HomeMy WebLinkAboutCC May 22, 1979
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COtlTINUED REGULÞR CITY COUNCIL MEETING - MAY 22, 1979
MINUTES
A Continued Regular City Council Meeting of the Andover City Council was called to
order by Mayor Jerry Windschitl on May 22, 1979, 7:30 p.m., at the Andover City Hall,
1685 Crosstown Boulevard NW, Anoka, Minnesota.
Councilmen present: Jacobson, Lachinski, Orttel, Peach
Councilmen absent: None
Also present: City Clerk, P. K. Lindquist; and Senior Public Works Person,
Ray Sowada
Agenda Approval
MOTION by Orttel, Seconded by Peach, that the Agenda be approved as written with
the Addition of Item 4f, MSAH Study; Item 4g, Sealcoating Program; Item 9, Electrical
Service for the Public Services Building; Item 10, Newsletter Discussion; and make
Adjournment Item No. 11. Motion carried unanimously.
Ordinance No. 8E
Council discussion was on the problem of wording such an ordinance to include the
areas desired to be rezoned; that it was believed there is very little unplatted
land left that will be affected; on exactly which areas would be affected by this
rezoning; that this ordinance would provide an accurate rezoning map to accompany
the amendment to the ordinance requiring a minimum of 2~ acres in the rural area;
that this ordinance deals specifically with the rural area; that this ordinance as
- proposed by the Attorney is a rezoning for platted parcels or for those created by
metes and bounds that are more than one acre and 165 feet in width; that it would
be desirable to see a map showing specifically those areas that would be rezoned
or possibly have a zoning map to approve; that the Lot Split Ordinance does not allow
for a lot split in the unsewered area that is less than 2~ acres; and on the concern
that this would be making legal lots out of those that may have been split illegally.
One problem that was noted with the one-acre, 16S-foot width requirement was that in
a given area, one lot of one acre would remain unchanged; however, an adjacent lot
with slightly over one acre would be rezoned to R-l.
General consensus was that the size of the rezoning should be 2~ acres and 300-
foot width. Anything smaller than that should not be rezoned, and the Attorney
should review this again prior to the next Council meeting. This will be on the
next Council Agenda.
Road Improvement Committee - Purchase of Road Grader
Councilman Lachinski reviewed the grader specifications noting that there are
basically two motor graders that would be adequate, both 6-wheel drives, and
explained the advpntages of purchasing a 6-wheel drive. Maintenance has been set up
so the first/~~ffa~ty is at the cost of the vendor and subsequent years will be bid,
plus a clause that the City will always have a grader even in the event of a breakdown,
as the successful bidder would have to either furnish another grader if ours couldn't
be fixed within 36 hours or pay the City at the rate of $25 per hour downtime. The
successful bidder would be expected to train the personnel in the operati0;r.0f the
grader and provide service manuals. The estimated cost of the grader with Plow and
~wing is approximately $98,000, but Councilman Lachinski felt we could get about a 15
to 20 percent discount, bringing the cost down to approximately $83,000. The warranty
would be extra, approximately $3,000 a year. He thought that if the City is wanting
to have a guaranteed buy-back, there would be no discount.
Continued Regular City Council Meeting
May 22, 1979 - Minutes
Page 2
(RIC - Purchase of Road Grader, Continued)
Discussion was on the advantages of a 6-wheel drive over a 4-wheel drive grader;
that the Road Improvement Committee felt we could get buy with a lighter piece of
gear and get as much work done as with a heavier machine; and that there will be a
2,OOO-gallon tank for diesel fuel at the Public Services Building to be shared by
Public Works and the Fire Department.
Changes to the proposed general specifications included: Number 1, General Specs,
last paragraph to read: "...or equal, and shall meet all bld specifications unless
noted." Second paragraph,: "..of approximately 28,000 pounds..."
Number 18, Guaranteed Maintenance: Questioned where the maintenance would be done.
It was noted that the cost of the maintenance contract would increase if maintenance
would not be done near the City; therefore, it could be a low bid on the machine and
a high bid on maintenance. Councilman Lachinski felt the total cost will need to be
looked at. Number 17, Accessories: After discussion, it was determined that this
section should be changed to: Motor Grader Shall Have the Following: And to the
right, eliminate complies and does not comply, and state: Please note if the unit
bid complies (Clerk to revise this so bidder can indicate whether the machine complies
vi with these items).
o ~ ~OTION by Jacobson, Seconded by Lachinski, that the Andover City Council approve
\' ~pecifications as amended for a motor grader with ~wing andvsnow plow and scarifier,
and advertise for bids (ad prepared by the City Clerk) with bids to close on June 11, 1979,
t 2 o'clock CDST. Motion carried unanimously.
,
Discussion was then on the financing of the grader and a new truck, noting that with a
sales contract, interest over a 5-year period would be $17,200; and interest on an
equipment bond would be $14,800 with an additional $150 for Attorney's fees for preparing
paperwork. It was noted that with an equipment bond, the money could be received by
August 1 (120-day delivery), and the first interest payment would not be made until
March, 1980, with an interest and principal payment six months following that. So
the motor grader shouldn't cost anything extra this year. It was also noted that
dollar-wise, the cost of the City doing the work would be more than contracting it out;
however, the service will be greatly improved and it is anticipated that more work and
projects will be done. The Clerk also testified that there would be no problem with the
1979 budget with the addition of the grader, as it is anticipated that the contract
costs for road maintenance would also be reduced. Councilman Lachinski also thought
there would be no need to ask for monies from the surplus funds for this grader.
Road Improvement Committee Report - Road Improvements for 1979
Councilman Lachinski reviewed the following road maintenance projects recommended by
the Road Improvement Committee on April 23, 1979:
1) 173rd from Tulip Street to Round Lake Blvd. $4,000
2) Bad spots on Ward Lake Drive $1,500
3) Bad spots on South Coon Creek Drive $1,000
4) lS9th Avenue (1/4 mile) or $2,400
5) lS8th and Xenia and Vintage low spot
6) Tulip at creek $1,100
Should either one of the two projects go (Number 4 or 5), then the $2,400 should be
spent on the other one; and if both projects go, then that money would be spread out
over the other projects to do a better job. The $10,000 was budgeted for special projects
in the 1979 budget and the $10,000 allocated for gravel from prior years' surplus at
this time will not be needed. The Clerk mentioned that no monies have been budgeted
for legal fees for the alignment of the Prairie Road Bridge or Hanson Boulevard.
Continued Regular City Council Meeting
May 22, 1979 - Minutes
Page 3
(RIC - Road Improvements for 1979, Continued)
MOTION by Orttel, Seconded by Peach, that the Staff be directed to complete the gravel
road maintenance program as presented by the Road Improvement Committee on 4/23/79.
Motion carried unanimously.
Road Improvement Committee Report - Public Works Person
General agreement was that the Councilmen would select up to five applicants they feel
most qualified and would like to interview and give these names to the Clerk by
Thursday. She will then select five applicants to be interviewed at a Special Council
meeting.
MOTION by Lachinski, Seconded by Peach, that we set a Special Council meeting for
May 30, 7:30 p.m., to interview the Public Works applicants. Motion carried unanimously.
Road Improvement Committee Report - Street Sweeper
(Reference May 9, 1979, memo from Ray Sowada relative to contracting for sweeping the
streets in the City) Discussion was on the costs for sweeping the City's paved
streets; that a street sweeper plus water wagon will be needed; questioned whether a
fire truck tanker could be used for water; and that a Place8~~1~g~r needed to dump the
sweepings. It was Mr. Sowada's understanding that the $15/ r by the City of
Anoka for a water wagon included the cost of the person driving the truck as well.
Mr. Sowada estimated it would take two weeks to sweep the city streets and would cost
approximately $2,000 to $3,000.
It was the feeling of the Council that contracting with the City of Anoka for both a
sweeper and water wagon would be the least expensive method and that this should also
be coordinated with the sealcoating program. Streets to be done are whatever is
necessary, especially where there is a storm sewer system.
MOTION by Peach, Seconded by Lachinski, that the City authorize staff to contract with
the Clty of Anoka for the sweeping of paved streets within the City at an hourly rate
of $38 per hour for sweeper plus $15 per hour for water wagon; funds to be taken from
the surplus. Motion carried unanimously.
Road Improvement Committee Report - Drainage Problem - Monger
Mr. Sowada explained the drainage problem with a culvert off Xenia Street in Auditor's
Sub. No. 82 when a property owner filled in a drainage ditch. Discussion was on what
had happened to cause the problem, on the eroding of the driveway, and on Mr. Monger's
proposal that he go half and half with the City to put in a culvert from his driveway.
Mr. Sowada estimated it would be 60 feet from the existing water to his driveway and
would cost approximately $450 plus installation for the culvert.
Concerns of the Council were on how much of the problem was caused by the man himself
and if the City puts in a culvert or shares the cost, it would be setting a precedent
for doing this in the entire area. It was suggested that the City needs some criteria
for the placement of culverts and who pays for them. The Clerk testified that that lot
has been assessed for storm water drainage, although she didn't know whether it was only
a partial or total assessment. So the question arises as to whether the City then has
the obligation to pay for this. This should be reviewed by the Attorney. It was also
suggested that possibly the culverts could be cleaned of the sand with high pressure
water by using the fire trucks.
It was decided to carry this item over until the Attorney had a chance to review and
comment and to find out whether it was a 100 percent assessment against that property.
It was also felt that the Engineer should review the placement of culverts in the City
and possibly recommend an amendment to the Ordinance with a placement provision letting
individuals install their own culverts but under the direction of the Building Official.
Later in the meeting it was decided that prior to the Engineer doing any work, the
Continued Regular City Council Meeting
May 22, 1979 - Minutes
Page 4
(RIC - Drainage Problem - Monger, Continued)
Building Officials in the neighboring cities should be called relative to their
policy on the placement of culverts.
Road Improvement Committee Report - MSAH Study and Sealcoating Program
Councilman Lachinski reported that it has been recognized that some of the roads
designated for MSAH are not realistic. The Road Improvement Committee reviewed several
alternative routes trying to get better movement of traffic through the City. But in
using good sound logic in placing these roads, the Committee felt it would require some
study from the Engineer of the soils in those areas to determine a realistic location.
Some of the old routes need to be discarded and some realistic routes determined which
can be used for obtaining right of ways when the time comes. It was the Committee's
feeling that some allocation of funds for this would be warranted.
Then there was a lengthy discussion relative to the work of TKDA, noting particularly
that to date no information has been received relative to the Prairie Road Bridge
alignment or Hanson Boulevard extension projects. Some Council members were disturbed
over the lack of continuity of TKDA Engineers as there has been a high turnover in the
City, and that the amount of time they are putting into projects seems to be inadequate.
It was also suggested that possibly some of these projects could be put out for bids.
Councilman Lachinski also reported that the Road Improvement Committee is getting ready
to recommend the blacktopping of all roads in the City developments, but they want the
Council to realize what it will cost in terms of sealcoating. They are suggesting that
the Engineer research and get the total number of miles of road built in 1977, 1978,
and estimated in 1979, and then to estimate what the maintenance costs would be.
Discussion was that the developers should be making a note on their plats as to the
number of miles of street in the plat; that the road inventory should be updated
immediately as MSAH funding is determined on the streets in the City; and that TKDA
does not need to completely redo that report each time it is done as just an addendum
could be added to the report.
It was determined that for the first meeting in June, the staff should do the research
as to the miles of roads constructed the previous years and estimated for this year;
that the Engineer should give a verbal progress report on the Prairie Road Bridge
alignment and Hanson Boulevard extension projects and on when the MSAH road designation
study will be completed. Mr. Sowada was also directed to work with TKDA to determine
which streets are to be seal coated this year and that the specs for sealcoating be
written and ready to advertise for bids for the first meeting in June.
Ten-minute recess at 9:25.
Metropolitan Council Letter of Rebuttal
Corrections to the May 2, 1979, letter to Charles Weaver, Chairman of the Metropolitan
Council, from Mayor Windschitl:
Page 1, five lines from bottom, change to: "...Inasmuch as such a change required
public hearings (that the above action of the City Council was not in correct sequence
as a public hearing is required to be held prior to the adoption of an amendment to
the Comprehensive Plan), the matter was referred..." In that paragraph, something should
also be added to the effect that the margin of the vote was not enough to change any
zoning, as the Resolution was passed on a 3-2 vote.
Page 2, fourth paragraph: Include something to call attention to the fact that John
Boland wrote the letter back to the City saying he didn't like it. Add something to
further note that the amendment made by the City Council and forwarded to the Metropolitan
Council relating to the 2~ acres was not reviewed by the Physical Development
Continued Regular City Council Meeting
May 22, 1979 - Minutes
Page 5
(Metropolitan Council Letter of Rebuttal, Continued)
Committee (The Clerk to check the accuracy of this) and no formal review was made by
their organization. Their legal process is to have that Resolution go to the staff and
the Physical Development Committee. The City received no recommendation from either one.
Page 2, first paragraph, just before last sentence: Note that the Moratorium Ordinance
was in effect for a two-year statutory period and did not allow any plats in the rural
area during that period.
Councilman Jacobson had several changes in the verbiage which did not change the content
that he gave directly to the Clerk.
MOTION by Orttel, Seconded by Peach, that the letter to Charles Weaver, Chairman of the
Metropolitan Council, as amended on 5/22/79, be signed by the Mayor and forwarded to
Mr. Weaver. Motion carried unanimously.
League of Minnesota Cities - Special Meeting/Mill Levy
Mayor Windschitl reviewed the actions of the State Legislature relative to the tax
bill; although, at this point, he could not find out exactly what was in that bill. He
explained that the population issue was settled; and that the City will have to riase
the mill levy to 10 mills to receive State Aid; but there was a limit that said no one
could grow faster than 20 or 25 percent a year. Mayor Windschitl wasn't sure what was
in the final bill that was passed. If it does get to the point where it will be litigated,
he felt there would be a number of cities that would be interested in pursuing that.
Further discussion was on the events relative to the League sponsoring this legislation.
The League is holding a special meeting on the mill levy on June 12 at 1 p.m., and
Councilman Peach indicated he may be able to attend.
League of Minnesota Cities - Annual Meeting
Council reviewed the Agenda of the Annual Meeting on June 13, 14 and 15. Mayor
Windschitl indicated a desire to appear before their Board Meeting to express concern
over the actions of the League relative to their apparent lack of concern for
communities in the same category as Andover. The Agenda did not indicate a Board
Meeting. The Clerk indicated a desire to attend the Small Cities Day on Friday, as she
felt it would be applicable to Andover.
MOTION by Lachinski, Seconded by Jacobson, to authorize the City Clerk to attend the
Small Cities Day at the League of Minnesota Cities Annual Meeting. Motion carried
unanimously.
Approval of Minutes
April 19, 1979:
Page 1, end of the first paragraph of Cigarette Licensing Ordinance, insert:
...that the intent is not to issue a license for the sale of cigarettes at
a moveable place of business so as to prohibit selling...
MOTION by Peach, Seconded by Lachinski, that the Minutes of the Continued Regular
and Special City Council Meeting of April 19, 1979, be approved as corrected.
VOTE ON MOTION: YES-Jacobson, Lachinski, Orttel, Peach; ABSTAIN-Windschitl
Motion carried.
Continued Regula, City Cv~dcil Meeting
May 22, 1979 - Minutes
Page 6
(Approval of Minutes, Continued)
May 3, 1979: Correct as written
MOTION by Orttel, Seconded by Lachinski, that the Minutes of May 3 be accepted as written.
VOTE ON MOTION: YES-Jacobson, Lachinski, Orttel, Windschitl; ABSTAIN-Peach
Motion carried.
Fire Department Letter/Anoka City Manager
Councilman Peach felt that the wording of the motion at the previous Council meeting
relative to having the Anoka Fire Department called for response to a fire in the event
the AVFD does not respond within five minutes of receiving a call was inadequate. He
felt that such an arrangement can be made with the Anoka County Dispatcher and not with
the Anoka Fire Department.
The Clerk read the draft of the letter to the Anoka City Manager indicating that on
May 25 the City of Andover will require the Anoka Fire Department response for structure
fires only unless specifically requested by the AVFD or Anoka County Dispatch and re-
questing that Central Communications be contacted immediately by the Anoka Fire Department
of fires within the City of Andover. After discussion, it was decided that the portion
in the letter on the incident where Central Dispatch had not been notified of a fire in
Andover until seven minutes after Anoka Fire Department had received the call should be
eliminated from the letter. The Mayor and Clerk will deliver this letter and discuss
this and some of the problems that have occurred with having both fire departments
responding to fires with the Anoka City Manager.
Electrical Service for Public Services Building
Councilman Peach reported that the Change Order for electrical service is the same one
that was provided on April 19. It provides underground electrical service for the
following costs: Anoka Electric, $700; concrete transformer pad, $100; R. Berndt Electric
(subcontractor), $225; two steel posts to protect transformer, $100; plus 10 percent,
for a total of $1,237.50. TKDA evaluated the change order and reported that this
\~) wasn't in the contract and that it is a reasonable price for the services provided.
~ MOTION by Peach, Seconded by Orttel, that the City Council authorize the Mayor and
,<: Clty Clerk to sign this change order authorizing these changes. Discussion: Councilman
I Peach also reported that there is a buffer of approximately $7,000 from the bond issue
to provide for overruns on the building. Motion carried unanimously.
Newsletter Discussion
The Clerk reported that the newsletter with the emergency phone number stickers for
Andover residents should be going out within a week or two, and she reviewed the general
layout of the proposed newsletter.
Councilman Jacobson presented his ideas for improving the newsletter such as enlarging
it and possibly including some two-way communication, a guest column, etc., to make it
more interesting to residents. He thought that regular columns for the Planning
Commission, Park Board, and Fire Department could be included. It was also suggested
that a City Council section could be included for ordinance changes, etc. General
Council feeling was that this was a good idea even if extra funds would be required.
MOTION by Orttel, Seconded by Peach, to adjourn. Motion carried unanimously.
Meeting adjourned at 10:23 p.m. ¡L.
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Ma ella A. Peach
Recording Secretary