HomeMy WebLinkAboutCC/SP April 19, 1979
~ o¡ ANDOVER
CONTINUED REGULAR & SPECIAL CITY COUNCIL MEETING
April 19, 1979
1. Call to Order - 7:30 P.M.
2. Agenda Approval
3. Rum River Forest Final Plat
4. Cigarette Licensing Ordinance
5. Ordinance 8E-Zoning Map
6. Cigarette License-Tom Thumb Store
7. Planning and Zoning Commission Report
B. Personnel Committee
a. Administrative Policy
b. Job Description-Ad (Public Works Maintenance Person)
9. Recording Secretary
10. Allocation of Previous Years I Surplus Funds
· o¡ ANDOVER
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CONTINUED REGULAR & SPECIAL CITY COUNCIL MEETING - APRIL 19, 1979
MINUTES
Cou~cilmen present: Jacobson, Lachinski, Peach
(Mayor Windschitl arrived at 9:40 p.m.)
Councilmen absent: none
Also present: City Clerk, P. K. Lindquist; and others
Agenda Approval
MOTION by Peach, Seconded by Jacobson, that the Agenda as published be approved with
the Addition of Item 11, Approval of Claims. Motion carried unanimously.
Rum River Forest Final Plat
The Clerk testified that to date nothing has been received from the Environmental
Quality Board or Metropolitan Council relative to this plat.
MOTION by Peach, Seconded by Lachinski, a Resolution approving the Final Plat of Rum
Rlver Forest in Section 18 and Section 19, Township 32, Range 24... (See Resolution
R34-9) Motion carried On a 4-1 vote.
Cigarette Licensing Ordinance
It was questioned whether the Ordinance should apply to the retail sale of only cigarettes,
cigarette papers, and cigarette wrappers or whether it should be the licensing and
regulation of tobacco products, which would include cigars, pipe tobacco, etc. It was
agreed to adopt the Ordinance as written; and after further investigation should a
change be desired, the Ordinance can then be amended. It was also fe 1t that the intent
is not to issue a license for the sale of cigarettes at a movable place of business to
prohibit selling from a car, etc.
Section 3, License Fee: It was agreed to charge a flat fee for the license rather than
prorate the fee on a monthly basis. Delete the second to last sentence in the paragraph
so the paragraph reads: The fee for every license issued under this ordinance shall
be $12 per year. Every license shall expire on December 31 next after its issuance.
Licenses shall not be transferable from one person to another.
MOTION by Jacobson, Seconded by Peach, that the City Council ordain Ordinance No. 45
(as proposed with the exception in Section 3), an Ordinance Licensing and Regulating
the Retail Sale of Cigarettes, Cigarette Papers, and Cigarette Wrappers and providing
a penalty for violation thereof. Under Section Three of the Ordinance, the following
shall be deleted: For any license issued after January 31 in any year, the fee shall
be computed at the rate of $1.00 for each month or fractional part of a month covered
by the license. Motion carried on a 4-0 vote.
Ordinance 8E - Zoning Map
d'Arcy Bosell, P & Z Chairman, reviewed a city map showing the areas affected by the
rezoning. Discussion noted that the purpose of the rezoning is for future subdivision
and lot splits to prevent the premature extension of services in these areas. It does
not affect any existing lots of record.
- The Clerk also testified that it has been the Attorney's opinion that the State Statute,
which supersedes City Ordinance, provides that the only time affected residents have to
be given written notice of the rezoning is when the area is less than five acres.
Continued Regular & Special City Council Meeting
April 19, 1979 - Minutes
Page 2
(Ordinance 8E - Zoning Map, Continued)
MOTION by Peach, Seconded by Jacobson, that the City Council, City of Andover, adopt
Ordlnance 8E, An Ordinance amending the zoning map of Ordinance No.8, adopted
January 1, 1971... Discussion: Councilman Jacobson noted that Section 4.34, Zoning
Coordination of Ordinance 8 states any zoning change which is adjoining another
community shall be referred to that community for review and comment with a period of
30 days allowed for such comments prior to Council action. The Clerk noted she had not
referred the zoning change to the City of Oak Grove. It was generally agreed that a
new zoning map should be drawn up showing the proposed changes and that the Township
of Oak Grove be notified of the proposed rezoning and allow them to review and comment.
Councilmen Jacobson and Peach withdrew the Second and the Motion.
MOTION by Peach, Seconded by Lachinski, that Ordinance 8E be put on the Agenda the second
meeting in May to allow time for adjacent communities to review and comment. Motion
carried on a 4-0 vote.
Cigarette License - Tom Thumb Store
MOTION by Peach, Seconded by Lachinski, that the City Council, City of Andover, approve
an application for Cigarette License of Paul E. Bertiles for the Tom Thumb store at
15825 Seventh Avenue; the license to expire on December 31, 1979; license to be effective
upon publication of Ordinance No. 45.
VOTE ON MOTION: YES-Lachinski, Orttel, Peach; ABSTAIN-Jacobson
Motion carried.
Planning and Zoning Commission Report
Chairman Bosell requested that comments and questions relative to the Park Dedication
Ordinance referred back to them by the Council be made in writing, as many of the
concerns expressed were vague and need to be more specific to help the Park Board and
Planning Commission revise the Ordinance. Councilman Lachinski's main concern was
that a general statemen~relative to the use of monies accepted for park dedication,be
made. Councilman Jacobson's main concern was in the formula used to determine how much
parkland is dedicated, as he felt that possibly it should be broken down to 1-2 units --
x percent dedication; 3-4 units -- x percent dedication, etc. He felt the recommended
formula wasn't enough park dedication. Also the wording should be such to indicate that
it is one percent additional parkland dedication, not one percent of the 10 percent
dedication. Councilman Jacobson was also to provide the Chairman with his copy of the
Ordinance which shows his comments.
Chairman Bosell also noted that the Planning Commission is holding a Public Hearing on
the Rum River Scenic River Ordinance on Tuesday evening. That ordinance is going to have
quite an effect on some lots. It will also have an effect on the Rum River Forest
subdivision because they are not four acres in size. The designation of the ordinance
is 4-acre lots or 60 percent of that. If property is in the same ownership when the
ordinance is adopted, the properties must be combined to meet the four-acre requirement.
The City must adopt an ordinance incorporating the State Law which has been passed to
have an enforcement ability.
Personnel Committee - Administrative Policy
Questions and comments about the various areas of the proposed Administrative Policy were:
Probationary Period: General consensus of the Council was that it should be for a period
of 180 days.
Continued Regular & Special City Council Meeting
April 19, 1979 - Minutes
Page 3
(Personnel Committee - Administrative Policy, Continued)
Definitions: Suggested under Part-time Employee, delete "but more than 15 hours per week",
as some employees may work less than 15 hours a week but are still permanent employees.
Under Temporary Employees, suggested changing to: "A person employed by the city for a
limited or specific time", as a temporary employee may be working a 40-hour week but
hired for only one or two weeks. The Clerk felt that employees should be classified for
what they are, as it does affect the benefits that may be received. The Clerk also
suggested "Part-Time Employee" be changed to "Permanent Part-Time Employee".
Sick Leave: Possibly a provision for accumulation of sick leave should be provided and
that a portion be paid upon termination, which would discourage the use of sick days.
The Clerk stated that the League recommends that this severance pay be at the rate of
pay at the time an employee leaves. Some places allow employees to spend some part of
their sick leave for disability insurance premiums, which would cover in a situation
where an employee would run out of sick leave.
HOlidaŠs: The suggestion that an additional floating holiday be granted was generally
agree a le to the Council.
Leaves of Absence: Suggested that an employee desiring a general leave of absence to
rear a newborn child be changed to a maximum of six months including the date of birth
of child, which would allow the leave to begin before the birth of the child, the choice
left up to the employee. Also, according to the proposed policy, permanent part-time
employees are not eligible for unpaid leaves of absences. Clerk also recommended
adding: In cases of leaves of absence in excess of three months, the City shall not
guarantee to the employee upon return a position identical to that held by the employee
prior to their leave of absence; salary, however, shall not be subject to change.
Discussion noted the problems with the small staff of the City if an employee would
take a 6-month leave of absence.
Health Insurance: Recommended the City pay a set amount towards health insurance and
nothing else.
The policy was referred back to the Personnel Committee for further review and revision.
Personnel Committee - Job Description - Public Works Maintenance Person
Ray Sowada, Senior Public Works Person, explained that it would be desirable to have a
person with the necessary skills and knowledge to supervise a crew relative to sewer
and water maintenance. He felt this ad would attract the type of person needed for
Andover and suggested contacting other cities to find applicants.
Under examples of work performed, change to: "...minor road maintenance, inspections
and mai ntenance of public util it ies, record keepi ng, park mai ntenance.. ."
Under DESIRABLE MINIMUM TRAINING AND EXPERIENCE, change to: Minimum two years experience
in the public works field or in one or more of the specific divisions of public works
or related experience.
During discussion on the salary range, the Clerk testified that there would be no problem
with the funds available in the budget for this year because of the amount of time we
have been without a maintenance person. Mr. Sowada also provided a work load sheet which
identified all the work done or needed to be done in public works in the City, which
gives a time estimate for each activity at a reasonable level of service. It was also
suggested that it would be desirable if the person who fills this psoition would be a
grader operator, in anticipation that the City would be purchasing a grader in the
future. Concern was also expressed at paying a higher wage for a qualified grader
Continued Regular & Special City Council Meeting
April T9, 1979 - Minutes
Page 4
(Personnel Committee - Job Description - Public Works Maintenance Person, Continued)
operator, public works man; but that this would be a lot of money to pay someone for
park maintenance, as this too would be one of his responsibilities. The Clerk stated
she did hire someone temporarily to do the janitorial work and some mowing at $3.50 an
hour. Council agreed that this is the type of person needed, that being someone to do
the janitorial and park maintenance at a lower wage, rather than paying $6 or $8 for
someone to do that. Discussion was also on the cost of grading the roads and for
special projects to the City by having Mr. Kraabel do it and the problems involved
relative to getting some of the things done. After discussion, it was agreed to set the
salary range for this position between $6 to $8 an hour.
MOTION by Jacobson, Seconded by Peach, that we accept the job description for the
person to be called Public Works Maintenance Person as amended, and to allow the City
Clerk to advertise for the position (amendments noted on Page 3). Motion carried on
a 4-0 vote.
Recording Secretal][
Ms. Lindquist explained that she had interviewed the applicant for Recording Secretary
to the Planning and Zoning Commission. Ms. Kiley takes shorthand but prefers to use
her steno machine. She does not have a typewriter, but said she could hand write a
rough draft to be turned in the following day and staff would type them. Ms. Lindquist
recommended a salary of $40 per meeting be established if she did not type up the Minutes.
Discussion was that writing a rough draft in longhand would take a long time; the
previous recommendation had been $40 per meeting for typed Minutes; and that it is
expected that Ms. Kiley provide typed copies of the Minutes.
MOTION by Peach, Seconded by Jacobson, that the City Council authorize the Clerk to
hlre Ms. Mary H. Kiley as Recording Secretary for the P & Z at a rate of $40 per
meeting for a complete typed Minutes. Motion carried on a 4-0 vote.
Recess at 9:21; reconvene at 9:34 p.m.
Allocation of Previous Years' Surplus Funds
(Mayor Windschitl arrived during the discussion at 9:40 p.m.)
It was estimated that there is approximately $50,000 in the previous year's surplus
fund. The following requests were considered for monies from the surplus fund:
ADMINISTRATOR:
Councilman Lachinski felt that because of the increased construction in the City, the
growth of the public works department, etc., that someone with an engineering background
would be desirable in the City. Mayor Windschitl noted a biTl proposed in the legislature
would be that any city that does not levy at least 10 mills would not get any State aids,
which means the City of Andover may have to raise its milT levy. Discussion was that
there is $15,000 allowed in the 1979 budget for an Administrator; and if it were decided
to hire one this year, it is unlikely one would be hired before the last quarter of the
year. Also discussed was other possible alternatives such as sharing administrator,
engineer, attorney, or other personnel, with a neighboring community; and on the
advantages and disadvantages of sharing personnel; that it appears to be difficult to
find someone qualified in a double jOb description such as Administrator/Engineer or
Administrator/Attorney. The PersonneT Committee was directed to explore possibilities
of sharing personnel with neighboring communities.
General consensus of the Council was that the money in the 1979 budget would be adequate
should an Administrator be hired this year and that no surplus funds would be needed
for this item.
Continued Re3ular & Special City Council Meeting
April T9, 1979 - Minutes
Page 5
(Allocation of Previous Years' Surplus Funds, Continued)
FIRE DEPARTMENT:
Two equipment lists were presented to the Council: Equipment needed for operations
estimated to be $10,909.75, and Equipment needed for salvage, overhaul and expanded
operations estimated to be $16,538.30. Fire Chief Bob Palmer and Tom May, Equipment
Committee Chairman, explained that the equipment needed for operations took priority
over the other list and that they estimate that about $7,000 will be left from the bond
issue assuming there are no overruns on the Public Services Building. Money for furniture
in the PSB is expected to come from the bond. The Fire Department plans to purchase
rescue equipment with the $1,500 in the 1979 budget for Fire equipment. It was also
noted that some of the recommended equipment could be shared with public works and
possibTy they should review the list so there will be nO duplication. The Council
recommended that the Fire Department be allowed approximately $10,000 for equipment,
which is roughly the A list of equipment presented. The AVFD was also directed to
obtain quotes on the A equipment list.
Chief Palmer also noted that the allowance for the Anoka Fire Department ($10,000 for
1979) will be overrun, and they may possibly run short in the budget for fuel as well.
Chief Palmer suggested that the costs for the Anoka Fire Department could be reduced
by not having them respond to grass fires. This item is to be put on the next CounciT
Agenda for further discussion. It was also noted that the AVFD is meeting with the
Ham Lake Fire Department the third Monday in May to draw up a mutual aids agreement.
Discussion was on the suggestion of the City contributing to a pension fund for the
Fire Department, which would be approximately $4,000 to $5,000, as the Department will
not be receiving the 2 percent insurance rebate until the City is rated, which will be
one year after the new trucks arrive. Chief Palmer was directed to obtain a recownendation
from the Department as to whether the establishment of a pension fund or a policy for
compensation to the firefighters would be preferred.
PUBLIC WORKS DEPARTMENT - EQUIPMENT:
Councilman Lachinski explained the Road Improvement Committee is looking for direction
from the Council relative to their S-year Capital Improvements Program. They had first
recommended purchasing a single axle truck with wing in 1979 for approximately $28,000;
however, they have found that they probably cannot get one for the next winter season
as it will take six to nine months to get one. The recommendation in lieu of that would
be to jump a year ahead in the program to get a new grader this year, which we can get on
short notice (within 30 days), which would cost approximately $86,000 including plow
and wing. There are spveral payment options that could be explored -- purchase payment
program, which would cost approximately $20,000 a year with options for
monthly payments or payment a year in advance to save interest costs, or bond program.
It was felt it would cost approximately $2,000 a month for this year. It was the Clerk's
opinion that an equipment bond would be cheaper, as interest would be approximately 6 to 6\
percent.
Discussion was on some of the problems with the road maintenance contractor relative to
equipment, completing projects, costs, etc. Other comments during discussion was that it
has to be recognized that the City should move into the direction of maintaining its
own public works department; that Mr. Kraabel's contract is to be renewed and will be
on the May City Council Agenda; that the $2,000 a month for 1979 (estimate of $12,000)
toward a grader might very well be a trade-off in reduced costs for the road maintenance
contract; and that with the inflation on equipment, purchasing a grader now would be
saving money over the long run.
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Continued Regular & Special City Council Meeting
April 19, 1979 - Minutes
Page 6
(Allocation of Previous Year's Surplus Funds, Continued)
Since it will take up to a year to obtain a truck, the Council recommended that it should
be speced out and let out for bids and ordered now. Mr. Sowada felt that the truck the
City purchased la'st fall would make it through one more winter.
Mr. Sowada was also directed to obtain accurate figures on a grader, to investigate
the most economical financing (purchase payment program, equipment bond); to investigate
the costs of operating, maintenance, and debt retirement for a grader; and to determine
the cost savings over hiring a contractor. It was felt that no monies from surplus
funds would be needed for this item.
Councilman Lachinski also noted that the City can now buy a machine to do bituminous
paving, basically a patching machine, for about $16,000, which could be an asset to the
City.
Mr. Sowada also stated that Mr. Kraabel had not yet done the maintenance project on
Blackfoot and 174th. It was recommended if Mr. Kraabel cannot do it, that someone else
be hired to get the project completed.
SEALCOATING:
It was generally agreed by the Council that the sealcoating program has to be started
this year and that $20,000 will be used from the surplus funds for this. It was also
recommended that this be bid as soon as possible and that Mr. Sowada inspect the streets
and make a recommendation as to which ones should be seal coated this year.
GRAVEL FOR ROAD MAINTENANCE PROGRAM:
It was agreed that $10,000 from surplus funds be used for road maintenance programs.
It was also agreed that the remainder of Ward Lake Drive be upgraded this year.
PARKS:
It was reported by Mayor Windschitl that the Parks Department feels it has a good chance
to obtain grant monies for the park at the end of Crooked Lake. Concerns by some
Councilmen were also expressed on the high costs of developing the proposed park on the
north end of Crooked Lake. There was also disagreement as to whether the $6,000 or
$7,000 of dedicated park fees reflected in the surplus fund must be used for land
acquisition only or whether it can be used for park development. The Clerk was directed
to research this to determine which is correct. $6,000 from surplus funds will be
reserved for parks.
SUMMARY OF ALLOCATIONS OF PRIOR YEARS' SURPLUS FUNDS:
Administrator None
Fire Department $10,000 (AVFD to obtain quotes on A equipment list,-
equip. needed for operation. AVFD also to make
recommendation as to whether a pension fund or
reimbursement to firefighters be established)
Public Works (Equip) None (Sowada to investigate costs, operating costs,
debt retirement, etc., relative to purchase of
grader. Also agreed to spec out new truck)
Gravel of Road
Maintenance Projects $10,000 (Ward Lake Drive maintenance project to be
included this year)
Sealcoating $20,000
Park Department $ 6,000 (Check to see if this money has to be used for
acquisition of parkland)
_", -0
Continued Regular & Special City Council Meeting
April 19, 1~79 - Minutes
Page 7
Approval of Minutes
March 6, 1979:
Page 1, 1st paragraph, 14 lines from top: delete word "primary"
Page 1, Second Mr. Schneider, second line, change to: ...volunteering for fire
service. Also discussed was that... Page 3, under TKDA/Water Resources, AVFD, line 8, change 4 to 5 cubic yards to:
45 cubic yards
r~arch 12, 1979: Correct as written.
April 3, 1979: Correct as written
MOTION by Jacobson, Seconded by Orttel, for adoption of the City Council Meeting
Minutes as amended for March 6 and April 3. Motion carried on a 5-0 vote.
MOTION by Jacobson, Seconded by Orttel, that we approve the Council Meeting Minutes
for March 12.
VOTE ON MOTI ON : YES-Jacobson, Orttel, Peach, Windschitl; ABSTAIN-Lachinski
Motion carried.
Stenquist Addition Improvement Project
MOTION by Lachinski, Seconded by Orttel, to have TKDA prepare as an alternate bid for
the Stenquist Addition the use of Paksan process in lieu of class 5 gravel.
Discussion: This is an alternate process for the base of an asphalt road, as this may
be cheaper than class S. Motion carried unanimously.
Approval of Claims
MOTION by Jacobson, Seconded by Orttel, that we accept the Claims Check Number 2437
to 2463 in the amount of $31,117.68; and for Check 275 to Janesville Apparel Division
for $12.82; Check 276 to Twin City Testing for $225; for Check 277 to Willman
Construction for $3,792.84; and Check 274 to Bloomberg, Inc., for $116,482.50. Motion
carried unanimously.
MOTION by Jacobson, Seconded by Orttel, to adjourn. Motion carried unanimously.
Meeting adjourned at 11:26 p.m.
_ Respectfully sUbmi:~e~, Z'
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Ma lla A. Peach
Recor ing Secretary