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Home My WebLink AboutSP October 18, 1978 PUBLIC HEARING - CAPITAL IMPROVEMENT PLAN 6>ctober 18, 1978 City Council/Capital Improvement Committee l. Call to Order - 7:30 2. Summary of Report 3. Comments from Audience 4. General Discussion 5. Ac tion 6. Adjournment SPECIAL CITY COUNCIL MEETING October 18, 1978 l. Call to Order 2. Agenda Approval 3. Authorization for Review of Plans/Specs (Public Services Bldg.) A motion is needed to authorize T. K. D. A. to proceed with the review of plans and specifications for the public services building as prepared by Bloomquist, Inc.; and to make their comments to the City Council on Or before October 24, 1978, at a cost not to exceed $1,250, said cost to also include assist ance in adve rtising for bids, analysis of bids when received, and recommendation for award. 4. Regional Meeting - Additional Authorization There was some question at the October 17 Meeting on the need for any other staff people to attend in addition to the Clerk/A. Adm. Attached is a letter covering discussion items at this meeting. You will note a large portion involves the Building Official; therefore, I would recommend that he also be given authorization to attend. 5. Payment of Claims Three (3) claims require approval. 6. Adjournment ..- .' ~ 01 ANDOVER SPECIAL CITY COUNCIL MEETING - OCTOBER 18, 1978 MINUTES A Special Meeting of the Andover City Council was called to order byt~yor Jerry Windschitl at 8:50 p.m., October 18, 1978, at the Andover City Hall, 1685 Crosstown Blvd. N.W. Councilpersons present: Lachinski and Orttel Councilpersons absent: McClure and Vanderlaan Also present: City Clerk, Pat Lindquist, Wes t~d, Glen Rogers, Bob Peach, Bob Dillon, Vie Evans Agenda Approval MOTION by Lachinski, seconded by Orttel, to approve the agenda. Motion carried unanimously. Authorization for Review of Plans/Specs (Public Services Bldg. ) Mayor Windschitl stated apparently now Bloomberg, Inc. is taking the position, contrary to what he understood, that none of the mechanical, electrical, heating, air conditioning, etc., they are not going to provide certified plans for bidding purposes. Councilperson lachinski asked when that changed. 1layor Windschitl said at the last meeting 1~. Herr stated he wasn't going to provide certified plans. Pat Lindquist stated Mr. Herr had stated he had a certified registered architect that he works with. She had checked with John Davidson of T.K.D.A. whð tdld her you had to have certified plans and specs for bidding purposes. Mr. Evans said he believed the wording 1œ. Herr used was that the State requires architectural certification. Mayor Windschitl stated the Statute says a registered arch- itect or engineer has to certify the plans. Councilperson lachinski commented there was a checklist given to t!r. Herr and certified plans and specs were on that list. Councilperson Orttel thought the entire package was certified by an architect or an engineer and didn't think internal specs were needed. M~yor Windschitl said no, take the electrical for instance, the plans say 400 !UIlp. service. How do we know how to compare the bids? There is no detail whatsoever on the mechanical, electrical or heating. Glen Rogers stated usually the specs contain trade names and code number or its equivalent. The electrical doesn't even show overhead or underground wiring. By City Ordinance, underground wiring is required. Pat Lindquist checked the plans for the City Hall building and stated there is no certification shown on the mechanical, plumbing and electric. However, she knew nothing of subsequent law changes. Mayor Windschitl said the City Attorney, Bill Hawkins, told him the mechanical, electrical, heating and plumbing has to be certified before it goes out for bids. t!r. Evans stated what upset 1~. Dillon was that the 400 amp. service doesn't specify the number of circuit breakers, but it has to meet code. He honestly didn't know if this was a problem. In response to a question, t!r. Evans thought Mr. Dillon was a wiring electrician by trade. Pat Lindquist stated Mr. Herr said he would not certify whoever gets the bid, ie., he will not put on the certification stamp. Further, the contract Bloomberg and the City signed said in part "the said amount shall include expense that may be incurred by the architect and shall be paid upon receipt and acceptance by the City of completed plans and specif- ications." If every sheet isn't certified, does this mean it is not done? Mayor Windschitl said the key word is biddable drawings; the City Attorney said they are not biddable unless they are certified. Councilperson Orttel stated the only way to solve the problem is to submit them to T.K.D.A. and ask' if they are biddable specs. Councilperson Lachinski agreed but thought they were getting into a gray area, the City Hall building wasn't certified on the internal specs. Mayor Windschitl stated the question the Council has is Just to make ~'- - Special City CoUl .. Meet - 10-18-78 Minutes - Page #2 sure they don't put something out for bids that is illegal. MOTION by Orttel, seconded by Lachinski, to authorize T.K.D.A. to proceed with the review of plans and specifications for the public services building as prepared by Bloomberg, Inc.; and to make their comments to the City Council on or before October 24, 1978, at a cost not to exceed $1,250, said cost to also include assistance in advertising for bids, analysis of bids when received and a recommendation for award. Motion carried unanimously. Discussion: The October 19, 1978 Building Committee meeting was cancelled in order to give T.K.D.A. time to review the plans. 1~. Dillon was in the building and was asked to explain his objections to the drawings presented by Bloomberg, Inc. }~. Dillon stated there wasn't anything there to bid on, no detail. There is no catalog number, what is a Type A fixture? No one can take this plan and determine if someone else's shop drawing is equal to it. There is nothing to reference it to. Mayor Windschitl commented on the fire truck bids each item had a brand name or its equivalent. Mr. Dillon stated an architect is only a part of it, the architect drew the picture. The rest of it is designed by engineers and Bloomberg has no engineering staff. What we are looking at is a draftsman's layout. Mayor Windschitl Mr. Herr stated he had connections with an engineering firm on a contract basis. It was discovered the mechanical seemed to be much more complete than the electrical, they have specified fixtures or their equivalent. No electrical outlets on the north wall was then discussed. Mr. Evans stated they were not needed now because they don't have enough vehicles to fill up the north side. As the north side is filled up, they can be added later. At this time they are trying to get the most building with the funds available now. League of Minnesota Cities Regional Meeting MOTION by Orttel, seconded by Lachinski, to authorize the Building Official to attend the meeting regarding new energy requirements for city owned buildings and buildings within the city sponsored by the League of Minnesota Cities on November 1, 1978. Motion carried unanimously. Payment of Claims MOTION by Orttel, seconded by Lachinski, to approve Claims #2094, #2095 and #2096 totalling $115.37. Motion carried unanimously. MOTION by Orttel, seconded by Lachinski, to adjourn. Meeting adjourned 9:37 p.m. Respectfully submitted: ~C~j1'¿ __ / ",I.,.,f /1< ae Ellen Bakke-" Recording Secretary }- 1- ",} ]V' CLff