRIL 9, 1980 MINUTES A Special Meeting of the Andover City Council was called to order by Acting Mayor Ken Orttel on April 9, 1980, 7;35 P.M., at the Andover City Hall, for the purpose of reviewing with the affected residents, the bids received for the improvement of streets in the West Half of Section 17, Township 32, Range 24; and Al1adin Acres Area in Section 18, Township 32, Range 24; and to set the Bond Sale Date for funding the above ppoject. Councilpersons Present: Jacobson, Peach Counci1persons Absent: Windschitl, Lachinski Also Present: City Engineer-Mark Schumacher, City Clerk/A.Adm.-Pat Lindquist, and approximately 45 interested residents. Acting Mayor Ortte1 reviewed the background on the proposed improvement leading up to this meeting, informing the residents that a petition had been received in July, 1979, representing in excess of 35% of the residents requesting the improvement of bituminous streets for the majority of the area; hearings were held, and as a result Tulip Street and 161st Avenue east of Tulip were eliminated from the project; bids were then received, and rejected inasmuch as the Council felt they were considerably higher than the figures presented to the residents at the hearings; the project was again bid in March resulting in a very favorable cost. He noted that prior to the last bidding, street standards had been changed by the City Council, as had the policy for assessing corner lots. Acting Mayor further explained the need for the Special Meeting being called on comparatively short notice, noting the Contract for the construction would have to be awarded no later than May 13, and due to the inability to secure bonding at the present interest rate limitations and the indecision by the Legislature to pass a Bill to increase the rate limitations to-date, it would be necessary to Set the Bond Sale Date on April 9 for a Sale on May 6, further noting that advertising requirements are such that almost three weeks lead time .i s needed for such a Sale. He informed the residents present that it is hoped the Legislature will increase the interest rate limitation and have a Bill signed by the Governor by the May 6 date. The anticipated Bill would increase the interest allowed to 12%. It was noted this hearing was not required by Chapter 429, but rather a Courtesy Hearing to inform the residents of the possible change in interest rates; and to answer any questions they may have. Councilperson Lachinski arrived at 7:45 P.M. Those present were informed the project is on the books as ordered and the Council has proceeded as such; and that all legal requirements have been met. Acting Mayor Ortte1 advised those present owning corner lots there should be a considerable reduction in the amount of their assessment from originally proposed due to the change in the assessment policy of using the average depth in each area individually. Mark Schumacher reviewed the bids received at the March 14 Opening, noting they were considered to be good. He informed the residents that the storm sewers as originally proposed were being deleted to save costs, however, some additional Special City Council Meeclng April 9, 1980 Page 2 culverts would be required; with locations of such culverts being shown to the residents. He further noted all existing culverts would be used, if at all possible. He again explained there should be a minimum of cOnstruction and changes made to street elevations in order to allow storm water to drain similar to that now existing. The letter of May 3 sent to the residents was reviewed by Mr. Schumacher, as were the new street standards. The meeting was then opened to questions and testimony from the residents. Staff comments are indicated in parenthesis. Dick Butcher - 3919 Enchanted Drive - Noted he had heard several comments last year when the surveyors were going through the area that the road was not located where it should be, and that many of the stakes were now placed deep into residents' yards; he asked if the road was going to be put where it belonged and how much yard would they be taking, noting many of the residents opposing the improvement were very concerned they would lose trees, shrubs, etc. (Mark Schumacher - The roadway will be centered, but it should all be done within the existing right-of-way; the most it would be moved would be one or two feet out. None of the actual roadway should go out of the right-of-way which is 66'. If any of the individuals have concern, we can meet with them and show them exactly where the road will be. The road should not shift more than £ive or ten feet from where it now is. Inasmuch as there is no ditching, there will be no slope easements required out side the right-of-way. We will work with the people to allow them to move shrubs, etc. if necessary. Charles Greene - 3754 - 161st Avenue Northwest - Asked for assurance that the entire assessment would be $13.03 per foot and that more would not be added later for other things. (Mark Schumacher - The $13.03 includes 10% for contingencies and 17% for legal, engineering and administrative costs. It could possibly go over, but it is very unlikely. The driveway aprons are included in the $13.03. We do have 10% for contingencies; the costs could even be some less. Your assessment will be based on the actual costs. According to the schedule, the project should be completed before the assessment hearing, so we will not have to estimate anything. If we don't need the 10% for contingencies, you won't be charged for it.) Gerald McNeal - 16145 Valley Drive - Asked if a lip would be left On the sides of the road, not1ng this is the way 1t is when it is graded; and all the water runs down to his property, into his garage and then down to the slough behind his house. He also asked how the assessment would be handled for his particular lot, noting he has a 30'x415' strip running along Genie Drive with his actual frontage on the adjoining lot facing Valley Drive. (Mark Schumacher - We do not plan to construct any lip and with the two foot flat earth edges on the side of the road, it should run off there and not go down the edges to the low spots. To prevent the water from running into your garage, we could use a lip to divert it. The Council will look at your lot as the time of the assessment hearing to make any adjustments.) (Acting Mayor Orttel - I would like to think an adjustment will be made and with the new policy you should be assessed for a lot less than before.) Speci a 1 City Cvy,lcil Mel og April 9, 1980 Page 3 Dick Thompson - 3968 Enchanted Drive - Noted he had just moved into the area and did not understand how the "depth" was figured for the assessments; and stated his depth was 305 feet. (Mark Schumacher - The shortest side is your front footage on a corner lot. In other projects a 200' depth average had been used, but because the lots vary in different areas, the Council has decided to go with the average depth for each specific area. If you are not on the corner, just your frontage would be figured.) Andy Lantos - 3616 - 161st Avenue NW- He-stated his side yard was on Tulip which was not being blacktopped, noting that the water now runs from 161st and down Tulip into his driveway; he is concerned that with the hard surface being placed on 161st, he will get even more water. He emphasized the significant amount of water now running into his yard. He asked if there were any plans to change the grade on Tulip after the 161st construction. (Mark Schumacher - Now that we are not putting in any storm sewers the water will be running like it always has. With 161st tarred, you should not get as much silt on your yard. The City may have to re-grade Tulip as a maintenance item to help the run off into the field instead.) John Peterson - 16120 Vintage Street - Noted he had a "U" shaped driveway with two eX1ts; he asked if he could work out something whereby he would have his other driveway done when the construction was being completed and pay the Contractor himself for it. (Mark Schumacher - We have included one driveway in the project costs, but they can do the other one and you will have to do it at your own expense.) Mr. Peterson asked how he should proceed to make sure this was done. He was told to talk to the Contractor when the project started. Andy Lantos - 3616 - 161st Avenue NW - Noted when Tulip Street was eliminated from the original project in 1979, there was talk of doing it within five years with State Funds; and also finishing 161st out to Round Lake Boulevard. ~ark Schumacher - State-Aid Funds are designated by the City Council. State .. Aid roads have to be built to State specifications which means there would 'be a 44' actual roadway; this would create problems on Tulip Street on the west side. If we use an urban section the right-of-way only has to be 66' but if we go to a rural section, the right-of-way is 120'.) Mr. Lantos asked if it would be necessary to carry 161st Street through under State Aid if State Aid funded it from Tulip Street East to Round Lake Boulevard. He was advised State Aid Roads had to connect to other State Aid Roads and therefore, could not go west of Tulip Street. Counci1person Lachinski stated that the City Council had indicated 161st Avenue would be addressed in the 5-Year Capital Improvement Program, however, it was not the general agreement of the Council to do the work with State Funds; and that Tulip Street is not included in the 5-Year Plan. John Fahn1ander - 3931 - 158th Avenue NW - Noted he had heard rumors to the effect sanitary sewer would be coming into the area within 10 year. Special City Council Meec,ng April 9, 1980 Page 4 (Mark Schumacher - There are many changes being made for providing sewer service, all having to do with the CAB Interceptor through Champlain and Brooklyn Park.) (Acting Mayor Ortte1 - The plans for the CAB Interceptor have been changed many times during the past 10 years; about a year ago they were talking about coming across the Rum River on 159th--now that has been scratched and they are going to cross by the High School. This looks pretty definite now. The only area that is going to be served by the CAB Interceptor is in the Urban Service Area which is south of 149th. Now we are looking at probably the year 2050 for your section.) Martin Mykkanen - 15845 Xenia Street NW -Stated that he saw Xenia Street as the main traveled street and was concerned that it could become a "racetrack". Also noted the people on Tulip Street were paying nothing, yet would be the ones who would be using this street more than anyone. (Mark Schumacher - Most likely your traffic would increase somewhat.) (Councilman Lachinski - We went from a sand street to bituminous in my area and we noticed very little change in the speeds.) (Acting Mayor Ortte1 - Unfortunately, we can only zone it for 30 mph, however, we have found by having the deputy locate in the area and few times and issue tickets, the problem usually corrects. Most of the offensive drivers are people right from your own area. Stop signs on the route could help some of the speed problem. A lot of the motorcycle traffic will slow down because they have a tendency to show off on dirt roads.) Counci1person Jacobson asked the audience if anyone violently disagreed with the new price of $13.03 per adjusted front foot. No objections were noted. Dale Bower - 3720 - 161st Avenue NW - Asked if there was going to be any attempt to restore the or1g1nal grade, noting that through the years the grader operators had cut down the road unreasonably in many areas. Also, natural erosion had changed the grade to where many driveways were considerably above the street. He also asked if the residents would be contacted prior to making any alterations in the streets. (Mark Schumacher - We will try to match the existing yards and driveways. This is a low bid and not a lot of excavations and filling was included. We will look at the grades again when we are out in the field and adjustments can be made then.) Mr. Bower further stated he would be willing to pay a little more to get some better drainage. Acting Mayor Ortte1 informed the residents they could meet with the City Engineer following the meeting to discuss any specific problems they might have. The time-table for the improvement was outlined by Mr. Schumacher. Acting Mayor Ortte1 again reviewed the interest limitation question and what the Council would be acting on at this meeting. Speci a 1 City Council Mee, ,'lg April 9, 1980 Page 5 MOTION by Jacobson, seconded by Peach to adopt a resolution providing for the sale and issuance of $430;000 General Obligation Bonds for improvements 1979-2 and 1980-1, (see Resolution No. 30-80), with the following amendment: Item No.3 It is also understood and the intention of the City Council that should the bond interest limitations which exist by Law in this State on April 9, 1980, not be adjusted by the State Legislature to make the sale of these bonds legally possible, that this sale shall be withdrawn and cancelled. Motion adopted unanimously. The City Council thanked the residents for attending the hearing and hoped their questions had been answered satisfactorily. MOTION by Peach, seconded by Jacobson, to adjourn. Meeting adjourned: 8:40 P.M. Respectfully Submitted: