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HomeMy WebLinkAboutCC July 22, 1980 - . [ I ~ 01 ANDOVER CONTINUED CITY COUNCIL MEETING - JULY 22, 1980 AGENDA 1. Call to Order - 8:00 P.M. 2. Agenda Approval 3. Grace Lutheran Church - Special Use Permit 4. Policy - Industrial Financing 5. Southwest Area - Sewer Trunk Locations 6. Ordinance No. 25C - By-Laws 7. Coon Creek Watershed District Petition 8. Personnel a. Medical/Life Insurance b. Public Works Personnel 9. 10. Approval of Minutes 11. Approval of Claims 12. Adjournment .~.~-----~~-,-.~.~ , I ~ 01 ANDOVER CONTINUED CITY COUNCIL MEETING - JULY 22, 1980 MINUTES The Continued Meeting of the Andover City Council was called to order by Mayor Jerry Windschit1 on July 22, 1980, 8:00 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Anoka, Minnesota. Councilmen present: Jacobson, Lachinski, Peach Councilman absent: Ortte1 A 1 so present: TKDA Engineers, John Davidson and Mark Schumacher; City Engineer, Larry Winner; City Clerk, P. K. Lindquist; and others AGENDA APPROVAL MOTION by Jacobson, Seconded by Peach, that we approve the Agenda with the Additions of 3a, Road Maintenance; 3b, Barricade on 175th Avenue; and Item 9, Fire Station Well. Motion carried unanimously. GRACE LUTHERAN CHURCH - SPECIAL USE PERMIT MOTION by Jacobson, Seconded by Peach, that we issue a Special Use Permit to Grace Lutheran Church, and the City Council concurs with the recommendation of the Planning and Zoning Commission. (See Resolution R88-80) Motion carried unanimously. ROAD MAINTENANCE Harvey Kade1ac, White Oaks Addition - stated that the road conditions are horrendous and that the road has been graded only twice this year. He felt that with the cOntractor grader a better job was being done. He put in 169th Lane a year ago, and it has only been graded once in that time. On 172nd, the school bus drives in the ditch because it is smoother than the road. He thought the problem has gotten worse instead of better with the City purchase of the grader. Pete Bednarczyk, 169th Lane, end of White Oaks - knocked the exhaust system off his truck because of the roughness of the road, and he felt that conditions have to be rather serious to do that to a truck. Mayor Windschit1 again expressed concern over the conditions of the roads in the City, still feeling that more hours have to be spent grading the roads to get caught up. He suggested that the City hire a part-time grader operator to grade the gravel/sand streets in the City from approximately 4:30 p.m. until dark daily, as he felt that there would be such operators available. Mr. Winner stated that Public Works will be finishing one round of the City in the next day or two, which took slightly more than three weeks. For the last three/four days, the grader has been run 10 hours a day. Council discussion was on the time it takes to grade all the roads in the City; that it would be helpful to add another 4 or 5 hours of 9rading in the evening; that when it rains, not enough area is being covered with the grader; and that a salary for a qualified grader operator working after 4:30 would be in the area of $8 an hour. MOTION by Lachinski, Seconded by Peach, that we authorize the City Engineer to hire a part-time experienced grader operator at a salary not to exceed $8 per hour, for at least three months. Motion carried unanimously. Mr. Kade1ac asked about the mOney he had dedicated for the park in White Oaks, as that mOney was spent for something else the year it was dedicated. Council and Clerk noted that since the money was dedicated specifically for White Oaks park, it will be up to the Park Board to allocate the same amount of funds from next year's budget for that park. Mr. Kade1ac also stated that the money dedicated for Wobegon Woods is still in the savings account and wondered when something was going to be done in that park. He --. [ Continued City Council Meeting July 22, 1980 - Minutes Page 2 has been before the Park Board proposing they dig out the swamp with a drag line for a pond that could be as wide as 110 feet which could be used as a skating rink in the winter, putting the dirt around the edge to be used as a track, etc. Mr. Schumacher stated that in this case, a DNR permit would not be needed to dig out a pond. Council agreed to put the item on a Council agenda and discuss it with the Park Board Chairman. BARRICATING 175th AVENUE Mayor Windschit1 explained that several residents have expressed concern over the dumping of rubbish, etc., off the end of 175th Avenue, which goes east from Blackfoot into Cedar Crest 4th Addition. The residents were willing to provide the labor if the City purchased the materials. MOTION by Peach, Seconded by Jacobson, that Public Works be authorized to purchase posts and chain to block off 175th Avenue east of Blackfoot to prevent the discharge of rubbish. Motion carried unanimously. POLICY - INDUSTRIAL FINANCING Council discussed the prepared resolution setting forth· criteria and procedures for the issuance of industrial revenue bonds and tax exempt mortgage financing and made the following comments and changes: Page 1, F: Change to read: The applicant's proposed facility or expansion shall provide additional permanent new jobs in the City. Page 1, VI, A: Change to read: Certified annual audit or audit report acceptable to the City for the last three fiscal years. Page 2, VII, last line: Change to read: ...in lieu of Item A and B, Section VI. Page 2, IX, first line, change to read: The following additional information shall be required... Page 2, IX, K, that financing instruments will be sold to individuals; and Page 3, X, B, that the type of financing is a mortgage revenue note which will be sold only to institutional, not individual, investors. Council discussed these two statements, with some feeling they are conflicting statements. The Clerk was directed to discuss this with the fiscal consultant, Mr. Forness, as to the proper wording in these two statements. Page 4, Item XIII: All data... (sp) Page 4, XIV, Last setnence, change to read: Such financial advisor/underwriter will submit a letter of intent which addressed the feasibility of the project. Page 4, XII, D: Council discussed the restrictiveness of this statement and questioned the ability of some applicants to be able to show that the net earnings for the last three years exceeds the total anticipated annual cost of the debt services on the issue by two times. Change sentence to read: Net earnings statement for the last three years generally should show net earnings exceed the total anticipated annual cost of debt service on the issue by two times. MOTION by Jacobson, Seconded by Peach, that we set the Resolution No. 89, A Resolution setting forth criteria and procedures for the issuance of industrial revenue bonds and tax exempt mortgage financing as presented by~ity Staff with the changes noted by the Council, with another exception for the City Clerk to check on Item IX, K, and X, B, for clarification with the City financial consultant. (See Resolution RS9-S0) Motion carried unanimously. I Continued City Council Meeting July 22, 1980 - Minutes Page 3 SOUTHWEST AREA - SEWER TRUNK LOCATIONS Mr. Davidson reviewed the TKDA letter of July 22, 1980, to the Mayor and City Council regarding the Alternate Sanitary Sewer Trunk Alignment through the Ado1fson property for the SW Area Improvement Project, which he felt would require re-eva1uating the crossings on Round Lake Boulevard, perhaps changing the direction of flow in Quickstrom Addition, and which he estimated would add an additional $155/acre sanitary sewer trunk charge to the project. If this alternate would be chosen by the Council, he recommended that the project be bid in two sections to allow additional time for further study of the alignment. Council discussion with the Engineers was on the concerns of the location and costs of the trunk line, with Mr. Davidson explaining that by sizing a 10-inch trunk line and flattening the grade, all basements in Auditor's Sub. 82 would be able to be serviced without a lift station; that Attorney Hawkins does have the signed easements from Mrs. Sonsteby should the Council choose the route for the trunk line through her property (Reference Council discussion in Minutes of July 15, 1980); that the cost of going through the Sonsteby property is relatively a trade-off with the originally proposed alignment up Round Lake Boulevard; but by going through the Sonsteby property with the trunk line rather than up County Road 9, approximately 2.7 feet of depth is lost on the northern end, which mainly affects service to that area north of South Coon Creek Drive; that in order to serve the entire district by gravity, the size and depth is necessary regardless of which alignment is chosen; that TKDA met with the County this afternoon on site and have redesigned all the crossings On Round Lake Boulevard so that lateral sewers can be extended to serve both sides of the road in the future, which is the reason for the 11 crossings in the County contract; that the laterals would be run along the west side of Round Lake Boulevard where the County is removing trees; that the County would be willing to put the crossings in and set the manhole which at this point would add approximately $20,000 to the County contract; also that an additional $10,000 is anticipated in the County contract for additional storm sewer sizing on the southern end of the project to handle all the storm drainage from Chapman's Addition, but with that $10,000 being a trade-off from the original storm sewer proposal of running some of that drainage to the south of Chapman's, thereby not increasing the overall project cost; that subject to the Council's approval of a supplemental agreement with the County this evening, all crossings requested through Round Lake Boulevard can be completed under the County contract of the road improvement. Mayor Windschit1's concern was that with the Sonsteby alignment, the net cost of the project is going to be higher. Mr. Schumacher agreed, but it is because the original project costs did not propose serving the Sonsteby property with laterals. MOTION by Peach, Seconded by Jacobson, that the Council approve the Sonsteby route for the sanitary sewer in the Southwest area. DISCUSSION: Mayor Windschit1 questioned if the City isn't trying to hurry the project along beyond the ability to do it, still feeling the net cost to the residents was higher going through the Sonsteby property. He also questioned whether the County could complete the requests of the City. Mr. Davidson and other Councilmen stated that going through the Adolfson property leaves a great deal of unserviceable property east of the trunk line; that Ado1fson is on record as opposing the project, which would in all probability cause delay in the pro- ject and result in higher costs; and that TKDA has worked with the County to redesign some of the pipe to be done by the County so the County will be able to do the crossings under their road improvement project. Mr. Davidson stated by what was negotiated this afternoon, he was told at 4:30 this afternoon that an agreement has been reached with the County, but it increases the cost with the County by approximately $30,DOO, subject to an agreement by the Council this evening. TKDA is bringing the final plans and specs to the Council next Tueaday; and if there is a problem with the County, he will let the Council know then. Motion carried unanimously. [ Continued City Council Meeting July 22, 1980 - Minutes Page 4 (Southwest Area - Sewer Trunk Locations, Continued) MOTION by Jacobson, Seconded by Lachinski, that we authorize the Addition of. approxi- mately $30,000 to the Joint Powers Agreement between the City of Andover and Anoka County for additional work which may be required along Round Lake Boulevard to do the redesigning of the sewer and drainage systems. Motion carried unanimously. Council discussion with the Engineers was also on the design of the central water system in the project. It has been heard by some Councilmen that Good Value's engineers feel the design of the water system is inadequate, recommending a larger pressure tank. Councilman Peach also expressed serious reservations as to the adequacy of the water system, especially as it relates to fire fighting capabilities. Mr. Davidson explained that they have met with Good Value engineers and ask~d them to state their requirements for a system. Instead, their engineers did an evaluation of the feasibi 1ity report, which isn't what TKDA was looking for. Once they have don~ the final design, they will meet with Rademacher and Good Value. He admitted the system design is a minimum to provid~ ad~quate potable water supply, and if possible, build in the fire protection. They are trying to provide the greatest amount of fire protection for the least invest- ment. The re is no question that there will not be 1,000 gallons-a-minute flow from this system, and that one would not be able to get that until going to a storage facility. This system will give 500 ga110ns-a-minute fire protection with 750 gal10ns- a-minute production, of which 250 gallons a minute is for the residential use at saturation, that is when the area develops to full density. Councilman Peach also stated there doesn't appear to be any real backup to the system in the event of an electrical or mechanical failure. Mr. Davidson stated that they will provide standby power. In the event of pump failure, the fire protection would have to revert to the present system, that is one with no water supply. Once the first 160 acres is saturated and expanded into the next area, the City will need another 750 gal10n-per-minute well, which would, at that time, provide the standby facilities. It was his recommendation that the City wait until the area develops to support a 500,000- gallon tower, which would be about twice the developed area being included in this system, about 400 to 500 acres. They could add a 1,000-ga110n on-the-ground tank to provide fire-fighting protection, but they didn't feel it was necessary at this point in time. It is TKDA's feeling to give the system a chance to expand before adding any further capital improvements. Councilman Peach stated it may be acceptable that those 80s be done as proposed, but when the next 80 comes in, an on-ground storage tank b~ put in, which he felt might be the least expensive way of getting 1,000 ga110ns-per-minute flow as soon as possible. Mr. Davidson stated they are suggesting that the City live with the pneumatic tank until the City can afford a larger tank rather than putting in a 250,000 gallon tower now and then a larger one later. The second well could be put in at any point in time and would then provide full capacity of that well for fire-fighting capability. Recess at 9:26; reconvene at 9:35 p.m. FIRE DEPARTMENT WELL Mr. Schumacher stated that Steve Stodola pumped the well last week, and Mr. Hartley from TKDA was th~re yesterday as well. What they found was that pumping at 150 gallons per minute. there was no sand in the water. Twin City Testing results were less than one milligram per 1eter sand. At 200 gallons per minute, they get easily more sand than two milligrams per leter. They haven't done anything else with the well as of this time but felt that there might have been a failure deep in the well several months ago to cause the larger amounts of sand in the water at that time. Mr. Schumacher also explained that the reason the well has not been made deeper is because of the requirements On casing, which would then not meet the 200 ga110ns-per-minute flow. He stated that ". Continued City Council Meeting July 22, 1980 - Minutes Page 5 (Fire Department Well, Continued) additional well development could be done, which is expensive, and there is no guarantees that it will provide 200 gallons per minute sand free; or they could go to sand removal equipment, which would have to be priced out. Council discussion was on the various alternatives; that the specifications call for 200 ga11ons-per-minute flow which was to be designed by the contractor; that if the well doesn't meet those requirements, then the contractor hasn't met the contract specifications; suggested the possibility of a 5,OOO-ga110n tank into which water could be pumped from the well,. but which water could be pumped out of at 200 gallons per minute; that there is no guarantee that pumping from the well at 150 gallons per minute will remain sand free; that additional air surging and pumping may clear it as well; and that it would be the contractor's obligation to design a filtration system to make it work. Council generally agreed that the contractor should be told to provide the sand-free water according to the specifications, done under the direction of the City Engineer. MOTION by Jacobson, Seconded by Peach, to authorize Bill (Hawkins) to send legal document saying that the well does not meet the specs and ask them to do whatever is necessary to meet the specs, and whatever the contractor does, it is at their costs; this be done in the most expedient manner possible due to the health, safety, and welfare of the residents of the City, subject to the review by the City Engineer. Motion carried unanimously. ORDINANCE NO. 35C - BY-LAWS Councilman JacoDson recommended making the changes as a resolutlon and trYlng them for a montn to see hOW lt works. MOTION by Peach, Seconded by JacoDson, introducing Resolution amending eXlstlng resolutions relating to the rules and organization and procedures for ~ity Councll of the City or Anoover as presentea by the Ku.1es Corrmlttee. (::.ee Keso1ution R9U-8U) Motion carrled unanimously. COON CKEEK WATERSHED DISTRICT PETITION City Clerk, Pat Lindquist, explained she and Mr. winner attended a meeting tOday covering the petition, but neither felt that anything was accomplished. All cities were represented except Ham Lake, plus several representatives of the Watershed Board. A change to the petition was made at the meeting; Page Two of the petition, add: ...to be subsequently affirmed by the petitioner. Ms. Lindquist reported that no determination has been made as to the cost of the study, how it is going to be done, how it is going to be financed, etc. Mr. Thistle from Coon Rapids is supposed to send a letter and to set up a meeting of the cities involved in this matter. Council discussion was on their cOncern over what is taking place with the study, agreeing to table further discussion until after more information can be gathered. MOTION by Peach, Seconded by Lachinski, to table the Coon Creek Watershed District Petltlon subject to additional information from Coon Rapids. Motion carried unanimously. PERSONNEL - MEDICAL/LIFE INSURANCE Councilman Jacobson reviewed the Personnel Committee's recommendation made the previous evening of going with the Physicians Health Plan, as it was felt it would provide better coverage for the employees. This would take place as sOOn as the current payment on Banker's Life runs out; and at the same time the City would pay one-half of the dependent coverage. Continued City Council Meeting July 22, 1980 - Minutes Page 6 (Personnel - Medical/Life Insurance, Continued) Council then discussed Councilman Lachinski's recommendation that the City pay up to $85 per employee for health insurance. He explained that in that way, the employee can choose whichever of the health plans from Hennepin County most fits his needs; and he felt it better equates married and single employees since there is no mention of dependent coverage. Council discussed the various health plans through Hennepin County, the costs of each, and the cost difference to the employee between what the Personnel Committee recommended and Councilman Lachinski's recommendation. Councilman Lachinski stated he wouldn't mind raising the limit to $90 per employee but preferred this type of pOlicy be instituted so that employees do have a choice of health plans; and that the flat rate be adjusted annually by some amount, possibly by averaging the increase in the various health plans to determine the amount of adjustment. MOTION by Lachinski, Seconded by Peach, that the City contribute $90/~ö~ar~pJßp~öyee health insurance and convert to the Hennepin County Health Plans, plus the first $5,000 life insurance premium. DISCUSSION: $5,000 worth of life insurance is $1.10 a month per emp10yee,èand it is intended that that be paid in addition to the $90 per employee for health insurance. Motion carried unanimously. PERSONNEL - PUBLIC WORKS PERSONNEL Council discussion was that if full-time position or positions are to be opened up in Public Works, they should be posted. Councilman Jacobson stated the Personnel Committee's recommendation was to hire Kevin Starr and Ron Kellar at $4.35 an hour. Discussion was also that Mr. Starr is under the CETA program, which runs out tomorrow; questioned whether one or two positions at this lower skill level should be made; suggested that one position be made permanent with another remaining temporary; also noted the affect of the costs of additional personnel plus the costs of other programs to the City's 1981 mill levy; and discussed the services that the City is or wants to provide versus manpower needed and funds to pay for those services. It was suggested that one permanent position be made and that Mr. Starr and Mr. Kellar remain on temporary status at this time. MOTION by Jacobson, that we hire Kevin Starr on a permanent basis at the rate of $4.35 an hour subject to the normal City of Andover criteria for new employees for probationary period. Motion dies for lack of a second. MOTION by Lachinski, Seconded by Peach, that the two temporary employees in the Public Works Department be given a raise effective Monday to $4.50 an hour. After discussion, Councilman Lachinski CHANGED motion to: that the increase be to $4.35 an hour and an additional 15 cents an hour if Class B license can be obtained. Second still stands. Motion carried unanimously. MOTION by Lachinski, Seconded by Peach, that we post one Public Works Maintenance permanent position to be filled in the Public Works Department for $4.50 requir,ing Class B license. Motion carried unanimously. Discussion was that CETA funds run out tomorrow but the previous motion was to give a pay raise effective Monday. Ms. Lindquist was also told to check into whether it would be allowable for temporary employees to be covered by medical/life insurance through the City at their own expense. MOTION by Peach, Seconded by Lachinski, that Kevin Starr be extended as a temporary fu11- tlme person in the Public Works Department with the City bearing the full costs until such time as the position is filled by a permanent employee. VOTE ON MOTION: YES-Lachinski, Peach, Windschit1; NO-Jacobson Motion carried. Continued City Council Meeting July 22, 1980 - Minutes Page 7 FIRE DEPARTMENT - CHIEF'S VEHICLE Fire Chief Bob Palmer asked the Council's opinion on his getting a vehicle with lights and siren for responding to fires. He responds to fires directly, and he has been urged to do this by the Sheriff's Department for safety reasons. There is a Sheriff's sale coming up in which they will be selling a ranger unit, a 1977 trail duster, four- wheel drive with bids beginning at $1,000. The Sheriff can sell it before the auction to another governmental body, and Chief Palmer, asked the Council's opinion and where the money could come from. The car would stay in the City except to take it for fire meetings and possibly to work in Anoka. Council discussion was that the biggest cost would be the cost of insurance and questioned whether Chief Palmer could equip his own car with the City paying him for the equipment. The Clerk was directed to check into the insurance question, and Chief Palmer is to find out the cost of the vehicle. This item will be put on Tuesday night's agenda. Assistant Fire Chief Tom May questioned whether the $2,000 the Council moved to carry over from last year's capital funds has been added to this year's budget. The Clerk was directed to research and clarify the matter. NORTHWEST ASSOCIATED CONSULTANTS, INC. - BILLING MOTION by Lachinski, Seconded by Peach, that we authorize $800 for base map revisions tor the Comprehensive Plan to Northwest Associated Consultants, Inc., as outlined in the contract dated July 21, 1980. Motion carried unanimously. APPROVAL OF CLAIMS MOTION by Jacobson, Seconded by Peach, that we approve Checks 3255 through 3273 and 3277 through 3289 in the amount of $41,833.83. Motion carried unanimously. MOTION by Peach, Seconded by Jacobson, to adjourn. Motion carried unanimously. Meeting adjourned at 11:25 p.m. Respectfully submitted.---- ,