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HomeMy WebLinkAboutCC September 5, 1978 CITY of ANDOVER REGULAR CITY COUNCIL MEETING - SEPTEMBER 5, 1978 AGENDA l. Call to Order - 7 :30 p. M. 2. Resident Forum 3. Agenda Approval 4. Public Hearings - None 5. Legal and Engineering a. Final Acceptance - 1977(1) Street Improvement b. Assessment Hearing Date - Meadowcreek Improvement c. Set Date for Bond Sale d. Change Order - 135th Lane (Meadowcreek Estates) e. Easements - Meadowcreek Improvement f. Street Location _ Section 1, Section 12 g. Easement Acceptance - 157th Lane NW. h. i. 6. Ordinances and Resolutions a. Fee Schedule - Permits 7. Petitions, Requests, Communications a. Junkyard License - Shernell b. 8. Reports of Boards, Committees, Commissions a. Planning and Zoning Commission b. Park and Recreation Commission 1) Property purchase 2) Acceptance of Comprehensive Park Plan c. Volunteer Fire Department d. Building Committee e. Personnel Committee , 1) Merit Raises - Staff 2) Volunteer Fire Fighters - Staff 3) Healtü Insurance 9. Old Business a. Council Salary b. 10. New Business a. Office Hours b. Budget Meetings ll. Approval of Minutes 12. Approval of Claims 13. Adjournment " , ' " \ ,~ ~ 01 ANDOVER REGULAR CITY COUNCIL MEETING - SEPTEMBER 5, 1978 MINUTES The Re~lar Bi-Monthly Meeting of the Andover City Council was called to order by Mayor Jerry Windschit1 on September 5, 1978; '7:30 p.m., at the Añdover City Hall, 1685 Crosstown Boulevard NW, Anoka, Minnesota. Counci1persons present: La chinski , McClure, Orttel, Vanderlaan Counci1persons absent: None Also present: City Attorney, William G. Hawkins; City Engineer, John Davidson; City's Fiscal Agent, King Forness; City Clerk, p. K. Lindquist; and interested residents Resident Forum Dave Hahn, 17400 Blackfoot Street - thought that S5,OOO has been set aside -for road improvement on his corner ang questioned when something might be done on the road and what the schedule is. ouncilperson Lachinski directed Mr. Halmto-the Road Improvement Committee meeting being held in the other room at the present time as they are considering that item. He stated that }~. Hahn's neighbors were considering passing another petition on the road,Lbut evidently that has fallen though, and this is the first meeting that the Committee has been able to discuss this particular problem. Counci1person Lachinski reviewed the several alternatives to correcting the problem. TKDA did meet with the Committee on this subject and suggested getting the job done the easiest possible way, which means putting a small culvert that would pop up out of the ground in the low area and go down to the river with it; then let Burton Kraabe1 take care of the road as best he can with some Class 5 gravel. Carroll Abbott, 2917 142nd Lane - noted that last spring he was before the Council about the stop sign on l40th Avenue where maintenance continually puts it up and someone continually takes it down again. It stayed up most of the summer but has now disappeared again. He felt that that stop sign seems to be a harrassment to the people in Green Acres rather than a safety-type thing. He suggested changing the sign to a cautionary type sign such as blind driveway or to a statutory speed limit of 30 mph. He felt the stop sign isn't doing the job and it costs a lot of money replacing it all the time. He also felt that if the weeds which blinds a driveway were cut down along there, it would be a more visible corner. He also noted there is damaged blacktop in front of the McIntyre home on 142nd Lane caused by Jerry's Plumbing and wondered when that would be repaired. The Clerk noted the blacktop problem has been turned over to Keith Anderson because it was specifically caused by a sewer contractor, but she didn't know the status of that at the present time. Discussion was on the weeds along the road and whether the City's Ordinance would cover this situation. The Clerk was directed to investigate this fU!)ther. Winslow Holase~, 1159 Andover Boulevard - stated he was here Geveral months ago and again at the last Council meeting about the weeds along the Prairie Road boulevard. A t the last Council meeting he was assured the weeds would be cut within one week and nothing has been done. He showed the Council a picture of the weeds along the road. None of the backs10pes have been seeded across his fields, and the weeds are growing 4 to 5 feet tall. Mr. Ho1asek also showed the Council samples of the different kinds of weeds growi~ in the backslopes. The Clerk stated the shoulders and the side slope were cut the day after the last Council meeting. They do one sickle width along the roadside as is the City's practice along all its roadways. There Was a lengthy discussion between Mr. Ho1asek, Mr. Davidson, and the Council relative to the kinds of weeds growing along the boulevard, which are noxious weeds according to Ordinance, who is responsible for cutting down the weeds in the boulevard, and the lack of a City policy regarding the cutting along the boulevard and backs lope along City roads. Regular City Council Meeting September 5, 1978 - Minutes Page 2 (Resident Forum, Continued) It was Mr, Holasek's opinion that the City created the problem by disturbing the sod there and felt the City should be cutting them down, He also questioned what was in the seed mixture put in the boulevards as now there is clover1nfesting his fields, which is extremely difficult to eradicate, He also explained the seed he uses in his sod fields is 99 percent pure with absolutely no weeds in the seed mixture, He asked what is going to be done about the weeds out there, and what is going to be done with the clover problem in his fields that was caused by the seeding of the City, Also, the temporary easement used during road construction was left un farmable because of the steep slope, If it is his responsibility to keep the backslopes mowed, he asked if he would be allowed to plant crops along the boulevard, Mayor Windschitl asked Mr, Davidson to find out the seed mixture planted along the boulevard and report at the next Council meeting, Councilperson McClure agreed to look at Mr, Holasek's fields to investigate the weed situation, Attorney Hawkins sta~d that any noxious weed defined by State Statute growing within 100 feet of a thoroughfare in unplatted areas is declared a nuisance and the people can be required to remove them, The weeds Mr, Holasek has brought in would not be considered noxious weeds under the City's Ordinance and would not have to be removed under the Ordinance, In the meantime, because of a lack of City policy pertaining to the cutting of weeds on the backslopes, it was suggested that for Mr, Holasek's own protection he cut the weeds himself and that the matter be researched further as to whose responsibility it is tokeep the weeds on the backslopes mowed, MOTION by Orttel, Seconded by Lachinski, that the matter of the maintenance of ditch banks in the City be referred to the Road Committee for their establishment of a policy; resources of the City Clerk, the Engineer, and the City Attorney be made available to the Road Improvement Committee, Discussion: Councilperson VanderLaan noted that the Road Improvement Committee would not have the authority to direct the Engineer and Attorney but would have that through the City Clerk, Motion carried unanimously. Gordon Erickson of the Anoka County 4-H, representing the 4-H Clubs of Andover - stated that 4-H has been active in Andover for many years, In behalf of the 4-H Clubs of Andover and Anoka County, Mr, Erickson expressed thanks to Council members for serving their community, He also noted there is an open house from 2 to 5 p,m. on October 1, 1978, at the Activities Center for Dick Swanson, who has been Extension Agent for Anoka County for 25 years, Also, Anoka County is one of three counties which has its own 4-H camp, which is located at Martin Lake, Agenda Approval MOTION by Lachinski, Seconded by McClure, to approve the pUblished Agenda with the following additions: Item 8f, Road Improvement Committee; Item lOa, Office Hours; and Item 1010, Budget Meeting Date, Motion carried unanimously, Final Acceptance _ 1977-1 street Improvement Mr, Davidson reported that one boulevard on l38th Street does require more black dirt, The contractor will do that tomorrow; therefore, Mr, Davidson recommended approval this evening and the check would be withheld subject to final completion, MOTION by VanderLaan, Seconded by Orttel, submitting the following Resolution: A Resolution accepting work performed by Forest Lake Contracting for the Improvement of Streets and Storm Sewers, Project Number 1977-1 '" (See Resolution R97-8) Motion carried unanimously. Regular City Council Meeting September 5, 1978 - Minutes Page 3 Assessment Hearin~ Date - Meadowcreek Improvement lIT. Davidson stated the interest rate of 7 percent could be lowered: howver, 7 percent is recommended based on the bonding consultant's recommendation. King Forness, Springsted, Inc., noted at this poi~t it is anticipated the interest rate for the bond will be 5.95 percent. Seven percent is the first round number approximately one percent over the bond issue, which the Council has set the policy for past bond issues of using that one per- cent for administrative expenses. Unfortunately, in order to meet the assessment rolls for this year, the Public Hearing will be held approximately one week before the bonds will be sold. Oneof the reasons the interest rate is estimated to be this high on this bond issue is that it is a 20-year bond issue. MOTION by VanderLaan, Seconded by Orttel, submitting the following Resolution: A Resolution setting the Public Hearing on the pro 1)sed assessment for Streets and Storm Sewers in the west half of the southwest quarter of Section 33, Township 32, Range 24, Meadowcreek Estates ... (Wednesday, September 27, 1978, 7:30 p.m., at the Andover City Hall) (See Resolution R98.8) Motion carried unanimously_ Set Date for Bond Sale Mr. Forness noted the Council has received booklets on the Bond Issues for the Improvements in Meadowcreek Estates and for the Fire Fighting Equipment and Public Servicés Building. He explained that the bond issues have been dealt with in a completely separate manner; however, there are advantages to offering them at the same time. Mr. Forness then summarized the bond issue for S270,OOO for the improvement bonds for Meadowcreek Estates noting the schedule has been based on assessing the project costs to the homeowners and permitting them to pay it back in 20 annual installments. The 7 percent interest is approximately 1 percent over the rate anticipated to be received on the bonds, with an estimated interest rate of 5.95 percent on the bond. It was recommended that a provision for discount bidding be included. The total construction cost is approximately S265,oOO. Tbey recommended issuing the bond for $~70,OOO with the additional S5,OOO as interest on the bonds. Discount bidding is recommended because of the relatively small size of the bond, because of the market conditions this year, and because of the fact that it is for 20 years and there are relatively few bonds maturing during the first few years which makes it harder for the bidders to get their profit from it if a discount is not given. The affect of the discount is figured at the 5.95 percent. The City would be selling ~270,OOO worth of bonds and accepting a bid price of anything in excess of $265,000. Mr. Forness explained that if the bonds were sold on a par basis of $265,000, the net interest cost would probably be between 6 to 6.05 per~ent. He believed that over all costs, ¿rincipal and interest combined, would be less if the discount is offered. Discussion was on whether the bond issue should be for 20 years and the merits of including a discount provision in the bond issue. Mayor Windschitl noted that assessment rolls must be done by October 10 and the bond sale will be October 3. If the City received a favorable interest rate, the interest to the residents could be lowered from the 7 percent at that time. MOTION by VanderLaan, Seconded by Orttel, submitting the following Resolution: A Resolution providing for the issuance and sale of $270,000 in General Obligation Improvement Bond for 1978 for the Meadowcreek Estates Storm Sewer and Street Project, Project Number 1978-1 ... (Council to meet on October 3, 1978, B p.m., to receive, open, and consider sealed bids for the purchase of the bonds) (See Resolution R99-8) Discussion: Mr. Davidson noted that the Sl,500 for gravel from the project is not included in this project cost; ho~rover, he did not subtract out the sales pries of that material or the City costs for relocating the gravel. Mayor Windschitl stated the sale of the material was intended to be handled in the same manner as the Sl,500 so the residents get the benefit from that sale. Mr. Davidson stated that by the pUblic hearing he will know if any of the material has been sold and if there is any additional amount that would not be assessed to the reidents. Regular City Council Meeting September 5, 1978 - ~linutes Page 4 (Set Date for Bond Sale, Continued) VOTE ON MOTION: YES-McClure, Orttel, VanderLaan, Windschitl; PRESENT-Lachinski, as he is a reident of Meadowcreek EstatE. Motion carried. I~. Forness summarized the issuance of the $430,000 General Obligation Bond for the purchase of fire fighting equipment and the building to house that and the other equip- ment of the City. The bond will be retired over a 10-year period. Mr. Forness recommended offering the bond at the same time the $270,000 bond issue is sold so money will be available in November since the City is close to taking bids on the building and is intending to get under construction late this fall. If it is delayed, it is uncomfortable to have two bond issues on the market less than 90 days apart, and he didn't feel the City was in a cash position to delay 90 days. In the event bids come in for less than $430,000, the remainder cannot be used for anything else, so it would go directly into the sinking fund and be used to reduce tax levies. While it is in the sinking fund, it can be invested; thêrefore, it would not be a cost factor. Also, issuing the bonds together, the Moody's fees will be 1/2 again for rating the second bond. Discussion was on the necessity of having a new rating every time the City "goes out on a bond issue. Mr. Forness stated they are rating the bond; and each time a bond is issued, the City's situation changes. Also, if the City does not get a rating on a new issue of bonds, at their option, they can pull the rating they have issued on past bonds. If that is done, then the City has lost faith with the bond traders who bought the bond as a rated bond and now finds that it is nonrated. Rating is needed to protect the City's interest on past and future bonds as well as receive a more favorable interest rate on this issue. Also, most of these types of bonds are held by banks; and if a bank holds a nonrated bond, they must justify to the bank examiners that the bond is at least "investment grade credit", which is BAA. Mr. Forness noted the City must have a contract within six months of the bond issue and 85 percent of the bond issue must be expended. The only restriction is if you have more than 15 percent of the monies left, you cannot invest that excess at a higher rate of interest than you are paying on the bond, but you can break even. He also recommended the City setting the levy for this bond issue this year. If they are sold this year, an actual levy will be made based on the sale. MOTION by McClure, Seconded by LachinSki, introducing the following Resolution: A Resolution providing for the issuance and sale of S430,OOO General Obligation bonds, 1978 ... (to finance the acquisition and betterment of fire fighting equipment and a public services building to house this and other equipment of the City) (See Resolution R100-8) Motion carried unanimously. Councilperson VanderLaan noted the information given to residents indicated 2.18 mills and now we are seeing that the average annual levy will be 2.26 mills. Mr. Forness stated that when they started looking at this they were anticipating an interest rate of 5L percent. Because of market changes, the interet rate is anticipated to be some- what higher. This is calculated on a possible 5.85 percent. Because the fire trucks will probably not be delivered until nearly one year from date of order, the City will have the investment earnings on those funds as an offset, which will bring the levy within the 2.18 mills based on 10 months investment of S120,000 for that first year. If it is all consumed after that first year, the levy may go up; but the City's evaluation will be changing also. Building Committee Mr. Hawkins stated he received the documents Friday noon to draft an agreement with Bloomberg, Inc., and he has not had a chance to draft the contract. He will incorporate the standard contract prepared by the Architect's Association plus those provisions that were set out in the Council motion. It is a very standard agreement, and he didn't Regular City Council Meeting September 5, 1978 - Minutes Page 5 (Building Committee, Continued) feel the Council would need to·review it further. He felt he would be able to have the contract prepared tomorrow. MOTION by Lachinski, Seconded byOrttel, to authorize the Mayor and Clerk to enter into an agreement with Bloomberg; Inc., as prepared by the City Attorney for the Public Services Building Plans and Specificàtions for bidding. Motion carried unanimously. Recess at 9:09; reconvene at 9:24 p.m. Chan~e Order - l35th Lane (Meadowcreek Estates) Mr. Davidson explained the plans do not call for extending bituminous back to the west line of the plat on 135th but merely to put in the curbing; cut it off, and the two adjacent property owners would continue to use it as a driveway-type of approach. Citizens were concerned about there being a physical entrance to the back of the Assemblies of God Church presently being built to the west. Mr. Davidson recommended that in the long term and strictly from the planning aspect it would be illadvised in cutting off any available public access through the plat as it may be in the total public interest to provide access from !æadowcreek Estates. Councilperson Lachinski explained one of the residents brought this to his· attention who was concerned about the radius return, what would happen to the street, and if it would be barricaded. It was his recollection that on the discussion for the Special Use Permit for the Church the possible extension of 135th and the traffic coming from the Church into Meadowcreek Estates was discussed. This resident felt that that would not be desirable. Councilperson Lachinski stated this resident also felt the radius return would be undesirable because cars would have a tendency to turn in there. Mr, Davidson stated the curb return will not cause any more or less traffic than present~ exists, and it is basically a non-accessable access. Without that, it is such a long block without accesses to be used for emergency purposes, It may have a benefit in the future for emergency access, continuity of street systems, etc., to extend 135th some- time in the future, He also stated the street is presently grassed and used by propsrty owners for parking of personal vehicles. The Plans and Specs call for this to be left open. He was told even if the curb returns were eliminated that a driveway was wanted to be left open in that area, The reason the curb returns are being suggested at this time is that you get a better fit if and when the street is extended, They don't plan to change the present lawn environment and didn't think that traffic is going to be encouraged into that area, Discussion was on the liklihood of 135th continuing through to the west, which presently runs into the Church-owned property, and on the possibility of blacktopping the road back to the property line, Because there are so many unknown factors relative to the extension of 135th and because Plans and Specs have already been approved for the project, no Council action was taken on this matter, Easements _ Meadowcreek rm~rovement Because Attorney Hawkins was no longer present at the meeting, this item was postponed until the next regularly scheduled Council meeting, Street Location - Section 1. Section 12 R, DeGardner, developer, stated he was planning to sell all lots as buildable lots, He is having Lots D and E allow driveway,·easements to Lots Sand R because of the peat in the area, which would create a hardship to dig it out and put in a road, Councilperson Vanderlaan felt that this would be creating Lots Rand S as unbuildable Regular City Council Meeting September 5, 1978 - Minutes Page 6 (Street Location, Section 1, Section 12, Continued) because they would not have frontage on a public road. Mr. DeGardner would have to deed a portion of the roadway to the City for roadway purposes, whìch would have to meet the easement requirements set for street standards. Mr. Davidson stated that Minnesota Statute 462 requires that if lots are not platted, they must be at least 300 feet wide and front on a public roadway or easement approved by the Council. Therefore, Lots R and S would require a T-shaped street. Discussion waS on whether or not the Planning Commission should review this item to review the lot drawings. Mr. Davidson reviewed his recommendations and suggestions relative to street construction, suggesting the filling of Parcels D through G, noting that he assumed the plat did not circumvent any of the City's codes. (Reference Engineer's letter of September 1, 1978) Mr. DeGardner stated he was aware that some of the lots needed to be filled and didn't think-there would be any problem getting fill from another area of the plat. Drainage for the area all drains to the low area naturally. He will be redrawing the roads with the recommendations of the Council, the Engineer, and any other input, MOTION by Vanderlaan, Seconded by McClure, that the consideration of the purposed metes and bounds division, that part of the north half of the northeast quarter of Section 12, Township 32, Range 24, and the southwest quarter of of the southeast quarter of Section ~ Township 32, Range 24, of Andover, for comment and review by Planning and Zoning Commission be referred to that body. Discussion: The Clerk testified that Mr. DeGardner has already paid an escrow account to cover all engineering costs. Council- person Lachinski requested the P & Z to make comments relative to all potential items which do not meet the Platting Ordinance as a result of using metes and bounds instead. He w~s concerned that the P & Z would say they do not have the authority to investigate the subdivision. Unless the same criteria is being met in the subdivision that is required in platted areas, he didn't feel the City should accept the roads. Council- person VanderLaan referred to the March 21 Minutes in which Attorney Babcock advised that the Council does have the authority to send this back to the P & Z for further comment; and that we are dealing with a subdivision, which is covered in the Ordinance. The proposed metes and bounds subdivision is in the rural platting area in which large lots are desirable. Motion carried unanimously. Easement Acceptance MOTION by Orttel, Seconded by McClure, that the City accept a permanent easement for street and utility purposes over that part of the following described parcel: the north 66 feet of the south 347 feet of theaxthwest quarter of the southeast quarter as measured along the west line thereof of Section 15, Township 32, Range 24, Anoka County, Minnesota. Motion carried unanimously, Fee Schedule - Permits The Clerk noted the changes that are to be made. MOTION by Orttel, Seconded by McClure, introducing the following Resolution: A Resolution establishing permit fees and service charges to be collected by the City of Andover and amending the Resolution setting such fees adopted 22nd day of April, 1976 ... Discussion: There was some confusion as to whether this applied to repairs and altera- tions, as to what was adopted previously, and as to the wording in the Resolution relative to repairs and alterations. Councilpersons McClure and Orttel withdrew the Second and the Motion. MOTION by Vanderlaan, Seconded by Orttel, that Item 6a, Fee Schedule dealing with Permits in the City be placed on a subsequent Agenda and that the Clerk provide copies Regular City Council Meeting September 5, 1978 - Minutes ~~7 (Fee Schedule - Permits, Continued) to the Council members of the proposed Resolution executing the changes and the Resolution having been adopted by the City Council on April 22, 1976, dealing with Permit Fee Schedules. Motion carried unanimously. Junkvard License - Shernel1 MOTION by VanderLaan, Seconded by McClure, that the City Council approve the Junkyard License for Douglas Shernel1, doing business as D. J.'S, per City Ordinance Number 9 and note that staff has informed the Council that the front and one entire side of the property must be fenced at this time and that it has been done and that the License will be effective through June 30, 1979. Discussion: Counci1person Lachinski expressed concern that the fence on this particular junkyard is falling down and i8 uneven and that the City does have an Ordinance citing that fences cannot be unsightly. The Clerk noted that the Ordinance does not require the back fence to be up. S~ stated when she saw the fence approximately two weeks ago, most of the fence was up. VOTE ON MOTION: YES-McClure, Ortte1, VanderLaan, Windschit1; NO-Lachinski Motion carried. Counci1person McClure noted he would like to see the new Junkjard Ordinance as soon as possible. Counci1person Lachinski stated that the fence as defined in Ordinance 8 has to be fairly decent looking, not just boards that are thrown up in every direction. That is true on the front side as well as the back, and the back is half down. Park and Recreation Commission - Propertv Purchase Commission Chairman Wes Mand explained that he was approached by Jerry Green several weeks ago in relation to purchasing 10 acres~ land behind the City Hall site. At that time, he didn't know how much he was going to ask for the property. It is in the City's Comprehensive Park Plan to expand behind the City Hall at a later date; but since the property is available now, Mr. M and felt it might be appropriate to negotiate for a price now. He did not know the value of the land but stated it is high rolling property. Discussion was on the exact location of the property; that the value of the property could be affected by the power line easement and lack of a public access; and on whether money is available to purchase this land. Mayor Windschit1 noted the monies being requested and that which is available relative to next year's budget; and stated that the CIP will be recommending holding a Public Hearing on the Capital Improvement Program within a month. Mr. Mand is to contact Mr. Green to obtain a more firm figure on the land, explaining that City decisions must first be made regarding finances prior to purchasing it. Park and Recreation Commission _ Acceptance of Comnrehensive Park Plan Mr. Mand stated the finished plan is not completely detailed nor lays out a complete park plan, but it does give us a workable guideline from which to make some decisions and judgements on the plats that come before them. Discussion was that the City does not have a copy of the City Hall site plan approved by the Council. The Clerk was directed to work with Mr. Mand to make an analysis as to whether the documents received from Midwest Planning meet the provisions of the contract. The City is also to get the site plan that the Council approved for the City Hall site. When these are done, this is to be put on the Council Agenda. Regula~ City Council Meeting Septembe~ 5, 1978 - Minutes Page 8 Volunteer Fi~e Department Fire Chief Vic Evans reviewed his September 1, 1978, memo to the Council on quotes for a resuscitator, which is within the $46,000 approved by the Council. MOTION by Orttel, Seconded by McClure, that the expenditure of $386 be approved for the purchase of a Robertshaw resuscitator for the Fire Department from Viking Industrial Center. VOTE ON MOTION: YES-Lachinski, McClure, Orttel, Windschitl; NO-Vanderlaan as she did not approve the allowance of the $46,000, she cannot approve this particular expenditure. Motion carried. Discussion was on Mayor Windschitl's request that Mr. Evans inventory or log all equipment in the Fire Department. Mr. Evans and the Clerk will research the types of inventories that would best serve the City. Road Improvement Committee Ray Sowada, Senior Public Works Person, reported he has checked various trucks that will be at the Hennepin County auction noting there are two trucks that he felt would be suitable for the City. Because of the bidding procedure, his first-choice truck is to be sold after the second-choice truck. Therefore, he asked the Council's feeling for purchasing both trucks, as he felt he would not be bidding more than the $7,500 authorized for the two trucks combined. There was a lengthy discussion as to the advantages and disadvantages of owning these two used trucks with sanding and plowing facilities and on the other options available, such as the possibility of purchasing a newer used truck in the spring when many municipalities sell their used trucks. MOTION by Lachinski that we allow the Clerk and Senior Public Works Person to purchase used snow plow trucks and sanders if they can stretch the money that has been allocated, the $7,500, to adequately obtain serviceable equipment. Motion dies for laX of a second. No further Council action vms taken. Council Salary General consensus was that the present Council salary is adequate to cover expenses and should not be raised effective Janua~y 1, 1979. No Council action was taken. Office Hours MOTION by Orttel, Seconded by McClure, that the office hours for the City Hall for Monda~ be changed to 8 a.m. to 5 p.m. Motion carried unanimously. Budget Meeting The Clerk was directed to prepare an estimate as to the financial condition relative to the budget at year end, 12-31-7~ to be available for this budget meeting. MOTION by Lachinski, Seconded by Orttel, to hold a Special Council meeting on September 20 to consider the 1979 budget. Motion carried unanimously. Approval of Minutes August 10, 1978; August 15. 1978; Au~st 18. 1978; August 23. 1978; and August 28. 1979: Correct as written. J1DTION by Orttel, Seconded by Lachinski, that the Minutes of August 15, August 23, and August 28 be approved as written. Motion carried unanimously. Regular City Council Meeting September 5, 1978 - Minutes Page 9 C4. 1'PI'Ova1 of Minutes, Continued) MOTION by Ortte1, Seconded by Lachinski, that the Minutes of August 10 be approved as written. VOTE ON MOTION: YES-Lachinski, McClure, Orttel, Windschit1; ABSTAIN-Vanderlaan Motion carried. MOTION by Orttel, Seconded by Lachinski, that the Minutesæ August 18 be approved as written. VOTE ON MOTION: YES-Lachinski, Orttel, Vanderlaan, WinÅ“ chit1; ABSTAIN-McClure Motion carried. Apnrova1 of Claims MOTION by Ortte1, Seconded by McClure, for approva!of Checks 1996 through 2000 and 001G through 015G from the General Fund in the amount of $29,918.88: from the 1975-1 Project, Void Claim Number 168 and approve Claims 169 and 170 in the total amount of $2,377.08: from the 1975-2 Fund, Check Number 136 in the amount of $5,905.24: and from the 1977-1 Project, Checks 227 through 229 in the amount of $2,558.51. Motion carried unanimously. MOTION by McClure, Seconded by Ortte1, to adjourn. All in favor said aye. Meeting adjourned at 11:50 p.m. Respectfully submitted, ~~ <À'\¿~~ Marc lla A. 'Peach . Recording Secretary IS I !11 I Ý ;¡ }/ ~ f~' , .Í; I1fY" !)