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HomeMy WebLinkAboutSP September 20, 1978 ". ..' ~ 01 ANDOVER SPECIAL CITY COUNCIL MEETING September 20, 1978 MINUTES A Special Meeting of the Andover City Council was called to order by Acting Mayor Ken Orttel on September 20, 1978, at 7:36 P.M. at the Andover Community Center, 1685 Crosstown Boulevard NW, Anoka, Minnesota for the purpose of discussing the 1979 proposed budget. Councilpersons present: Ted Lachinski, Bob McClure, Mary VanderLaan Councilperson absent: Mayor Jerry Windschitl Also present: Patricia K. Lindquist - City Clerk, Vic Evans - Andover Fire Chief, Charlie Vieman - interested Andover resident Councilperson McClure had no questions on the proposed budget. Councilperson Lachinski opened discussion on the following items: an explanation on how the current ad valorem was figured. The City Clerk explained and also mentioned that the 6.71 mills shown on page 5 should be 6.79 mills. For a levy of 6.79 mills, the City will get $195,000. Page 1 - 3.2.11 Energy - there is no amount shown for this item this year because it is now included with 312.1 - Bldg./Plan Check. Page 35 - The over levy of $15,513.40 is shown. That is less what the City has taken in for mapping, unit connections, etc. Discussion about being able to over levy up to 5% was held. With this additional amount, the levy would be a proposed 7.29 mills. Page 10 - The Total Personnel Adm. should be $6,500 instead of $8,500. page 26 - repairs/maintenance - he questioned the $700. The City Clerk said the figures were from the Road Improvement Committee and she really didn't have an explanation. With the possibility of a second truck, Councilperson Lachinski felt it should be at least $2,000. It was pointed out that there is another $700 for snow removal on page 28. Under .22 - Maintenance Supplies, it was agreed to change the $500 to $1,000 for sand/salt; making the Total Snow/Ice Removal amount at $17,202. Page 32 - diseased. tt~es - rnder~.40l ~ellaneous ~ was agreed to change the "~ /. ~'''f "'",,'I ,·).,u~ 'I ~io $3,000 to $l,OOO.·lll3iscusie 't'lie !uß:dillg a£íow¿,([ 10ri iseased trees and their control. The money received for the funding must be spent by the City or else it has to be returned. With the additional staff available for next year, it was mentioned that the funding money should be used. Councilperson Lachinski asked how the figure of $195,000 was arrived at. The City Clerk explained that she had called the County and got the estimates for real and personal property. She took the $28,713,783 figure times the 6.65 levy - - - Special City Council Meeting Minutes - September 20, 1978 Page 2 for this year and came up with an amount of $193.742. She rounded that off to $195,000. The $28,000,000 is up about $1,500,000 from the previous year. This is the assessed valuation and not the market value. Discussed the new homes being built versus the deflation that brings the amount down to offset it. There are the improvement projects that just got on the tax rolls this year. 6.77 mills was what the Council thought it would be last year and it came out to 6.65 mills. Councilperson VanderLaan mentioned that she has been asking to delete the gopher funds for a number of years. She felt that if the City was really serious about ridding the City of gophers, some other means would be more appropriate and effective. Discussed other pests in the City that aren't being funded to get rid of them. Discussed the employee salaries on pages 8 and 9 of the proposed budget. The City Clerk expanded on the salary schedule that was submitted to the Council. She said that if the employee is at the top of their range, according to the schedule, she didn't raise them. Councilperson Lachinski mentioned that he didn't think the budget should be reflecting a salary that is more than an employee will get. Discussed various methods of setting salaries and salary ranges and whether to use the proposed salary schedule. Discussed the past policy on figuring cost of living raises and merit increases. Briefly discussed the Sewer Availability Charges under 392 on page 4. Acting Mayor Orttel asked about the postage and printing on page 5. They both include the newsletter. Also discussed was .151, Insurance (Other). The insurance has gone up because Janetts going to be a full-time employee next year and she has nothing taken out now. Also, Rae's has changed because she had dependent coverage before and now she has dropped it. Acting Mayor Orttel asked about the Professional Services for Auditing on page 8. The Clerk explained that if the City has a clerk and treasurer, they recommend every 3 years an audit be done but if a City has only one set of books then you have to have an audit every year. On page 13, 4094.10, Salaries, the amount was changed from $4,024. after discussion, to $2.683. The Total Government Buildings amount is now $16,162. On page 26, discussed grading in relation to the Capital Improvements Committee's recommendations. It was mentioned that only necessary improvements be done. On page 31 - item .40 - Acting Chairman Orttel asked what this means. The City Clerk said that Ray Sowada has contacted Columbia Heights and maybe he can get their storm Sewer cleaner. On page 33 under .23 it shows $1,000 for small tools. Acting Mayor Ortte1 questioned whether every department is buying their own tools. Under .30, the Comprehensive Park plan is being paid out of 1977 funds partially and the rest will be paid in 1978. - ..... Special City Council Meeting Minutes - September 20, 1978 Page 3 Councilperson VanderLaan suggested that the City Clerk contact Wes Mand, Chairman of the Park and Recreation Commission, for an explanation on the Park/Recreation figures in the budget and/or to be at the next Budget Meeting. It was mentioned that on page 32, Fire Protection, that there is $7,500 allocated for small tools. Councilperson VanderLaan stated that $46,000.h~ be~~~R~~ved, then the vast amount in the bond issue and now another $7,500.'" ::-'IEvanll sa:Ld that the $46,000 was mainly the brush fire tools and equipment. He explained what was in the bond issue for equipment, etc. The City is cutting down on the Anoka Contract amount, but a good deal of funds will be spent over and above that plus the bond issue money. Chief Evans said that they can't go over the bond issue amount but there are things they need. They are opening a new building and a new office, therefore needing building supplies, office furniture, equipment, etc. He mentioned the upcoming Tupperware party to raise money for the department. Acting Mayor Orttel suggested that the City provide the initial equipment but the Fire Department should provide the funds for replacing equipment as it is needed. The Total Expenditures amounted to $498,592.00 and the Total Revenues amounted to $498,064, resulting in a deficit of $528. Acting Mayor Orttel suggested that at the next meeting all these changes be made and have only the Park and Recreation Commission left to answer questions. We can look at the Capital Improvements Program and set the levy. Motion by Councilperson Lachinski, seconded by Councilperson McClure, that the City Council place the item of the Budget on the September 27, 1978 Special Meeting at the conclusion of the Meadow Creek Estates Assessment Hearing. Motion carried unanimously. Claims Motion by Councilperson Lachinski, seconded by Councilperson McClure to approve Claim #230, which is a transfer of funds to the General Account from the M.S.A.H. Prairie Road Improvement Account, for the amount of $9,159.14 and Claim #231, which is a transfer of funds from the State Aid Bridge Account to the General Fund Account, for the amount of $35,324.61. Motion carried unanimously. Adiournment Motion by Councilperson McClure, seconded by Councilperson Lachinski, to adjourn. Motion carried unanimously. Meeting adjourned at 10:33 P.M. ? r . ~ ,V" ,i ,"~ ·;1 '.X" /" I (; /J.~ ~ %_______ ' t'" )'1 ¡ '.' 11'1 Deloris J. H son ort) --"